HomeMy WebLinkAbout2005.07.18 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. July 18,2005
1. CALL TO ORDER
2. ROLL CALL:
Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated July 5, 2005.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$1,648,061.68 ($46,859.96 being in the form of
Wire Transfer Nos. 4368 and 4371 and, $1,601,201.72 consisting of Claim Warrants
numbered 149636 through 149889).
2. To approve bad debt write-offs for utility billing, ambulance, code enforcement and
Municipal Court non-criminal, criminal and parking accounts receivable in the total amount
of$213,720.69 and, of that amount, authorize$150,313.63 be turned over for collection.
(c) Approval to Proceed with I-182/Road 100 Interchange Agreement:
1. Agenda Report from Robert J. Alberts,Public Works Director dated July 5, 2005.
2. Proposed WSDOT Agreement I-182/Road 100 Interchange.
To approve the agreement with WSDOT in the amount of $275,000 for engineering services for
improvements at 1-182/Road 100 Interchange.
(d) Airport Emergency Services Agreement:
1. Agenda Report from Gary Crutchfield, City Manager dated July 14, 2005.
2. Workshop Agenda Report dated 6/13/05.
3. Vicinity Map.
4. Site Plan.
5. Elevations.
6. Proposed Agreement with Exhibits A-D (Council packets only; copy available in the City
Manager's office for review).
7. Comparison of Project Estimates vs. Low Bid, dated June 30, 2005.
To approve the interlocal agreement with the Port of Pasco for emergency services at the Tri-
Cities Airport and, further, authorize the Mayor to sign the agreement.
(e) East Lewis Corridor Land Acquisition:
1. Agenda Report from Richard J. Smith, Community &Economic Development Director dated
July 7, 2005.
2. Site Map.
3. List of Properties and Values.
To authorize the City Manager to execute dedication deeds giving East Lewis Street property
owners $1.00 per square foot plus $400 for the portion of their land needed for the Corridor
Enhancement Project.
(f) Chiawana Park Cost Sharing Agreement:
1. Agenda Report from Gary Crutchfield, City Manager dated July 7, 2005.
2. Letter addressed by Mayor to County Commissioners dated March 18, 2005.
3. Proposed Agreement.
To approve the Interlocal Agreement with Franklin County for 2005 Chiawana Park operating
costs and, further, authorize the Mayor to sign the agreement.
(g) Water Follies Fees:
1. Agenda Report from Elden Buerkle, Management Assistant dated July 7, 2005.
2. Water Follies Agreement, Schedule 1: 2005 Race.
To approve the amended Schedule 1 fees for the 2005 Water Follies.
Regular Meeting 2 July 18, 2005
*(h) Final Plat—Village at Pasco Heights,Phase 4(R.C. Olin) (MF#05-73(A)-FP):
1. Agenda Report from David 1. McDonald, City Planner dated July 13, 2005,
2. Copy of Final Plat (Council packets only; copy available in Planning Office for public
review).
3. Vicinity Map.
To approve the final plat for the Village at Pasco Heights,Phase 4.
*(i) Final Plat—Village at Pasco Heights,Phase 5(R.C. Olin) (MF#05-73(B)-FP):
1. Agenda Report from David I. McDonald, City Planner dated July 13, 2005.
2. Copy of Final Plat (Council packets only; copy available in Planning Office for public
review).
3. Vicinity Map..
To approve the final plat for the Village at Pasco Heights,Phase 5.
*(j) Final Plat—Loviisa Farms II,Phase 5 (Aho Construction) (MF#05-70-FP):
1. Agenda Report from David 1. McDonald, City Planner dated July 13, 2005.
2. Copy of Final Plat (Council packets only; copy available in Planning Office for public
review).
3. Vicinity Map.
To approve the final plat for Loviisa.Farms II,Phase 5.
(RQ MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS - OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers.
(b) Financial Services Manager: General Fund Operating Statement through June 2005.
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(none)
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) Ordinance No. , an Ordinance of the City of Pasco, Washington, amending Section
10.24.040 "Increasing Speed Limits in Certain Zones" concerning speed zones to the recently
developed streets Chapel Hill Blvd. and Sandifur Parkway and revising a portion of Road 68 and
Burden Blvd.
1. Agenda Report from Doyle Heath, City Engineer dated July 6, 2005.
2. Ordinance.
3. Vicinity Map.
MOTION: I move to adopt Ordinance No. , amending Section 10.24.040 "Increasing
Speed Limits in Certain Zones" amending speed limits on various streets in the City and, further,
authorize publication by summary only.
(b) Ordinance No. , an Ordinance of the City of Pasco, Washington, amending Title 25
adding provisions for residential design standards and amending Title 19 Mobile Home Parks.
1. Agenda Report from David I. McDonald, City Planner dated July 13, 2005.
2. Proposed Ordinance (Council packets and Pasco Library only; copy available in Planning
office for review).
MOTION: I move to adopt Ordinance No: , amending PMC Title 25, by adding
provisions for residential design standards, amending Title 19 dealing with Mobile Home Parks
and, further, authorize publication by summary only.
Regular Meeting 3 July 18, 2005
(c) Resolution No. , a Resolution reimbursing Nicholson Investment Properties, Inc., for a
portion of the costs incurred for the underground conversion of electrical utilities in the
downtown area.
1. Agenda Report from Richard J. Smith, Community &Economic Development Director dated
July 7, 2005.
2. Resolution No. 2880.
3. May 11, 2005 letter from Nicholson Investment Properties, Inc.
4. Draft Resolution.
MOTION: I move to approve Resolution No. reimbursing Nicholson Investment
Properties, Inc., $32,500 for costs incurred for undergrounding PUD lines in the downtown.
9. UNFINISHED BUSINESS:
(none)
10. NEW BUSINESS:
*(a) Road 68 Widening East Side Project No.05-3-10:
1. Agenda Report from Doyle Heath, City Engineer dated July 13, 2005.
2. Bid Summary.
3. Vicinity Map.
(RC) MOTION: I move to award the low bid for all areas in the Road 68 Widening East Side, Project
No. 05-3-10, to Inland Asphalt A Division in the amount of$185,750.00 and, further, authorize
the Mayor to sign the contract documents.
*(b) Pedestrian Overpass Bridge at SR 395 and Court Street,Project No. 00-3-09:
1. Agenda Report from Robert J. Alberts, Public Works Director dated July 13, 2005.
MOTION: I move that the bid received for the Pedestrian Overpass Bridge over SR 395 at Court
Street project be rejected and, further, authorize the staff to re-bid the project.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
i
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#......
Q Quasi-Judicial Matter
REMINDERS:
1. 6:00 p.m., Monday, July 18; Conference Room#1 —LEOFF Disability Board Meeting. (MAYOR MIKE
GARRISON and COUNCILMEMBER REBECCA FRANCIK)
2. 9:00 a.m., Thursday, July 21, Ellensburg — WA State Good Roads and Transportation Association
Meeting. (COUNCILMEMBER EILEEN CRAWFORD)
3. 12:00 p.m., Thursday, July 21, 720 W. Lewis Street—Pasco Downtown Development Association Board
Meeting. (COUNCILMEMBER MATT WATKINS, Rep.; REBECCA FRANCIK, Alt.)
4. 11:30 a.m., Friday, July 22, Roy's Smorgy --- Benton-Franklin Council of Governments Board Meeting.
(COUNCILMEMBER EILEEN CRAWFORD,Rep.; MAYOR MIKE GARRISON, Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JULY 5, 2005
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Michael L. Garrison, Mayor.
ROLL CALL:
Councilmembers present: Robert Hoffmann, Tom Larsen, Michael Garrison, Joe Jackson,
Eileen Crawford, and Matt Watkins. Rebecca Francik was excused.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Richard Smith, Community &
Economic Dev. Director; Bob Alberts, Public Works Director; David McDonald, City
Planner; Denis Austin, Police Chief; and Elden Buerkle, Management Assistant.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated June 20, 2005. Removed from
Consent Agenda and moved to Item 10g— New Business.
(b) Bills and Communications:
To approve General Claims in the amount of$853,716.80 ($78,331.19 being in the form
of Wire Transfer Nos. 4359 and 4363 and, $775,385.61 consisting of Claim Warrants
numbered 149393 through 149635).
To approve Payroll Claims in the amount of$1,332,177.97, Voucher Nos. 32872 through
33054; and EFT Deposit Nos. 30004818 through 30005250.
(c) Amendment No. 1 to the C112M Hill Professional Services Agreement:
To authorize the Mayor to execute Amendment No. 1 to the CH2M Hill Professional
Services Agreement for Road 88 Sewer Interceptor Project.
(d) JUB Agreement—Lewis Street Design:
To approve the Agreement with JUB Engineers,Inc., for engineering services for the
Lewis Street design.
e Resolution No. 2880, a Resolution establishing criteria for consideration of
financial assistance for underground conversion of overhead electric utilities in the
Downtown area.
To approve Resolution No. 2880, establishing a program to provide financial assistance
for the undergrounding of electrical utilities in the downtown area of Pasco.Removed
from Consent Agenda and moved to Item 8d - Ordinances and Resolutions not
relating to Public Hearings.
(f) Resolution No. 2881, a Resolution fixing the time and date for a public
hearing to consider the vacation of a portion of Salt Lake Street and California
Avenue adjacent Block 15, Frey's Addition.
To approve Resolution No. 2881, fixing 7:00 p.m., August 1, 2005 as the time and date
for a public hearing to consider the proposed vacation.
MOTION: Ms. Crawford moved to approve the Consent Agenda as amended. Mr.
Jackson seconded. Motion carried by unanimous Roll Call vote.
PROCLAMATIONS AND ACKNOWLEDGMENTS:
Mayor Garrison presented Certificates of Appreciation for June 2005 "Yard of the
Month" to:
3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JULY 5, 2005
Laura Miller, 1520 W. Yakima
Henry and Maria Gonzales, 220 N. Waldemar
Keith and Donna Best, 133 Berkshire Lane
John and Pauline Clark, 3007 70th Place
Joyce Arntson, 5016 W. Sylvester
Kevin and Delia Moser, 6407 Comiskey Drive
Tom and Kathy Robinson, 8813 Whipple Avenue
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Councilmembers Crawford, Watkins, Hoffman,Larsen, and Garrison all gave favorable
reviews of the Grand Old 4th Celebration.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Ordinance No. 3727, an Ordinance of the City of Pasco, Washington, amending
Chapter 9.48 "Park Code"of the Pasco Municipal Code.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3727, amending Chapter 9.48
"Park Code" of the Pasco Municipal Code and, further, authorize publication by summary
only. Mr. Jackson seconded. Motion carried unanimously.
Ordinance No. 3728, an Ordinance of the City of Pasco, Washington, creating
Chapter 3.30 of the Pasco Municipal Code entitled "Boulevard Perpetual
Maintenance Fund."
MOTION: Ms. Crawford moved to adopt Ordinance No. 3728, establishing a new
Chapter 3.30 of the Pasco Municipal Code entitled "Boulevard Perpetual Maintenance
Fund" and, further, authorize publication by summary only. Mr. Jackson seconded.
