HomeMy WebLinkAbout2005.08.29 Council Special Meeting Packet AGENDA
PASCO CITY COUNCIL
Special Meeting 7:00 p.m. August 29,2005
1. CALL TO ORDER.
2. ROLL CALL
3. BUSINESS ITEMS:
(a) Agreement with WSDOT for the Improvements at I-182 and Road 68 Interchange:
1. Agenda Report from Robert J. Alberts, Public Works Director dated August 16, 2005.
2. Proposed Agreement with WSDOT for the' improvements at 1-182 and Road 68
Interchange.
MOTION: I move to approve the Agreement with WSDOT for the improvements at I-182
and Road 68 Interchange and, further, authorize the City Manager to sign the Agreement.
(b) Capital Improvement Plan:
1. Agenda Report from Gary Crutchfield, City Manager dated August 22, 2005.
2. Proposed Capital Improvement Plan 2006-2011 (Council packets only; copy available
for review in the City Manager's office, Pasco Library or on the city's website at
w ww.c i.pasco.wa.us).
4. ADJOURNMENT.
AGENDA REPORT NO. 32
FOR: City Council August 16, 2005
TO: Gary Crutchfie anager Workshop: August 22, 2005
Special Mtg.: August 29, 2005
FROM Robert J. Alberts, �J} orks Director
SUBJECT: Agreement with WSDOT for the Improvements at I-182 and Road 68 Interchange
I. REFERENCE(S):
1. Proposed Agreement with WSDOT for the improvements at I-182 and Road 68 Interchange
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
08/22 Discussion
08/29: MOTION: I move to approve the Agreement with WSDOT for the improvements at
1-182 and Road 68 Interchange and further, authorize the City Manager
to sign the Agreement.
III. FISCAL IMPACT:
Arterial Street Fund/Traffic Impact Fees/General Fund
IV. HISTORY AND FACTS BRIEF:
The proposed agreement with WSDOT is to construct additional improvements at the I-182 and
Road 68 interchange. Last year the City and WSDOT paid for certain improvements, including
the addition of traffic signals. The 2004 improvements provided two lanes of traffic to cross
over I-182 and continue on Road 68 as well as single left turns onto Road 68 from 1-182 at the
new signals. The improvement designed by WSDOT and proposed in the new agreement would
provide double left turns onto Road 68 at the signals and four(4)travel lanes crossing I-182 and
continuing on Road 68.
The projected costs are identified in Exhibit A of the agreement. The maximum payable by the
City is $503,665.78. The development impact fees based on The Transpo Group study
identified $384,000 for this project. The remaining funds, approximately$120,000, would be
provided by the General Fund.
The 2005-2010 City Capital Improvement program identified $400,000 in 2006 for this project.
With the rapid growth along Road 68, staff believes making improvements as soon as possible
would be in the best interest of the community.
WSDOT scheduled August 22, 2005 to advertise the project for bid. The intent is to construct
the improvements this year.
Staff recommends approval of the agreement, $504,000 be added to the year-end supplemental
budget for the project, and authorize the City Manager to sign the Agreement.
V. ADMINISTRATIVE ROUTING:
A. Project File
3(a)
LOCAL AGENCY AGREEMENT FOR
STATE AD AND AWARD
CITY OF PASCO, Road 68 Interchange Widening
AGREEMENT NUMBER, GCA 4631
This AGREEMENT is made between the STATE OF WASHINGTON, Department of
Transportation, acting by and through the Secretary of Transportation, hereafter the "STATE"
and City of Pasco, P.O. Box 293, Pasco, WA 99301, hereinafter the "LOCAL AGENCY".
WHEREAS, The LOCAL AGENCY has requested that the STATE advertise, award, execute
and administer the construction of the PROJECT, and
WHEREAS,the STATE has agreed to perform the requested work on behalf of the LOCAL
AGENCY,
NOW,THEREFORE, by virtue of RCW 47.28.140 and in consideration of the provisions,
covenants, terms, conditions and performance contained herein or attached and incorporated and
made part hereof, the PARTIES MUTUALLY AGREE AS FOLLOWS:
1 Term of AGREEMENT
1.1 Unless otherwise provided herein, the term of this AGREEMENT shall
commence on the day and year of the last signature below and shall continue
until the PROJECT is accepted by the LOCAL AGENCY pursuant to Section 9,
PROJECT Acceptance, of this AGREEMENT.
