HomeMy WebLinkAbout2006.01.30 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. January 30,2006
1. CALL TO ORDER
2. VERBAL REPORTS FROM COUNCILMEMBERS:
3. ITEMS FOR DISCUSSION:
(a) 2006 Professional Services Agreement with the Pasco Downtown Development
Association (PDDA):
1. Agenda Report from Richard J. Smith, Community & Economic Development Director
dated January 26, 2006.
2. Professional Services Agreement.
(b) Landscaping Regulations Code Amendment(MF#04-45-CA):
1. Agenda Report from David I. McDonald,City Planner dated January 24, 2006.
2. Proposed Ordinance.
3. Memo to the Planning Commission: dated 11117/05.
4. Planning Commission Minutes: dated 10/20/05 & 11/17/05.
(Note: Items 3 and 4 are in Council packets only; copies available in Planning Office for
public review.)
(c) Street Light Installations:
1. Agenda Report from Robert J. Alberts, Public Works Director dated January 19, 2006.
2. Lighting Status Map.
3. Exhibit A-Street Light Responses.
(d) Clarification to Business License Maximum Annual Fee:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
January 25, 2006,
2. PMC References.
3. Proposed Ordinance.
(e) Replacement of the GEMS Utility Billing System:
1. Agenda Report from Jim Chase, Finance Manager dated January 23, 2006.
2. Memorandum from Finance Manager to City Manager dated 1/23/06.
3. Letter from Finance Manager to Government E-Management Solutions (GEMS) dated
1113106.
4. Proposal from DataNOW, LLC for their Utility Billing Program.
4. OTHER ITEMS FOR DISCUSSION:
(a)
(h)
(c)
5. EXECUTIVE SESSION:
(a)
(h)
(c)
6. ADJOURNMENT.
Reminders:
L 7:00 p.m., Tuesday, January 31, Red Lion, Olympia - Washington State Good Roads &
Transportation Association Membership Meeting. (COUNCILMEMBER BOB HOFFMANN)
2. 11:30 a.m., Wednesday, February 1, 1408 N. 20ffi Avenue, Suite C-Grand Re-Opening Celebration
State Farm Insurance - Scott Nowicki Agency. (MAYOR JOYCE OLSON) (ALL
COUNCILMEMBERS INVITED TO ATTEND)
3. 12:00 p.m., Wednesday, February 1, 1135 E. Hillsboro Street, #B - Franklin County Mosquito
Control District Board Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; JOE JACKSON,
Alt.)
4. 5:30 p.m., Thursday, February 2, Parks & Rec. Classroom - Parks & Recreation Advisory Council
Meeting. (COUNCILMEMBER REBECCA FRANCIK, Rep.; MIKE GARRISON, Alt.)
AGENDA REPORT NO. 7
FOR: City Council Date: January 26, 2006
TO: Gary Crutchfi Manager Workshop: 1/30/06
Regular: 2/6/06
FROM: Richard J. Smith, Director
Community & Economic Development
SUBJECT: 2006 Professional Services Agreement PSA with the
Pasco Downtown Development Association (PDDA)
I. REFERENCE(S):
A. Professional Services Agreement
II. ACTION REQUESTED OF COUNCIL STAFF RECOMMENDATIONS:
1/30/06 WORKSHOP: DISCUSSION
2/6/06 REGULAR: MOTION: I move to approve the Revised
2006 Agreement with the Pasco Downtown
Development Association to provide
professional services and authorize the City
Manager to sign the agreement.
111. FISCAL IMPACT
$30;000
IV. HISTORY AND FACTS BRIEF:
A. In 2005, the City entered into a professional services contract with
the PDDA for annual funding in the amount of $30,000 to help
them defray costs associated with such activities as marketing the
downtown, operating the Farmer's Market, sponsoring the annual
Fiery Food Festival, assisting with the formation of a BID, and
soliciting participation in the facade improvement program.
B. Under the terms of the 2005 Agreement, the PDDA continued
efforts to enroll downtown business/property owners as dues
paying members and was to take the lead in developing a petition
to form a BID. These activities are ongoing.
C. On December 19, 2005, the City Council approved the 2006
Agreement with the PDDA. The Council also decided that a Council
Committee should meet with the PDDA Board to ensure there was
a mutual understanding of the objectives contained in the 2006
Agreement.
V. DISCUSSION:
A. On January 19, 2006, the Council Committee met with the PDDA
Board. There was a feeling that Objective A needed to be modified
to clarify which businesses would count toward the goal of
enrolling 25% of licensed businesses in the PDDA. The PDDA was
seeking to count the 18 businesses which utilize the Commercial
Kitchen as members. The intent of Objective A, however, is to
encourage the PDDA to bring the existing and largely Hispanic
businesses in the downtown into the organization.
B. The PDDA Executive Director has circulated the revised Agreement
to the Board. The language is acceptable to them.
3(a)
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE
CITY OF PASCO AND PASCO DOWNTOWN DEVELOPMENT
ASSOCIATION
FOR
2006
An Agreement by which the Pasco Downtown Development Association (PDDA),
a non-profit Washington ,State corporation (hereinafter called "ASSOCIATION"),
agrees to provide professional services to the City of Pasco, a municipal
corporation of the State of Washington (hereinafter called "CITY'), for the
stated consideration and in accordance with the terms and conditions provided
herein and setting forth the rights and responsibilities for the parties.
WHEREAS, the ASSOCIATION is a private, non-profit corporation,
established to promote downtown business and property development through
a balanced and comprehensive process that includes organization, promotion,
design, and economic restructuring; and
WHEREAS, the CITY desires to promote and sustain the economic
development of the downtown businesses for the benefit of the CITY'S
residents; and
WHEREAS, the CITY has a continuing need for additional assistance in
planning and implementation of a comprehensive downtown revitalization
program and related improvements; and
WHEREAS, the CITY desires to provide for the protection of the health,
safety, and general welfare of the CITY'S residents and visitors;
IT IS AGREED AS FOLLOWS:
Section 1. The Association will accomplish the following specific
objectives during the term of this Agreement.
A. By September 1, 2006, enroll not less than 25% of business
properties in the PDDA area as dues paying PDDA members. if
either the business owner or the property owner enrolls as a PDDA
member, the property shall be counted toward the 25% goal.
Progress reports identifying the current members, new members
and net increase/decrease in members shall be provided to the
City in accord with the schedule identified in Paragraph E below.
Said Progress reports shall include a list of all property addresses
within the downtown and the date, contact person and outcome of
attempts to enroll the business and/or property owner in the
PDDA.
Page 1 of 2
B. In accordance with the schedule identified in Paragraph E below,
provide a list of all contacts and the outcomes of PDDA efforts to
help property owners sell or rent downtown properties.
C. With City technical assistance, take the lead in developing a
petition to form a downtown Business Improvement District (BID).
A petition should be submitted to the City by not later than April 1,
2006.
D. With City technical assistance, continue to publicize the
availability of City financial assistance and assist
business/property owners who desire to improve the facades of
their buildings. All fagade improvement assistance program funds
should be committed by July 1, 2006.
E. Provide the City with written quarterly reports which address both
the PDDA'S financial position and performance in fulfilling the
objectives and service obligations which are the subject of this
Agreement. The reports will be due on April 10, July 10,
October 9, and December 29, 2006.
Section 2. Consideration. In consideration of the services performed on
behalf of the City as set forth in the Agreement under Section 1, the City shall
pay a total of Thirty Thousand Dollars ($30,000) in four equal installments of
Seven Thousand and Five Hundred each to be paid at the beginning of each
quarter (the first being due within fifteen (15) days of the signing of this
Agreement.
Section 3. Terms. This Agreement shall commence as of January 1,
2006 and terminate on December 31, 2006.
DATED this day of , 2006
CITY OF PASCO PASCO DOWNTOWN DEVELOPMENT
ASSOCIATION
Gary Crutchfield For the PDDA
City Manager
ATTEST: APPROVED AS TO FORM:
Sandy Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
Page 2 of 2
AGENDA REPORT NO. 6
FOR: City Council Date: January 24, 2006
TO: Gary Crutchfi , 't anager Workshop: 1-30-06
Richard J. Smi i for
Community & Lco omic Development
FROM: David McDonald, City Planner
SUBJECT: Landscaping Regulations Code Amendment (MF # 04-45-CA)
I. REFERENCE(S):
A. Proposed Ordinance
B. Memo to the Planning Commission Dated 11/17/05*
C. Planning Commission Minutes Dated 10/20/05 & 11/ 17/05*
*(Note: Items B &. C are in Council packets only-Copies available in Planning
Office for public review)
II. ACTION REQUESTED OF COUNCIL STAFF RECOMMENDATIONS:
1/30/06 Review and Discussion
III. FISCAL IMPACT None
IV. HISTORY AND FACTS BRIEF:
A. The City Council previously reviewed the Planning Commission's
recommendations regarding updates to the landscaping code. As a
result of that review a significant number of questions were raised
by the Council. The Council thus returned the proposed landscape
code to the Planning Commission for further study.
B. In the fall of 2005 the Planning Commission conducted a workshop
session and a public hearing in an effort to clarify concerns raised
by the City Council over the proposed code amendments. The
proposed ordinance under attachment "A" reflects the Planning
Commission's recommendations on landscaping regulation for the
City.
V. DISCUSSION:
A. The attached memo (Attachment "B") to the Planning Commission
clearly identifies the issues previously raised by the City Council.
The Planning Commission discussed all 17 issues before making a
recommendation on the proposed code amendment. The attached
memo incorporates the Planning Commission's response/action on
each issued raised by the Council.
B. The City's consultant, a landscape architect, will be present during
the workshop to assist staff in providing the Council with an
overview of the proposed code changes.
3(b)
ORDINANCE NO.
AN ORDINANCE RELATING TO LAND USE AND ZONING
AMENDING PMC TITLE 25 AMENDING CHAPTERS 25.50
AND 25.58 REPEALING CHAPTER 25.76 AND CREATING
A NEW CHAPTER 25.75 ALL DEALING WITH
LANDSCAPING REGULATIONS.
WHEREAS, cities have the responsibility to regulate and control the
physical development within their borders and ensure the public health, safety
and welfare are maintained; and
WHEREAS, the City of Pasco has zoning regulations that encourage
orderly growth and development of the City; and
WHEREAS, the City Council has determined that to further the purposes
of comprehensive planning and to maintain and protect the welfare of the
community, it is necessary to amend PMC Title 25; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
Section 1. That Section 25.50.060 entitled "DEVELOPMENT
STANDARDS" of the Pasco Municipal Code shall be and hereby is amended to
read as follows:
25.50.060 DEVELOPMENT STANDARDS. (1) Minimum lot area: No
specific lot area is required, except the minimum area required for a business
park zone shall be twenty-five (25) acres. Land immediately adjacent an
existing business park zoning district may be added to that district in
increments of five acres;
(2) Lot Coverage: Lot area coverage by buildings or structures shall
not exceed fifty percent of the total lot area;
(3) Minimum Yard Setbacks:
(a) Front Yard: 50 feet.
