HomeMy WebLinkAbout2005.10.17 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. October 17, 2005
1. CALL TO ORDER
2. ROLL CALL:
Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated October 3, 2005.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$1,672,635.41 ($58,163,94 being in the form of
Wire Transfer Nos. 4410 and 4412 and, $1,614,471.47 consisting of Claim Warrants
numbered 151187 through 151424).
2. To approve bad debt write-offs for utility billing, ambulance, miscellaneous, code
enforcement and Municipal Court non-criminal, criminal and parking accounts receivable in
the total amount of $184,956.54 and, of that amount, authorize $150,830.39 be turned over
for collection.
(c) Relocation and Sale of Cemetery House:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
October 4, 2005.
2. Proposed Location Map.
3. Cemetery House and Neighborhood Photos.
To authorize staff to proceed with the relocation of the cemetery house and the disposal of the
same as surplus property.
*(d) Final Plat-Casa Del Sol Phase 2 (Desert Sunset LLC) (MF#05-68-FP):
1. Agenda Report from David I. McDonald, City Planner dated October 12, 2005.
2. Copy of Final Plat (Council packets only; copy available in Planning Office for public
review).
3. Vicinity Map.
To approve the final plat for Casa Del Sol Phase 2.
*(e) Final Plat-Casa Del Sol Phase 3 (Desert Sunset LLC) (MF#05-75-FP):
1. Agenda Report from David 1. McDonald, City Planner dated October 12, 2005.
2. Copy of Final Plat (Council packets only; copy available in Planning Office for public
review).
3. Vicinity Map.
To approve the final plat for Casa Del Sol Phase 3.
(f) Resolution No. 2905, a Resolution awarding 2005 HOME C14DO Funds totaling $101,907 to La
Clinica.
1. Agenda Report from Richard J. Smith, Community & Economic Development Director and
Cruz R. Gonzalez, Urban Development Coordinator dated October 6, 2005.
2. City of Pasco 2005 HOME CHDO Grant Applications Summary.
3. Resolution Awarding 2005 C14DO Funds.
4. Map of land to be acquired.
To approve Resolution No. 2905, awarding 2005 HOME CHDO funds of $101,970 to La
Clinica.
*(g) Resolution No. 2906, a Resolution accepting work performed by Gamaclle Landscaping, Inc.,
under contract for the Broadmoor Reservoir Site Improvement/Landscaping Project No. 04-2-16.
1. Agenda Report from Doug Bramlette, City Engineer dated October 11, 2005.
2. Resolution.
To approve Resolution No. 2906, accepting the work performed by Gamache Landscaping, Inc.,
under contract for the Broadmoor Reservoir Site Improvement/Landscaping, Project No. 04-2-16.
(RCS MOTION: I move to approve the Consent Agenda as read.
Regular Meeting 2 October 17,2005
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS -OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers.
(b) Financial Services Manager: General Fund Operating Statement through September 2005.
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(none)
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
*(a) Resolution No. , a Resolution stating the intended uses of the two-tenths local sales tax
increase if approved by voters.
1. Agenda Report from Gary Crutchfield, City Manager dated October 14, 2005.
2. Proposed Resolution stating intended uses of tax proceeds.
MOTION: I move to approve Resolution No. , stating the intended uses of local
sales tax increase if approved by voters in the general election,
9. UNFINISHED BUSINESS:
(none)
10. NEW BUSINESS:
*(a) Water System Upgrades/Additions:
1. Agenda Report from .less Greenough, Field/Water Divisions Manager dated October 12,
2005.
MOTION: I move to award a contract to S & B, Inc., in the amount of$109,000 including sales
tax for the upgradefadditions to the City's Water System.
*(b) Wireless Modem Radios for Re-Use Facility:
1. Agenda Report from Reuel Klempel,Wastewater Manager dated October 12, 2005.
2. Vicinity Map.
(RC) MOTION: I move to award the low quote from Spectrum Communications in the amount of
$28,420.09 including sales tax.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
i
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#......
Q Quasi-Judicial Matter
Regular Meeting 3 October 17, 2005
REMINDERS:
1. 5:30 p.m., Monday, October 17, Conference Room #1 — Reserve Officer's Board Meeting. (MAYOR
MIKE GARRISON and COUNCILMEMBER REBECCA FRANCIK)
2. 6:00 p.m, Monday, October 17, Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR
MIKE GARRISON and COUNCELMEMBER REBECCA FRANCIK)
3. 5:30 p.m., Wednesday, October 19, Roy's Smorgy — Good Roads Association Board Meeting.
(COUNCILMEMBER EILEEN CRAWFORD)
4. 6:00 p.m., Wednesday, October 19, Three-Rivers Convention Center — AWC 2005 Regional Meeting.