2 Design
2.1 The LOCAL AGENCY, (Check the Appropriate Box below)
2.1.1 ❑ has prepared the plans, specifications and cost estimates
(PS&E). The LOCAL AGENCY shall provide PROJECT support
to the STATE for design changes at LOCAL AGENCY expense.
2.1.2 ❑ has prepared the PS&E, by use of a Third Party. The LOCAL
AGENCY shall identify and coordinate with the Third Party as
needed.The LOCAL AGENCY will provide PROJECT support to
the STATE for design changes at LOCAL AGENCY expense.
2.1.3 ® had the STATE prepare the PS&E, and will review and
approve the PS&E prior to advertisement.
Agreement GCA 4631 Page 1 of 9
2.2 Plans, specifications and cost estimates were prepared, as indicated in Section
2.1 under Section 2,Design, of this AGREEMENT, in accordance with the
current State of Washington Standard Specifications for Road, Bridge and
Municipal Construction, and amendments thereto and adopted design standards,
unless otherwise noted(Standard Specifications).
2.3 The LOCAL AGENCY has all of the necessary permits and shall provide copies
to the STATE prior to advertisement.
2.4 The STATE will review the PS&E and prepare the contract documents.
2.5 If PS&E was not prepared by the STATE then the LOCAL AGENCY shall
provide any plans or special provision revisions that the STATE needs to
prepare all addenda to the PS&E. Furthermore, the LOCAL AGENCY shall
assist the STATE in answering bid questions and resolving any design issues
that may arise. All comments and clarifications must go through the STATE.
3 Project Ad and Award
3.1 The STATE will advertise for construction bids in accordance with the
appropriate Standard Specifications.
3.2 The PROJECT Estimate of Cost for plan review, contract document
preparation, ad and award, construction,construction engineering and
contingencies is shown in Exhibit"A", attached herein and by this reference
made a part of this AGREEMENT.
3.3 Upon bid opening the STATE shall submit a list of bid tabulations and bid
results to the LOCAL AGENCY prior to award of the PROJECT. The LOCAL
AGENCY shall have the right to approve the award. The STATE may award
the contract with LOCAL AGENCY's approval where the bid amount is not
more than $50,000 or 10% over the Engineer's Estimate whichever is higher
without supplementing this AGREEMENT.
3.4 In the event bids exceed the amount allowed in Section 3.3 under Section 3,
PROJECT Ad and Award, of this AGREEMENT, the STATE shall request
written concurrence in contract award or rejection from the LOCAL AGENCY
prior to contract award. The LOCAL AGENCY shall provide written
concurrence in contract award within 15 working days of receipt of the
STATE's written request for concurrence. If the LOCAL AGENCY does not
notify the STATE in fifteen (15)working days, or as mutually extended in
writing, the STATE will reject all bids. The LOCAL AGENCY shall be
responsible for all costs associated with rejection of bids.
3.5 If the PROJECT is to be re-advertised, this AGREEMENT will still apply
between the LOCAL AGENCY and the STATE. All additional costs for re-
advertisement of the PROJECT will be at LOCAL AGENCY expense.
Agreement GCA 4631 Page 2 of 9
4 Construction
4.1 The STATE will be the LOCAL AGENCY's representative during construction
and will act as lead agency in the administration of the construction PROJECT.
A description of the work to be accomplished on the PROJECT is attached as
Exhibit "B" and the location of the PROJECT is attached as Exhibit"C" and by
this reference is made apart of this AGREEMENT. The PROJECT Contract
Plans and Provisions are by this reference made a part of this AGREEMENT as
if fully attached herein. The STATE has designated a STATE Project Engineer
to provide all necessary services and tools,including but not limited to
construction administration, inspection, materials testing, and the representation
necessary to administer and manage the construction contract for the PROJECT
to ensure work is constructed in accordance with the contract plans and
specifications.