(b) Side Yard: No requirements except where a business park
lot abuts a residential district then the side yard shall be 30 feet or equal
to the height of the building, whichever is greater.
(c) Rear Yard: 30 feet or equal to the height of the building,
whichever is greater.
(4) Maximum building height:
(a) Forty-five (45) feet except a greater height may be approved
by special permit.
(5) Parking: All parking lots shall be improved with appropriate curbs
for drainage control and to maintain landscaping areas. Parking lots shall be
1
constructed of asphalt concrete or Portland cement concrete and shall contain
espy trees as provided in Section 25.50.060 25.75.070 (6);
(6) Landscaping: The landscaping provisions of this section s
supersede and take preeedenee ever section shall be in addition to the
landscape and screening provisions provided in Chapter 25.75. In apparent
cases of conflict between provisions, the most substantial shall prevail:
(a) Fifteen percent of all lot areas shall be landscaped.
(b) The twenty feet of front yard setback area nearest street
rights-of-way shall be landscaped.
(c) At least fifty percent of all building exteriors shall abut
landscaped areas.
(d) Except for loading and unloading zones, buildings shall be
no closer than ten feet from a parking area.
(ever thirty par-16 g spaees—within a parking let, one
_one
!aFge eanepy tree (one and ene half to two ineh ealiper at planting) shall
be leea-ted within the par-king4et.
f%21 No paving shall be permitted within four feet of the center of
a tree at the time of planting.
WfJ Sevent-y One hundred percent of all landscaped areas shall
contain live vegetation; said vegetation shall consist of a variety of
shrubs, trees and ground covers.
(h) All landseaping shall be regualar4y maintained in geed eFde-r-
and"'-healthy -e9'nditiens fiefs-A4ng geed-`--GVxa1mer-ei.-.l 1nndseapi ag
m-c^intenaneepr-aetiees.
adjoining properties and ..treat rights efway with masenry walls and/-eF
1 d .r element-s
,})(gj Rear and side yard setback areas immediately adjacent
neighboring properties in a different district shall be treated with
landscaped elements so as to create a visual buffer.
{-} L) At least fifty percent of the required landscape area shall be
visible from the street adjoining the lot.
(7) Loading and Unloading Docks:
(a) Leading and unleading deek areas shall be sereened as
re , red ii4 ceetie 25.50.060(74-.
(b)(a) Sufficient area shall be provided on-site to accommodate
loading and unloading activities. Streets and street rights-of-way shall
not be used for these purposes.
(8) Rooftop Equipment: All rooftop equipment shall be screened so as
not to be visible from the horizontal plane of building roofs;
(9) Outdoor Storage and Waste Disposal:
(a) No outdoor storage shall be permitted in the business park
zone unless such storage is entirely enclosed by building walls and/or a
solid masonry wall not less than seven (7) feet in height. No materials
stored behind the wall shall extend and be visible above the wall.
2
(b) No materials or waste shall be deposited upon a property
within the business park zone in such a form or manner that they may
be transferred to other areas by natural causes or forces.
(c) All waste material shall be stored in an enclosed area in
proper containers and shall be accessible to service vehicles.
(10) Signage: All signs advertising the business park and/or
businesses located therein not affixed to buildings shall be ground signs, which
blend with and complement landscaping and architecture. No roof signs,
perpendicular to walls or freestanding pole signs are permitted. All wall signs
shall not exceed ten (10) percent of wall areas in size;—and .
(11) Architecture: All structures shall be constructed so as to create a
unique and distinct character for the business park. Building exteriors shall
consist of various types of concrete, brick, stucco, glass, tile, wood pro_ ducts
and composite materials. The materials are to be used so as to create
character and relief to the buildings. Twenty (20) percent of a building's
exterior may be constructed of baked enamel, sheet metal.
Section 2. That Section 25.50.070 entitled "SITE PLAN APPROVAL" of
the Pasco Municipal Code shall be and hereby is amended to read as follows:
25.50.070 SITE APPROVAL.REQUIRED. Plans shall comply with
the provisions of Chapter 25.75.090. Site plan ppr-e r^l by the Plannin
Direeter shall be a pfer-equisite for- obtaining a buildin.9, permit for any
development within par4E dist-Fiet. All site plans shall illustrate the
€elle%ing:
(2) Boundaries and dimensions of the pFopeFty;-
(3) Leeatiens of buildings and stnaetur-es with existing aAd py-epesed
;
(4) Leading and unleading areas, leeation of walls and feneing
r,rlie ti. g the height thereof-;
(5) Leeatien of ° areas and refuse ,
signs,(6) Leeatien and size of t
(7) T andseaping pla -
a,
(9) T rLe.-.ti. of building
P1 Drepeserl ar-ehit t nl treatment of builds
ng".,
drainage;(10) Leeation and size of all existing and pmpesed utilities;
(11) Site
( ) dc+. ess to publie streets;
riz, vaa�. streets;
�...a....,
(13) lnterier eir-eulation pr-epesal, neluding tFr, ek eir- latio fe
uc.a>
f
streets;
(15) Aereage of site; an
(16) T,-,rlie.-,tie ef a jeiri,
3
Section 3. That Section 25.58.030 entitled "USE IN COMBINATION" of
the Pasco Municipal Code shall be and hereby is amended to read as follows:
25.58.030 USE IN COMBINATION. This chapter shall be used in
addition to and in combination with the districts identified in Section
25.58.020 and development regulations contained in this Title as they apply to
the lands described in Section 25.58.020. The requirements of this chapter
shall take precedence over the requirements of the underlying district
regulations. However, the landscape provisions of this chapter shall be in
addition to the landscape and screening rovisions provided in Chapter 25.75.
In apparent cases of conflict between provisions, the most substantial shall
prevail.
Section 4. That Section 25.58.040 entitled "PLAN REQUIRED" of the
Pasco Municipal Code shall be and hereby is amended to read as follows:
25.58.040 PLAN REQUIRED. Plans shall comply with the provisions of
Chapter 25.75.090.x'° + issuanee of building peFmi+n two r2) eepies e f a site
development plan must be submitted te the building divisien ef the Gemn-+Unity
Development Department fir review fer_ n + J 't 1-,+ of t is-
Y
ehapter,_
The site development plan must be dramirn te seale and shall inelude the
f9lie �
lam=;-- All relevant data ?ng the existing site that will include
e�dstin-g str-eets, walks, 1 existing buildings and/or- easements.
(B) Boundaries and dimensions of the site.
(G) Designation of all UV . wuv • at. . a the . s.v•
D1
iden+.f.eat_en of any e:,,d"+_ g +rovs or plantings that rn to remain
en
the site.-
areas el,,dinro the 1 eatien and emmen names of all lnnc3srape elements
r
(G) LeEa+i.-.r. type and design of all ir- atie_n i'."eilities.
1741 T +' and de .Berl- .,f +b,v _ti+ fe +ur-es siaeh building-s-,
berms, walls, 1 7 areas, areas, furniture,
lights and eire lat areas.
!Tl C:.1- e tie 1-.,,il.-ling vlvyatir,r,o_ol- hero- exterior building walls.
Section 5. That Section 25.58.050 entitled "CONDITIONS OF
APPROVAL" of the Pasco Municipal Code shall be and hereby is amended to
read as follows:
25.58.050 CONDITIONS OF APPROVAL. For conditions of approval see
the provisions of Chapter 25.75.100. Upon o eir,+__ef a mplete heatien
ic.��.0 uYY
will review are a-pplieatien and notify the applieantof approval, approval wit
medifieatiens and eenditions or- denial.
4
Section 6. That Section 25.58.060 entitled "LANDSCAPE STANDARDS"
of the Pasco Municipal Code shall be and hereby is amended to read as follows:
25.58.060 LANDSCAPE STANDARDS. The requirements set _e th in this
apply to all development in the 1 182 Cer-r-ider- ever-lay distr-
(A) Existing trees and shrubs may be included in the application of
these standards provided they are depicted on the plan and retained.
(B) No landscape areas shall contain artificial grass, trees, plants or
other artificial materials as a live vegetative substitute.
(C) U-Bless A-therwise speei�ed, landscaping shall -eens st of rt mix of
deeidueus and evergreen trees, 6hrubs, and ground . There shall be at
least one (1) tree and three (3) shrubs for every three hundred (300) square feet
of landscaped area.
areas" and hall meet the general requirements outline.-] her o
T .l nary' shall be required is 11 parldng en based on a per-ee t ge
„f the gross par-king exec.
1 50 Sp e - QO/_ of the area.
51 99 Sp en — 101% f o t the area.;
100 - 120% of the area.
feet. Par-king lots and the a ng landseaping shed! be e9fifigured so
that noparking sp--- is-.rer-e se.,enty €i (75) feet fFer a la a pe,a
area..
(D) Road Frontage:
(1) The area adjaeent te all publie read- zz-vntages-shall be
landseaped to inelude a buffer- area of ten-(40) OF, arterials and fiv
( eet on lee-al aEees streets. The 1.-...7seaperl b ffer areas along private
streets shall he at least five (5) feet
{2}M Landscaped buffers areas on commercial properties adjacent
to or across a public or private street or alley from residentially zoned
properties must be a minimum of 15 feet in width.
RtQLandscaping in the unused portion of the right-of-way shall
match the established landscaping pattern and theme for the street. if no
landseaping patteFn exists the appheable r.-.Asie is of this Chapter_ ni-1
Chapter- 25.7-6 shall_a ply
Nay.
(E) Pedestrian Walkways:
(1) Excluding_pedestrian connections through parking lots
Wwalkways shall be landscaped their entire length. Trees shall be a minimum
of three (3) feet from sidewalks and curbs at the time of planting, except where
tree wells are utilized.
5
Section 7. That Section 25.58.070 entitled "LANDSCAPING
MAINTENANCE" of the Pasco Municipal Code shall be and hereby is amended
to read as follows:
25.58.070 LANDSCAPING MAINTENANCE. All landscape maintenance
shall comply with the provisions of Chapter 25.75.120. Eaeh owner of �
building site shall be respensible fer- the PeFinanefft -M---A il J-A-t- A Bee of the
landseaping in aeeer-danee with the appreved landseape plan and the
i as ay..-1 Se—e.•.i.... r-eq ir-ements rr{ Sentien__2,5.7-6.1- 10 and shall be
kept in a elean,-sa a r.r°ll ...—itained eendition.
Section 8. That Section 25.58.090 entitled "SCREENING STANDARDS"
of the Pasco Municipal Code shall be and hereby is amended to read as follows:
25.58.090 SCREENING STANDARDS.
(n) Pe��Se-E$��a ° shall be s crc°'ec frem view by ° rQ 0�Q sight
high.