(MAYOR MIKE GARRISON, COUNCILMEMBERS EILEEN CRAWFORD, REBECCA FRANCIK,
BOB HOFFMANN,TOM LARSEN, and MATT WATKINS)
5. 12:00 p.m., Thursday, October 20, 720 W, Lewis Street — Pasco Downtown Development Association
Board Meeting. (COUNCILMEMBER MATT WATKINS,Rep.; REBECCA FRANCIK,Alt,)
6. 11:30 a.m., Friday, October 21, Roy's Smorgy — Benton-Franklin Council of Governments Board
Meeting. (COUNCILMEMBER EILEEN CRAWFORD,Rep.; MAYOR MIKE GARRISON,Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 3, 2005
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Michael Garrison, Mayor.
ROLL CALL:
Councilmembers present: Robert Hoffmann, Tom Larsen, Joe Jackson, Eileen Crawford,
Rebecca Francik, Matt Watkins and Michael Garrison.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Richard Smith, Community &
Economic Dev. Director; Bob Alberts, Public Works Director; Doug Bramlette, City
Engineer, and Elden Buerkle, Management Assistant.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated September 19, 2005.
(b) Bills and Communications:
To approve General Claims in the amount of$894,593.04 ($154,291.73 being in the form
of Wire Transfer Nos. 4401, 4403 and 4405 and, $740,301.31 consisting of Claim
Warrants numbered 150984 through 151186).
To approve Payroll Claims in the amount of$1,991,365.04, Voucher Nos. 33482 through
33714; and EFT Deposit Nos. 30006150 through 30006840.
(c) Amendment to Lease Agreement—Levee 12-1 Pasco Boat Basin:
To approve Amendment No. 1 to the Levee 12-1, Pasco Boat Basin Lease and, further,
authorize the Mayor to sign the amendment.
(d) Resolution No. 2902, a Resolution authorizing the sale of personal property
surplus to City needs.
To approve Resolution No. 2902, authorizing the sale of personal property surplus to city
needs.
(e) Resolution No. 2903, a Resolution of the City of Pasco,Washington, fixing a
time and place for hearing on the final assessment roll for Utility Local
Improvement District No. 141, and directing that notice thereof be given in the
manner required by law.
To approve Resolution No. 2903, setting 7:00 p.m., Monday,November 7, 2005 as the
time and date to conduct a public hearing to consider the Final Assessment Roll for
U.L.I.D. No. 141.
MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Jackson
seconded. Motion carried by unanimous Roll Call vote.
PROCLAMATIONS AND ACKNOWLEDGMENTS:
Mayor Garrison presented Certificates of Appreciation for September 2005 "Yard of the
Month"to:
Raul and Margarita Rodriguez, 702 W. Bonneville Street
Antonio and Alma Diaz, 940 N. Elm Avenue
Matt and Rufina Taylor, 2104 N. 18th Drive
1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 3, 2005
Sam and Sonya Ward, 4104 Valencia Drive
Charles and Dorothea Reed, 3605 W. Opal Place
William and Mary Lloyd, 6212 Oriole Drive
Shelby Keane, 8415 Nash Drive
VISITORS - OTHER THAN AGENDA ITEMS:
Mr. Bob Alberts, PW Director, introduced Doug Bramlette, the new City Engineer to
Council.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Ordinance No. 3736, an Ordinance relating to subdividing amending PMC Title 26
dealing with hammerhead turnarounds.
MOTION: Ms. Francik moved to adopt Ordinance No. 3736, amending Pasco Municipal
Code Title 26 by creating provisions for hammerhead dead-end streets and, further,
authorize publication by summary only. Mr. Jackson seconded. Motion carried.
Resolution No. 2904, a Resolution approving the Program Year 2006 Community
Development Block Grant Allocations and Annual Work Plan.
Ms. Crawford noted a conflict of interest as Vice-Chair of CAC Board and
recused herself from voting on this issue.
Council and Staff discussed the allocation of$24,000 for a Pasco School District
program at the Commercial Kitchen.
Mr. Brad Peck, 200 Rd 34, Pasco,believes Block Grant monies should not be
used for school district programs.
Mr. Chris Martenson, Director for Career& Technical Education at Pasco School
District, noted this program does meet CDBG criteria.
I
MOTION: Ms. Francik moved to approve Resolution No. 2904, regarding the City's
2006 CDBG Allocations and Annual Work Plan. Mr. Jackson seconded. Motion carried
4-2 with one abstention.No—Hoffmann, Larsen.
EXECUTIVE SESSION:
Council adjourned to executive session at 7:28 p.m. to consider acquisition of real estate,
establish sale price or lease amount for real estate, discuss enforcement action with legal
counsel, and discuss litigation or potential litigation with legal counsel.
Mayor Garrison called the meeting back to order at 8:24 p.m.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:24 p.m.
APPROVED: ATTEST:
Michael L. Garrison, Mayor Webster U. Jackson, City Clerk
PASSED and APPROVED this 17th day of October, 2005
2
CITY OF PASCO
Council Meeting of:
October 17, 2005
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the u rsigned;die-tte by certify under penalty of perjury that the materials have been furnished,the
services dered of"the labor performed as described herein and that the claim is a just,due and unpaid
obligati against the city and that we are authorized to authenticate and ify to sal m.