4.2. The STATE will allow the LOCAL AGENCY to consult with and inquire of the
STATE Project Engineer, attend all meetings, and have access to all
documentation as to all matters concerning the PROJECT. The LOCAL
AGENCY shall not provide direction, directly or indirectly to the contractor.
All formal contacts between said LOCAL AGENCY and the STATE's
contractor shall be through the STATE's representative.
4.3 The STATE will prepare the final construction documentation in general
conformance with the STATE Construction Manual. The STATE will maintain
one set of plans as the official "as-built" set, then make notations in either red ink
or red pencil of all plan revisions typically recorded per standard STATE practices,
as directed by the Construction Manual. Once final acceptance of the contract has
occurred,the STATE will submit one reproducible set of as-built plans to the
LOCAL AGENCY within an agreed time.
4.4 The LOCAL AGENCY agrees to pay the STATE an "Advance Payment
Amount" of$67,000.00 within 20 days after the STATE submits its first partial
payment request to the LOCAL AGENCY. The advance payment represents
approximately fifteen (15)percent of the estimate of cost and covers costs
incurred by the STATE in the initial stages of the PROJECT. The advance
payment will be carried throughout the life of the PROJECT with final
adjustment made in the final payment.
5 Termination
5.1 This AGREEMENT shall terminate upon completion of the work and
acceptance of the PROJECT pursuant to Section 9, PROJECT Acceptance, of
this AGREEMENT, or if the PARTIES determine that PROJECT continuation
is no longer feasible pursuant to Section 8.8 under, Section 8, Change Orders, of
this AGREEMENT.
5.2 The Secretary of Transportation (Secretary) may terminate the contract in
whole, or from time to time in part, for public convenience, whenever;
Agreement GCA 4631 Page 3 of 9
5.2.1 The contractor is prevented from proceeding with the work as a
direct result of an Executive Order of the President of the United
States of America (President) with respect to the prosecution of
war or in the interest of national defense, or an Executive Order of
the President or Governor of the State of Washington with respect
to the preservation of energy resources.
5.2.2 The contractor is prevented from proceeding with the work by
reason of a preliminary, special, or permanent restraining order of
a court of competent jurisdiction where the issuance of such order
is primarily caused by the acts or omissions of persons or agencies
other than the contractor.
5.2.3 The Secretary determines that such termination is in the best
interests of the STATE.
53 If this AGREEMENT is terminated, any claim by the Contractor for costs
associated with the termination shall be processed and resolved pursuant to
Section 10, Claims, of this AGREEMENT.
6 Compensation
6.1 The LOCAL AGENCY in consideration of the faithful performance of the work
to be done by the STATE agrees to reimburse the STATE for all direct and
related indirect costs associated with the PROJECT. Construction and
construction management costs shall commence on the day of advertisement
and shall include all costs associated with change orders and change ordered
work.
6.2 An itemized Estimate of the Cost for construction of the PROJECT is set forth
in Exhibit "A" attached hereto and by this reference made part of this
AGREEMENT. The cost of the construction includes items set forth in the bid
documents. Construction contingencies shall be used for cost increases,
including any change orders. Construction engineering shall include all
appropriate STATE costs incurred in advertising, awarding and administering of
the PROJECT construction.
6.3 The STATE will hold progress estimate review meetings with the Contractor as
needed. The STATE will invite the LOCAL AGENCY to participate in these
reviews. The LOCAL AGENCY may audit the STATE's payment applications
and all costs in connection with the PROJECT.
6.4 During the construction phase and upon request of partial payment by the
STATE, the LOCAL AGENCY shall make partial payment to the STATE to
cover the required match cost and any non-eligible cost that has incurred.
