Loading...
HomeMy WebLinkAbout12-19-2011 Agenda AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. December 19,2011 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance (b) Oath of Office: City Clerk to administer the Oath of Office to Councilmembers: Al Yenney (District 1); Saul Martinez (District 4); Rebecca Francik (District 5); Matt Watkins (At-Large, Position 6). 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated December 5,2011. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of $1,895,863.86 ($245,206.09 in the form of Electronic Fund Transfer Nos. 8170, 8219, 8220, 8232, 8290 and 8365; and$1,650,657.77 in the form of Wire Transfer Nos. 1151, 1154 through 1155; and Claim Warrants numbered 185382 through 185622). 2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$198,674.32 and, of that amount, authorize $130,237.85 be turned over for collection. *(c) Cancellation of Workshop Meeting. (NO WRITTEN MATERIAL ON AGENDA) To cancel the December 26,2011 Workshop Meeting. *(d) Cancellation of Regular Meeting. (NO WRITTEN MATERIAL ON AGENDA) To cancel the January 2, 2012 Regular Meeting. *(e) Schedule a Special Meeting. (NO WRITTEN MATERIAL ON AGENDA) To schedule a special meeting on January 9, 2012 to select Mayor and Mayor Pro-Tem through 2013. (f) Golf Course Management Agreement: 1. Agenda Report from Rick Terway, Administrative & Community Services Director dated December 6, 2011. 2. Management Agreement (Council packets only; copy available for public review in the A&CS office, the Pasco Library or on the city's webpage at hgp://www.pasco- wa. og v/ciiycouncilreports). 3. Examples of Incentives. To approve the Management Agreement with CourseCo Inc., for management of Sun Willows Golf Course and,further, authorize the City Manager to sign the Agreement. *(g) Final Plat(MF#FP2011-010)West Pasco Terrace Phase 3 (Olin Homes): 1. Agenda Report from David I. McDonald, City Planner dated December 13,2011. 2. Overview Map. 3. Vicinity Map. 4. Final Plat (Council packets only; copy available for public review in the Planning office, the Pasco Library or on the city's webpage at http://www.pasco-wa. og v/citycouncilreports). To approve the Final Plat for West Pasco Terrace,Phase 3. Regular Meeting 2 December 19,2011 (h) Downtown Pasco Development Authority Agreements: 1. Agenda Report from Rick Terway, Administrative & Community Services Director dated December 1, 2011. 2. Office Space Lease Agreement. 3. Commercial Kitchen Business Incubator Lease Agreement. 4. Farmers Market Lease Agreement. 5. Funding Agreement. To approve the lease agreement with the Downtown Pasco Development Authority for business office space located at 401 W. Lewis Street and, further, authorize the City Manager to sign the agreement. -AND- To approve the lease agreement with the Downtown Pasco Development Authority for operation of the Commercial Kitchen Business Incubator located at 110 South Fourth Avenue and, further, authorize the City Manager to sign the agreement. -AND- To approve the lease agreement with the Downtown Pasco Development Authority for operation of the Farmers Market located at S. 4t'Avenue and W. Columbia Street and, further, authorize the City Manager to sign the agreement. -AND- To approve the funding agreement with the Downtown Pasco Development Authority and, further, authorize the City Manager to sign the agreement. (i) Resolution No. 3361, a Resolution of the City of Pasco, Washington accepting and adopting the 2011 Franklin County Comprehensive Emergency Management Plan. 1. Agenda Report from Robert Gear, Fire Chief dated December 8,2011. 2. Resolution. 3. Franklin County Comprehensive Emergency Management Plan (document is too large to be included with agenda report, and may be accessed on the Franklin County Emergency Management website at www.franklinem.org . To approve Resolution No. 3361, adopting the 2011 updates to Franklin County Comprehensive Emergency Management Plan. (j) Resolution No. 3362, a Resolution of the City of Pasco, Washington accepting and adopting the Franklin County Hazard Mitigation Plan. 1. Agenda Report from Robert Gear,Fire Chief dated December 5,2011. 