Ga field, ity Mana r James Wip nase, Finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 4410 and 4412 in the amount of$58,163,94, have been authorized;that Check No.s 151187 through
151424 are approved for payment in the amount of$1,614,471.47,for a combined total of$1,672,635.41 on this
17th day of October, 2005.
Councilmember Councilmember
SUMMARY OF CLAIMSlWIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 0.00
Judicial 8,837.66
Executive 9,878.13
Police 17,985.97
Fire 5,649.87
Administration&Community Services 59,784.86
Community Development 39,077.40
Engineering 8,898.89
Non-Departmental 81,982.71
Library 130.89
TOTAL GENERAL FUND: 232,226.38
STREET 822,185.42
C. D. BLOCK GRANT 51,511.57
KING COMMUNITY CENTER 1,526.37
AMBULANCE SERVICE 107,479.19
CEMETERY 4,031.95
ATHLETIC PROGRAMS 193.39
SENIOR CENTER 954.24
MULTI MODAL FACILITY 595.62
SPECIAL ASSESSMNT LODGING 19,149.45
LITTER CONTROL 0.00
REVOLVING ABATEMENT 2,202.21
PARKS FUND 0.00
TRAC DEVELOPMENT 0.00
STADIUM/CONVENTION CENTER 5,481.27
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 15,381.65
METRO DRUG FORFEITURE FUND 391.52
GENERAL CAP PROJ CONSTRUCTION 69,275.94
WATER/SEWER 197,983.07
EQUIPMENT RENTAL-OPERATING 25,355.00
EQUIPMENT RENTAL-REPLACEMENT 0.00
MEDICAL/DENTAL INSURANCE 59,991.94
CENTRAL STORES 1,819.32
PUBLIC FACILITIES DIST 24,840.07
PAYROLL CLEARING 29,860.71
LID CONSTRUCTION 199.13
GRAND TOTAL ALL FUNDS: $ 1,672,635.41
I
I
i
3(b).1
AGENDA REPORT
FOR: City Council DATE: 10/13/2005
TO: Gary Crutchfi d nager REGULAR: 10/17/2005
Stan Strebel,A nistrative&Community Services Director
FROM: Jim Chase i e anager
SUBJECT: BAD DE RITE-OFFS/COLLECTION.
I. REFERENCE(S):
Write-off and collection lists are on file in the Finance Department.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance, miscellaneous, code
enforcement and Municipal Court non-criminal, criminal and parking accounts receivable
in the total amount of$184,956.54, and, of that amount, authorize $150,830.39 be turned
over for collection.
III. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address,or are accounts in'occupant"status. Accounts submitted for
collection exceed$10.00.
2. AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write off s
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. MISCELLANEOUS -These are all delinquent accounts over 90 days past due or statements that are
returned with no forwarding address. Those submitted for collection exceed$10.00.
4. COURT ACCOUNTS RECEIVABLE-These are all delinquent non-criminal and criminal fines, and
parking violations over 30 days past due.
5. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un-collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
Amount
Direct Referred to Total
Write-offs Collection Write-offs
Utility Billing $ 77.00 .00 77.00
Ambulance $ 34,049.I5 49,499.06 83,548.21
Miscellaneous $ .00 607.78 607.78
Court A/R $ .00 93,314.00 93,314.00
Liens $ .00 7,409.55 7,409.55
TOTAL: $ 34,126.15 150,83039 184,956.54
IV. ADMINISTRATIVE ROUTING:
cc: Dot French,Municipal Court Clerk
I
3b .2
AGENDA REPORT
FOR: City Council October 4, 2005
TO: Gary Crutchfie anager Workshop Mtg.: 10/10/05
Regular Mtg.: 10/17/05
FROM: Stan Strebel, ative and Community
Services Dir
SUBJECT: Relocation and Sale of Cemetery House
L REFERENCE(S):
A. Proposed location map
B. Cemetery House and Neighborhood Photos
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
10110: Discussion
10/17: MOTION: I move to authorize staff to proceed with the relocation of the
cemetery house and the disposal of the same as surplus property.
IIL FISCAL IMPACT:
Expense of$51,000 anticipated
IV. HISTORY AND FACTS BRIEF:
A) Council has recently authorized the construction of a new Facilities Division
maintenance shop and cemetery sales office. Upon the completion of the sales
office, the existing office, a three bedroom house of approximately 1,300 square
feet, will no longer be needed. While the home is not well suited as a sales
facility, it is in reasonably good shape for a dwelling.
B) The City has title to two vacant residential lots on north Beech Avenue, a short
distance from the cemetery. All of the other lots in the immediate vicinity of the
lots are developed with single family dwellings. Staff proposes that one lot be
developed to place the cemetery house thereupon. One lot is currently 63' in
width while the other is 88'. Staff proposes that it would be preferable to adjust
the boundary to make both properties approximately 75' in width before moving
the Cemetery house.