Partial payments are not to be more frequent than one(1) per month. The
LOCAL AGENCY shall provide its payments to the STATE within thirty(30)
Agreement GCA 4631 Page 4 of 9
days after its receipt of the STATE's monthly invoice billings, except for final
payment.
6.5 Partial payments paid by the LOCAL AGENCY shall not constitute the LOCAL
AGENCY's acceptance of the appropriateness of any item. At the time of final
audit, all required adjustments will be made and reflected in the final payment.
In the event that such final audit reveals overpayment to the STATE or under
billings to the LOCAL AGENCY, the STATE agrees to refund any
overpayment to the LOCAL AGENCY within thirty(30)days after the
STATE's receipt of an invoice and the LOCAL AGENCY agrees to reimburse
the under billed amount to the STATE within thirty(30) days after the LOCAL
AGENCY's receipt of an invoice.
6.6 During construction of the PROJECT and for a period of not less than three (3)
years from the date of final payment to the STATE,the records and accounts
pertaining to the construction of the PROJECT will be maintained and shall be
kept available by the STATE for inspection and audit by the LOCAL AGENCY
and for use in the event of a litigation, claim or any other purpose. The STATE
shall supply the LOCAL AGENCY with a set of As-Built plans upon
acceptance of the work from the LOCAL AGENCY.
7 Extra Work
7.1 This AGREEMENT provides an allowable construction contingency of_4%_
percent in the event an increase is needed that exceeds the Estimate of Costs as
shown on Exhibit"A". In the event conditions exist that will cause the
PROJECT costs to exceed the allowable construction contingency percent, this
AGREEMENT will be modified by a supplement to this AGREEMENT.
8 Change Orders
8.1 Changes to the contract will be documented by change order as defined in the
current edition of the Standard Specifications.
8.2 Required change orders involve such changes in quantities or alterations in the
work as are necessary to satisfactorily complete the PROJECT as determined by
the STATE. All other change orders shall be considered elective. The STATE
shall process all required change orders in the manner as set forth in Section i-
2.4C(3), Approval of Changes STATE Construction Manual, current edition.
8.3 The LOCAL AGENCY authorizes the STATE to initiate, negotiate, document
and execute all required change orders.
8.4 The STATE will advise the LOCAL AGENCY of any proposed required
change order and provide it with an opportunity, if time permits,to review the
change order before execution. The STATE will determine the length of the
review time based upon the need to expedite the change order to avoid delay to
the PROJECT.
Agreement GCA 4631 Page 5 of 9
8.5 Any elective change order shall require the written approval of the LOCAL
AGENCY. A decision to execute an elective change order shall be made by
mutual agreement of the STATE and LOCAL AGENCY.
8.6 The LOCAL AGENCY may request additions to the contract through the
STATE. The STATE will comply with the requested change providing that
change complies with state and/or federal law and applicable rules and/or
regulations.
8.7 The STATE will make available to the LOCAL AGENCY and STATE's Local
Programs Engineer all change order documentation.
8.8 In the event a new construction contingency amount cannot be determined to
cover said increases due to financial constraints of the LOCAL AGENCY, the
STATE and the LOCAL AGENCY shall negotiate to determine the future of
the PROJECT. If it is determined that the PROJECT cannot proceed the
PROJECT shall be brought to a level that is safe for public use and the STATE
will terminate the contract. In the event the contract is terminated under this
section, Section 9, PROJECT Acceptance of this AGREEMENT shall apply for
that portion of the PROJECT up to the time of termination. All costs associated
with termination will be the responsibility of the LOCAL AGENCY.
9 PROJECT Acceptance
9.1 Prior to PROJECT acceptance, the STATE and LOCAL AGENCY will perform
a joint final inspection. The LOCAL AGENCY agrees, upon satisfactory
completion of the work involved and receipt of Notice of Physical Completion,
as determined by the STATE,to deliver a letter of acceptance which shall
include a release of the STATE from all future claims or demands of any nature
resulting from the performance of the work under this AGREEMENT, subject
to any Contractor claims caused by the negligent acts or omissions of the
STATE in administering the PROJECT pursuant to Section 10.1, Claims for
Additional Payment, of this AGREEMENT.