($)JAJ All equipment, material or goods not housed or stored within the
primary structure shall be within a 100% sight obscuring fence, wall or
structure.
(G) eneing mater4a! steal eensist of weed, briek,-bleek, glass,,-`aTinjT
stueeo, wrought iran er sirnfllar-ly appea i )site material. When sight
,
hewever-, bar-bed or ether type ef seeur-ity wires of any kind aFe-
.,1-,ibitorl
4E)(MGas meters, electric service boxes and other mechanical equipment
shall be screened from public view by obscuring fence, walls or planting
materials.
{P)LCI Outdoor garden sales areas, associated with retail buildings as a
principal use, shall be enclosed with an enclosure other than chain link or
other wire fencing material. Enclosures of garden sales areas must incorporate
false walls in the fencing design that match or complement the architectural
features of the main building walls.
(G) All tr, ek leading and unloading areas an i°"°ayang ieeks aEijae°ntl
building. The wall shall be set C°the bu'ek of the 15 feet lnr.rlsnaperl lam..ff°r
required in Seetion 25.59.060 (E)2) n.-.rl said wall must be 1-0- foot in height as
25.58.090(14.).
Tlhe 15 feet landseaped buffer- required in 25.58.060 (9)(2) shall be
gr�E�e��rrz th—a—l4 percent sl'epe C �—berrm r that ter-minutes in the
ser-eening wed! required in Seetion 25.58.090(G). Every 40 linear feet Af this
buffer area ! eenta T�-a-gr-euping of three (3) A�ustrian pine trees (pinus
pine tFee6o�•-appreved equa4s r-nust be six 161 to eight (9) feet ire height at-
planting
6
when mature. The inten�ening areas sh-ahl e-&-n-t-A i R at least t3v x tr e
approved by the Community Development Department, 21" ealiper- or- ,
that will reaeh a height of 25 fieet A-F 4-:Rer-e when mature. At least 60 shFubs
shall be planted fer every 100 knear feet of buffer- af:ea. The 15 feet buffer sha4l
area 31A41! be eavered with shrubs within a 5 yeaf period. Shfub vai=ieties sha
Aeppreved-may the Gemlltrrllu„Z1" D evelep e t Department an must �a
varieties that are adapted to_th@ ils ,-..-1 elimnte of Pase&
Section 9. That Chapter 25.76 entitled " LANDSCAPING AND
SCREENING" of the Pasco Municipal Code be and the same is hereby repealed
in its entirety:
Section 10. That a new Chapter 25.75 entitled "LANDSCAPING AND
SCREENING" of the Pasco municipal Code be and the same is hereby enacted
to read as follows:
CHAPTER 25.75
LANDSCAPING AND SCREENING
25.75.010 PURPOSE. The purpose of this chapter is to establish
minimum standards for the provision, design, and maintenance of landscape .
areas and sight-obscuring methods within various zoning districts of the
community, thus preserving the health, safety, and general welfare of the
district. Further, it is the purpose of this chapter to achieve particular
objectives including, but not necessarily limited to, the following:
(1) Stabilize and preserve land values within and adjoining residential,
commercial and industrial districts.
(2) Provide an opportunity for the development of an aesthetic visual
environment within the commercial and industrial districts as well as
residential districts for the benefit of the users of such districts as well as
passers-by.
(3) Preserve the safety of the general public by assuring adequate lines
of sight along public streets and at intersections.
(4) Provide not only for the health, safety, and general welfare of the
residents, workers and visitors of the community, but also to provide for the
beauty and balance of the community, as proper and necessary concerns of
local government.
25.75.020 APPLICABILITY. (1) NEW CONSTRUCTION. The
requirements contained in this chapter shall be deemed to be minimum
standards for .landscape and screening and shall apply to all new development,
except for properties located in the C-2 Central Business District. All
properties developed in Business Park Districts shall comply with the
7
provisions of this chapter and Chapter 25.50. In apparent cases of conflict
between provisions, the most substantial shall prevail.
(2) RECONSTRUCTION. Whenever the cost of a remodel, alteration,
reconstruction, or expansion of an existing building meets or exceeds thirty-
three (33) percent of the assessed value of the building, the requirements of
this chapter shall apply.
(3) EXISTING RESIDENTIAL. Residential properties not in conformance
with standards in effect on January 1, 2006 must be maintained in
conformance with the provisions of this chapter. Non conforming properties
will be provided six frost free months from the date of notification to comply
with the provisions contained herein.
25.75.030 DEFINITIONS. For purposes of this chapter, the following
definitions shall be used:
(1) "Landscape" shall include, but not be limited to, live vegetation,
and ornamental forms of stone and mulch, but shall exclude pavement and
impervious surfaces;
(2) "Landscape area" means those individual or collective portions of
the lot devoted to landscape. A developer or property owner may receive credit
toward the required landscape area for pedestrian walks or ways when such
walks or ways are decorative and/or textured in character and are designed as
a complementary part of the landscape area. No more than 25 percent of the
landscaped area can be treated with decorative pedestrian ways and be
included in the overall calculations for landscaped area;
(3) "Live vegetation" means healthy nursery stock consisting of
shrubs, trees, ground cover or lawn. Live vegetation does not include weeds,
bark or other mulches, ornamental stone or artificial plants. Live vegetation
also includes approved xeriscape areas;
(4) "Lot" means the area within the property lines of the parcel or
group of parcels upon which the proposed construction or improvements will
occur, including all accessory or incidental use areas;
(5) "Outdoor storage" means all materials, equipment, merchandise or
objects kept or placed on the lot or not within an enclosed structure, for
preservation or later use or disposal; it is not intended, however, to include the
following exceptions:
(a) Those objects customarily stored outside an enclosed
structure due to their size and due to their being of such character as to
not readily deteriorate when exposed to the elements, such as
automobiles, mobile homes, boats and other vehicles, farm machinery,
irrigation and heavy construction equipment, and those objects which
are themselves enclosures; provided, however, said objects are being kept
primarily for immediate sale or rental to others.
(b) Neat and orderly outdoor displays of items or objects for
immediate sale when such displays are incidental or accessory to an
established commercial principal activity conducted from an enclosed
structure, and further provided that the area consumed by said displays
does not exceed an amount equal to ten percent of the net lot area.
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(6) "Garden" means a planting bed where seasonal flowers, vegetables,
herbs, and/or fruit are cultivated.
(7) "Xeriscape" means a landscape design technique that minimizes
water consumption by using some or all of the following techniques:
(a) using low water--demand or drought-resistant plants which are
adaptable to the climatic, topographic, and hydrologic characteristics of a
site;
(b) reducing turf areas or using turf materials that have low water-
demand;
(c) using mulches in planting areas to cover soil and save moisture;
(d) using efficient irrigation layouts that zone plants according to
their specific watering needs;
(e) minimizing evaporation of water;
(f) performing regular maintenance to maintain water conserving
characteristics.
25.75.040 SCREENING REQUIRED.
(1) Outdoor storage and trash collection areas shall be screened as
follows:
(a) Outdoor storage and trash collection areas located in a commercial
or industrial zone with existing or new development shall be screened from any
adjacent residential zones and from residential zones across a public street or
alley;
(b) Outdoor storage and trash collection areas in C-1 (Retail Business)
zones shall be sight screened from all adjoining properties;
(c) Outdoor storage and trash collection areas located in a commercial
or industrial zone with existing or new development and upon a lot adjacent to
or visible from the following streets shall be so screened as to obscure vision of
such outdoor storage afforded from said streets.
(1) "A" Street.
(2) Columbia Street, between 1 st Avenue and 1 0th Avenue.
(3) Lewis Street.
(4) West Clark Street.
(5) Sylvester Street.
(6) Court Street.
(7) Highway #395.
(8) Oregon Avenue.
(9) First Avenue, north of "A" Street.
(10) Third Avenue, north of "A" Street.
(11) Fourth Avenue, south of Highway 395.
(12) Fifth Avenue, between "A" Street and Court Street.
(13) Sixth Avenue, between "A" Street and Court Street.
(14) Tenth Avenue.
(15) Fourteenth Avenue.
(16) Twentieth Avenue.
(17) Twenty-Eighth Avenue.
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(18) Thirty-Fourth Avenue.
(19) Thirty-Sixth Avenue.
(20) Interstate 182.
(21) Highway #12.
(22) Road 68.
(23) Broadmoor Boulevard.
(24) Broadway Street, west of Wehe Avenue.
(25) Sandifur Parkway.
(26) Burden Boulevard.
(27) Chapel Hill Boulevard.
(d) Screening of outdoor storage and trash collection areas shall be
accomplished by one or both of the following methods:
(1) Dense evergreen shrubs and/or trees planted to
provide a year-round sight obscuring screen to achieve a minimum
height of 6 feet, within 2 years of planting.
(2) A solid or otherwise sight-obscuring fence or wall at
least 6 feet in height.
(2) Commercial and industrial side and rear yard landscaped areas
adjacent to residential districts must contain a 6 foot high continuous solid
screen.
(3) For security purposes, portions of the required screening, not to
collectively exceed 20 linear feet along each street or alley adjacent to the lot
from which vision is obscured, may be left unobstructed and open to view.
(4) Trash collection areas provided for multiple dwellings and
provided in all office, C-1, CR, BP, and C-3 districts shall be located within 6
foot high site-obscuring structure, which provides a visual screen from any
abutting street. In no case shall such enclosure and trash collection
receptacle(s) be permitted within the required front yard set back areas.
(5) Loading and Service areas shall not face any residential zone,
unless no other location is possible. Loading and service areas adjacent to or
across a public street or alley from a residential zoned district shall be
screened with a sight obscuring structure matching the architecture of the
building:
a The structure shall be set at the back of any required landscape
buffer.
(b) The structure shall not encroach into any required landscaped
area.
(b) Any required landscape buffers shall be graded with a 15
percent slope creating a berm that terminates in the screening wall.
(c) The structure must be 10 feet in height as measured from the
final grade of the landscaped berm.
(d) Live vegetation requirements in the landscape buffer shall be
increased to the following rates:
(1) Trees shall be provided at a minimum rate of one tree for
every 10 linear feet of property line and planted in groupings of 3
trees, with groupings spaced no more than 30 feet on center.
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(2) Shrubs shall be provided at a minimum rate of 1 per 5 linear
feet of property line and spaced no more than 10 feet apart on center.
(6) Parking lots that abut a public street shall be buffered with:
(a) Live vegetation consisting of trees, shrubs and groundcover.
(b) All plant material used for parking lot buffers shall be managed
and/or maintained to provide clear views between 3 and 8 feet above the
ground surface.
25.75.050 DESIGN STANDARDS.
(1) Fences, Walls and Hedges.
(a) The height of fences, walls and hedges located between a
structure and street or alley shall be measured from the street curb or
alley grade except in those cases where topographical irregularities occur.