C) The estimated cost to adjust the lot boundary, to prepare the lot with foundation
and utilities and to move the house from the cemetery is $51,000. Local realtors
have estimated the house/lot sale price at price sufficient to recover this expense
plus generate some additional income. Considering that the City will also avoid
the cost of demolition of the structure and develop an otherwise vacant property
into a taxable residential parcel, it appears that moving the home and disposal of
the property is prudent. Since the lots are property of the general fund and the
structure is accounted for in the cemetery fund, any net proceeds can be pro-rata
assigned to the respective funds.
D Staff requests that the Council authorize it to proceed as outlined.
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3(c)
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AGENDA REPORT NO. 81
FOR: City Council DATE: 10/12/05
TO: Gary Crutchfiei anager WORKSHOP:
Richard J. Smit ire for REGULAR: 10/17/05
Community an Economic Development
FROM: David McDonald, City Planner
SUBJECT: FINAL PLAT - Casa Del Sol Phase 2 (Desert Sunset LLC) (MF #05-
68-FP)
I. REFERENCE(S):
A. Copy of Final Plat (Council packets only; copy available in Planning Office
for public review)
B. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve the final plat for Casa Del Sol Phase 2.
III. FISCAL IMPACT: NONE
IV. HISTORY AND FACTS BRIEF:
A. The City Council previously approved a preliminary plat for Casa Del
Sol. Casa Del Sol is a proposed single family residential development
located west of Road 44 and north of Burden Boulevard.
B. The developer is now seeking final plat approval for Phase 2 of Casa Del
Sol.
V. DISCUSSION:
A. Prior to the approval of a final plat, the developer is to either install all
infrastructure or post a bond or other instrument that secures the
financing for the improvements. In this case, the developer has completed
most of the improvements and has provided the City with a bond in an
amount sufficient ($23,000) to cover the costs of the outstanding
improvements.
B. The final plat shows and contains information on primary control
points, tract boundaries, dimensions, bearings, lot numbers and other
necessary engineering data. In addition the plat contains the required
descriptions, dedications and acknowledgment and approval sections.
VI. ADMINISTRATIVE ROUTING:
3(d)
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AGENDA REPORT NO. 82
FOR: City Council DATE: 10/12/05
TO: Gary Crutchfie Manager WORKSHOP:
Richard J. Smi i ctor REGULAR: 10/ 17/05
Community an Economic Development
FROM: David McDonald, City Planner^-'
SUBJECT: FINAL PLAT - Casa Del Sol Phase 3 (Desert Sunset LLC) (MF #05-
75-FP)
I. REFERENCE(S):
A. Copy of Final Plat (Council packets only; copy available in Planning Office
for public review)
B. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve the final plat for Casa Del Sol Phase 3.
III. FISCAL IMPACT: NONE
IV. HISTORY AND FACTS BRIEF:
A. The City Council previously approved a preliminary plat for Casa Del
Sol. Casa Del Sol is a proposed single family residential development
located west of Road 44 and north of Burden Boulevard.
B. The developer is now seeking final plat approval for Phase 3 of Casa Del
Sol.
V. DISCUSSION:
A. Prior to the approval of a final plat, the developer is to either install all
infrastructure or post a bond or other instrument that secures the
financing for the improvements. In this case, the developer has completed
most of the improvements and has provided the City with a bond in an
amount sufficient ($24,776) to cover the costs of the outstanding
improvements.
B. The final plat shows and contains information on primary control
points, tract boundaries, dimensions, bearings, lot numbers and other
necessary engineering data. In addition the plat contains the required
descriptions, dedications and acknowledgment and approval sections.
VI. ADMINISTRATIVE ROUTING:
3(e)
VICINIV MAP
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AGENDA REPORT NO. SO
FOR: City Council DATE: 10/6/2005
TO: Gary Crutchft i Manager WORKSHOP: 10/10/2005
REGULAR: 10/17/2005
FROM: Richard J. Smith, Director
Community & Economic Development
Cruz R. Gonzalez, Urban Development Coordinator L. 67
SUBJECT: 2005 HOME Program—Community Housing Development Organization
(CHDO) Funds
I. REFERENCES
A. City of Pasco 2005 HOME CHDO Grant Applications Summary
B. Resolution Awarding 2005 CHDO Funds
C. Map of land to be acquired
IL ACTION REQUESTED OF COUNCIL:
10110105: DISCUSSION l
10117105: MOTION: I move to approve Resolution No. Qy
awarding 2005 HOME CHDO funds of$101,907 to La Clinica.
FISCAL IMPACT
$101,907 in Federal HOME CHDO funds.
IV. HISTORY AND FACTS BRIEF
A. In 2004, Pasco entered into an agreement with Kennewick& Richland for the
purpose of continuing participation in a Consortium originally formed in 1996
under the HOME Investments Partnership (HOME) Program. This
consortium allows the City to be eligible for federal HOME funds. Under the
HOME program, 15% of funds are earmarked for federally designated
Community Housing Development Organizations (CHDOs). The three cities
rotate the responsibility for distributing these funds. In 2002, Pasco was
responsible for the distribution of CHDO funds. They were awarded to
Habitat for Humanity. In 2005, Pasco is again responsible for distributing
HOME CHDO funds now totaling $101,907.