9.2 If a letter of acceptance is not received by the STATE within 90 days following
Notice of Physical Completion of the work, the work shall be considered
accepted by the LOCAL AGENCY and shall release the STATE from all future
claims and demands of any nature resulting from the performance of the work
under this AGREEMENT, subject to any Contractor claims caused by the
negligent acts or omissions of the STATE in administering the PROJECT
pursuant to Section 10.1, Claims for Additional Payment, of this
AGREEMENT.
9.3 The LOCAL AGENCY may withhold this acceptance of work by submitting
written notification to the STATE within 90 days following Notice of Physical
Completion of the work. This notification shall include the reason(s) for
withholding the acceptance.
Agreement GCA 4631 Page 6 of 9
10 Claims
10.1 Claims for Additional Payment
10.1.1 In the event the Contractor makes a claim for additional payment,
the STATE will notify the LOCAL AGENCY immediately of such
claims. Such claims shall be made in the manner and form as
provided for in the Standard Specifications.
10.1.2 The LOCAL AGENCY shall have the right to review and discuss
the settlement of all claims. The ultimate decision to pay a claim
will be by mutual agreement of the LOCAL AGENCY and the
STATE. In the event such claims are not resolved, the LOCAL
AGENCY shall defend such claims at its own cost and shall.pay
any court judgment or arbitration award resulting from such
claims,provided that the LOCAL AGENCY shall not be obligated
to pay such claims or the cost of defense to the extent that the
claims are caused by the negligent acts or omissions of the STATE
in administrating the contract. The STATE will cooperate with the
LOCAL AGENCY in the LOCAL AGENCY's defense of the
claim. Any STATE costs incurred in providing such assistance
shall be reimbursed by the LOCAL AGENCY.
10.2 Claims for Damages
10.2.1 After PROJECT acceptance, in the event of claims for damages or
loss attributable to bodily injury,sickness, death, or injury to or
destruction of property that occurs within the PROJECT limits,the
LOCAL AGENCY shall defend such claims and hold the STATE
harmless there from and the STATE shall not be obligated to pay
any such claim or the cost of defense. Nothing in this Section,
however, shall remove from the STATE any responsibilities
defined by the current laws of the State of Washington or from any
liabilities for damages caused by the STATE's own negligent acts
or omissions independent of the work performed under this
AGREEMENT.
11 Disputes
11.1 In the event that a dispute arises under this AGREEMENT, it shall be resolved
as follows:
11.1.1 The LOCAL AGENCY and the STATE shall each appoint a
member to a disputes board, these two members shall select a third
member not affiliated with either Agency. The decision made by
Agreement GCA 4631 Page 7 of 9
this board shall be final and binding on the PARTIES to this
AGREEMENT.
12 General Provisions
12.1 Rights of Entry
12.1.1 The LOCAL AGENCY hereby grants and conveys to the STATE
the right of entry upon all land which the LOCAL AGENCY has
an interest, within or adjacent to the right of way of the highway
for the purpose of construction and if necessary maintaining the
improvements described in this AGREEMENT.
12.2 Modification
12.2.1 No modification of this AGREEMENT is valid unless evidence in
writing by supplement to this AGREEMENT and signed by both
PARTIES. No verbal agreement may supersede,replace or amend
this section.
12.3 Assignment
12.3.1 Neither PARTY to this AGREEMENT shall transfer or assign any
right or obligation hereunder without the prior written consent of
the other PARTY.
12.4 Severability
12.4.1 Should any part term or provision of this AGREEMENT be
determined to be invalid, the remainder of this AGREEMENT
shalt not be affected and the same shall continue in full force and
effect.