Motion carried unanimously.
MOTION: Ms. Crawford moved to authorize the transfer of reserved maintenance
monies from the Park Fund to the Boulevard Perpetual Maintenance Fund. Mr. Jackson
seconded. Motion carried unanimously.
Ordinance No. 3729,an Ordinance of the City of Pasco,Washington, amending the
Zoning Classification of Lots 1 and 2 of Short Plat 2004-25, located in the northeast
quarter of Section 26, Township 9 North, Range 29 East from C-1 (Retail Business)
to R-1 (Low Density Residential).
MOTION: Ms. Crawford moved to adopt Ordinance No. 3729, granting a rezone to
Branwood Company from C-1 to R-1 as recommended by the Planning Commission and,
further, authorize publication by summary only. Mr. Jackson seconded. Motion carried
unanimously.
Resolution No. 2880,a Resolution establishing criteria for consideration of financial
assistance for underground conversion of overhead electric utilities in the
Downtown area.
Council and Staff discussed the details of the Resolution.
MOTION: Ms. Crawford moved to approve Resolution No. 2880, establishing a
program to provide financial assistance for the undergrounding of electrical utilities in the
downtown area of Pasco. Mr. Jackson seconded. Motion carried 5-1. No-Larsen.
UNFINISHED BUSINESS:
Resolution No. 2878, defining the community process to select the paint designs for
the current water reservoir and the water reservoir to be constructed at Road 76
and Sandifur.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JULY 5, 2005
MOTION: Mr. Watkins moved to approve Resolution No. 2878, defining a community
process to select the paint design for the city water reservoirs at Road 76 and Sandifur.
Mr. Jackson seconded. Motion carried unanimously.
NEW BUSINESS:
Martin Luther King Roofing Project:
MOTION: Ms. Crawford moved to award the low bid for the Martin Luther King
Roofing Project to Scholten Roofing Inc., in the amount of$86,466.72 including sales tax
and, further, authorize the Mayor to sign the contract documents. Mr. Jackson seconded.
Motion carried by unanimous Roll Call vote.
Road 68 Composite Reservoir—Project No. 04-2-06:
MOTION: Ms. Crawford moved to award the low bid for the 2.5 mg composite reservoir
to Landmark in the amount of$4,014,731, plus sales tax (Option 2). Mr. Jackson
seconded.
MOTION: Mr. Hoffmann moved to amend the motion to choose Option 3 in the amount
of$3,904,731. Mr. Larsen seconded. Motion carried 4-2. No—Larsen, Crawford.
Amended Motion carried by unanimous Roll Call vote.
Special Permit: Food Bank in an I-1 (Light Industrial) Zone at 504 S. Oregon
Avenue (Golden Age Food Share) (MF#05-63-SP):
MOTION: Mr. Watkins moved to approve the special permit for Golden Age Food Share
to locate a Food Bank at 504 S. Oregon Avenue as recommended by the Planning
Commission. Mr. Jackson seconded. Motion carried unanimously.
Special Permit: Location of a Day Care at 1803 West Bonneville Street (MF#05-76-
SP):
MOTION: Ms. Crawford moved to approve the special permit for Jeff& Yolanda
Robinson to locate a Commercial Day Care at 1803 West Bonneville Street as
recommended by the Planning Commission. Mr. Jackson seconded. Motion carried
unanimously.
Special Permit: Balcom & Moe Parking Lot(535 N. 1st Avenue) in an I-1 (Light
Industrial) Zone (MF#05-85-SP):
MOTION: Ms. Crawford moved to approve the special permit for Balcom & Moe to
locate an off-site parking lot at 535 N. 1st Avenue as recommended by the Planning
Commission. Mr. Jackson seconded. Motion carried unanimously.
Special Permit: Van Transportation Services from the Colimas Bakery at 1320 N.
4th Avenue (MF#05-77-SP):
MOTION: Mr. Watkins moved to approve the special permit for Daniel Mendoza to
locate a Van Transportation service at the Colimas Bakery located at 1320 North 4th
Avenue as recommended by the Planning Commission. Mr. Jackson seconded. Motion
carried unanimously.
Approval of Minutes:
MOTION. Mr. Watkins moved to approve the Minutes of the Pasco City Council
Meeting dated June 20, 2005. Mr. Jackson seconded.
3
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JULY 5, 2005
MOTION: Ms. Crawford moved to amend the VISITORS - Other than Agenda Items, to
read: Mr. Leonard Dietrich, 4615 Hilltop Drive, stated that he was not happy regarding
comments made regarding his City Council contributions and he stated his intentions
were honorable. Mr. Hoffmann seconded. Motion failed by the following Roll Call vote:
Yes —Larsen, Crawford, Hoffmann. No—Watkins, Garrison, Jackson.
Original Motion carried by the following Roll Call vote: Yes—Hoffmann, Watkins,
Garrison, Jackson. No—Larsen, Crawford.
MISCELLANEOUS DISCUSSION:
Ms. Crawford noted apparent inconsistencies with the Planning Commission's Fast Track
process.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:55 p.m.
APPROVED: ATTEST:
Michael L. Garrison, Mayor Webster U. Jackson, City Clerk
PASSED and APPROVED this 18th day of July, 2005
4
CITY OF PASCO
Council Meeting of:
July 18,2005
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the
services rendered or the labor performed as described herein and that the claim is a just, due and unpaid
obligation against the city and that we are authorized to authenticate and to said cl
Gary Crutchfield, City Manager James W.C se, Finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 4368 and 4371 in the amount of$46,859.96,have been authorized;that Check No.$ 149636 through
149889 are approved for payment in the amount of$1,601,201.72,for a combined total of$1,648,061.68 on this
18th day of July, 2005.
Councilmember Councilmember
SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 904.03
Judicial 11,246.91
Executive 3,326.98
Police 46,232.04
Fire 8,519.24
Administration&Community Services 81,853.23
Community Development 999.06
Engineering 5,763.86
Non-Departmental 105,924.53
Library 465.34
TOTAL GENERAL FUND: 265,235.22
STREET 87,825.72
C. D. BLOCK GRANT 4,905.87
KING COMMUNITY CENTER 1,141.90
AMBULANCE SERVICE 2,801.07
CEMETERY 6,413.63
ATHLETIC PROGRAMS 2,829.48
SENIOR CENTER 1,457.94
MULTI MODAL FACILITY 607.27
SPECIAL ASSESSMNT LODGING 13,711.05
LITTER CONTROL 1,983.45
REVOLVING ABATEMENT 255.49
PARKS FUND 0.00
TRAC DEVELOPMENT 0.00
STADIUM/CONVENTION CENTER 5,367.55
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 2,065.43
METRO DRUG FORFEITURE FUND 1,460.55
GENERAL CONSTRUCTION 22,355.08
WATER/SEWER 1,073,019.66
EQUIPMENT RENTAL-OPERATING 23,860.04
EQUIPMENT RENTAL-REPLACEMENT 0.00
MEDICAL/DENTAL INSURANCE 74,615.19
CENTRAL STORES 2,711.41
PUBLIC FACILITIES DIST 23,56158
PAYROLL CLEARING 29,097.90
LID CONSTRUCTION 777.20
GRAND TOTAL ALL FUNDS: $. 1,648,061.68
3(b).1
AGENDA REPORT
FOR: City Council DATE: 07/13/2005
TO: Gary Crutch el alter REGULAR: 07/18/2005
Stan Strebel, . ministrative&Community Services Director
FROM: Jim C se, ance Manager
SUBJECT: BAD DEB WRITE-OFF'S/COLLECTION.
I. REFERENCE(S):
Write-off and collection lists are on file in the Finance Department.
TI. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance,code enforcement and
Municipal Court non-criminal, criminal and parking accounts receivable in the total
amount of $213,720.69, and, of that amount, authorize $150,313.63 be turned over for
collection.
III. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address,or are accounts in "occupant" status. Accounts submitted for
collection exceed$10.00.
2, AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE-These are all delinquent non-criminal and criminal fines, and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un-collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
I
i
Amount
Direct Referred to Total
Write-offs Collection Write-offs
Utility Billing $ .00 4,967.62 4,967,62
Ambulance $ 63,407.06 14,343.92 77,750.98
Court A/R $ .00 125,577.00 125,577.00
Liens $ .00 5,425.09 5,425.09
TOTAL: $ 63,407.06 150,313.63 213,720.69
IV. ADMINISTRATIVE ROUTIN G:
cc: Dot French,Municipal Court Clerk
3(b).2
AGENDA REPORT 22
FOR: City Council July 5, 2005
TO: Gary Crutch#i a anager Workshop Mtg.: July 11, 2005
Regular Mtg.: July 18, 2005
FROM Robert J. Alberts, ii 6�ierks Director
SUBJECT: Approval to proceed with I-182 /Road 100 Interchange agreement
1. REFERENCE(S):
1. Proposed WSDOT agreement I-182 /Road 100 Interchange
II. ACTION REQUESTED OF COUNCIL 1 STAFF RECOMMENDATIONS:
07/11 Discussion
07/18: MOTION: I move to approve the Agreement with WSDOT in the amount of
$275,000 for Engineering Services for Improvements at I-182 /Road 100
Interchange.
III. FISCAL IMPACT:
1. Arterial Street Fund
IV. HISTORY AND FACTS BRIEF:
Future improvements to the I-182 / Road 100 Interchange were identified many years ago
when a traffic study was performed for the Outlet Mall. The recent development activity has
made the need to follow through with the recommended improvements a priority. The
improvements include two (2)new ramps and signals.
This project is earmarked for $2.0 million in the Federal Transportation Budget. Staff has
been meeting with WSDOT to identify the roles of the agencies and potential funding
sources to be added to the federal funds. The total project estimate is approximately $2.78
million.
Staff believes the project needs to proceed in a timely manner with the hope construction can
take place in 2006 or 2007. WSDOT has agreed to be the lead agency on the project and
will perform the design for$275,000. Mr. Don Whitehouse, Regional Administrator, will be
attending the Council meeting to answer any questions. The attached agreement authorizes
WSDOT to proceed. Staff requests Council approval for the City Manager to execute the
agreement.
V. ADMINISTRATIVE ROUTING:
A. Project File
3(c)
Washington State
Department of Transportation
Organization and Address
Local Agency j City of Pasco
Preliminary Engineering P.O. Box 293
Participating Agreement Pasco, WA 99301
Work by State - Actual Cost Section I Location
Agreement Number T . SR 182/Road 100 Interchange
GCA 4559 _ --- � I
_�.. Attachments made a part of this agreement
State Route Number i Control Section Number
Exhibit"A" Estimate of Costs
SR 182 1111
---- -— Exhibit"B"Description of Work
Region ,-Surety Bond
Exhibit"C"Plan/Vicinity Map
South Central
— Amount
Advance c Payment ,
THIS AGREEMENT, made and entered into this , _ day of between the STATE OF
WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation,(hereinafter the"STATE")and the
above named organization, (hereinafter the"LOCAL AGENCY").