B. On August 22, 2005, the City received three applications from eligible
organizations requesting CHDO funds.
C. On September 15, 2005, each applicant presented their proposal to the HOME
Consortium. The applications were reviewed by staff representing each of the
Consortium cities.
D. Taking into consideration time frame, staffing, experience, financial
resources, and viability of proposals, the HOME Consortium staff is
recommending that La Clinica be awarded the 2005 CHDO grant. La Clinica
proposes combining the $101,907 with $510,793 of their funds, then acquire
land in East Pasco and construct 6 homes for low income housing. This
project meets the City's housing goals of increasing the supply of affordable
housing and promoting home-ownership.
E. La Clinica's project will develop underutilized vacant land by building 6
homes. Each home's estimated value is $102,117 for a total of taxable value
of$612,702. This development will enhance the tax base for the City.
3(f)
Reference A
City of Pasco
2005 HOME CHDO
Grant Application Summaries
1. Tri County Partners Habitat for Humanity aka Habitat for Humanity Tri-
Cities
Terra Vita ($101,907)
This will provide affordable homeownership to 4-5 very-low to low income families
within the City of Pasco. Donations from individuals, churches, civic organizations,
and businesses will be used to purchase home materials. Volunteer labor will be used
to construct the home. The proposed locations for these homes is an east Pasco
neighborhood known as the Terra Vita development designed for a total of 241 low
income homes and the other is near Jay Street and 24th Avenue.
Project Budget*
Total CHDO Other Source of Other
Line Item Budgeted Funds Funds Funds
Land Acquisition/
Administration 101,197 101,197 CHDO
Materials`* 250,000 250,000 Donations
Volunteer Labor
Labor/Project (150,000)Unrestricted
Mgt** 175,000 175,000 Donations(25,000)
Total $526,197 -$101,1971 $425,000
*These numbers based on building 5 homes,although a range of 3-5 homes is given depending on the specific properties
identified.
"Match for Project exceeds 25%minimum.
Time Line:
4" Qtr 2005 Finalize Grant Award
1st Qtr 2006 Complete Building lot Acquisition
2nd Qtr 2006 Complete family partner selections
3'Qtr 2006 Begin home construction
4"' Qtr 2007 Complete home Construction
2. Community Health Center La Clinica Self-Help Housing
Pasco Self Help Housing Project #9 ($101,907)
Purchase and develop six lots in east Pasco to build affordable Self-Help new
construction homes for six (6) low income families that are 30% to 80% of median
income. The property is located on Adelia Street and North Saint Charles in east
Pasco. Once families purchase the lots the CHDO proceeds will be given back to the
six families as a ten year forgivable down payment assistance subsidy.
In the self help method, typically 8-10 participating families work together as a group
to build their homes. Each family is required to contribute 35 hours per week of
quality labor. The families will provide 65% of labor on their homes. No
construction skills are required of the families. Training is provided on basic safety
2005 CHDO Project Summary Page 1 of 3
and simple construction methods. Projects are not complete until all the houses in the
group are completed.
Project Budget*
Total CHDO Other Source of Other
Line Item Budgeted Funds Funds Funds
Land Acquisition/
Administration 54,700 54,700
Engineering & Housing Assistance
Development 78,000 47,207 30,793 Council Revolving Fund
Construction of Banner Bank&Yakima
Homes 480,000 480,000 Federal
Total 1 $6120700 $101,9071 $510,793
*Average house with land cost is$102,000-4 bedroom,2 bath,2 car garage.
25%Min Match-sweat equity-43weeks x 35hours x 6families x 735per hour=$66,370
Timeline:
00 2005 Engineering & Surveying
Nov 2005 Permits for infrastructure
Nov 2005-Feb 2006 Water& Sewer
Nov 2005-Feb 2006 Streets, Sidewalks Curbs & Gutters
Mar 2006 Permits for Construction of Houses
Mar 2006 Begin Construction of Houses
Dec 2006 Certificates of Occupancy
3. Benton Affordable Housing Association
Providing decent, safe and affordable housing in targeted Pasco neighborhoods
1820 W Nixon, Pasco, WA ($62,500)
Project will allow BAHA to purchase and renovate a 2 bedroom residence located at
1820 W Nixon, which is within the "distressed areas of Pasco where there are a
significant number of structures in need of repair"according to the 2005-2009 Tri-
City Consolidated Plan (census tract 202 and 204). The property will require
renovation costing an additional $15,398. These renovations will include new
sprinkler system, drywall repair, garage fire door & firetape garage. After the
completion of renovations the home will be rented. This project will impact one
family below 30% of median income.