12.5 Legal Relations
12.5.1 Each of the PARTIES to this AGREEMENT shall protect, defend,
indemnify and save harmless the other PARTY, its officers,
officials, employees, and agents, while acting within the scope of
their employment as such, from any and all costs, claims,judgment
and/or awards of damages arising out of, or in any way resulting
from,each of the PARTY's negligent acts or omissions. No
PARTY will be required to indemnify, defend or save harmless the
other PARTY if the claim, suit or action for injuries, death or
damages is caused by the sole negligence of the PARTY. Where
such claims, suits,or actions result from concurrent negligence of
the PARTIES, the indemnity provisions provided herein shall be
valid and enforceable only to the extent of the PARTY's own
negligence.
Agreement GCA 4631 Page 8 of 9
Each of the PARTIES agrees that its obligations under this
subparagraph extend to any claim, demand and/or cause of action
brought by, or on behalf of, any of its employees or agents. For
this purpose,each of the PARTIES, by mutual negotiation,hereby
waives with respect to each of the other PARTY only, any
immunity that would otherwise be available against such claims
under the Industrial Insurance provisions of Title 51 RCW.
In any action to enforce the provisions of this Section, the
prevailing PARTY shall be entitled to recover its reasonable
attorney's fees and costs incurred from the other PARTY.
This indemnification shall survive the termination of this
AGREEMENT.
In the event that any PARTY deems it necessary to institute legal
action or proceedings to enforce any right or obligation under this
AGREEMENT the PARTIES hereto agree that any such action or
proceedings shall be brought in a court of competent jurisdiction
situated in Thurston County, Washington.
IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT as of the
day, month, and year last below written.
WASHINGTON STATE
LOCAL AGENCY DEPARTMENT OF TRANSPORTATION
By:
Print Name Don Whitehouse
Title: Regional Administrator
Signature Date
Title
APPROVED AS TO FORM
Date
By:
Assistant Attorney General
Date
Agreement GCA 4631 Page 9 of 9
I
AGREEMENT GCA 4631 - - Exhibit "A" - Cost Estimate
City of Pasco - I-1821Road 68 Interchange Modifications
Group 1 IG-up" Group 1 - Group 2-
STD. 0% Sales 355 Sales 0% 8.3%Sales
ITEM ITEM Tax Tax UNIT Sales Tax Tax
NO. NO. ITEM UNIT QUANT. QUANT. PRICE AMOUNT AMOUNT
PREPARATION
1 0001 MOBILIZATION L.S. L.S. $2,471.00 $20529.00
2 0025 CLEARING AND GRUBBING ACRE 0.24 2.86 $2,000.00 $480.00 $5,720.00
3 0170 REMOVING GUARDRAIL L.F. 80 $2.50 $200.00
4 0182 REMOVING GUARDRAIL ANCHOR EACH 2 $250.00 $500.00
5 0188 REMOVING TEMPORARY PAVEMENT MARKINGS L.F. 818 6005 $0.10 $81.60 $600.50
6 0190 REMOVING PLASTIC LINE L.F. 140 $100 $420.00
7 0200 REMOVING PLASTIC TRAFFIC MARKINGS EACH 9 $50.00 $450.00
8 0204 REMOVING PLASTIC CROSSWALK S.F. 250 $5.00 $1,250.00
9 0215 REMOVING MISCELLANEOUS TRAFFIC ITEM L.S. L.S. $48.00 $402.00
GRADING
10 0310 ROADWAY EXCAVATION INCLUDING HAUL C.Y. 9733 2192.67 $12.00 $1,167.96 $26,312.04