The height of fences, walls and hedges between a structure and a common
lot line shall be measured from the grade along the common lot line or top
of any structural retaining wall occurring at the common lot line;
(b) Fences and walls in commercial districts shall complement the
materials used in any principal on-site structures;
C) The height of fences, walls and hedges shall be limited to 3.5
feet within the front yard area of residentially zoned lots, retail business
and office zoned lots; provided, when two contiguous corner lots, or two
corner lots separated only by an alley right-of-way, form the entire
frontage between parallel or nearly parallel streets, the height of fences,
walls and hedges shall be limited to 6 feet within the front yard adjacent to
the side street; except where the front door of a house faces the side street
all fences greater than 3.5 feet in height must be set back to the building
line of the house facing the side street;
(d) The height of fences, walls and hedges within the side and
rear yards of residentially zoned lots, retail business and office zoned lots
shall be limited to 6 feet. A gate or opening with a minimum 3 foot width
leading into at least one side yard shall be provided;
(e) Fences shall not be constructed out of tires, pallets, bed
springs, multi-colored materials, tarps, plastic sheets, corrugated sheet
metal, except in industrial districts, wheel rims and similar or like
materials not traditionally manufactured or used for fencing purposes.
Hog wire, chicken wire, horseman wire mesh, v-mesh, field fence, woven
field fence, welded utility fence, or any similar or like wire fencing material
is not permitted in residential or commercial zones;
(fl Fences constructed of wrought iron with interspersed brick or
block columns of up to 5 feet in height may be permitted within front
yards in the R-S-20 8s R-S-12 districts provided said fencing is 85 percent
transparent;
(g) Barbed and razor wire fencing is prohibited in all Residential
districts, in the Office district and the Central Business district. Barbed
wire may be permitted in suburban residential districts on tracts larger
than one acre. In the C-1 Retail Business district only one strand of
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barbed wire is permitted along the top rail or within 2 inches of the top
rail;
(h) Electrified fences are not permitted in residential districts
except as a secondary means of securing property where the electrified
fence is located behind an existing fence or in suburban districts to
contain permitted farm animals;
(i) In all front yards, whether on properties with single, double,
or triple frontage, rails, posts and other structural fence supports shall
not be visible from a public street; except that posts and rails that are an
integral part of the fence design and aesthetics and not used solely for
structural support may be visible from a public street;
6) All fencing in commercial and industrial districts shall be
placed on the inward side of any required perimeter landscaping, with
landscape treatments occurring along the street frontage.
(k) No fence, wall or hedge, landscape material or foliage higher
than 3 feet above curb grade shall be located or planted within an area
20 feet along the property lines from the intersection of two streets
including the area between such points, or 15 feet from the intersection
of a street and an alley; provided however, if an alternative fence material
is used such as masonry, wrought iron, wood, or combination there-of
then the fence must be 75 percent transparent and may be a maximum
6 feet in height, or a smaller, 75% transparent fence set upon a
maximum 3-foot wall or other structure not exceeding a combined height
of 6 feet, may be erected within said area of intersection of street and
alley so long as the fence is at all times unobstructed by foliage or other
matter;
(1) Fences constructed in any zoning district may be permitted at the
back of sidewalks in public right-of-way upon approval of the City
Engineer, except as provided in 25.75.050(1)(j)
(m) No fence or wall shall be erected without first obtaining a
building permit from the building inspector;
(2) Clearance Distances. Where a fire hydrant is located within a
landscape area it shall be complemented by a minimum clearance radius of 3
feet; No tree, as measured from its center, shall be located within 10 feet of a
street light standard, within 5 feet of a driveway or a fire hydrant;
(3) Commercial and Industrial Districts. (A) In addition to the
requirements contained in this chapter and unless specified otherwise in
Chapter 25.58.050, commercial and industrial zoned properties adjacent to
properties in less intense zoning districts shall have a 10 foot landscape buffer
on the side immediately adjacent to less intense zoning district.
(B) Landscape buffers in commercial and industrial districts shall
meet the following standards:
(1) Live vegetation within the landscape buffer shall be planted
with a mix of evergreen and deciduous trees and shrubs
interspersed throughout the landscape buffer.
(2) The live vegetation shall consist of 40 percent evergreen
trees.
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(3) Trees shall be provided at a minimum rate of one tree for
every 20 linear feet of property line and spaced no more than 30 feet
on center spacing along each property line, unless planted in
groupings of 3 trees, with groupings spaced no more than 50 feet on
center along each property line.
(4) Shrubs shall be provided at a minimum rate of 1 per 8
linear feet of property line and spaced no more than 16 feet apart on
center.
(5) Parking lots located adjacent to properties in less intense
zoning districts require 100 percent of the landscape buffer to be
planted with live vegetation.
(C) The area between property lines and the back edge of street
curbs, within right-of-way and exclusive of sidewalks and driveways for
ingress/egress, shall be treated with landscape materials.
(4) Residential Districts. At least 50 percent of the required front yard
area for all residential property including right-of-way but, excluding
driveways, shall be treated with live vegetation. Planting strips shall be treated
as per PMC Section 12.12.047; and
(5) All areas of a lot or parcel not landscaped or covered with
improvements, shall be maintained in such a manner as to control erosion and
dust. Gardens within established landscapes are excluded from this provision
in Residential Districts. Front yard areas not covered by the required 50
percent live vegetation must be covered by mulches or ornamental stone.
25.75.060 SPECIAL DESIGN STANDARDS. In addition to the design
standards contained in 25.75.050 the following standards shall be required for
landscaping in the following areas:
(1) SANDIFUR PARKWAY STANDARDS. Properties abutting Sandifur
Parkway, from Broadmoor Boulevard to Road 68, shall at the time of
development or redevelopment as provided herein, landscape all areas between
the back of curb and the property line. This landscape area shall contain a 5
foot wide meandering sidewalk approved by the City Engineer. Every 140
linear feet of landscaped area shall contain one, 6 to 7 foot Colorado Blue
Spruce; three, 2 inch caliper Greenspire Linden, thirty-five, 15 to 18 inch tall
Blue Chip Juniper; twenty-six, 15 to 18 inch tall Goldstar Potentella; twenty-
four, 12 to 15 inch tall Dwarf Oregon Grape; and twenty-five, 18 to 42 inch tall
Dwarf Winged Euonymous. All but the Colorado Blue Spruce shall be on a 12
inch high berm between the curb and the sidewalk. Polyedging shall be used
at all turf and shrub bed borders. Except for the shrub bed areas and sidewalk
the remainder of the landscaped area shall be planted with lawn. An
automatic irrigation system shall be provided;
(2) BROADMOOR BOULEVARD STANDARDS. (A) Properties abutting
Broadmoor Boulevard from I-182 to Sandifur Parkway shall, at the time of
development or redevelopment, as provided herein, landscape the undeveloped
portion of the right-of-way. The landscaped design shall include a curvilinear
shrub bed containing seventy-seven, 2.5 inch caliper Columnar "Armstrong"
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Maple trees; one hundred fifty six, 15 to 18 inch wide Mugo Pine; and one
hundred ninety eight, 15 to 18 inch Dwarf Winged Euonymous. The remainder
of the area is to be planted with lawn and sixteen, 2.5 inch caliper
Thundercloud Plum trees. Polyedging shall be used at all lawn and shrub bed
borders. An automatic irrigation system shall be provided;
(B) Properties abutting Broadmoor Boulevard, from I-182 south to the
FCID right-of-way, shall at the time of development or redevelopment, as
provided herein, landscape the undeveloped portion of the right-of-way. The
landscaped design shall include a curvilinear 5 foot wide sidewalk and
alternating pattern of Amur Maple trees spaced every 50 feet. The remainder
of the area is to be planted with lawn. An automatic irrigation system shall be
provided;
(3) CHAPEL HILL BOULEVARD. Properties abutting Chapel Hill
Boulevard from Broadmoor Boulevard to Finnhorse Lane shall at the time of
development improve Chapel Hill Boulevard with a 12 foot landscaped median
containing Amur Maple trees every 50 feet. The remainder of the area is to be
planted with lawn. An automatic irrigation system shall be provided;
(4) SHELTER BELT. The Shelter Belt is a landscaped buffer identified
in the Comprehensive Plan that is to be located north of East Lewis Street and
east of Oregon Avenue. Commercial properties abutting the Shelter Belt shall
at the time of development or redevelopment as provided herein provide a
vegetative and structural screen between areas designated for future
commercial and residential land uses in the Comprehensive Plan. All
commercial properties abutting residentially designated lands shall provide a
15 foot landscaped area along the property line between the commercial
property and the future residential property. This landscaped area shall
contain 1 pine tree every forty linear feet, alternating with one Blue Chip
Juniper every forty feet. Other tree species may be planted as approved by the
Director of Administrative and Community Services;
(5) OREGON AVENUE. All properties fronting on Oregon Avenue shall
at the time of development or redevelopment as provided herein install lawn
with street trees every 50 feet in the required landscaping area on Oregon
Avenue. The lawn shall provide 100 percent coverage of the required
landscaped area; and
(6) PERPETUAL MAINTENANCE. The developer, the owner(s), their
agent(s) and assign(s)) of commercial or industrial property shall be responsible
for providing for the continued maintenance of all landscaped areas within the
public right-of-way. The developer of residential properties abutting major
streets requiring planting strips in the public right-of-way shall provide a
common area fee as determined through the platting process for the repair and
maintenance of said planting strips. The common area fees shall be deposited
in the Boulevard Perpetual maintenance Fund account to cover the cost of
maintenance and repairs.
25.75.070 PARKING LOT LANDSCAPING. (1) The width of parking lot
buffers shall be dependant upon the location of the parking lot in relation to
the building and street right-of-way as follows:
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(a) Parking lots between the building and an arterial street shall
have a minimum buffer of 10 feet between the parking lot and the
property line.
(b) Parking lots between the building and local access streets and
alleys shall have a minimum buffer of 5 feet between the parking lot and
the property line.
(2) Interior parking area landscaping shall be provided within all
parking lots with 10 or more parking stalls for the purpose of reducing surface
water runoff, providing shade, and diminishing the visual impacts of large
paved areas. All other required buffers and setbacks shall not count toward the
interior parking lot landscaping requirements. Parking lots within Industrial
districts shall be excluded from any interior parking lot landscape requirement.
(a) All developments shall provide interior parking landscape
areas at the following rates:
(1) If parking lots have 10 to 30 parking stalls, then 20
square feet of interior parking landscape per parking stall shall be
provided.
(2) If parking lots have 31 to 50 parking stalls, then 25
square feet of interior parking landscape per parking stall shall be
provided.
(3) If parking lots have 51 or more parking stalls, then 30
square feet of interior parking landscape per parking stall shall be
provided.