2005 CHDO Project Summary Page 2 of 3
Project Budget*
Total CHDO Other Source of Other
Line Item Budgeted Funds Funds Funds
Project: 1820 W.
Nixon Purchase
Residence and
Renovate 103,298 62,500 4,000 Seller's Donation
1,000 Earnest Money
4,700 Donated Labor
2,800 BAHA additional Cash
28,298 Bank Loan
Total $103,2981 $62,500 $40,798
*Purchase price is$89,900.BAHA shall provide$12,500(25%)in match and is requesting$62,500(75%)in HOME grant
funds.
Time Line:
Within 5 da s of g rant award Finalize offer purchasing property
Within 30 days of grant award Obtain appraisal
Within 60 days of grant award Borrow on 1 st mortgage funds to complete
project.
Within 60 days of grant award Sign contact for project management and
renovatio work with Ashley Bertch Group Inc.
Company who has provided BAHA with an
estimate of costs of renovation shown in this
application
Upon receipt of grant & bank loan Start renovation activities
Anytime within 10 days of grant award Sign agreement with Pasco Housing
Authority to provide rental management.
Within 60 days of start of renovation Complete renovation
Within 100 days of grant award
Rent/Lease residence to low income family.
i
2005 CHDO Project Summary Page 3 of 3
Reference B
RESOLUTION NO.
A RESOLUTION AWARDING 2005 HOME CHDO FUNDS TOTALING $101,907
TO LA CLINICA.
WHEREAS, the City of Pasco entered into an Agreement with Kennewick and Richland
in 2004 continuing participation in a Consortium originally formed in 1996 under the Home
Investments Partnership (HOME) Program; and
WHEREAS, the Consortium allows the three cities to be eligible for federal HOME
funds, of which 15% of these funds are earmarked for federally designated Community Housing
Development Organizations (CHDOs); and
WHEREAS, the three cities rotate responsibility for distribution of HOME CHDO
funds; and
WHEREAS, the City of Pasco is responsible for distributing HOME CHDO funds
totaling$101,907 for 2005; and
WHEREAS, qualified CHDOs in the Tri-Cities metropolitan area were solicited to
submit proposals and the City received three proposals on August 22, 2005; and
WHEREAS, on September 15, 2005, the applicants presented their proposals to HOME
Consortium representatives; and
WHEREAS, the HOME Consortium determined that La Clinica's proposal to use the
$101,907 and leverage $510,793 of their own funds to acquire land and construct 6 low income
homes would best meet the City's housing goals of increasing the supply of affordable housing
and promoting home-ownership; Now, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. The City Council award 2005 HOME CHDO funds totaling $101,907 to
La Clinica.
PASSED by the City Council of the City of Pasco this day of , 2004.
CITY OF PASCO:
Michael L. Garrison
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Ken
Deputy City Clerk City Attorney
Reference C
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I
AGENDA REPORT NO. 31
FOR: City Council October 11, 2005
TO: Gary Crutchfiel eager Regular Mtg: October 17, 2005
Robert J. Albert Publi orks Director
FROM: Doug E. Bramlette, City Engineer P/&
SUBJECT: Accept Broadmoor Reservoir Site ImprovementlLandscaping,
Project# 04-2-16
I. REFERENCE(S):
i. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
10117: MOTION: I move to approve Resolution No.CO?(*accepting the
work performed by Gamache Landscaping, Inc., under contract for the
Broadmoor Reservoir Site Improvement/Landscaping, Project# 04-2-16.
III. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
On October 18, 2004, the City Council awarded the Broadmoor Reservoir Site
Improvement/Landscaping Project in the amount of $52,157.28 to Gamache
Landscaping, Inc. The final cost of the contract was $51,228.07. The Project came
in under the awarded amount due to redesigning the irrigation system. The work is
now complete and staff recommends acceptance of the work.
V. ADMINISTRATIVE ROUTING
Project File
3(9)
RESOLUTION NO.
A RESOLUTION ACCEPTING WORK PERFORMED BY GAMACHE
LANDSCAPING, INC. UNDER CONTRACT FOR THE BROADMOOR RESERVOIR SITE
IMPROVEMENT/LANDSCAPING PROJECT# 04-2-16.
WHEREAS, the work performed by GAMACHE LANDSCAPING, INC. , under
contract for the Broadmoor Reservoir Site Improvement/Landscaping Project #04-2-16,
has been examined by Engineering and has been found to be in apparent compliance with
the applicable project specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally
accept the contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the City Council concurs with Engineering recommendation and thereby accepts the
work performed by Gamache Landscaping, Inc. under contract for the Broadmoor Reservoir Site
Improvement/Landscaping Project #04-2-16, as being completed in apparent conformance with
the project specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction of same
and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 17th day of October, 2005.