11 0405 COMMON BORROW INCLUDING HAUL C.Y. 2292 $5.00 $11,460.00
12 0470 EMBANKMENT COMPACTION C.Y. 30.05 4,554.95 $2.00 $60.10 $9,109.90
SURFACING
13 5100 CRUSHED SURFACING BASE COURSE TONS 44.19 2567.81 $12.00 $530.28 $30,813.72
LIQUID ASPHALT
14 5334 ANTI-STRIPPING ADDITIVE EST. EST. $424.58 $2,296.42
HOT MIX ASPHALT
15 5767 HMA CL.12 1N.PG 64-28 TON 424.58 2,096.42 $42.00 $17,832.36 $88,049.64
16 5830 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALL. CALL. $509.44 $2,515.56
17 5835- COMPACTION PRICE ADJUSTMENT CALL CALL. $576.02 $2,844.16
EROSION CONTROL AND PLANTING
18 6403 ESC LEAD DAY 2 $125.00 $250.00
19 6414 SEEDING FERTILIZING AND MULCHING ACRE 0.24 2.86 $1,300.00 $312.00 $3,718.00
20 6490 EROSION/WATER POLLUTION CONTROL EST. $250.00
21 6373 SILT FENCE LF. 0 120 $8.00 $960.00
TRAFFIC
22 6701 CEMENT CONCRETE TRAFFIC CURB L.F. 154 $35.00 $5390.00
23 6751 BEAM GUARDRAIL TYPE L.F. Z50 $15.00 $3,750.00
24 6760 BEAM GUARDRAIL TRANSITION SECTION TYPE 4 EACH 2 $1,500.00 $3,000.00
25 6716 BEAM GUARDRAIL FLARED TERMINAL EACH 3 $2,000.00 $6,000.00
26 6774 BEAM GUARDRAIL ANCHOR TYPE 4 EACH l $500.00 $500.00
27 6832 FLEXIBLE GUIDE POST EACH 6 48 $20.00 $120.00 S960.00
28 6806 PAINT LINE L.F. 848 4,262 $0.25 $212.00 $1,065.50
29 6815 PLASTIC DROP LANE LINE L.F. 570 $1.00 $570.00
30 6818 PLASTIC WIDE LINE L.F. 1,090 $2.00 $2,1B0.00
31 6857 PLASTIC CROSSWALK LINE S.F. 530 $3.00 $1,590.00
32 6859 PLASTICSTOPLINE L.F. 100 $7.00 -$700.00
33 6833 PLASTIC TRAFFIC ARROW EACH 17 $80.00 $1,360.00
34 TRUNCATED DOME DETECTABLE WARNING PATTERN EACH 36 $40.00 $L,440.00
35 6888 TEMPORARY PAVEMENT MARKING L.F. 548 3,862 $0.20 $L09.60 $772.40
36 TEMPORARY BLACK LINE L.F. 270 2,150 $2.50 $675.00 $5,375.00
37 6890 PERMANENT SIGNING L.S. L.S. $1,074.00 $8,926.00
38 6912 TRAFFIC SIGNAL SYSTEM WB RAMP L.S. L.S. $15,175.00
39 6912 TRAFFIC SIGNAL SYSTEM EBRAMP L.S. L.S. $15,750.00
40 6994 PORTABLE CHANGEABLE MESSAGE SIGN EACH 1 $3500.00 $3,500.00
41 6995 OPERATION OF PORTABLE CHANGEABLE MESSAGE SIGN HR 480 53.00 $1,440.00
42 6973 OTHER TEMPORARY TRAFFIC CONTROL L.S. L.S. $537.00 $4,46100
43 6980 FLAGGERS AND SPOTTERS HR 23 137 $38.00 $874.00 $5,206.00
44 6992 OTHER TRAFFIC CONTROL LABOR HR 23 137 $38.00 $674.00 $5,206.00
45 6974 TRAFFIC CONTROL SUPERVISOR L.S. L.S. $653.00 $5,427.00
46 6982 CONSTRUCTION SIGNS CLASS A S.F. 166 434 $8.00 $1,32800 $3,472.00
OTHER ITEMS
47 7058 CEMENT CONC.SIDEWALK RAMPTYPE L-A EACH 3 $1,200.00 $3,600.00
48 7480 ROADSIDE CLEANUP EST. EST. $150.00 $1,850.00
49 7725 REIMBURSE FOR THIRD PARTY DAMAGES EST. EST. $5.00
50 7728 MINOR CHANGES CALC CALC ($1.00)
51 7736 SPCCPLAN L.S. L.S. $1,000.00
SUBTOTAL $37,539.14 $311,883.84
SALES TAX @ 8.3% $0.00 $25,886.00
SUBTOTAL $37,539.14 $337,769.84
ENGINEERING @ 18% $6,757.00 $60,799.00
CONTINGENCIES @ 4% $1,502.00 $13,511.00
GROUPTOTALS $45,798.14 5412,079.84
AGREEMENT TOTAL(Grp 1+Grp 2) $457,87798
Maximum Payable by this AGREEMENT (10% Threshold per Art 3.3) $503,b65.78
No STATE overhead cost recovery rate will be charged due to reciprocal overhead agreement OR 00172.