(b) Interior parking lot landscape areas distributed as planting
islands or strips shall have an area of at least 100 square feet and with a
narrow dimension of no less than 5 feet in any direction.
(c) Priority for location of interior parking lot landscaping shall be:
(1) First at the interior ends of each parking bay in a
multiple lane parking area. This area shall be at least 5 feet wide
and shall extend the length of the adjacent parking stall. This area
shall contain at least one tree.
(2) Second with the remainder required square footage of
landscape area being equally distributed throughout the interior of
the parking lot either as islands between stalls or landscape strips
between the two rows of a parking bay or along the perimeter of
the parking lot. Interior landscape islands shall be at least 5 feet
wide and shall extend the length of the adjacent parking stalls.
Landscape strips must be a minimum 5 feet wide.
(d) Up to 100 percent of the trees required for the interior parking
lot landscape may be deciduous.
(3) All parking lot buffers, and interior parking lot landscape areas shall
be treated with a variety of landscape elements with no less than 65 percent of
said landscaped areas treated with live vegetation at the time of planting:
(4) Landscaped areas and buffers must be adequately protected from
damage by vehicles through the use of a permanent curbing.
15
(5) Parking lots and the accompanying landscaping shall be
configured so that no parking stall shall be located more than 75 feet from the
edge of any interior parking lot landscape area.
(6) One tree shall be provided for every six (1:6) parking spaces
(7) Trees shall be evenly distributed throughout the interior parking
lot landscape.
(8) For all parking lots that contain greater than 400 parking stalls
pedestrian walkways shall be provided as follows:
(a) Pedestrian walkways within parking areas shall provide a
distinct linkage between a main entrance to the building and a
concentration of vehicle parking stalls.
(b) A minimum 5 foot wide, pedestrian connection shall be clearly
defined in a combination of 2 or more of the following ways (except
walkways crossing vehicular travel lanes):
(1) a 6 inch vertical curb in combination with a raised
walkway.
(2) a trellis, special railing, bollards, and/or other
architectural features to accent the walkway between parking
bays.
(3) special paving, such as concrete, or contrasting
surfacing, in an asphalt area.
(4) a continuous landscape area minimum of 4 feet wide
shall be provided on at least one side of the walkway.
25.75.080 STANDARDS FOR ALL LANDSCAPE AREAS.
(1) All new plants, except those planted on single family residential
properties, shall conform to American Nursery and Landscape Association
(ANLA) grades and standards as published in the "American Standard for
Nursery Stock" manual (ANSI Z60.1 or latest edition).
(2) Single-stemmed trees required pursuant to this chapter shall at the
time of planting conform to the following standards:
(a) Deciduous trees shall have a minimum caliper of 1.75 inches
and a height of 8 feet.
(b) Coniferous evergreen trees shall be at least 5 feet in height.
(3) Multi-stemmed trees shall be permitted as an option to single-
stemmed trees provided that such multi-stemmed trees are:
(a) At least 6 feet in height;
(b) Not allowed in street right-of-ways;
(4) When the width of any landscape strip, buffer and setback is 15 feet
or greater, the required trees shall be staggered in two or more rows.
(5) Shrubs shall be:
(a) At least an ANLA container class #2 (two-gallon) size at time of
planting,
(b) At least 18 inches in height at the time of planting,
(6) Shrubs within required parking lot landscape areas shall be
maintained at a height not exceeding 42 inches.
16
(7) Live vegetation used as groundcovers shall be planted and spaced to
result in total coverage of the required landscape area in two years.
(8) Lawns shall be planted with grass species normally grown as
permanent lawn in Franklin County. Lawn areas may be sodded, sprigged, or
seeded, except that solid sod shall be used in swales or other areas subject to
erosion.
(9) Plant selection shall consider adaptability to climatic, hydrologic,
geologic, and topographical conditions of the site.
(10) Plants having similar water use characteristics shall be grouped
together in distinct hydrozones.
(11) Where the landscape materials used in required landscape areas
depend on regular watering for sustenance, a water-conserving, automatic or
drip irrigation system shall be provided.
(12) Lava rock shall not be permitted in any commercial landscaped
areas.
(13) Xeriscape areas may use alternate forms of irrigation, if part of an
approved xeriscape plan. In approving an area as a xeriscape area, the city
shall apply all or some of the following criteria:
(a) Analysis of the site considering such factors as slopes, drainage,
winds, and existing and proposed site improvements.
(b) Use of appropriate techniques for soil improvements to support
plant growth.
(c) Use of low water-demand or drought-resistant turf grasses and
plant materials.
(d) Use of mulches and other ground covers in planting areas that
cover soil, save moisture, and protect from soil erosion.
(e) Use of appropriate type of irrigation for each area of the
xeriscape landscape.
(f) Use highly efficient irrigation systems, such as drip irrigation.
(g) Except for xeriscape landscaping in rear and side yards of
residential districts all xeriscape areas must meet the 65 percent vegetation
coverage requirements of 25.75.070(3).
25.75.090 PLAN REQUIRED.
(A) Prior to issuance of building permits, two (2) copies of a site plan
shall be submitted to the Community Development Department for review for
consistency with the provisions of this chapter. The site development plan
must be drawn to scale and shall include the following:
(1) All relevant data regarding the existing site that will include
a vicinity map, location and name of existing adjacent streets, driveway
locations, walkways, property lines, and/or easements.
(2) Boundaries, dimensions, and size in acres of the site.
(3) Indication of adjoining use.
(4) Layout of all use areas within the site, including parking
areas and interior circulation areas, including truck circulation for
loading/unloading.
(5) Landscape Plan with:
17
(a) Identification of any existing trees or plantings that are to
remain on the site; existing trees should be identified according to caliper
and their common name. Existing trees and shrubs may be counted
towards landscape requirement standards provided they are depicted on
the plan, retained in their location, and meet minimum standards for
plant health.
(b) Location of all proposed landscape areas including the
location of all landscape elements and the size, common name, scientific
name, spacing, and quantity of all live vegetation to be planted.
(6) Area in square feet and dimensions of individual and
collective landscape areas.
(7) Irrigation Plan showing the layout and type of all irrigation
systems.
(8) Location and description of all existing and proposed
structures such as buildings, berms, walls, fences, screens, storage
areas, street furniture including refuse containers, and lighting.
(9) Location of all existing and proposed utilities, vaults, and
boxes
(10) Schematic building elevations showing exterior building
walls.
(B) Excluding single-family residential districts and commercial
/industrial development with 10 parking spaces or less, landscape plans shall
be prepared by a Washington State registered landscape architect, Washington
State certified nurseryman, or Washington State certified landscaper.
(C) Excluding single-family residential districts and commercial
/industrial development with 10 parking spaces or less, an affidavit signed by
an individual specified in subsection B of this section, certifying that the site
landscaping has been installed consistent with the approved site landscape
plan, shall be submitted to the Community Development Department within
thirty (30) days of installation completion, unless the installed landscaping has
been inspected and accepted by the Economic & Community Development
Department.
(D) The required landscaping shall be installed to coincide with the
completion of the building. However, the time limit for compliance may be
extended to allow installation of such required landscaping during the next
appropriate planting season. For single family dwellings the landscaping must
be installed no later than three months after issuance of a certificate of
occupancy.
25.75.100 CONDITIONS OF APPROVAL. Upon receipt of a completed
building permit application the landscaping and site development plan shall
be forwarded to the Planning Office for review and approval.
25.75.110 RELIEF. Where relief is sought from the landscape provisions
of this chapter, application shall be made in the form of a letter explaining the
relief sought and the reasons therefore accompanied by a scaled site plan and
a $100.00 dollar fee. The complete application shall be filed with the City
18
Planner. Within fifteen working days from the date of receipt of a complete
application, the City Planner shall issue a written decision to approve, approve
with modifications, or deny the request for relief. Any decision of the City
Planner may be appealed to the City Council if written notice of appeal, which
shall include all and exclusive reasons for said appeal, is filed with the City
Planner within ten working days from the date of the decision. In the event a
written decision is not issued by the City Planner within the required time
period, the application for relief shall automatically constitute a qualified and
properly filed notice of appeal and shall be considered by the City Council in
accordance with this section. The City Council, within thirty calendar days
from the date of filing of the appeal, shall consider the appeal at a regular
meeting thereof, but such consideration shall be limited to the reasons
included in the written notice of appeal and shall include the written decision
of the City Planner and the reasons therefore. The City Council may affirm,
modify or reverse the decision of the City Planner.
25.75.120 MAINTENANCE - RESPONSIBILITY. All landscape and
screening required under this chapter shall be so maintained as to not detract
from the purpose of this chapter and shall be kept reasonably free of weeds
and trash. The owner, occupants and persons responsible for or having control
of the premises shall be responsible for such maintenance and said
maintenance shall at a minimum conform with the following:
(1) The owners, their agents and assigns, are responsible for
providing, protecting, and permanently maintaining all landscaping material,
areas and plants required by this chapter in a healthy, growing condition,
replacing it when necessary, and keeping it free of refuse and debris;
(2) Dead or diseased plants must be replaced within 30 days of
notification, or as soon as practical in regard to freezing weather, or complex
situations involving removal and replacement of large trees;
(3) Plant material must not interfere with public utilities, restrict
pedestrian or vehicular access, or constitute a traffic hazard.
(4) All fencing, walls and other features used for screening purposes
shall be kept free of litter, debris and weeds.
25.75.130 PENALTY - ENFORCEMENT. Enforcement of the provisions of
this Title will occur through the use of the Code Enforcement Board procedures
contained in Title 11.
25.75.140 ADDITIONAL REMEDY - LIEN. In addition to the penalties
prescribed above, the City Council may itself remedy a violation of this chapter
and place a lien upon the property as permitted by law. Use of this provision,
however, shall be preceded by written notification directed by certified mail to
the owner of the property in violation. Said notification shall describe the
violation and shall provide at least ten calendar days from date of receipt of
written notification during which the owner may cause the violation to be
remedied. In the presence of seasonal or other practical consideration, the time
period in which violations are to be remedied may be reasonably extended by
19
written instrument acknowledged by the person responsible for such remedy
and approved by the City Planner charged with enforcement of this Title.
Section 11. This Ordinance shall take full force and effect five days
after its approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington and
approved as provided by law this day of , 2005.
Michael L. Garrison
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
20
AGENDA REPORT NO. 52
FOR: City Council DATE: 1/19/06
TO: Gary Crutchfi anager Workshop: 1130/06
FROM: Robert J. Alberts, Director,Public Works
SUBJECT: Street Light Installations
I. REFERENCE(S):
1. Lighting Status Map
2. Exhibit A—Street Light Responses
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/30/06: Discussion
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
On November 14, 2005 staff discussed the request for street lights in an area west
of Road 32 and north of Court Street with Council. Following the discussion, the
Mayor sent out a letter to residents in the neighborhoods north of Court Street
between Road 32 and Road 44. This letter discussed the option to install street
lights to relieve complaints of poor night lighting in the area and included a
lighting status map indicating proposed street light installations. Resident opinion
on the matter was requested by December 16, 2005, asking residents to respond in
writing if they objected to the installation of street lights. This resulted in six (6)
comments, summarized on the attached Exhibit A.