WHEREAS,the LOCAL AGENCY has requested that the STATE perform certain work as described herein,and/or is responsible for a
portion of the work as provided for under WAC 468-18-040(5)(d), and
WHEREAS,the LOCAL AGENCY is obligated for the cost of work described herein.
NOW THEREFORE, by virtue of RCW 47.28.140 and in consideration of the terms, conditions,covenants, and perf ormances contained
herein,or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS:
GENERAL PAYMENT
The STATE, as agent acting for and on behalf of the LOCAL The LOCAL AGENCY, in consideration of the faithful
AGENCY, agrees to perform.the work as shown in Exhibit"8" performance of the work to be done by the STATE, agrees to
Description of Work. reimburse the STATE for the actual direct and related indirect
cast of the work as shown in Exhibit"A°Estimate of Cost.
Plans, specifications and cost estimates shall be prepared by
the STATE in accordance with the current State of Partial payments shall be made by the LOCAL AGENCY, upon
Washington Standard Specifications for Road, Bridge,and request of the STATE, to cover costs incurred. These payments
Municipal Construction, and amendments thereto,and are not to be more frequent than one (1)per month. It is agreed
adopted design standards, unless otherwise noted. that any such partial payment will not constitute agreement as to
the appropriateness of any item and that, at the time of the final
The LOCAL AGENCY agrees,upon satisfactory completion of the audit, all required adjustments will be made and reflected in a
work involved,to deliver a letter of acceptance to the STATE final payment.
which shall include a release and waiver of all future claims or
demands of any nature resulting from the performance of the The LOCAL AGENCY agrees to make payment for the work to
work under this AGREEMENT. be done by the STATE within thirty(30)days from receipt of
billing from the STATE.
if a letter of acceptance is not received by the STATE within
90 days following completion of the work,the work will be The LOCAL AGENCY agrees that if payment for the work is
considered accepted by the LOCAL AGENCY and shall not made within ninety(90)days after receipt of billing the
release the STATE from all future claims and demands of any STATE may withold any tax monies which the LOCAL AGENCY
nature resulting from the performance of the.work under this is entitled to receive from the Motor Vehicle Fund until payment
AGREEMENT. for the work is received by the STATE. If the LOCAL AGENCY
is not entitled to receive Motor Vehicle Funds, a surety bond in
The LOCAL AGENCY may withhold this acceptance of work by the amount shown above written by a surety company authorized
submitting written notification to the STATE within the 90-day to do business in the state of Washington shall be furnished to
period. This notification shall include the reasons for withholding the STATE prior to execution by the STATE of this agreement.
The bond shall remain in force until written release by the STATE
the acceptance.
I
DOT Form 224-701 EF
10100
Payment not made within thirty(30)days after receipt of billings In the event it is determined that any change from the description
shall be considered`Past Due"and bear interest at the rate of one of work contained in this AGREEMENT is required,approval must
percent per month or fraction thereof until paid pursuant to RCW be secured from the LOCAL AGENCY prior to the beginning of
43.17.240. such work.Where the change is substantial,written approval
must be secured.
The LOCAL AGENCY agrees to pay the STATE the"Advance
Payment Amount"stated above within 20 days after the STATE Reimbursement for increased work andlor a substantial change
submits its first partial payment request to the LOCAL AGENCY, in the description of work shall be limited to costs covered by a
when applicable in accordance with STATE Instructional Letter IL written modification,change order or extra work order approved
4417.00. by the LOCAL AGENCY.
The advance payment represents approximately fifteen(15) IV
percent of the estimate of cost and covers costs incurred by the RIGHT OF ENTRY
STATE in the initial stages of the project. The advance payment
will be carried throughout the life of the project with final The LOCAL AGENCY hereby grants and conveys to the STATE
adjustment made in the final payment. the right of entry upon all land which the LOCAL AGENCY has
interest,within or adjacent to the right of way of the highway,
III for the purpose of performing the preliminary engineering under
this AGREEMENT.
EXTRA WORK
In the event unforeseen conditions.require an increase in the cost V
of 25 percent or more from that agreed to on Exhibit"A",this LEGAL RELATIONS
AGREEMENT will be modified by a supplement AGREEMENT
covering said increase. No liability shall attach to the STATE or the LOCAL AGENCY by
reason of entering into this AGREEMENT except as expressly
provided herein.
IN WITNESS WHEREOF,the parties hereto have executed this AGREEMENT as of the day and year first above written.
STATE OF WASHINGTON
LOCAL AGENCY DEPARTMENT OF TRANSPORTATION
1 -
B
Gary Crutchfield
Title City Manager Title _
Date June 28, 2005 Data
DOT Form 224-701 EF
10100
Am '"�►
Rom WASHINGTON STATE DEPARTMENT OF TRANSPORTATION
PROJECT ESTIMATE
June 28,2005
1-182 1ROAD 100 INTERCHANGE
1-182 MP 6.78 TO MP 7.91
LOOP RAMPS,SIGNALS AND ROADWAY WIDENING(FULL.BUILD)
ITEM UNIT
QUANT. UNIT NO. ITEM PRICE AMOUNT
I
PREPARATION
LS 0001 MOBILIZATION $109,892.70
1140 ACRE 0025 CLEARING AND GRUBBING $2,500.00 533,500.00
6,L75.00 SY REMOVE ASPHALT CONC.PAVEMENT AND UNDERLYING MATERIAL $4.00 524,700.00
1,250.00 IT 0108 REMOVING CEMENT CONCRETE CURB AND GUTIER 43.50 $4,375.00
10,5()().00 I.f 0187 REMOVING PAINT LINE $0.65 $6,825.00
GRADING
67,544.00 CY 0310 ROADWAY EXCAVATION INCI..HAUL $6,75 $455,922.00
23,244.00 CY 0470 EMBANKMENT COMPACTION $2.00 546,488.00
SURFACING
14,400.00 TON 5100 CRUSHED SURFACING BASF COURSE $10.00 5144.000.(9)
ASPHALT CONCRETE PAVEMENT
7,913.00 TON 5767 LIMA CL.Ill IN.PG.64-28 $38.00 5300,694.00
* CALC. 5830 JOB MIX COMPLIANCE:PRICE ADJUSTMENT $9,021.1x)
+ CALC. 5835 COMPACTION PRICE ADJUSTMENT $6,014.00
{ EROSION CONTROL
13.40 ACRE 6414 SEEDING,FERTILIZING,AND MULCHING S1,000.00 S13,400.00
TRAFFIC
1,250.00 LF 6700 CEMENT CONCRETE CURB AND GLITTER, $12.00 $15,000.00
200.00 LF 6751 BEAK!GUARDRAIL TYPE 1 $22.00 $4,400.00
4.00 EACH 6760 BEAM GUARDRAIL TRANSITION SECTION 51,250.00 55,000.00
4.00 EACH 6716 BEAM GUARDRAIL fL_4R£D T£RMP4AL 51,750.00 $7,(10010
7,640.00 LF 6781 TEMPORARY CONCRETE BARR]ER $12.00 $91,680.00
8.00 EACH 7440 TEMPORARY IMPACT ATTENUATOR $2,500-00 $20,000,00
1.00 EACH 7447 TRUCK MOUNTED IMPACT ATIENUATOR $2;000.00 $2,000.00
30.00 HR 7449 OPERATION OF TRACK MOUNTED IMPACT ATTENUATOR $35.00 $1,050.00
152.00 EACH 6832 FLEXIBLE GUIDE POSTS $22.00 $3,344.00
30,725.00 LF 6806 PAINT LINE $0.25 $7,681.00
10,500.00 L.F. 6888 TEMPORARY PAVEMENT MARKING $0.20 $2,100.00
1.00 L.S. 6890 PERMANENT SIGNING $40,000.00 $40,000.00
1.00 L.S. 6904 ILLUMINATION SYSTEM $215,000.00 $215,000.00
1.00 L.S. 6912 TRAFFIC SIGNAL SYSTEM $260,000.00 $260,000.00
300 HR 6956 SEQUENTIAL ARROW SIGN $3.00 $900.00
4 EACH 6994 PORTABLE CHANGEAHIT MESSAGE SIGN $2,500.00 S10,000.00
650 HR 6995 OPERATION OF PORTABLE CHANGEABLE MESSAGE SIGN $3.00 S1,95000
1 L.S. 6973 OTHER TEMPORARY TRAFFIC CONTROL $5,000.00 $5,000.00
900 HR 6980 F'I-AGGERS AND SPOTTERS $35.00 $31,500,00
I L.S. 6974 TRAFFIC CON'IROLSUPERVISOR $20,000.00 520,000.00
3000,00 S.F. 6982 CONSTRUCTION SIGNS Cl-.A 57.00 S21,00000
i
GCA 4559 Exhibit"A" Sheet I of 3
i
OTHER ITEMS
1000 LF REMOVING AND RESETTING WIRE FHNCE $7.00 $7,000.00
LANDSCAPING AND SPRINKLER SYSTEM MODIFICATION $10,000.00 $10,000.00
EST. 7480 ROADSIDE•.CITANUP $L.IN) 55,000.00
EST. 7725 RI.IMRURSE}LENT FOR TIIIRD PAR'CY DAMAGE 31.00 $5.00
CA LC. 7728 CRI,DIT/D1;BITS-MINOR CIIANGE $1.00
I-S. 7735 SPCC PLAN $1.00 $1.()0
S[B7'OTAL W/O MOBILIZATION $1,831,545.00
MOBILIZATION@ 6% TOTAL S109,892.710
SUBTOTAL WITH MOBILIZATION $[,941,437.70
SALES TAX @ 8.3% $161,139.00
SUBTOTAL 32,102,5 76.70
ENGI[[EERING(@ 15% 5315,387 00
CONTINGENCIES @ 4% $84,103.00
I
CONSTRUCTION TOTAL 52,502,066.711
PRELIMINARY ENGINEERING @ 11% 5275,227.34
PROJECT TOTAL $2,777,294.04
f -
i
GCA 4559 Exhibit"A" Sheet 2 of 3
AGREEMENT GCA 4559
EXHIBIT "A"-Estimate of Cost
SR 182/Road 100 Interchange-Roadway Modifications
I
Item No. Mafor Items Est.Total
1 STATE Survey, Preparation of Access Point Decision Package and $275,000
Documentation, Design Preparation and Documentation,and Prepar-
ation of Plans, Specifications, and Estimates ready for Contract
Advertisement.
TOTAL. ESTIMATED COST FOR AGREEMENT* $275,000
*Costs rovided here are an estimate only. Payment shall be
P Y Ym
based on actual direct costs.
i No indirect costs are included in this agreement due to reciprocal
overhead agreement OH 00172
i
GCA 4559 Exhibit"A" Sheet 3 of 3
Agreement GCA 4559
EXHIBIT "B" — DESCRIPTION OF WORK
CITY OF PASCO
SR 182, Exit 7, SR 182/Road 100 Interchange-Roadway
Modifications/Additions
The work proposed under this AGREEMENT contemplates the improvement of the SR
182/Road 100 Interchange by providing two signals at the ramp intersections with Road
100; AND adding lanes to Road 100, adding two ramps (the SW and 'AN Lines) and
modifying the other existing ramps all to improve the capacity of this interchange.