Michael L. Garrison
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
GENERAL FUND OPERATING STATEMENT
THROUGH SEPTEMBER 2005
%OF YTD TOTAL %OF
2005 2005 ANNUAL 2004 2004 TOTAL
ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY 4,308,263 * 4,300,000 100.2% 2,123,272 4,092,075 51.9%
SALES 4,628,424+ 6,000,000 77.1% 4,208,795 7,412,126 56.8%
UTILITY 4,179,741 5,240,000 79.8% 3,931,597 5,692,668 69.1%
OTHER 516,256 905,000 57.0% 520,490 959,027 54.3%
LICENSES& PERMITS 1,895,068 1,059,950 178.8% 1,755,976 2,267,295 77.4%
INTERGOV'T REVENUE 874,466 764,700 114.4% 880,970 1,272,739 69.2%
CHARGES FOR SERVICES 1,601,556 2,183,800 73.3% 1,556,915 2,227,929 69.9%
FINES& FORFEITS 531,172 700,500 75.8% 528,497 704,355 75.0%
MISC. REVENUE 505,733 607,665 83.2% 379,769 666,246 57.0%
OTHER FINANCING SOURCES 337,524 96,500 349.8% 157,832 344,809 45.8%
TOTAL REVENUES 19,378,203 21,858,115 88.7% 16,044,113 25,639,269 62.6%
BEGINNING CASH BALANCE 5,444,071 5,000,000 6,985,714 6,985,714
CHANGE IN RECEIVABLES 325,958 0 0 -2,622,277
TOTAL SOURCES 25,148,232 26,858,115 93.6% 23,029,827 30,002,706 76.8%
EXPENDITURES:
CITY COUNCIL 64,595 95,575 67.6% 81,205 106,851 76.0%
MUNICIPAL COURT 601,216 868,745 69.2% 570,446 828,372 68.9%
CITY MANAGER 404,331 532,655 75.9% 350,087 478,000 73.2%
POLICE 6,117,340 7,814,005 78.3% 5,488,812 7,467,045 73.5%
FIRE 2,054,265 3,102,415 66.2% 1,994,050 2,712,082 73,5%
ADMIN& COMMUNITY SVCS 3,317,684 3,922,525 84.6% 2,882,451 3,944,541 73.1%
COMMUNITY DEVELOPMENT 821,681 999,330 822% 847,779 1,161,131 73.0%
ENGINEERING 824,268 918,980 89.7% 609,759 867,919 70.3%
MISC. NON-DEPARTMENT 2,892,840 6,088,357 47.5% 3,502,436 6,855,213 51.1%
LIBRARY 716,724 797,400 89.9% 593,725 719,901 82.5%
TOTAL EXPENDITURES 17,814,944 25,139,987 70.9% 16,920,750 25,141,055 67.3%
ADD BACK PAYABLES 110,956 -582,420
ENDING FUND BALANCE 1,718,128 5,444,071
TOTAL EXPEND AND END FUND BAL 26,858,115 30,585,126
AVAILABLE CASH BALANCE 7,444,244 6,109,077
* Governmental entities are now required (2005)to record the total Property Tax Levy at the beginning of the year.
+ Sales Tax is received from the State 2 months following the sale. The final receipt of sales tax revenue for 2005 will
occur in January and February of 2006 but will be included in 2005 revenues at the end of the year.
PERCENTAGE OF BUDGET ALLOCATED FOR 9 MONTHS 75.0%
0 Authorized but non-budget expenditures of 450,720 (cumulative)which will effectively reduce
the ending fund balance. 5(b)
AGENDA REPORT
TO: City Council October 14, 2005
FROM: Gary Crutchf it Manager Regular Mtg.: 10/17/05
SUBJECT: Criminal Justic Sales Tax Increase
I. REFERENCE(S):
1. Proposed Resolution stating intended uses of tax proceeds
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
10/17: MOTION: I move to approve Resolution No. , stating the intended uses
of local sales tax increase if approved by voters in the general election.
III. FISCAL IMPACT:
See below.
IV. HISTORY AND FACTS BRIEF:
A) Franklin County has been experiencing for some time a worsening financial
circumstance whereby annual costs for the provision of its basic services continue to
increase faster than the County's general resources. Their fundamental problem is the
fact that their service costs (wages, medical insurance, felony prosecution costs, fuel,
etc., etc.) continue to escalate faster than their revenue sources (primarily property tax).
Those circumstances have combined over the past few years to the point where Franklin
County notified the US Army Corps of Engineers (USACE) in 2004 that the County
would relinquish control of Chiawana Park back to USACE by the end of 2005 because
the County could no longer afford to maintain the park for public use.
B) The state legislature a few years ago authorized counties to submit to the voters the
option to increase the local sales tax rate by as much as three-tenths of one percent;
Yakima and Walla Walla counties voters have already approved such an increase. The
state law requires that at least one-third of the revenue collected must be used for
"criminal justice purposes"; it also requires that the county distribute 40% of the
proceeds of any such tax increase to the cities within the county based on the population
of the respective cities. The County Commissioners recently determined to submit such
a ballot question to Franklin County voters, seeking a two-tenths increase in the sales tax
(from 8.3% to 8.5%).