AGREEMENT GCA 4631
EXHIBIT"B"-DESCRIPTION OF WORK
CITY OF PASCO
SR 182; Exit 9; SR 182/Road 68 Interchange-Roadway Modifications
The work proposed under this Agreement contemplates the improvement of SR 182/Road
68 Interchange by adding lanes to Road 68 and modifying ramp connections to Road 68
Work to be performed by the State
1. Prepare all contract documents for advertisement of the PROJECT.
2. Advertise, Award, and Execute the contract for construction of the PROJECT.
3. Administrate the construction of the PROJECT.
4. Provide all surveying, inspection, and materials inspection for the PROJECT.
5. Prepare as-built plans and provide one reproducible set to the Local Agency.
Work to be performed by the Local Agency
1. Review and approve PS&E prior to contract advertisement. .
2. Review and approve/reject contract bids if they exceed the engineer's estimate
by more than 10% or$50,000 whichever is greater.
3. Review and approve/disapprove any major changes to contract documents.
4. Reimburse the State for all direct costs, including contract payments to the
contractor, associated with the PROJECT.
Agreement GCA 4631 Exhibit"B" Sheet 1 of 2 Sheets
5. Provide notice of project acceptance or of withholding project acceptance after
being notified of Physical Completion by the STATE.
The LOCAL AGENCY and the STATE have identified the following individuals as
project engineers:
STATE PE LOCAL AGENCY PE
Moe Davari, P.E. Bob Alberts, P.E.
1655 Fowler P.O. Box 293
Richland, WA 99350 Pasco, WA 99301
Phone: 509 222-2400 Phone: 509 545 3444
Agreement GCA 4631 Exhibit"B" Sheet 2 of 2 Sheets
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AGENDA REPORT
TO: City Council August 22, 2005
FROM: Gary Crutchfi Manager Special Mtg.: 8/29/05
SUBJECT: Capital Improvement Plan
I. REFERENCE(S):
1. Proposed Capital Improvement Plan 2006—2011 (Council packets only;copy
available for review in the City Manager's office, Pasco Library or on the city's
website at www.ci.pasco.wa.us).
IL ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
8/29: Discussion
III. FISCAL IMPACT:
IV. HISTORY AND FACTS:
A) The city spends several million dollars annually on a wide variety of capital
expenditures necessary to deliver or improve municipal services to its citizenry.
Those capital expenditures range from parks, streets and utilities to buildings, fire
engines and computers.
B) Some of the capital improvement projects require debt financing. Given the
constraints on operating revenues, it is important to properly plan for additional debt
service obligations. Development of a six-year Capital Improvement Plan, which
identifies the various capital projects expected to be undertaken each year and the
method of financing for each, is essential to effective financial planning for the city.
It is also beneficial to the general public, which can reasonably anticipate when
certain improvements are expected to occur.
C) Development of the annual Capital Improvement Plan occurs as a prelude to the
annual budget; the first year of the approved Capital Improvement Plan is then
incorporated into the subsequent annual budget document. Thus, review and
discussion of the Capital Improvement Plan should be carried out with the notion
that the conclusions reached represent guidance to staff in developing next year's
budget.
V. DISCUSSION:
A) Staff will be prepared to answer questions about any of the projects included in the
proposed Capital Improvement Plan at the Workshop. It is recommended that
Council gain a thorough understanding of the document through discussion at the
Workshop. Staff expects Council to take formal action approving the Capital
Improvement Plan in September so that it can be used to develop the 2006 fiscal year
budget during September/October.
3(b)