Work to be performed by the STATE
1. Perform field surveys
2. Perform environmental review and complete appropriate environunental
documents.
3. Prepare an Access Point Decision Report and secure its approval.
4. Design all roadway additions and modifications to secure design approval.
5. Prepare plans, specifications, and estimate (P.S.&E.) for the proposed signals,
new roadways, and all roadway modifications. See attached Plan Sheet,
Exhibit"C"
6. Furnish the LOCAL AGENCY 1 hardcopy and electronic files (as may be
available) of the P.S.&E package.
Work to be performed by the LOCAL AGENCY
L Secure all funding for the PROJECT.
2. Review and approve the P.S.&E. package and provide additional details as
needed.
The STATE and LOCAL AGENCY have identified the following individuals as project
contacts for the above mentioned work.
STATE; LOCAL AGENCY
Moe Davari (509) 577-1872 Bob Alberts (509) 54
Agreement GCA 4559 Exhibit"B" Sheet I of I Sheets
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AGENDA REPORT
TO: City Council July 14; 2005
FROM: Gary Crutch iel i anager Regular Mtg.: 7/18/05
SUBJECT: Airport Emerged cy Services Agreement
I. REFERENCE(S):
1. Workshop Agenda Report dated 6/13/05
2. Vicinity Map
3. Site Plan
4. Elevations
5. Proposed Agreement with Exhibits A-D (Council packets only; copy available in the
City Manager's office for review).
6. Comparison of Project Estimates vs. Low Bid, dated June 30, 2005
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
7/18: MOTION: I move to approve the interlocal agreement with the Port of Pasco for
emergency services at the Tri-Cities Airport and, further, authorize the Mayor to sign
the agreement.
III. FISCAL IMPACT:
See below.
IV. HISTORY AND FACTS BRIEF:
A) Council discussed this matter at its June 13 workshop meeting (see attached agenda
report dated June 9 with attachments). Council's perspective for the agreement was
generally positive, but formal approval was purposely postponed pending opening of
actual bids for construction (the dollar figures used to create the agreement were the
A/E estimates).
B) The Port (as project owner) opened bids for construction of the station on June 29
and found the lowest of the three bidders to be substantially higher than the A/E
estimate (because all three bidders were very close to each other, the low bid is
deemed valid). Fortunately, the FAA (a major grant source for the Port on this
project) has agreed to increase its share of the cost proportionately; thus, the net local
financial requirement is about $240,000 more than originally planned (see reference
2).
V. DISCUSSION:
A) Given the revised commitment from the FAA, the $240,000 shortfall can simply be
shared equally between the Port and City ($120,000 each in addition to the original
commitment). The Port, however, is strained to provide the full cash load difference.
To aid in that regard, the city could revise its cost-sharing commitment so as to
provide $600,000 as initial cash contribution and the balance ($120,000) in annual
increments over the first 10 years of the service agreement.
B) A second (different) view of the change is to acknowledge that the original $600,000
commitment by the city represented 50% of the estimated cost ($1.2 million) of
providing a separate city station on another site in that general vicinity. Because the
actual construction costs for the project are notably higher than estimated (they have
been on many of the city projects also, not just the fire station), one should adjust the
estimated cost of a separate station to at least $1.4 million (a 20% increase); at 50%,
the city's share would be at least $700,000.
3(d)
AGENDA REPORT
TO: City Council June 9, 2005
FROM: Gary Crutchfie t anager Workshop Mtg.: 6/13/05
SUBJECT: Airport Fire Station Agreement
1. REFERENCE(S):
1. Vicinity Map
2. Site Plan
3. Elevations
4. New ARFF Station Costs
5. Proposed Interlocal Agreement with exhibits A-C
II. ACTION REQUESTED OF COUNCIL 1 STAFF RECOMMENDATIONS:
6/13: Discussion
i
III. FISCAL IMPACT:
See below
IV. HISTORY AND FACTS BRIEF:
A) In 1991, the city and the Port of Pasco entered into an agreement whereby the city
would provide emergency response services from the airport fire station in exchange
for a commitment by the Port to pay the city for the six firefighter positions required
to fulfill the new "round the clock" commitment. The new service agreement was
implemented in lieu of the long-standing practice of the Port relying on its
maintenance personnel to get to the crash response vehicle and out to the site of an
airplane crash timely(which was very difficult to accomplish within the three-minute
limit imposed by FAA standards). The benefit to the city was the ability (in 1991) to
expand its fire response crew to two stations (prior to that time, the entire city relied
on fire response from the single, downtown station) without incurring the cost of a
new station.
B) The city's long-tern- fire service plan (developed in 1997) calls for its "station No. 2"
to be located in the vicinity of 20`h Avenue. This location is convenient to the
highway system as well as local east/west arterials (Argent, Court and Sylvester) as
Station No. 2 often provides "backup" response in lieu of or in conjunction with
stations No. 1 and No. 3. Station No. 3 was constructed at Road 68 and Argent in
1999, representing the first city station west of 20"' Avenue. Station No. 1 was
relocated to Oregon Avenue (from downtown) in anew building constructed in 1999.
Thus, it is imperative that the city continue to have a station in the general vicinity of
20`h Avenue.
C) The airport station is relatively old and has been remodeled several times over the
years by its owner (the Port of Pasco). The Port last year indicated it was interested
in replacing the old station, as it does not comport well with contemporary security
requirements. The Port was recently successful in obtaining a grant commitment
from the FAA to fund most of the cost of the station's replacement. The total project
expense is estimated at $2.5 million (including construction of a new access road to
the new station location and demolition of the old building); approximately $1.6
million represents the cost of the new station itself(see attachment 4).
D) The Port and city staff have developed a proposed long-term agreement for the
continued provision of emergency services by the city from the airport's new station,
including a cost-sharing of the local financial commitment required to develop the
new fire station and provide for its operation over the ensuing 40 years.
V. DISCUSSION:
A) The proposed interlocal agreement provides for the following key elements (and each
is respectively discussed):
1. Station Replacement/Financing: the Port will finance construction of the new
station (including new access roadway, demolition of the old building and normal
fixtures) using a combination of FAA grant funds and its own funds. The city
will make a total "capital contribution" of $600,000; $400,000 at the time of
occupancy and the remaining $200,000 at the "financed" rate of$24,000 per year
for 10 years (as a credit against the Port's annual emergency service fee). By way
of comparison, a new fire station developed at full expense of the city would cost
an estimated $1.2 million (including land, utility costs, A&E fees, construction,
etc.); thus, the city gains occupancy of a new fire station for about half the cost it
would otherwise face.
2. Emergency Service/Payment: the city will continue to provide the full array of
emergency services to the airport from the new airport station, particularly the
FAA required crash response capacity around the clock. The Port will continue
to pay for the six positions required to fulfill the service obligation, but the fee
escalation (over time) will effectively be capped by use of the Consumer Price
Index (CPI). This change was desired by the Port to stabilize their cost for
service, as the city has increased fire fighter wages and benefits at a rate markedly
higher than CPI over the past several years.
3. Equipment: the Port and city will each provide their respective equipment needs
at their own cost at the new station.
4. Utilities and Repairs: as owner of the station, the Port will provide all utilities
necessary to operate the station (except telephone and cable, which are unique to
the occupant). The Port will also carry out all repairs and maintenance
reasonably necessary to keep the station in good condition. The city will be
responsible for 60% of those costs. As a city fire station would represent about
40% of the airport station floor area and the city (as occupant) will control the
utility usage, it is reasonably fair that the city be responsible for the majority of
those costs. It is expected that the total annual expense for utilities and repairs
will run less than $30,000 (representing an annual cost to the city of less than
$18,000).
5. Term: in view of the "capital contribution" by the city, the agreement
contemplates a 40-year commitment for the provision of emergency services to
the airport and a commensurate period for the city to rely on the availability of
the new station. If the service is terminated by either party prior to the end of 40
years, a minimum notice period of two years is required; this is necessary for
either party to adequately prepare for transition to individual service delivery
programs. In addition, the city will be reimbursed the remaining (unused) share
of the $600,000 capital contribution.
B) The proposed agreement will result in a new fire station in a location which comports
with the city's long-term fire service plan, and at half the cost of such a facility. The
agreement also encourages a long-term, mutually beneficial sharing of emergency
service personnel. Both attributes reflect a "win-win" for taxpayers (city and Port
alike) as well as assuring the best emergency services for the regional airport over
time.. As such, staff recommends its approval.
117CINITYAL4P
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AGENDA REPORT NO. 55
FOR: City Council Date: 7/7/05
TO: Gary Crutchfi ity Manager Workshop: 7/ 11/05
Regular: 7/18/05
FROM: Richard J. Smith, Community & Econo c evelopment Director
SUBJECT: East Lewis Corridor Land Acquisition
I. REFERENCE(S):
A. Site Map
B. List of Properties and Values
II. ACTION REQUESTED OF COUNCIL STAFF RECOMMENDATIONS:
7/11/05: DISCUSSION
7/18/05: MOTION: I move to authorize the City Manager to execute
dedication deeds giving East Lewis Street property owners
$1.00 per square foot plus $400 for the portion of their land
needed for the Corridor Enhancement Project.
1I1. FISCAL IMPACT
$8,100
IV. HISTORY AND FACTS BRIEF:
A. On May 2, 2005, the City Council awarded a contract to All Star,
Inc. for the East Lewis Street Corridor Enhancement Project. The
improvements consist of sidewalks, curbs, gutters, landscaping
and undergrounding of utilities.
B. As previously discussed, surveys have determined that in some
sections of the corridor, the public right-of-way is too narrow for
the construction of needed sidewalks and, in some cases, for utility
related improvements associated with the underground utilities.
The incursions are not more than one or two feet. In order to
complete the sidewalk prior to the start of school in early
September, the contractor was instructed to begin work and some
of the improvements will encroach on some properties.
C. There are six properties which will be impacted by the
improvements. In all cases, the amount of land needed consists of
a narrow strip along the north property line.
V. DISCUSSION:
A. The assessed value of the property ranges in value from $0.75 to
$0.87 per square foot. Due to the small amount of additional right-
of-way needed, the City has not had a private appraisal completed.
B. If the City were to acquire the property by eminent domain, an
appraisal and possibly a review appraisal would be required. Legal
fees would also be incurred.
C. To avoid the expense of condemnation, the staff is proposing to pay
the property owners $1.00 per square foot, plus $400 (cost of
appraisal). The total cost to the City would be just over $8,000.