C) The two-tenths increase proposed for Franklin County represents approximately $1.4
million annually throughout the county. Sixty percent of that ($840,000) would be
allocated to Franklin County for its use, while the remaining 40% (about $560,000)
would be distributed to the four cities (Pasco, Connell, Kahlotus and Mesa). As Pasco's
population represents approximately 90% of the incorporated population within Franklin
County, it would receive approximately $500,000 annually.
D) Franklin County has declared, within the body of its resolution, that it would utilize 70%
of its share of the additional revenue for "criminal justice improvements" while the
remaining 30% would be used to improve county roads.
E) According to the Franklin County Auditor, the sales tax increase question will be
included on the general election ballot on November 8; because the November election
will be "all mail," all ballots will be mailed by the auditor on October 21. Ideally, voters
should have all information available to them by October 21.
V. DISCUSSION:
A) The City Council may approve a resolution which declares the intended use of the tax
proceeds if it were to be approved by the voters. The attached resolution reflects the
general intentions expressed in past Council discussions: criminal justice (additional
police officers and Metro Drug Task Force) and assumption of Chiawana Park
responsibilities. Without such an expression from the City Council, the voter is left
wondering what the proceeds might be used for and, hence, the benefit of the measure. 8(a)
I
RESOLUTION NO.
RESOLUTION stating the intended uses of the two-tenths local sales tax
increase if approved by voters.
WHEREAS, the Franklin County Commission has placed a two-tenths sales tax increase
proposal on the November general election ballot which would, if approved by voters, generate
more than $800,000 annually for criminal justice expenses and roadway improvements for
Franklin County; and
WHEREAS, the same sales tax increase proposal, if approved by voters, would allocate
approximately $500,000 annually to the City of Pasco; and
WHEREAS, the City Council believes the voters should know the intended uses of the
City of Pasco share of the potential tax increase proceeds, if approved by voters; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
I
SECTION 1: At least 50% of the sales tax increase proceeds realized by Pasco, if
approved by voters, will be allocated for criminal justice purposes and the city will assume the
lease responsibilities of Franklin County to keep Chiawana Park open to the public.
PASSED by the City Council of the City of Pasco this of 2005.
Michael L. Garrison, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy Kenworthy, Deputy City Clerk Lee Kerr, City Attorney
AGENDA REPORT NO. 35
FOR: City Council October 12, 2005
TO: Gary Crutchfield a er Regular Mtg: October 17, 2005
Robert J. Albe:; is rl Director
FROM: Jess Greenough, Field/Water Divisions Manager
SUBJECT: Water System Upgrades/Additions
I
1. REFERENCE (S):
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
10/17: MOTION: I move to award a contract to S &B, Inc. in the amount of
$109,000 including sales tax for the upgrade/additions to the City's
Water System.
III. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
In response to the mandate by the Environmental Protection Agency, the City
contracted with HDR Engineering, Inc. in 2004 to complete a Vulnerability
Assessment (VA) of the city's Water System (including the Water Treatment
Plant.)
Part of the VA included a security protection plan that was developed for the water
supply, treatment, and distribution systems of the City. The plan identified several
areas/plans that needed to either be updated or added to in order to maintain a
higher level of security. The recommendations included changes to the master
control and computer systems.
S & B, Inc., which has been under contract with the City since 1994, provides and
maintains the equipment that monitors/controls the city's water system. The
updates/additions that were identified in the VA involve this equipment.
There will be five (5) new system update/additions for a total combined price of
$109,000 including sales tax. The project was budgeted for in the 2005 Budget.
The completion date for all the updates/additions is 12/31/05.
Staff recommends that Council award the contract to S & B, Inc.
V. ADMINISTRATIVE ROUTING
Project File
14(a)
AGENDA REPORT NO. 34
FOR: City Council October 12, 2005
Regular Mtg: October 17, 2405
TO: Gary Crutcbfiel Hager
Robert J.Albe �l arks Director
FROM: Reuel Klempel,Wastewater Manager
SUBJECT: Wireless Modem Radios for Re-Use Facility
I. REFE RENCE(S):
1. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
10/17: MOTION: I move to award the low quote from Spectrum
Communications in the amount of$28,420.09 including sales tax.
III. FISCAL IMPACT:
Utility
IV. HISTORY AND FACTS BRIEF:
When the Process Water Reuse Facility(PWRF) was constructed, buried wires
were used to transmit communication from the wells and irrigation circles to the
master controls. These wires have created communication failures and have
required extensive maintenance over the past four (4) years. Staff believes the
buried system should be replaced with wireless radio system. Staff received two
quotes for wireless equipment. Staff feels wireless equipment would be more
reliable. The low quote for 10 irrigation circles and base station was received from
Spectrum Communications in the amount of$28,420.09. The other quote received
was from ESTEEM Wireless Modems in the amount of$41,840.00.
Staff recommends awarding the project to Spectrum Communications.
V. ADMINISTRATIVE ROUTING
Project File
14(b)
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