2. Synopsis of Plan Revisions. 3. Resolution. 4. 2011 Franklin County Hazard Mitigation Plan (document is too large to be included with agenda report, and may be accessed on the Franklin County Emergency Management website at www.franklinem.org). To approve Resolution No. 3362, adopting the 2011 update of the Franklin County Emergency Management Hazard Mitigation Plan. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) Presentation of Proclamation for "Agriculture Week" January 2-6, 2012. Mayor Matt Watkins to present Proclamation to Pasco Chamber of Commerce President, Carrie Chambers and Executive Director, Colin Hastings. 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Financial Services Manager: General Fund Operating Statement through November 2011. (c) Regular Meeting 3 December 19,2011 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Q*(a) Street Vacation (MF #VAC 2011-007) Portions of Bonneville Street, Clark Street and Main Avenue. 1. Agenda Report from David I. McDonald, City Planner dated December 13,2011. 2. Overview Map. 3. Vicinity Map. 4. Proposed Ordinance. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance vacating a portion of East Bonneville Street, East Clark Street and North Main Avenue. MOTION: I move to adopt Ordinance , vacating a portion of Bonneville Street, a portion of Clark Street and a portion of North Main Avenue and, further, authorize publication by summary only. (b) 2011 Budget Supplement. 1. Agenda Report from Dunyele Mason,Finance Manager dated December 12,2011. 2. Proposed Ordinance amending the 2011 Operating Budget. 3. Proposed Ordinance amending the 2011 Capital Improvements Projects Budget. 4. Proposed Resolution authorizing the Interfund Loans. 5. Memo from Finance Manager to City Manager. 6. Exhibit 1 —2011 Budget Supplement Worksheet. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance amending the 2011 Annual Operating Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority. MOTION: I move to adopt Ordinance , amending the 2011 Operating Budget by providing a revenue supplement of$11,933,597 and an expenditure supplement thereto in the amount of $14,680,287 and, further,to authorize publication by summary only. -AND- Ordinance No. , an Ordinance relating to Supplemental Capital Improvement Projects Budget for the Year 2011. MOTION: I move to adopt Ordinance , amending the 2011 Capital Improvements Budget by providing an expenditure supplement thereto in the amount of $3,833,076 and, further, to authorize publication by summary only. -AND- Resolution No. , a Resolution authorizing interfund loans from the General Fund to other funds. MOTION: I move to approve Resolution , authorizing temporary interfund loans from the General Fund to the Construction Fund,the Community Development Block Grant Fund(CDBG) and the Golf Course Fund in the amount of$1,313,495 and from the Blvd Maintenance Fund to the Stadium/Convention Center Fund in the amount of$689,000 and from the Pension Fund to the LID Construction Fund in the amount of$89,351. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) Tri-Cities Prep Street Agreements: 1. Agenda Report from Gary Crutchfield, City Manager December 16, 2011. 2. Vicinity Map. 3. Proposed Joint Development Agreement. 4. Proposed Latecomer Satisfaction Agreement. 