D. Staff recommends that the City Manager be authorized to execute
dedication deeds for the amounts shown in Exhibit B. a(e)
Exhibit A
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LEWIS STREET CORRIDOR ENHANCEMENT
Iv 6 PROJECT NO.04-3-08
CITY OF PASCO PUBLIC WORKS
ENGINEER ENG DEPARTMENT
Exhibit B
Location of East Lewis Properties
and Compensation Offers
Total
Assesed Value
Square Square Appraisal Cash
Address Foot Land Foot Land Fee Offer
needed Value $1.00/
sf
2020 E Lewis 480 sf $ 0.75 sf $ 480 $ 400 $ 900
2028 E Lewis 772 sf 0.87 sf 772 400 1,200
2104 E Lewis 1,020 sf 0.75 sf 1,020 400 1,400
2120 E Lewis 1,076 sf 0.75 sf 1,076 400 1,500
A 1,089 sf 0.75 sf 1,089 400 1,500
B 1,222 sf 0.77 sf 1,222 400 1,600
TOTAL: $ 8,100
AGENDA REPORT
TO: City Council July 7, 2005
FROM: Gary Crutchfi it Manager Workshop Mtg.: 7/11105
Regular Mtg.: 7/18/05
SUBJECT: Chiawana Park Cost Sharing Agreement
I. REFERENCE(S):
1. Letter addressed by Mayor to County Commissioners, dated March 18, 2005
2. Proposed Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
7/11: Discussion
7/18: MOTION: I move to approve the Interlocal Agreement with Franklin County for
2005 Chiawana Park operating costs and, further, authorize the Mayor to sign the
agreement.
III. FISCAL IMPACT:
$60,000 maximum (from general fund operating reserves)
IV. HISTORY AND FACTS BRIEF:
A) Franklin County has operated Chiawana Park (under lease from the US Army Corps
of Engineers) for at least 30 years. The park has provided substantial leisure
recreation opportunity to residents of Franklin County throughout that time period.
Franklin County advised the USACE in September 2004 that its budget constraints
would not allow it to continue operating the park and advised the Corps that it would
terminate its lease of the park in September 2005.
B) In view of the fact that the County had announced it could not afford to open
Chiawana Park for the 2005 recreation season, Mayor Garrison addressed a letter on
behalf of the city to the Franklin County Commissioners offering to share the cost of
operating Chiawana Park for this calendar year in order to make it open and usable
by the citizenry during this recreation season, thus providing more time for the
Commissioners to determine its revenue options (please refer to reference #1). The
Mayor's letter also noted that the city would be unable to accept full responsibility
for operating Chiawana Park without additional revenue sources; the letter further
noted that if the voters were to approve a two-tenths increase in the local sales tax,
sufficient new revenue would become available to the city that the city would be able
to accept full responsibility for Chiawana Park commencing in 2006 (thus relieving
the County of that responsibility entirely without adversely affecting citizen use of
the facility).
V. DISCUSSION:
A) After receipt of the Mayor's letter, the Commissioner's office advised city staff that
it would appreciate the cost-sharing agreement this year and allow for a new revenue
proposal to be considered for submission to Franklin County voters this year. The
County opened Chiawana Park on May 1 and expects to close it September 30; the
schedule provides for two fewer months of recreation opportunity than normal
schedules, but is apparently necessary to keep the County's 50% commitment within
its financial capabilities for this year.
3T)
B) In response to the commitment by the County (which was in response to the city's
offer), a formal agreement should be executed between the agencies to provide for
the transfer of funds from the city to the County to cover the other half of the
County's operating costs for this year. The attached agreement simply provides for
that reimbursement from the city to the County in exchange for the County's
commitment to keep the park open, albeit on a shortened schedule. The agreement
reflects no commitment by either party to keep the park under local operations
beyond 2005.
C) Staff recommends approval of the agreement at the July 18 business meeting.
II
s , -
1.1_ MAYOR (509)5I5-340 I / Sc:+n_72C -34114 1 Fax (501 )545-3403
P.O. Box 293, S25 North 3rd AVC11LIC , Pasco, Washington 99301
March 18. 1_005
Board of County Connlrissioncrs
Franklin County
t016 N. Xh Avenue
Pasco. WA 99301
RE: Chiawana Park
Dear Commissioners:
Please accept this letter in affirmation of the City's posture regarding the wai(er ol'Chiawana Park.
The City understands and empathizes with the County's financial challenges. We also recognize drat the
Commissioners' decision to close Chiawana Park was one of financial nccessitY. brought on by the
growing financial constraints imposed by state-wide initiatives. l]nfortunatcly. the City's 2005 budget
cannot absorb the cost of assumption of Chiawana Park responsibilities either(our 2005 budget was
balanced by using $400,000 in reserves).
Given our respective financial circumstances and the general desire to keel) (Aliawana Park opera, (lie City
urges the Commissioners to consider the following plan of action:
• City and County share equally (50-50) the cost of opening and operating/nraintaininc Chiawana Park
for the entire 2005 season;
• Commissioners and Council request voter~ to increase the local sales tax vote by ?`/r (twu-tenths
percent) at the September election:
o if voters approve the sales tax increase (which will generate new reverrdic to the City as well as
the County). City will assume full responsibility for Chiawana Park effective March 1, 2006 (this
target date provides time for the City to establish a new lease with cite Corps of Engineers and to
"staff up" to handle the new park obligation).
o If voters reject the sales tax increase, neither the City nor the County is obligated to assume
Chiawana Park responsibilities beyond 2(X)5.
We believe the foregoing proposal reflects the fundamental desire of the citizenry that the City and
County collaborate in meeting the financial challenges facing the County. The proposal also does so in a
way which offers voters the lowest-cost option, "-[tile providing the opportunity to assure that Chiawana
Park can be maintained for public use in the long term. With that view, we urge the Commissioners to
favorably act on the proposal as soon as possible.as the normal April 1 opening date for Chiawana Park is
fast approaching. If a detail or two needs to be ironed out, we are certainly open to those considerations.
We anxiously await your reply.
Sinc elv,
c
Michael L. a r son
Mayor
MLG/tlz
cc: City Council
City Manager
I
WHEN RECORDED RETURN TO:
City of Pasco,Washington
525 North 3rd
Pasco WA 99301
INTERLOCAL COOPERATION AGREEMENT BETWEEN
CITY OF PASCO AND FRANKLIN COUNTY
FOR COST SHARING OF CHIAWANA PARK
BY THIS INTERLOCAL COOPERATION AGREEMENT entered into this
day of July 2005, between the City of Pasco, Washington, a Municipal
Corporation, hereinafter referred to as "City" and Franklin County, Washington, a
Municipal Corporation, hereinafter referred to as "County" as authorized by Chapter
39.34 of the Revised Code of Washington, enter into this Agreement for the sharing of
costs for the operation of Chiawana Park for the benefits of the residents of the County
and the City according to the following terms.
WHEREAS, the County by lease from the United States Corps of Engineers
(USCOE) has operated a park adjacent to the Columbia River between Roads 84 and
100; and
WHEREAS, Chiawana Park has been a benefit both to the residents of the City
and of the County providing an attractive location for rest and recreation; and
WHEREAS, the County is presently unable to financially continue the sole
operation of the park and has notified the USCO.E of its intent to terminate its
lease/option of Chiawana Park by the end of 2005; and
WHEREAS, the Pasco City Council and Board of County Commissioners have
agreed to use diminishing financial reserves to share the cost of keeping the park open
to the public for the 2005 season, but future public availability of the park may be
subject to new revenue being approved by the voters of Franklin County;
NOW, THEREFORE, in consideration of the mutual covenants contained
herein, the Parties agree as follows:
SECTION I
PURPOSE
The purpose of this Agreement is to provide for the continued operation and
maintenance of Chiawana Park for the calendar year'2005 to provide for the basis of
sharing the costs of operation and maintenance between the City and the County for the
benefit of their respective residents.
SECTION II
RESPONSIBILITIES OF COUNTY
A. The County will maintain Chiawana Park open to the general public,
including residents of the City, for the recreation season for calendar year 2005
beginning on May 1, 2005, and terminating on September 30, 2005.
B. The County shall, at its sole expense, maintain and operate Chiawana
Park, its grounds, facilities and parking areas in a manner generally consistent with its
past practices for the 2005 recreation season commencing January 1, 2005, through
December 31, 2005.
SECTION III
RESPONSIBILITY OF CITY
The City shall reimburse the County fifty percent (50%) of the expenses incurred
and paid by the County in fulfilling its obligations provided in Section II above,
provided the total of City reimbursement shall not exceed the sum of Sixty Thousand
Dollars ($60,000) for the term of this Agreement. Such reimbursement shall be
remitted by City to County within twenty (20) days of the City's receipt of appropriate
invoices from County verifying County's actual expense.
SECTION IV
TERM OF AGREEMENT
This Agreement shall commence on the day and year first written above and
shall terminate on December 31, 2005, unless mutually extended by the Parties upon
such terms as the Parties may agree.
SECTION V
INDEMNIFICATION
To the maximum extent permitted by law, the County shall defend, indemnify
and hold harmless the City and all of its officials, employees, principals and agents from
all claims, demands, suits, actions and liability of any kind whatsoever which arises out
of, or connected with, or incident to any errors, omissions or negligent acts of the
Cost Sharing Agreement for Chiawana Park
Page 2
County, its employees, agents or others acting on its behalf in performing its obligations
under the terms of this Agreement.
SECTION VI
LEGAL RELATION OF THE PARTIES
This Agreement is not intended nor shall it be construed to create any
partnership,joint venture or other agency relationship between the City and County. No
liability shall attach to the City by reason of entering into this Agreement, except as
expressly provided herein.
SECTION VII
INTERLOCAL COOPERATION ACT PROVISIONS
All vehicles, equipment, inventory and any improvements owned or acquired for
the benefit of Chiawana Park shall remain the sole property of the County. The City's
sole responsibility under the terms of this Agreement shall be providing a share of the
funding for the maintenance and operation of Chiawana Park as provided above. All
funding, costs and expenditures incident to the maintenance and operation of Chiawana
Park shall be the sole responsibility of the County and no special budget or funds are
anticipated nor shall be created. It is not intended that a separate legal entity be
established to conduct this cooperative undertaking, nor is the acquiring, holding, or
disposing of real or personal property anticipated. The County Administrator of
Franklin County, Washington, shall be designated as the Administrator of this Interlocal
Cooperation Agreement.
A copy of this Agreement shall be filed with the Franklin County Auditor, as
required by RCW 39.34.040, and with the City Clerk of the City of Pasco.
SECTION VIII
ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the
Parties. No other understanding, verbal or otherwise, in regard to the subject matter of
this Agreement, shall be deemed to exist. Any modifications to this Agreement shall be
in writing and signed by both Parties to be effective.
SECTION IX
APPLICABLE LAW
This Agreement is governed, construed and enforced in accordance with the
laws of the State of Washington. Should any dispute arise concerning the enforcement,
breach, or interpretation of this Agreement, the Parties shall first, prior to initiation of
any action, meet in a good faith attempt to resolve this dispute. In the event arbitration
Cost Sharing Agreement for Chiawana Park
Page 3
or litigation is commenced, venue shall be placed in Franklin County, Washington. The
prevailing party shall be entitled to recover reasonable attorney fees in such proceeding,
or any appeal thereof, to be set by the Court, in addition to costs and disbursements as
allowed by law.
SECTION X
AUTHORITY
The City and County warrants and represents that its representatives, whose
signatures are below, possess all required authority to sign this Agreement and such
powers have not, as of the date of this Agreement, been revoked or revised.