Two of the responses opposed installation of a street light near their residence.
One requested the proposed light for the Mark Twain parking lot be removed from
the plan. The elimination of this light wouldn't impact the proposed program.
The second opposing response was to eliminate the proposed light at W. Pearl St.
and Road 34. Based on the questionnaire, the majority of the residents would like
a street light at that location.
Three comments were from residents who want lights at locations where there are
no existing power poles to place a street light on. The City's standard practice has
been to not install new poles.
One response was to install a light on a mid-block power pole. This request
would go against past practice where lights are installed at intersections only.
Staff recommends that street lights be installed as proposed with the exception of
the light for the Mark Twain School parking lot.
V. ADMINISTRATIVE ROUTING
Project File
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EXHIBIT - A
STREET LIGHT RESPONSES
Street Light Project 2005
W. Court Street to W. Wernett Road and Road 28 to Road44
Calls from the following property owners:
December 2, 2005
• Sed Ther 547-6182,would like to have a light at the intersection of Road 30 and
Willcox. There is no pole at or near this intersection to install a street light. For an
intersection to qualify for installation of street lights an existing utility pole needs
to be at or near the intersection.
• Carina? 547-8470, address: 2215 N. 36`h, would like to see a light installed on 36
between Jay and W. Wernett Road. There is no pole at or near this location to
install a street light and intersections is the primary location for street lighting.
December 6, 2005
• Altagreia Figueroa 543-9592, would like to have a light at the intersection of
Road 44 and Opal. This is one of the intersections that are not identified on the
map for a light. There is no pole at or near this intersection to install a street light.
For an intersection to qualify for installation of street lights, an existing utility
pole needs to be at or near the intersection,
December 7, 2005
• Patty Berg, 547-7630, address: 3008 West Pearl, she would like a light mid block
on Pearl between 30 and 32, Staff explained that our primary goal is the
intersections and other areas will be reviewed. There is no pole at or near this
location to install a street light and intersections are the primary location for street
lighting.
December 9, 2005
• Marilyn Hansen, 547-1732, address: 3905 W Pearl, she would like the proposed
light between Road 38 and 40 on Pearl not be installed because there is an
existing light at the school.
December 16, 2005
• Letter from Peter LeMieux dated December 16, 2005, "do not add the lights ....,
put them where they are needed and will make a difference not where it lights up
homeowner's yards." Address is 3420 W. Pearl Street.
January 24, 2006
• Mel DeWeber, 545-3383, address: 4321 W. Agate, "already have alight at the
intersection, supports this proposal.
AGENDA REPORT
FOR: City Counci January 25, 2006
TO: Gary Crutchfi a e_r Workshop Mtg.: 1/30/06
Regular Mtg.: 2/6/06
FROM: Stan Strebel, tniative and Community
Services D'
SUBJECT: Clarification to Business License Maximum Annual Fee
I. REFERENCE(S):
A. PMC References
B. Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/30: Discussion
216: MOTION: I move to adopt Ordinance No. amending PMC Chapters
5.04, 5.06 and 3.07, regarding fees for certain business licenses, and
to authorize publication by summary only.
III. FISCAL IMPACT:
Negligible.
IV. HISTORY AND FACTS BRIEF:
A) In recent processing of business license renewals, staff has encountered some
inconsistencies within the Code relating to maximum annual business license fees.
Most general business license requirements are established in Chapter 5.04 (PMC)
with specific fee amounts listed in Chapter 3.07. In some cases, special
requirements for certain businesses are set forth in individual Chapters within
Title 5. (In some of these cases, Chapter 5.04 specifically references the
additional chapters and clarifies how the regulations apply — see 5.04.175 in
example)
B) Section 5.04.120 establishes a maximum annual license fee, which is currently
$500/yr. notwithstanding the fact that some license fees are calculated on a per
unit basis (i.e. fees increase with.more rooms in a hotel, more trucks in a transfer
business, etc.) In these cases, where there are no provisions to the contrary, staff
has implemented the fee with the prescribed cap of$500.
In the case of two types of businesses, staff suggests a need to clarify and adjust
the regulations as they relate to maximum annual fees.
1) For Rentals of Dwelling Units (including single family residences,
apartments and mobile homes — see 5.04.160(A)) the annual license fee is set at a
base of$30 plus $3 per unit (3.07.050 (H)) but capped at $500. Therefore, a 157
unit apartment complex would pay the maximum $500 fee as would a 300 unit
complex which is twice as large. As noted in the PMC language, there are
specific regulations and inspections (PMC 5.78) which apply to dwelling unit
rentals and the City spends considerable time and effort in the enforcement of the
same. Also, as noted: "All revenues received from this business license fee (are)
utilized exclusively for the cost of issuance of the license provided herein and the
administration of Chapter 5.78 of this title." Because of this extra enforcement
and inspection effort, which necessarily increases proportionately with the number
3(d)
of units, staff recommends that the annual fee for dwelling unit rentals not be
subject to the maximum cap.
2) Flea Market, Swap Meets, etc. are regulated by Chapter 5.06. Per section
5.06.030 the fee is equal to $75.00/yr base fee plus $5 for each 100 sq. feet
utilized for vendors. Since the fee is set in Chapter 5.06, staff's conclusion is that
the maximum fee as set by Chapter 5.04 does not apply. However, for a number
of years these business licenses have been issued with the $500 cap. In one case,
applying the fee without a cap would yield an annual license fee of$2,500. Staff
feels this is unreasonable given the information/inspection effort that the City
makes regarding this type of facility. It is therefore suggested that the fees for this
type of business be included in the cap for general business licenses per 5.04.120.
C) Staff' has prepared the attached ordinance, which makes the changes as
recommended hereinabove. Other minor housekeeping corrections are also
proposed. Staff recommends the adoption of the ordinance with an effective date
of January 1, 2007 for the dwelling unit rental provisions and the standard
effective date for all other provisions.
CHAPTER 5.04
LICENSES GENERALLY
5.04.120 MAXIMUM FEE. The maximum annual license fee will be as
set for in Chapter 3.07 of this code. (Ord. 3560 Sec. 2, 2002; Ord. 3394
Sec. 1, 1999; Ord. 2223 Sec. 1, 1980; Ord. 1907 Sec. 1, 1977; Ord. 1403
Sec. 1, 1969; prior code Sec. 3-1.68.)
5.04.160 FEES. An annual license fee as set for in Chapter 3.07
of this code shall apply for the following business categories:
A) RENTALS - DWELLING UNITS. Any person renting or making
available for rent to the public any dwelling unit shall secure a license
registering each dwelling unit including a certification warranting that
each such dwelling unit complies with the Uniform Housing Code as
adopted by the City and does not present conditions that endanger or
impair the health or safety of the tenants. For the purpose of this section
"dwelling unit" shall mean any structure or part of a structure which is
used as a home, residence or sleeping place by one, two or more persons
maintaining a common household, including but not limited to single
family residences and units of multiplexes, apartment buildings and
mobile homes. The annual business license fee shall be payable for each
independent business location and the first unit and an additional fee for
each additional rental dwelling unit available for rental to the public by
the applicant. All revenues received from this business license fee shall
be utilized exclusively for the cost of issuance of the license provided
herein and the administration of Chapter 5.78 of this title. Issuance of
the business license shall be contingent upon submission of the
certification, inspection, as required by this title, payment of the fee
provided above and compliance with Chapter 5.78 of this title. (Ord.
3560 Sec. 6, 2002; Ord. 3325 Sec. 1, 1998; Ord. 3231 Sec. 1, 1997; Ord
2992, Sec. 1, 1994.)
G) HOTELS, MOTELS AND CABIN COURTS. All hotels, motels and
cabin courts, or places where rooms are kept for rent for the
accommodation of the traveling public, whether rented by the day, by the
week or month, shall pay an annual fee plus an additional fee for each
unit. (Ord. 3560 Sec. 6, 2002.)
5.04.175 LANGUAGE OF SPECIAL CHAPTERS PREVAIL. The provisions
of this chapter shall be subordinate to any provision of any other chapter
of this title where the provisions address the same subject or are in
conflict. It is the intent of this section that the provisions of chapters
specially regulating a particular kind or kinds of business prevail over
the provisions of this chapter which generally licenses businesses where
there is conflict in language and the two provisions cannot be interpreted
harmoniously with one another. (Ord. 2833 Sec. 1, 1991.)
5.04.190 LATE PAYMENT FEE. A late payment fee shall be added
to each.annual license not procured before March 1st of each and every
year to help defray added administrative expenses because of such late
payment. Late payment fees shall be as set forth in Chapter 3.07 of this
code. (Ord. 3560 Sec. 7, 2002; Ord. 3426 Sec. 1, 2000; Ord. 3394 Sec.
1, 1999; Ord. 2223 Sec. 5, 1980; prior code Sec. 3- 1.224.)
CHAPTER 5.06
FLEA MARKETS, SWAP MEETS, BUY-SELL MARTS AND
THE LIKE
5.06.010 License Required 19
5.06.015 Licensing Of Customers, Vendors Etc .................................. 19
5.06.020 Premises 19
5.06.030 Permit Fee ........................................................................... 19
5.06.040 Application For License. 19
5.06.050 Term Of License. 20
5.06.060 Posting - Inspection ............................................................. 20
5.06.070 Code Infraction - Civil Penalty.............................................. 20
5.06.010 LICENSE REQUIRED. It shall be a violation of this code
for any person to conduct, operate, sponsor or promote a "flea market,"
"swap meet," "buy-sell mart" or the like where there is a meeting together
of people at a stated time or times and place for the purpose of buying or
selling, exchanging, trading, bargaining, bartering or dealing antiques,
secondhand articles, wares, merchandise or goods, except by auction,
without a license issued to him by the City pursuant to the provisions of
this chapter. (Ord. 2521 Sec. 1 (part), 1984.)
5.06.015 LICENSING OF CUSTOMERS, VENDORS ETC. No
customer, vendor, renter or lessee .at any undertaking licensed under
this chapter shall be required to obtain a general license under Chapter
5.04 unless they are engaged in business at the licensed premises more
than thirty days. (Ord. 2521 Sec. 1 (part), 1984.)
5.06.020 PREMISES. No license shall be issued under this
chapter unless the undertaking is to be within a building or at a location
that is otherwise licensed as a "business location" by the City under
Chapter 5.04 of this code. (Ord. 2521 Sec. 1 (part), 1984.)
5.06.030 PERMIT FEE. The charge for the license under this
chapter shall be as set forth in Chapter 3.07 of this code plus an
additional fee per each one hundred square feet of rentable space.