5. Proposed Ordinance. MOTION: I move to approve the Joint Development Agreement between Tri-Cities Prep, Tapteal II LLC and the City for development of a new street connecting St. Thomas Drive and Chapel Hill Blvd and,further, authorize the City Manager to sign the agreement. -AND- MOTION: I move to approve the Latecomer Satisfaction Agreement with Aho Construction I and, further, authorize the City Manager to sign the agreement. -AND- Ordinance No. , an Ordinance of the City of Pasco, Washington Accepting a Donation of the Waiver of Latecomers Fee Valued at$ MOTION: I move to adopt Ordinance No. , accepting a donation by Aho Construction and, further, authorize publication by summary only. Regular Meeting 4 December 19,2011 *(b) Resolution No. , a Resolution amending the 2012 Federal CDBG Allocations and Annual Work Plan. 1. Agenda Report from Angela Pitman,Block Grant Administrator dated December 12,2011. 2. 2012 CDBG Fund Summary and Proposal Summary-December 15,2011. 3. Resolution Amending 2012 Allocations and Annual Work Plan. MOTION: I move to approve Resolution No. , amending the 2012 CDBG Allocations and Annual Work Plan. (c) Ordinance No. , an Ordinance of the City of Pasco, Washington, relating to City street improvements; ordering the improvement of South Cedar and South Hugo Avenues and East Alton Street to City street standards, all in accordance with Resolution No. 3348 of the City Council; establishing Local Improvement District No. 149, and ordering the carrying out of the proposed improvements; providing that payment for the improvements be made by special assessments upon the property in the District, payable by the mode of`payment by bonds"; and providing for the issuance and sale of Local Improvement District warrants redeemable in cash or other short-term financing and Local Improvement District bonds. 1. Agenda Report from Rick White, Community & Economic Development Director dated December 14, 2011. 2. Vicinity Map. 3. Proposed Ordinance. 4. Map of Proposed LID 149,LID 148 and LID 146. 5. Original Preliminary Assessment Roll. 6. Revised Assessments with Additional CDBG Funding. 7. Memorandum to the City Manager. MOTION: I move to adopt Ordinance No. , creating LID 149 for the improvement of Hugo and the west side of Cedar Avenues and Alton Street and, further, authorize publication by summary only. (d) Code Amendment Rabbits and Hens in Residential Zones(MF#CA2011-005): 1. Agenda Report from Jeffrey Adams,Associate Planner dated December 15, 2011. 2. Proposed Ordinance. 3. Alternative Proposed Ordinance. 4. Staff memo to the Planning Commission dated 11/17/11. 5. Planning Commission Minutes dated 10/20/11 and 11/17/11. 6. Summary Table. MOTION FOR FINDINGS: I move to adopt the Findings as contained in the staff memo to the Planning Commission dated November 17,2011. Ordinance No. , an Ordinance relating to zoning and amending PMC Title 25 dealing with rabbits and chicken hens in residential zoning districts. MOTION FOR ORDINANCE: I move to adopt Ordinance No. amending PMC Chapters 25.20, 25.22, 25.24, 25.26, 25.28, 25.30, 25.32, 25.34, 25.36 and 25.38 to allow for the keeping of rabbits and chicken hens in residential zones and, further, authorize publication by summary only. ALTERNATE ORDINANCE (rear yard only) Ordinance No. , an Ordinance relating to zoning and amending PMC Title 25 dealing with rabbits and chicken hens in residential zoning districts. MOTION FOR ALTERNATIVE ORDINANCE: I move to adopt Alternative Ordinance No. amending PMC Chapters 25.20, 25.22,25.24, 25.26,25.28,25.30,25.32,25.34,25.36 and 25.38 to allow for the keeping of rabbits and chicken hens in residential zones and, further, authorize publication by summary only. (e) 2012 Annual Operating and Capital Projects Budgets: 1. Agenda Report from Dunyele Mason,Finance Manager dated December 12,2011. 2. Proposed 2012 Annual Operating Budget Ordinance. 3. Proposed 2012 Capital Projects Budget Ordinance. SECOND READING OF THE ORDINANCES Ordinance No. 4028, an Ordinance adopting the City of Pasco Operating Budget for the Year 2012. MOTION: I move to adopt Ordinance No. 4028, adopting the 2012 Annual Operating Budget and, further,to authorize publication by summary only. -AND- Ordinance No. 4029, an Ordinance adopting the City of Pasco Capital Projects Budget for the Year 2012. MOTION: I move to adopt Ordinance No. 4029, adopting the 2012 Capital Projects Budget and further,to authorize publication by summary only. Regular Meeting 5 December 19,2011 *(f) Ordinance No. , an Ordinance of the City of Pasco, amending Title 13 of the Pasco Municipal Code regarding irrigation water utility rules and regulations. 