IN WITNESS WHEREOF, the parties have executed this Agreement by duly
authorized officers on the day and year first written above.
CITY OF PASCO, WASHINGTON
Michael L. Garrison, Mayor
Attest: Approved as to Form:
Webster U. Jackson, City Clerk Leland B. Ken-, City Attorney
BOARD OF COUNTY COMMISSIONERS
FRANKLIN COUNTY, WASHINGTON
Frank H. Brock, Chair
Neva J. Corkrum, Chair Pro-tern
Robert E. Koch, Member
Attest: Approved as to Form:
Clerk of the Board Ryan E. Verhulp
for Franklin County Chief Civil Deputy Prosecutor
Cost Sharing Agreement for Chiawana Park
Page 4
STATE OF WASHINGTON )
: ss.
County of Franklin )
On this day personally appeared before me MICHAEL L. GARRISON, Mayor of the
City of Pasco,Washington, to be known to be the individual described in and who executed the
within and foregoing instrument, and acknowledged that he signed the same as his free and
voluntary act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of , 2005•
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day personally appeared before me FRANK H. BROCK, Chair of the Franklin
County Board of County Commissioners, to be known to be the individual described in and who
executed the within and foregoing instrument, and acknowledged that he signed the same as his
free and voluntary act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of ,2005.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
STATE OF WASHINGTON )
SS.
County of Franklin }
On this day personally appeared before me NEVA J. CORKRUM, Chair Pro-Tern of
the Franklin County Board of County Commissioners, to be known to be the individual
described in and who executed the within and foregoing instrument, and acknowledged that she
signed the same as her free and voluntary act and deed for the uses and purposes therein.
mentioned.
GIVEN under my hand and official seal this day of , 2005.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
Cost Sharing Agreement for Chiawana Park
Page 5
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day personally appeared before me ROBERT E. KOCH, Member of the
Franklin County Board of County Commissioners, to be known to be the individual described in
and who executed the within and foregoing instrument, and acknowledged that he signed the
same as his free and voluntary act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of --"2005.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
Cost Sharing Agreement for Chiawana Park
Page 6
AGENDA REPORT
FOR: City Council Workshop Mtg.: July 11, 2005
Regular Mtg: July 18, 2005
TO: Gary Crutchfield, City Manager
FROM: Elden Buerkle, Management Assistant
SUBJECT: Water Follies Fees
DATE: July 7, 2005
1. REFERENCE(S):
A. Water Follies Agreement, Schedule 1: 2005 Race
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
7/11: DISCUSSION
7118: MOTION: I move to approve the amended Schedule 1 fees for the 2005
Water Follies.
III. HISTORY AND FACTS BRIEF:
A. Council will recall that last year a three year agreement with the Tri-Cities
Water Follies Association for the years 2004 through 2006 was negotiated.
Although the agreement was for three years, it recognized there would be
changes in donation and parking fee amounts over that period. According
to the agreement, fee amounts are specified in Schedule 1, which may be
amended from year to year by agreement of the parties.
IV. DISCUSSION:
A. The attached Schedule 1 specifies fees for the 2005 race. The primary
difference between 2004 and 2005 Schedule 1 fees is an increase in the
Saturday donation fee from $14.00 to $15.00.
3(9)
WATER FOLLIES AGREEMENT
SCHEDULE 1: 2005 RACE
The Association may collect donation fees at admission gates between the hours of 5:00
a.m. and 6:00 p.m. on July 30 and 31, 2005 as specified below:
Donation Fee
For Saturday, July 30: $15.00.
For Sunday, July 31: $20.00 advance sale, $25.00 race day.
Children ages 6-12, $5.00 at gate Saturday, July 30 and Sunday, July 31, or available
free at Simon Guest Services at Columbia Center.
The Association may assess parking fees up to $10.00 per vehicle.
AGENDA REPORT NO. 58
FOR: City Council DATE: 7/ 13/05
TO: Gary Crutchfie anager WORKSHOP:
Richard J. Smit 1 ctor REGULAR: 7/ 18/05
Community and Economic Development
FROM: David McDonald, City Planner
SUBJECT: FINAL PLAT - Village at Pasco Heights, Phase 4 (R.C. Olin) (MF #05-
73 (A)-FP)
I. REFERENCE(S):
A. Copy of Final Plat (Council packets only; copy available in Planning
Office for public review)
B. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve the final plat for the Village at Pasco
Heights, Phase 4.
III. FISCAL IMPACT: NONE
IV. HISTORY AND FACTS BRIEF:
A. The City Council previously approved a 555 lot preliminary plat for the
Village at Pasco Heights. The Village at Pasco Heights is a single family
residential development located east of Road 60 and north of Burden
Boulevard.
B. The developer is now seeking final plat approval for Phase 4 of this
development.
V. DISCUSSION:
A. Prior to the approval of a final plat, the developer is to either install all
, infrastructure or post a bond or other instrument that secures the
financing for the improvements. In this case, the developer has completed
most of the improvements (sewer, water 8s streets) and has provided the
City with a bond in an amount sufficient ($295,000) to cover the costs of
the outstanding improvements.
B. The final plat shows and contains information on primary control
points, tract boundaries, dimensions, bearings, lot numbers and other
necessary engineering data. In addition the plat contains the required
descriptions, dedications and acknowledgment and approval sections.
VI. ADMINISTRATIVE ROUTING:
3(h)
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AGENDA REPORT NO. 59
FOR: City Council DATE: 7/13/05
TO: Gary Crutchfiel Manager WORKSHOP:
Richard J. Smit , Di ctor REGULAR: 7/ 18/05
Community and Economic Development
FROM: David McDonald, City Planned
SUBJECT: FINAL PLAT - Village at Pasco Heights, Phase 5 (R.C. Olin) (MF #05-
73 (B)-FP)
I. REFERENCE(S):
A. Copy of Final Plat (Council packets only; copy available in Planning
Office for public review)
B. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve the final plat for the Village at Pasco
Heights, Phase 5.
III. FISCAL IMPACT: NONE
IV. HISTORY AND FACTS BRIEF:
A. The City Council previously approved a 555 lot preliminary plat for the
Village at Pasco Heights. The Village at Pasco Heights is a single family
residential development located east of Road 60 and north of Burden
Boulevard.
B. The developer is now seeking final plat approval for Phase 5 of this
development.
V. DISCUSSION:
A. Prior to the approval of a final plat, the developer is to either install all
infrastructure or post a bond or other instrument that secures the
financing for the improvements. In this case, the developer has completed
most of the improvements (sewer, water & streets) and has provided the
City with a bond in an amount sufficient ($211,000) to cover the costs of
the outstanding improvements.
B. The final plat shows and contains information on primary control
points, tract boundaries, dimensions, bearings, lot numbers and other
necessary engineering data. In addition the plat contains the required
descriptions, dedications and acknowledgment and approval sections.
VI. ADMINISTRATIVE ROUTING:
3(i)
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AGENDA REPORT NO. 57
FOR: City Council DATE: 7/ 13/05
TO: Gary Crutchf Manager w WORKSHOP:
Richard J. Smi , Dir ctor REGULAR: 7/18/05
Community an Economic Development
FROM: David McDonald, City Planner
SUBJECT: FINAL PLAT - Loviisa Farms II, Phase 5 (Aho Construction) (MF
#05-70-FP)
I. REFERENCE(S):
A. Copy of Final Plat (Council packets only; copy available in Planning
Office for public review)
B. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve the final plat for Loviisa Farms II, Phase 5.
III. FISCAL IMPACT NONE
IV. HISTORY AND FACTS BRIEF:
A. The City Council previously approved a 690 lot preliminary plat for
Loviisa Farms II. Loviisa Farms II is a proposed single family residential
development located east of Broadmoor Boulevard and north of the FCID
canal.
B. The developer is now seeking final plat approval for Phase 5 of the
Loviisa Farms II development.
V. DISCUSSION:
A. Prior to the approval of a final plat, the developer is to either install all
infrastructure or post a bond or other instrument that secures the
financing for the improvements. In this case, the developer has completed
part of the improvements (sewer) and has provided the City with a bond in
an amount sufficient ($338,351) to cover the costs of the outstanding
improvements.
B. The final plat shows and contains information on primary control
points, tract boundaries, dimensions, bearings, lot numbers and other
necessary engineering data. In addition the plat contains the required
descriptions, dedications and acknowledgment and approval sections.
VI. ADMINISTRATIVE ROUTING:
3(j)
VICINIfY MAP
I1r,M: �ovii5a Farms II ph # 5
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GENERAL_ FUND OPERATING STATEMENT
THROUGH JUNE 2005
% OF YTD TOTAL %OF
2005 2005 ANNUAL 2004 2004 TOTAL
ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY 4,311,331 * 4,300,000 100.3% 2,018,065 4,092,075 49.3%
SALES 2,500,663 + 6,000,000 41.7% 2,253,083 7,412,126 30.4%
UTILITY 2,673,227 5,240,000 51.0% 2,436,157 5,692,668 42.8%
OTHER 263,168 905,000 29.1% 254,146 959,027 26.5%
LICENSES& PERMITS 1,332,841 1,059,950 125.7% 1,269,211 2,267,295 56.0%
INTERGOV'TREVENUE 509,461 764,700 66.6% 481,702 1,272,739 37.8%
CHARGES FOR SERVICES 1,067,269 2,183,800 48.9% 1,038,816 2,227,929 46.6%
FINES&FORFEITS 365,313 700,500 52.2% 348,732 704,355 49.5%
MISC. REVENUE 321,270 607,665 52.9% 256,864 666,246 38.6%
OTHER FINANCING SOURCES 63,268 96,500 65.6% 123,188 344,809 35.7%
TOTAL REVENUES 13,407,811 21,858,115 61.3% 10,479,964 25,639,269 40.9%
BEGINNING CASH BALANCE 5,444,071 5,000,000 6,985,714 6,985,714
CHANGE IN RECEIVABLES 172,889 0 0 -2,622,277
TOTAL SOURCES 19,024,771 26,858,115 70.8% 17,465,678 30,002,706 58.2%
EXPENDITURES:
CITY COUNCIL 41,538 95,575 43.5% 55,626 106,851 52.1%
MUNICIPAL COURT 371,634 868,745 42.8% 377,002 828,372 45.5%
CITY MANAGER 267,280 532,655 50.2% 242,455 478,000 50.7%
POLICE 3,968,309 7,814,005 50.8% 3,588,009 7,467,045 48.1%
FIRE 1,314,146 3,102,415 42.4% 1,366,514 2,712,082 50.4%
ADMIN &COMMUNITY SVCS 1,993,166 3,922,525 50.8% 1,720,918 3,944,541 43.6%
COMMUNITY DEVELOPMENT 548,779 999,330 54.9% 518,028 1,161,131 44.6%
ENGINEERING 564,255 918,980 61.4% 398,606 867,919 45.9%
MISC. NON-DEPARTMENT 2,173,227 6,088,357 35.7% 1,877,366 6,855,213 27.4%
LIBRARY 500,071 797,400 62.7% 355,145 719,901 49.3%
TOTAL EXPENDITURES 11,742,405 25,139,987 46.7% 10,499,669 25,141,055 41.8%
ADD BACK PAYABLES 57,953 -582,420
ENDING FUND BALANCE 1,718,128 5,444,071
TOTAL EXPEND AND END FUND BAL 26,858,115 30,585,126
AVAILABLE CASH BALANCE 7,340,319 6,966,009
* We are now required(2005)to record the entire amount of Property Tax Levy at the beginning of the year.