"Rentable space" means all space at the building or "business location" to
be used for the undertaking being licensed except for that space
specifically set aside and designated for vehicle parking only. (Ord. 3560
Sec. 8, 2002; Ord. 3394 Sec. 3, 1999; Ord. 2521 Sec. 1 (part), 1984.)
5.06.040 APPLICATION FOR LICENSE. Each applicant for a
license shall file an application with the City Clerk. The application shall
be in writing and signed by the applicant and shall give the applicants
residence address and business address and such other information as
shall be required by the City Clerk. Upon payment of the license fee, and
satisfactory compliance with other applicable city ordinances and general
laws, the Clerk shall issue the license. (Ord. 2521 Sec. 1 (part), 1984.)
3.07.050 BUSINESS LICENSES:
Fee/Charge Reference
A) License Base Fee (include lat $75.00 5.04.130
3000 sq ft)
B) Maximum Lic. Fee $500.00 5.04.120
C) Square Footage Fees (ea inc. of $30.00 5.04.140
3000)
D) Outside Area Charges $50.00 5.04.150
E) Late Penalty $30.00 5.04.190
F) Transfer Fee $37.00 5.04.080
G) Business Located Outside city $75.00 5.04.160
limits
H) Rental Dwellings - includes $30.00 5.04.160
first unit
1) Each additional unit $3.00 5.04.160
1) Auction Sales - for 3 days $75.00 5.04.150
J) Bank/Financial Institution $200.00 5.04.160
K) Bowling Alleys - includes first $75.00 5.04.160
alley
1) Each addl. alley $6.00 5.04.160
L) Commercial Rentals - includes $75.00 5.04.160
first location
1) Each additional location or $3.00 5.04.160
unit
M) Dray and Transfer - includes $75.00 5.04.160
first truck
1) Each additional truck $5.00 5.04.160
N) Hotels/Motels/Cabins Courts $75.00 5.04.160
- base fee
O) Liquor Sales without dancing $200.00 5.05.140
(incl 1 st
3000 sq. ft)
1) Each unit. $5.00 5.04.160
P) Prof. Boxing/Wrestling- per $75.00 5.04.160
show
Q) Sleeping Rooms/Rooming $75.00 5.04.160
Houses (min. 4 rooms)
1) Per room/unit charge $5.00 5.04.160
R) Theaters $150.00 5.04.160
S) Special Events:
1) Athletic, Competitive or $25.00 5.25.070
Festival
2) Concert $25.00 5.25.070
3) Dance Hall - without liquor $75.00 5.25.070
a) Additional square footage
4) Dance Hall - with liquor $350.00 5.25.070
a) Additional square footage
5) Demonstration $15.00 5.25.070
6) Outdoor Music Festival $25.00 5.25.070
7) Parade $15.00 5.25.070
8) Public Dance $15.00 5.25.070
9) Temporary Special Sales $20.00 5.25.070
Event - (maximum for event
$500.00)-per vendor
T) Flee Markets/Swap $75.00 5.06.030
Meets/Buy & Sell Marts
1) Each additional 100 sq. ft. of $5.00 5.06.030
space
U) Solicitors $150.00 5.08.050
V) Itinerant Merchants:
1) Application fee $60.00 5.10A.060
2) Monthly fee - if application $45.00 5.10A.060
approved
W) Mobile Vendors:
1) Application fee $25.00 5.10A.060
2) Monthly fee - if application $10.00 5.10A.060
approved
X) Pawnshop $250.00 5.12.012
Y) Carnivals and Circuses - first $275.00 5.16A.070
day fee
1) Each and every day after first $125.00 5.16A.070
Z) Amusement Device Distributor $500.00 5.20.100
1) Amusement Device User - 1-6 $50.00 5.20.100
machines
2) Amusement Device User - 6+ $100.00 5.20.100
machines
AA) Adult Entertainment Facility: $700.00 5.27.110
1) Adult Entertainer $150.00 5.25.110
2) Adult Waitperson $150.00 5.27.110
3) Adult Ent. Bus. Mng gr. $150.00 5..27.110
BB) Gravel Pit No Fee 5.28.050
CC) For-Hire Vehicles (maximum $50.00 5.45.050
of$500.00) - per vehicle
1) Driver's Permit Fee $50.00 5.45.080
DD) Private Detectives and Security $75.00 5.46.030
EE) Sidewalk Sales No fee 5.56.010
FF) Attendants in Private Quarters No fee 5.68.010
GG) Massage Business $75.00 5.04.160
HH) Mobile Home Park
1) Inspection fee $20.00 19.12.030
2) License fee $25.00 19.12.030
3) Per unit fee $3.00 19.12.030
II) Yard Sale Permit $5.00 5.52.020
(Ord. 3543 Sec. 1, 2002).
ORDINANCE NO
AN ORDINANCE of the City of Pasco, amending PMC Chapters 5.04,
5.06 and 3.07, regarding fees for certain business licenses.
WHEREAS,the City Council of the City of Pasco has determined that certain
amendments regarding the fees for business licenses are warranted;
NOW, THEREFORE, The City Council of the City of Pasco,Washington,
Does Ordain as Follows: (deletions by interlin cations, additions by underlining)
Section 1. That Section 5.04.120 MAXIMUM FEE is amended to read as follows:
5.04.120 MAXIMUM FEE. The maximum annual license fee will be as set forth in
Chapter 3.07 of this code. Provided, however, this section on maximum annual fee shall
not apply to business licenses for dwelling unit rentals.
Section 2. That Section 5.06.030 PERMIT FEE is amended to read as follows:
5.06.030 PERMIT FEE. The charge for the license under this chapter shall be as set
forth in Chapter 3.07 of this code plus an additional fee per each one hundred square feet
of rentable space. Provided, however, the maximum annual license fee shall be the same
as set forth in Section 5.04.120 of this code. "Rentable space" means all space at the
building or "business location" to be used for the undertaking being licensed except for
that space specifically set aside and designated for vehicle parking only. (Ord. 3560 Sec.
8, 2002; Ord. 3394 Sec. 3, 1999; Ord. 2521 Sec. 1 (part), 1984.)
Section 3. That Section 3.07.050 BUSINESS LICENSES is amended to read as follows:
3.07.050 BUSINESS LICENSES:
Fee/Charge Reference
A) License Base Fee (include 1" 3000 sq $75.00 5.04.130
ft)
B) Maximum Lic. Fee $500.00 5.04.120
C) Square Footage Fees (ea inc. of 3000) $30.00 5.04.140
D) Outside Area Charges $50.00 5.04.150
E) Late Penalty $30.00 5.04.190
F) Transfer Fee $37.00 5.04.080
G) Business Located Outside city limits $75.00 5.04.160
H) Rental Dwellings—includes first unit $30.00 5.04.160
(No maximum fee)
1) Each additional unit $3.00 5.04.160
I} Auction Sales—for 3 days $75.00 5.04.150
J) Bank/FinancialInstitution $200.00 5.04.160
K) Bowling Alleys—includes first alley $75.00 5.04.160
1) Each addl. alley $6.00 5.04.160
L) Commercial Rentals—includes first $75.00 5.04.160
location
1) Each additional location or unit $3.00 5.04.160
M) Dray and Transfer--includes first $75.00 5.04.160
truck
1) Each additional truck $5.00 5.04.160
N) Hotels/Motels/Cabins Courts—base $75.00 5.04.160
fee
1) Each unit. 5.00 5.04.160
O) Liquor Sales without dancing (incl 1" $200.00 5.05.140
3000 sq. ft)
4) g t,_ , i� X89 55.04.16
�r«r-
P) Prof. Boxing/Wrestling—per show $75.00 5.04.160
Q) Sleeping Rooms/Rooming Houses $75.00 5.04.160
(min. 4 rooms)
1) Per room/unit charge $5.00 5.04.160
R) Theaters $150.00 5.04.160
S) Special Events:
1) Athletic, Competitive or Festival $25.00 5.25.070
2) Concert $25.00 5.25.070
3) Dance Hall—without liquor $75.00 5.25.070
a) Additional square footage
4) Dance Hall —with liquor $350.00 5.25.070
a) Additional square footage
5) Demonstration $15.00 5.25.070
6) Outdoor Music Festival $25.00 5.25.070
7) Parade $15.00 5.25.070
8) Public Dance $15.00 5.25.070
9) Temporary Special Sales Event— $20.00 5.25.070
(maximum for event $500.00)-per
vendor
T) Flee Markets/Swap MeetsBuy & Sell $75.00 5.06.030
Marts
1) Each additional 100 sq. ft. of space $5.00 5.06.030
U) Solicitors $150.00 5.08.050
V) Itinerant Merchants:
1) Application fee $60.00 5.10A.060
2) Monthly fee—if application approved $45.00 5.10A.060
W) Mobile Vendors:
1) Application fee $25.00 5.10A.060
2) Monthly fee—if application approved $10.00 5.10A.060
X) Pawnshop $250.00 5.12.012
Y) Carnivals and Circuses— first day fee $275.00 5.16A.070
1) Each and every day after first $125.00 5.16A.070
Z) Amusement Device Distributor $500.00 5.20.100
1) Amusement Device User— 1-6 $50.00 5.20.100
machines
2) Amusement Device User—6+ $100.00 5.20.100
machines
AA) Adult Entertainment Facility: $700.00 5.27.110
1) Adult Entertainer $150.00 5.25.110
2) Adult Waitperson $150.00 5.27.110
3) Adult Ent, Bus. Mng gr. $150.00 5..27.110
Imo} Ckiwel Pi t No Fee 5.28..050
C) For-Hire Vehicles (maximum of $50.00 5.45.050
BB $500.00)—per vehicle
1) Driver's Permit Fee $50.00 5.45.080
DD) 11?riy.,+a r,ea,+a,.+;„o; fl4;4 Re e Ufity $75.00 5.46.030
€ Sidewalk Sales No fee 5.56.010
cc
i
5-69.010
645) Massage Business $75.00 5.04.-160
lam) Mobile Home Park
DD
1) Inspection fee $20.00 19.12.030
2) License fee $25.00 19.12.030
i
3) Per unit fee $3.00 19.12.030
10 Yard Sale Permit $5.00 5.52.020
EE (Ord. 3543 Sec. 1, 2002).
Section 4. Section 1 and Section 3 (H) shall be effective after January 1, 2007. All other
sections of this ordinance shall take effect and be in force from and after its passage and
five days following its publication as required by law.
PASSED by the City Council of the City of Pasco at its regular meeting this
day of February 2006.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney
CITY OF PASCO
SUMMARY OF ORDINANCE NO.
ORDINANCE NO. is an ordinance amending PMC Chapters 5.04, 5.06 and 3.07,
regarding fees for certain business licenses.
The full text of Ordinance No. is available free of charge to any person who requests it
from the City Clerk of the City of Pasco (509) 545-3402,PO Box 293, Pasco, Washington,
99301.