1. Agenda Report from Stan Strebel, Deputy City Manager dated December 13, 2011. 2. Proposed Ordinance. 3. Memo on Residential Backflow Prevention Policy. MOTION: I move to adopt Ordinance No. , regarding irrigation water utility rules and regulations and, further,authorize publication by summary only. *(g) Ordinance No. , an Ordinance concerning wages for temporary non-management, non- represented personnel for the calendar year 2012. 1. Agenda Report from Lynne Jackson, Human Resources Manager dated December 13,2011. 2. Ordinance. 3. Proposed Wage Plan. MOTION: I move to adopt Ordinance No. ,revising the Temporary Employee Wage Plan for calendar year 2012 and, further, authorize publication by summary only. 9. UNFINISHED BUSINESS: (a) Wastewater Treatment Plant Optimization Improvements Project,#C3-10-51-SWR: 1. Agenda Report from Ahmad Qayoumi,Public Works Director dated December 1,2011. 2. Bid Tab-Complete List. 3. Bid Tab-Final Selected Items. 4. Supplemental Qualifications Clarification&Engineer's Recommendation. 5. Consultant's Recommendation&Qualifications Determination. (RC) MOTION: I move to award the low bid for the Pasco Wastewater Treatment Plant Improvements Project,#C3-10-51-SWR to Apollo, Inc., in the amount of$1,021,919.88 including sales tax and, further,authorize the Mayor to sign the contract documents. 10. NEW BUSINESS: (a) Columbia Water Supply-Raw Water Intake Irrigation Pipeline: 1. Agenda Report from Ahmad Qayoumi,Public Works Director dated December 8,2011. 2. Professional Services Agreement with Scope of Work. MOTION: I move to approve the Professional Services Agreement with Murray, Smith and Associates, Inc., authorizing professional services with respect to the Columbia Water Supply - Raw Water Intake Irrigation Pipeline, not to exceed $609,814.00 and, further, authorize the Mayor to sign the agreement. (b) Process Water Treatment System Optimization: 1. Agenda Report from Gary Crutchfield, City Manager dated December 8,2011. 2. Professional Services Agreement. MOTION: I move to approve the Professional Services Agreement with CES authorizing professional services with respect to the Comprehensive Sewer Plan,not to exceed$318,600 and, further, authorize the Mayor to sign the agreement. *(c) 4th Avenue Corridor Project(South Segment) TIB Grant: 1. Agenda Report from Ahmad Qayoumi,Public Works Director dated December 13, 2011. 2. Vicinity Map. 3. Letter of Grant Award from TIB. 4. TIB Fuel Tax Grant Distribution Agreement. MOTION: I move to accept the grant offered by TIB in the amount of $700,000 for the 4th Avenue Corridor Improvements (South) Project and, further, authorize the Mayor to sign the agreement. 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter Regular Meeting 6 December 19,2011 REMINDERS: 1. 4:00 p.m., Monday, December 19, Ben-Franklin Transit Office — Hanford Area Economic Investment Fund Committee Meeting. (COUNCILMEMBER AL YENNEY,Rep.; SAUL MARTINEZ,Alt.) 2. 6:00 p.m., Monday, December 19, City Hall Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK) 3. 4:00 p.m., Thursday, December 22, 7130 W. Grandridge Blvd — TRIDEC Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.) 4. 12:00 p.m., Wednesday, January 4, 2601 N. Capitol Avenue—Franklin County Mosquito Control District Board Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.;AL YENNEY,Alt.) 5. 5:30 p.m., Thursday, January 5, Parks & Rec. Classroom — Parks & Recreation Advisory Council Meeting. (COUNCILMEMBER SAUL MARTINEZ,Rep.;MIKE GARRISON, Alt.) City Hall will be closed on Monday,December 26,2011 and Monday,January 2,2012 The first City Council meeting of the New Year will be held Monday,January 9, 2012—7:00 p.m.