+ Sales Tax is received from the State 2 months following the sale.
PERCENTAGE OF BUDGET ALLOCATED FOR 6 MONTHS 50.0%
6(b)
AGENDA REPORT NO. 56
FOR: City Council Date: July 13, 2005
TO: Gary Crutchfi Manager Workshop:
Richard J. Smi irector Regular: 7-18-05
Community & onomic Development
FROM: David McDonald, City Planner 7�__
SUBJECT: Senate Bill 6593-- Manufactured Housing and Zoning (MF # 04-
126-CA)
I. REFERENCE(S):
A. Proposed Ordinance (Council packets and Pasco Library only; copy
available in Planning office for review)
II. ACTION REQUESTED OF COUNCIL STAFF RECOMMENDATIONS:
Motion: I move to adopt Ordinance No. amending PMC Title
25, by adding provisions for residential design standards, amending Title
19 dealing with Mobile Home Parks and, further to authorize publication
by summary only.
III. FISCAL IMPACT None
IV. HISTORY AND FACTS BRIEF:
A. In March of last year, the State Legislature adopted Senate Bill
6593 dealing with housing and consumer choice. Under the new
law all manufactured homes built to Federal standards must be
regulated in the same manner as site-built homes.
B. The City Council held a public hearing on Senate Bill 6593 in
September of last year with a follow-up workshop in November.
The Planning Commission reviewed the issue in April and May
which result in a recommendation for a code amendment.
C. The proposed code amendment has been reviewed by the City
Council in three workshop sessions.
V. DISCUSSION:
A. In keeping with the state legislation the proposed code amendment
includes factory assembled homes (manufacture & modular) as
permitted uses in all zoning districts that permit single family
dwellings. The code amendment also includes a set of residential
design standards for all single family (factory assembled & site-
built) residential structures. The design standards can be found
beginning on page 15 of the proposed code amendment. Among
other things these standards would require all dwellings to; (1)
Orient main entry doors toward a street; (2) Have a minimum of
30 sq. ft. of glazing facing a street; (3) Have minimum roof pitches
of 4/12 to 5/ 12; (4) Have concrete or block foundations; (5) Have
siding that extends below the top of the foundation; (6) Have
electric meters attached to an exterior wall; and, (7) Have
driveways that terminate into a garage or carport.
8(b)
AGENDA REPORT NO. 53
FOR: City Council Date: July 7, 2005
TO: Gary Crutchfield, City Manager Workshop: 7/ 11/05
® � Regular: 7/ 18/05
FROM: Richard J. Smith, Director
Community & Economic Development
SUBJECT: Downtown Underground Utilities - Rite-Aid
1. REFERENCE(SL
A. Resolution #2880
B. May 11, 2005 letter from Nicholson Investment Properties, Inc.
C. Draft Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:-
7/11/05: DISCUSSION
7/18/05 MOTION: I move to approve Resolution No.
reimbursing Nicholson Investment Properties, Inc.
$32,500 for costs incurred for undergrounding PUD
lines in the downtown.
II1. FISCAL IMPACT
$32,500
IV. HISTORY AND FACTS BRIEF:
A. At the July 5, 2005 meeting, the City Council adopted
Resolution #2880 establishing a framework for the provision of
financial assistance to developers in undergrounding utilities in
the downtown area.
B. Nicholson Investment Properties is now in the process of building a
new Rite-Aid Drug Store in the downtown. Nicholson has requested
assistance with the cost of undergrounding utilities.
V. DISCUSSION
A. The estimated cost to underground the utilities for the Rite-Aid
project is $142,000. Of this total, $65,000 is attributable to the
PUD and $77,000 to Qwest. Under the terms of Resolution #2880,
the City may contribute up to 50% of costs which are attributable
to the PUD, a public entity.
B. The PUD costs are estimated to total $65,000. The City could pay
half of this cost or $32,500.
C. City payment would be made as reimbursement for costs incurred.
D. Staff recommends that the attached resolution contributing
$32,500 be approved.
8(C)
Exhibit A
RESOLUTION NO. 289b
A RESOLUTION establishing criteria for consideration of financial
assistance for underground conversion of overhead electric utilities in the
Downtown Area.
WHEREAS, the existence of overhead electric and communication facilities, particularly
in the older downtown commercial area, fosters visual clutter as well as potential electrical
hazards,both of which canibe eliminated by their conversion to underground facilities; and
WHEREAS, the high cost of converting overhead electric and communication facilities
to underground is often a deterrent to the inclusion of such elements in redevelopment projects;
and
WHEREAS, RCW 35.96.010 explicitly declares underground.conversion of overhead
facilities to be a substantial benefit to public safety and welfare, is in the public interest and is a
public purpose; and
WHEREAS, City participation in such conversion projects, is sometimes enough
incentive for private investors in redevelopment projects to include the conversion of adjacent
overhead lines to underground as part of the associated investment project; and
WHEREAS, such partnerships not only reduce the cost for each of the participants, they
are often the catalyst that causes the conversion to occur and, ultimately, the encouragement that
results in the aesthetic and safety benefits subsequently enjoyed by the community and its
citizens; and
WHEREAS, the City wishes to encourage public-private partnerships which will include
conversion of overhead facilities to underground within the downtown area;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DOES RESOLVE AS FOLLOWS:
Section 1. The City Council hereby establishes a policy to encourage the
undergrounding of electrical utilities located within the downtown area.
Section 2. Financial assistance may be provided by the City to encourage
underground conversion of existing overhead electrical facilities if approved by the City Council
after consideration of the following requirements.
(a) Assistance shall be limited to projects located within the boundaries of the Pasco
Downtown Development Association as they may be amended hereafter.
(b) City assistance shall be contingent upon availability of funds.
(c) Assistance shall only be available to undergrounding projects which are at least one
City block in length.
(d) Funding assistance shall not exceed 50% of the direct cost of undergrounding the
Public Utility District electrical service. No assistance shall be used to pay for
undergrounding other overhead utilities including, but not limited to, cable TV and
telephone utilities.
(e) Assistance shall be limited to projects with a new private investment value of at
least $500,000 and which make a significant contribution to downtown
revitalization and which comport with the Downtown Revitalization Action Plan.
(f) The amount of financial assistance per individual project shall be at the discretion of
the City Council pursuant to the foregoing criteria, provided that total City
assistance shall not exceed $50,000 per block.
PASSED by the City Council of the City of Pasco, this-5t--day of 2005.
CITY OF PASCO:
iL. Garrison
Mayor
ATTEST: APPROVED AS TO FORM:
G� W�
/A
Sandy L.6Wenworthy Leland B. Kerr
Deputy City Clerk City Attorney
Exhibit B
Ntcti() soN INVf',STM11.N`c P1inmrrrwi S, INC. 2333 Carillon Point
Kirkland, WA 98033-7353
425-828-8900
Fax 425-827-3332
May 11, 2005
Richard J. Smith DECEIVED
Community & Economic Development Director MAY 12 2005
City of Pasco
PO Box 293
Pasco, WA 99301 COMM1.INI ry DEVELOPMENT DEPT.
Re: Utilities undergrounding
Proposed Rite Aid
SWC 4`I' Avenue and Bonneville Street
Dear Mr. Smith:
1 have received pricing; from Franklin County PUD and from Qwest for undergrounding;
existing overhead lilies. The cost estimate fi-om Franklin is $74,146.61. The cost estimate
from Qwest is $76,825.00. 1 am including copies of these estimates for your review.
In addition the City has asked us to replace an existing;sanitary sewer line in the alley.
Public Works has advised we will be reimbursed for the cost of this work. 1 have')
general contractors pricing; the work and should have bids back on Friday, May 20. The
pricing; would include the alley paving, as requested by the City.
The purpose of alerting; YOU to these matters is to request that you explore how the City
might be in a position to help with the costs of these improvements. As you and I have
discussed this is an opportunity to really make a significant impact in the area which will
pay dividends to the City in the future. We believe:we are doing our part by paying; for
resurfacing the alley and building a new store as well as removing an eyesore from the
C'.OI1i111U111ty.
Please let me know your thoughts ASAP as we anticipate construction to start no later
than June I".
Sincerely;
i
r
Daniel 134Tayor
Project Manager
Exhibit C
RESOLUTION NO.
A RESOLUTION reimbursing Nicholson Investment Properties, Inc. for a
portion of the costs incurred for the underground conversion of electrical utilities in
the downtown area.
WHEREAS, the existence of overhead electric and communication facilities, particularly in
the older downtown commercial area, fosters visual clutter as well as potential electrical hazards,
both of which can be eliminated by their conversion to underground facilities; and
WHEREAS, the high cost of converting overhead electric and communication facilities to
underground is often a deterrent to the inclusion of such elements in redevelopment projects; and
WHEREAS, RCW 35.96.010 explicitly declares underground conversion of overhead
facilities to be a substantial benefit to public safety and welfare, is in the public interest and is a
public purpose; and
WHEREAS, on July 5, 2005, the City Council adopted Resolution #2880 establishing
specific criteria for providing financial assistance for the undergrounding of overhead electrical
service; and
WHEREAS, the City Council finds the Rite-Aid redevelopment project sponsored by
Nicholson Investment Properties to be a substantial advancement in the rehabilitation of the
downtown area and further finds that the voluntary conversion of existing overhead electrical utilities
adjacent the project by the project sponsor should be encouraged by way of financial participation by
the City.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DOES RESOLVE AS FOLLOWS:
Section 1. The City Council authorizes the City Manager to reimburse Nicholson
Investment Properties for 50 percent of the cost of undergrounding electrical utilities for the
downtown Rite-Aid project; said reimbursement not to exceed $32,500.
PASSED by the City Council of the City of Pasco, this day of , 2005.
CITY OF PASCO:
Michael L. Garrison
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland.B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT NO. 15
FOR: City Council July 13, 2005
TO: Gary Crutchfi y Manager Regular Mtg: July 18, 2005
Robert J. Albe s Works Director
i
FROM: Doyle Heath, City Engineea
SUBJECT: Road 68 Widening East Side Project# 05-3-10
I. REFERENCEN:
1. Bid Summary
2. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
07/18: MOTION: I move to award the low bid for all areas in the Road 68
Widening East Side, Project No. 05-3-10, to hiland Asphalt A Division
in the amount of$185,750.00 and, further, authorize the Mayor to sign
the contract documents.
III. FISCAL IMPACT:
Arterial Street Fund.