Sandy L. Kenworthy, Deputy City Clerk
AGENDA REPORT
FOR: City Council Date: January 23, 2006
Workshop Mtg.: January 30, 2006
TO: Gary Crutchfiel anager Regular meeting: February 6, 2006
Stan StrebelrA i 's alive and Community Services Director
FROM: Jim Chase, Finance Manager
SUBJECT: REPLACEMENT OF THE GEMS UTILITY BILLING SYSTEM
I. REFERENCE(S):
1) Memorandum from Finance Manager to City Manager dated 1/23/06
2) Letter from Finance Manager to Government E-Management Solutions (GEMS) dated 1/13/06
3) Proposal from DataNOW, LLC for their Utility Billing Program.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/30/06 Discussion
216106 A) MOTION: I move to accept GEMS refund offer totaling $34,210 for release of
obligations regarding the GEMS Utility Billing, Business License and Permits &
Inspection Software programs and maintenance fees.
B) MOTION: I move to approve the purchase of the Utility Billing Computer
Software Program from DataNOW LLC including the related installation and
implementation expenses per their proposal, plus applicable state sales tax.
III. FISCAL IMPACT:
The purchase price (per the attached proposal) for the Datallow LLC (Datallow) software totals
$12,500. The City will reimburse travel expenses for their staff to visit Pasco to complete the
conversion process.
We expect to be reimbursed (or be given credit for future annual software maintenance fees for the
systems the City continues to use) by Government E-Management Solutions (GEMS) for the Utility
Billing (UB) systems and two other programs that were originally purchased and not used. The other
systems not used are Business Licenses (B&L) and Permits & Inspections (P&I). They were not used
due to shortcomings in those systems. The original purchase price for all those systems total $35,750.
After some negotiation, GEMS has offered a full refund for the original purchase price for the B&L
and the P&I systems and a 50% refund of the Utility Billing system software. They have also offered
a full refund of annual maintenance fees for the B&I and P&I systems. The GEMS offer totals
$34,210. They requested it be in the form of a credit for future services. We have yet to pay the 2006
annual maintenance fees for the other systems we are continuing to use.
IV. HISTORY AND FACTS BRIEF:
The City purchased a Property Management System (utility billing software package) from (GEMS)
in 2003 together with a Financial Management System (general accounting software package) and a
Human Resources Management System (payroll and human resources software package).
The system was originally purchased with the understanding it could handle the way we were
accustomed to doing business. Pasco has a few billing differences, as compared to another utility
billing entities (billing every month but reading the meter every other month and estimating usage for
non read months, and the way we pro-rate bills for turn-ons and turn-offs).
GEMS was made fully aware of our past practices and other special situations when they were
initially trying to sell us their products. The system does not calculate and handle estimates and
prorating issues to our satisfaction. Other issues cause staff to make manual corrections resulting in
more time inefficiencies.
During the.first week in January GEMS was purchased by Harris Computer Systems. Staff was
offered the option, by GEMS, to migrate to a utility billing system that Harris Computer Systems sells
and maintains for no additional charge.
3(e)
The reason for the switch to GEMS from the utility billing system we previously used, DataNOW,
was because that system was not compatible with the windows operating environment and we had a
desire to have an integrated system (one that would automatically post processing entries to the
general ledger) thus making the entire system more efficient. Staff has been posting those entries
manually due to another system flaw in the GEMS automated posting program.
DataNOW contacted staff several months ago to informed us they had re-written their system to
operate in the windows environment. Several City staff members traveled to Spokane see the system
operate last month at a DataNOW client site.. That client is very pleased with the operation of the
system. They had also used the system prior to it operating in windows and mentioned it ran faster
and had some nice new features. A quote was requested from DataNOW. They have offered us a
discounted price of $12,500 to purchase their system plus travel expenses for the installation and
implementation. The City was previously their client and they, apparently, want us as clients once
again.
V. DISCUSSION:
The City could switch to the Harris Computer Utility Billing System at no additional cost. Switching
to another unknown system is not what staff would recommend. Staff feels very comfortable and is
very familiar with the product from DataNOW and would prefer to use that system. We have worked
well with DataNOW staff(the same staff as before) and have received excellent service in the past.
The reimbursement from GEMS will offset the cost of purchasing the DataNOW system.
The City will continue to use the GEMS Financial Management and Human Resources Management
Systems.
Vl. OTHER COMMENTS:
Staff recommends the purchase of the DataNOW utility billing system. Staff has used the DataNOW
system in the past. The Utility Billing Clerk is very familiar with its operation. She assisted in the
prior set-up, implementation and operation of that system before the migration to GEMS.
MEMORANDUM
DATE: January 23, 2006
TO: Gary Crutchfield, City Manager
Jr
FROM: Jim Chase nance Manager
RE: GEMS Utility Billing
As you are aware, we have been very disappointed with the GEMS Utility Billing Program.
I sent a letter to Dan Arnold, Vice President, notifying him of my intention to recommend to City
Council that we discontinue using the GEMS Utility Billing system. I have attached a copy of
that letter.
I also asked for a refund of the utility billing system and two other systems originally purchased
but did not use. I have been asking for a refund of the Business License and Permits &
Inspection systems since last August. We purchased the Trackit system to handle those needs.
I had a telephone conversation with Mr. Arnold last week. He agreed to refund the entire
purchase price for the Business License and the Permits &Inspection programs. He also agreed
to a refund of the annual maintenance fees paid for those programs for 2004 and 2005.
He and I discussed the reimbursement for the Utility Billing program. He reminded me that we
have been producing bills with the program for almost two years. I reminded him of the
problems we have experienced from the very beginning and that the program did not have the
features that they originally implied it had.
He asked if we would be willing to accept a 50%refund of the original purchase price.
I told him I would need to take his offer to my superiors.
His offer totals $34,210. The original purchase price of the above systems total$35,750.
Staff has operated the GEMS Utility Billing System since April, 2004. We realized at the time of
installation that the program did not handle some of our processes efficiently and accurately. We
were assured those issues would be addressed in upcoming programming changes. We were
originally told those changes would be out in a matter of a few months. We finally received the
program updates in February, 2005. After installing the update, many of our issues still existed.
GEMS sent their staff to our site to review our set-up and operating procedures. It was
determined that we seemed to be operating the system correctly. GEMS experienced major staff
turnover. I sent a letter to the President in September to fix our issues or we would find another
solution. Since that letter, we have had weekly telephone conferences with GEMS staff and they
have written program updates to the address our issues. Some of the updates solved issues, and
some created other issues.
GEMS was purchase by Harris Computer Company earlier this month. The President is no
longer with the GEMS subsidiary of that company.
We have put forth great effort to make the GEMS Utility System work for us. We have come to
the conclusion that we should put an end to our frustrations and change systems.
DataNOW LLC(DataNOW), formerly Idaho Computer Systems, is interested in having us using
their Utility Billing system once again. The reason we stopped using their system and purchased
the GEMS system was because the operating system we were using was not going to be
supported by Hewlett Packard much longer. DataNOW has since rewritten their program to
operate in the windows environment which we are currently using. They have offered a
substantial discount to entice us back. We can purchase a system we know will work for about
$15,000.
I feel the GEMS offer of a refund is fair and we should move forward with purchasing the
DataNOW LLC Utility Billing Program.
' ADMINISTRATIVE AND COMMUNITY SERVICES DEPARTMENT
1 ' ' •
P.O.BOX 293, 525 NORTH THIRD AVENUE, PASCO,WASHINGTON 99301
January 13, 2006 DIVISIONS
ADMINISTRATIVE
SERVICES
(509)544.3096
Dan Arnold,Vice President FAX543-5727
GEMS—Government E-Management Solutions CITrCLERx
121 Hunter Ave., Suite 100 43.57
FAX 513.57 7
FAX 27
St. Louis, MO 63124
FACILITIES
SERVICES
(509)543-5757
FAX 543-5758
Dear Mr. Arnold,
FINANCE
SERVICES
This letter is a follow-up to a telephone conversation I had with Cheryl Zeier this (509J,545-,3401
morning to notify GEMS that I am going to recommend to our City Council that we FAX 541.3082
INFORMATION discontinue using the Utility Billmig System. SERVICE S
(509)S45-3419
We would like to be reimbursed for purchase price of the Utility Billing System and FAX 543-5758
all the other systems in the Property Management System Package. The City also RECREATION
SERVICES
paid for and would like reimbursement for the annual software maintenance fees for (509)5.15-3456
those systems not used. The original purchase price for those systems total $35,750. FAX 545-3455
The 2004 and 2005 annual maintenance fees for the Business Licenses and Permits &
Inspections total $7,260.
We will continue to be a client of GEMS and use the Financial Management System
and the Human Resource Management System. The above reimbursement could be
in the form of a credit to pay for ongoing annual maintenance fees for the FMS and
HRMS systems.
We have been disappointed with the operation of the Utility Billing package since it
was first implemented. It has not performed to the expectation we were given when
prior to purchasing the product.
Over the past six months, all of your staff who originally trained our staff in the set up
and uses the utility billing system has left GEMS. This has been troubling for our
staff. There may be many reasons for their departure, but from a client's perspective
it does not have a good appearance.
GEMS was recently purchased by Harris Computer Systems. Your staff informed us
that Harris also has a utility billing system and that we could migrate to that system if
we were so inclined, at no additional charge. We wish to pursue returning to the
DataNOW, LLC (formerly Idaho Computer Systems)Utility Billing Program that the
City used previous to your system.
Your staff has been diligent in attempting to solve Pasco's issues since the letter I
sent to Mr. Bouchein in September, yet issues still remain.
A. Promises of performance have not been realized.
B. Some of the fixes have created other problems.
C. Confidence in the numbers your system produces is very low.
These issues are significant enough that we feel it's time to go with a different
solution.
My staff has performed above and beyond the call of duty, in my opinion,to try to
make your application work effectively.
As I said before,Pasco will continue to be a client and use the Financial Management
and Human Resource Management Systems.
I look forward to many years of use from these products and also a response to the
above request for reimbursement.
Sincerely,
Jam W. Chase
Finance Manager
Data NOW LLC
Software Quotation
City of Pasco,Washington
MS Windows Version
30-Dec-05
NONIDAHO COMPUTER SERVICES, L.L.C.to DataNOW Customers
SYSTEM UPGRADE TO WINDOWS DR
License Annual
Systems 1- 10 Users Discount Totals Maintenance
a
Utility Billing $ 30,000 (17,500) 12,500 7,500
Program Conversion $ - 0 0
Data Conversion $ - 0 0
2 days on-site installation/implementation
-Travel Expenses 1,010
2 days on-site 1,360
TOTALS 30,000 (17,500) $ 14,870 $ 7,500
Authorized by: Date:
I
Confidential Expires February 28,2006 Confidential