IV. HISTORY AND FACTS BRIEF:
On July 13, 2005, staff received two bids for the Road 68 Widening East Side
Project. The low bid was received from Inland Asphalt A Division, in the amount
of$185,750.00. The other bid received was in the amount of$212,198.00. The
Engineer's Estimate for the project is $140,000.00.
The scope of work for the project involves a one lane widening of Road 68 on the
East side from Rodeo to Burden Boulevard. The project provides a free right turn
onto Burden Boulevard.
Staff recommends award of the contract to Inland Asphalt Company A Division.
The funding for this project will need to be added to the year end supplemental
budget. The need for this project was identified after the approval for the 2005
budget.
V. ADMINISTRATIVE ROUTING
Project File
1Q(a)
City of Pasco
Road 68 Widening East Side
Project No. 05-3-10
July 13, 2005
BID SUMMARY
Total
Engineer's Estimate $140,000.00
1 . Inland Asphalt $185,750.00
2. Transtate Paving $2121198.00
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AGENDA REPORT#23
FOR: City Council July 13, 2005
TO: Gary Crutchfie Manager Regular Mtg.: July 18, 2005
FROM Robert J. Albeit0 lic Works Director
SUBJECT: Pedestrian Overpass Bridge at SR 395 and Court Street,Project No. 00-3-09
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
07118: MOTION: I move that the bid received for the Pedestrian Overpass Bridge over
SR 395 at Court Street project be rejected and, further, authorize the
staff to rebid the project.
III. FISCAL IMPACT:
1. Arterial StreetFund
IV. HISTORY AND FACTS BRIEF:
On June 25, 2005, the city opened the only bid received for the Pedestrian Overpass
Bridge over SR 395 at Court Street project. The bid is from Ray Poland and Sons, Inc. in
the amount of $764,741.00. The Engineer's estimate prepared by HDR Engineering,
Inc. is $517,320.84. The project budget is $610,000.00. The bidder believes their bid is
fair and represents the current bidding climate.
Staff believes there are two options. The first option would be to award the contract to
ensure the pedestrian overpass is built this year. The second option is to reject the bid
and solicit new bids with the understanding that the pedestrian overpass would not be
built until 2006. There is always the chance that the city would not receive a lower bid
in the future.
Staff recommends that the bid be rejected and the project be deferred to 2006. Although
there is no guarantee that there would be a more favorable bidding climate in the future,
staff believes it's worth the effort to wait and rebid.
V. ADMINISTRATIVE ROUTING:
1. Project File
10(b)
AGENDA REPORT NO. 12
FOR. City Council DATE: 7/6/05
TO: Gary CrutchflieA t er Workshop: 6/13/05
Robert J.Albe W ks Director Workshop: 7/11/05
Regular: 7/18/05
FROM: Doyle L Heath, City Engineer4
SUBJECT: Speed Limit Ordinance
I. REFERENCE(S):
I. Ordinance
2. Vicinity Map.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
07/18: MOTION: I move to adopt Ordinance No. amending Section
10.24.040 "Increasing Speed Limits in Certain Zones" amending speed limits on
various streets in the City.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
New construction in the City of Pasco included the extension of Chapel Hill Blvd and
Sandifur Pkwy has required changes to the speed limits. The design work being done by
the Washington State Department of Transportation on the Road 68 Interchange area has
identified a need to change the speed limit.The City Council requested that we review
the speed limit on Burden Blvd. The following summarizes the changes being made;
Road 68; (from 200 feet north of Valley View PI to Sandifur Pkwy) Changed from 45
MPH to 35 MPH due to Washington State Department of Transportation design changes.
Chapel Hill Blvd, (Finnhorse Ln westerly to the Franklin County Irrigation District#1
canal right-of-way)Added because construction of the road.
Sandifur Pkwy, (Road 60 to Broadmoor Blvd)Added because of construction of the road.
Burden Blvd, (Road 68 to Road 44)The current speed limit is 45 MPH east of Road 68 to
Road52 and 35 MPH between Road 52 and Road 44. The standard for setting speed
limits is the 85`h percentile of the speeds actually being driven. The 851h percentile at
Robert Wayne Drive was 44 MPH and 42 MPH at Kalahari Drive. Staff would
recommend changing the speed limit between Road 68 and Convention Place to 35 MPH
and to 40 MPH east of Convention Place to Road 44.
V. ADMINISTRATIVE ROUTING
Project File
8(a)
ORDINANCE NO.
AN ORDINANCE, of the City of Pasco, amending Section 10.24.040
"Increasing Speed Limits in Certain Zones" concerning speed zones to
the recently developed streets Chapel Hill Blvd and Sandifur Pkwy
and revising a portion of Road 68 and Burden Blvd,
WHEREAS, new construction in the City of Pasco has extended and/or built
portions of Chapel Hill Blvd and Sandifur Pkwy and a Engineer Study has been done to
establish the speed limits on these roads;
WHEREAS, revisions are being made on Road 68 to widen the road and the
Washington State Department of Transportation has done an Engineering Study to
establish the speed limit on this road; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY IF PASCO, DO ORDAIN as follows:
Section 1. That Section 10.24.040 entitled "Increasing Speed Limits on Certain Zones"
shall be and hereby is amended and shall read as follows:
10.24.040 INCREASING SPEED LIMITS IN CERTAIN ZONES. It is
determined upon the basis of an engineering and traffic investigation that the speed
permitted by state law upon the following streets is less than is necessary for safe
operation of vehicles thereon, by reason of the designation and sign posting of the streets
as arterial highways and/or by reason of widely spaced intersections, and it is declared
that the speed limit shall be as hereinafter set forth on those streets or parts of streets
designated in this section at the times specified when signs are erected giving notice
thereof:
NAME OF STREET
45 MPH
E. "A" Street (S. Cedar Avenue to SR-12);
Harris Road (W. Court Street to Broadmoor Boulevard);
W. Lewis Street (N. 20th Avenue to N. 28th Avenue);
N. 4th (north line Section 19 to city limits - Glade North);
N. Oregon Street (Hillsboro to north city limits);
Read 68 (from—200 feet noFth of Valley View Plaee, fiorth to 1--182T
Road 68 ( Sandifur Pkwy north to north city limits);
Broadmoor Boulevard (Franklin County (Irrigation Canal to Bedford
Street);
Argent Road (Road 72 west to Road 84);
B,ufde:: Boulevard (1000' west „r Kaui afi n. Read 68);
N. Oregon Avenue (E. Ainsworth Street to SR-12);
Road 100 (Chelan Drive to FCID Canal);
Capital Avenue (Hillsboro Street to Foster Wells Road).
(Ord. 3630 Sec. 1, 2003; Ord. 3395 Sec. 1, 1999; Ord. 3293 Sec. 1, 1998;
Ord. 3217 Sec. 1, 1997; Ord. 2818 Sec.4, 1991; Ord. 2795 Sec. 1-2, 1990)
40 MPH
S. 10th Avenue (Ainsworth Avenue to southerly city limits on the intercity
bridge)
W. Court Street(Road 48 to road 100);
E. Lewis Street (N. Cedar Avenue to SR-12);
Argent Road (N. 20th Avenue west to Road 36);
Argent Road (Road 44 west to Road 52);
I W. Ainsworth Avenue (101h Avenue to Oregon Avenue);
Burden Boulevard (Convention Place to Road 44).
(Ord. 3716 Sec. 1, 2005; Ord. 3630 Sec. 1, 2003; Ord. 3395 Sec. 1, 1999;
Ord. 3292 Sec. 1, 1998; Ord. 3217 Sec. 1, 1997; Ord. 2818 Sec. 3,1991;
Ord. 2795 Sec. 3 (part), 1990.)
35 MPH
W. "A" Street(N. 20th Avenue to S. Wehe Avenue);
E. "A" Street (S.Wehe Avenue to S. Cedar Avenue);
E. Ainsworth Street(Oregon Avenue to Sacajawea Park Road);
Broadmoor Boulevard (Bedford Street to N. City Limits);
W. Court Street (Road 36 to Road 48);
W. Court Street(Road 100 to 300 ft. east of the I-182 Overpass);
W. Lewis Street(N.12th Avenue to N. 20th Avenue);
N. 4th Avenue (E. Court Street to SR-12);
N. 4th Avenue (SR-12 to north line Section 19);
Road 44 (between its intersection with Argent Place and Desert Street);
S.4th Avenue(W. "A" Street to W. Ainsworth Street);
W. Sylvester Street (N. 201h Avenue to Road 60);
Sandifur(Road 6860 to Broadmoor Boulevard);
Commercial Avenue (Kartchner to Kahlotus Highway);
Foster Wells Road (SR-395 to N. Oregon Avenue);
Sacajawea Park Road (SR-12 to E. Ainsworth Street);
Burden Boulevard ( Road 44 to Road 36);
Burden Boulevard(Road 68 to Convention Place);
Road 36(Argent Road to Burden Boulevard);
Road 100 (W. Court Street to Chelan Drive);
Road 60(W. Sylvester Street to W. Court Street);
Chapel Hill .Blvd(Finnhorse Ln to the F.C.I.D. #1 canal right-of-way):
Road 68 (200 foot north of Valley View PI to Sandifur Pkwy).
(Ord. 3716 Sec. 1, 2005; Ord. 3630 Sec. 1, 2003; Ord. 3395 Sec. 1, 1999;
Ord. 3293 Sec. 1, 1998; Ord. 3217 Sec. 1, 1997; Ord. 2818 Sec. 2 (part),
1991; Ord, 2795 Sec. 4, 1990.)
30 MPH
S. 10th Avenue (W. Ainsworth Avenue to W. Sylvester Street);
N. 20th (W. "A" Street to airport terminal);
W. "A" Street (N. 20th Avenue to Road 28);
W. Clark Street (W. 5th Avenue to N. 18th Avenue);
W. Court Street (N. 1st Avenue west to Road 36);
E. Lewis Street(N. Beech Avenue to N. Cedar Avenue);
28th Avenue(W. "A" Street to W. Lewis Street);
W. Sylvester Street (N. 20th Avenue to N. 7th Avenue);
Road 34 (W. Sylvester Street to W. Court Street).
(Ord. 3716 Sec. 1, 2005; Ord. 3630 Sec. 1, 2003; Ord. 3395 Sec. 1, 1999;
Ord. 3293 Sec. 1, 1998; Ord. 3217 Sec. 1, 1997; Ord. 2891 Sec. 1, 1992;
2818 Secs. 1-4, 1991; Ord. 2795 Sec. 5,1990; Ord. 2644, Sec. 1, 1987;
Ord. 2536 See. 1, 1985; Ord. 2493 Sec. 1, 1984; Ord. 2486 Sec. 1, 1984;
Ord. 2165 Sec. 1, 1980; Ord. 1979 Sec. 1, 1978; Ord. 1793 Sec. 1, 1976;
Ord. 1578 Sec. 1, 1973; Ord. 1475 Sec. 1, 1971; prior code Sec. 8-14.12.)
Section 2. This Ordinance shall be in full force and effect five days after its passage,
approval and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as
provided by law this day of , 2005.
Michael L. Garrison
Mayor
ATTEST: APPROVED AS TO FORM
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
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