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HomeMy WebLinkAbout12-21-2009 Agenda AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. December 21, 2009 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated December 7, 2009. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$2,490,701.71 ($168,191.70 in the form of Wire Transfer Nos. 5369 and 5371; $302,944.55 in the form of Electronic Fund Transfer Nos. 1007 and 1008; and $2,019,565.46 consisting of Claim Warrants numbered 174692 through 174899). 2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$214,094.83 and, of that amount, authorize $166,062.22 be turned over for collection. (c) Professional Services Agreement—Boat Basin/Tank Farm Area Plan(MF#INFO 09-100): 1. Agenda Report from Jeffrey Adams,Associate City Planner dated December 14, 2009. 2. Vicinity Map. 3. Interlocal Agreement between the Port and the City dated March 2009. 4. Professional Services Agreement for Boat Basin/Tank Farm Area Plan. To approve the agreement with Makers Architecture and Urban Design for the Boat Basin/Tank Farm Area Plan and, further, authorize the City Manager to sign the agreement. (d) Interlocal Agreement for Tri-City Metro Drug Task Force: 1. Agenda Report from Gary Crutchfield, City Manager dated December 10, 2009. 2. Proposed Interlocal Agreement. To approve the Tri-City Drug Task Force Interlocal Agreement with the cities of Kennewick, Pasco, Richland, Benton and Franklin Counties and, further, authorize the Mayor to sign the agreement. (e) Resolution No. 3206, a Resolution confirming the reappointment of Mary Berndt-Ramirez as Pasco Municipal Court Judge. 1. Agenda Report from Gary Crutchfield, City Manager dated December 9,2009. 2. Proposed Resolution. To approve Resolution No. 3206, confirming the Mayor's reappointment of Mary Berndt- Ramirez as Municipal Court Judge. (f) Resolution No. 3207, a Resolution authorizing the sale of forfeiture/unclaimed asset property surplus to city needs. 1. Agenda Report from Debbie Clark, City Clerk dated December 8, 2009. 2. Memorandum from David Renzelman, Crime Specialist/Evidence Technician. 3. Proposed Resolution. To approve Resolution No. 3207, authorizing the sale of seized/asset forfeiture property considered surplus to city needs. (g) Resolution No. 3208, a Resolution authorizing the disposal of a Fire Department vehicle considered surplus property to city needs. 1. Agenda Report from Debbie Clark, City Clerk dated December 3, 2009. 2. Correspondence from Chief Gear,Pasco Fire Department. 3. Proposed Resolution. To approve Resolution No. 3208, authorizing public auction and/or sale of one vehicle considered surplus to city needs. Regular Meeting 2 December 21, 2009 *(h) Resolution No. 3209, a Resolution accepting work performed by Sharpe & Preszler Construction Company under contract for the 2009 Irrigation System Improvements—Road 44, Project No. 09- 7-01. 1. Agenda Report from Michael McShane, City Engineer dated December 14,2009. 2. Resolution. To approve Resolution No. 3209, accepting the work performed by Sharpe & Preszler Construction Company, under contract for the 2009 Irrigation System Improvements —Road 44, Project No. 09-7-01. *(i) Cancellation of Workshop Meeting. (NO WRITTEN MATERIAL ON AGENDA) To cancel the December 28, 2009 Workshop Meeting. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) Presentation of Proclamation for "Agriculture Week" January 4-8, 2010. Mayor Joyce Olson to present Proclamation to Pasco Chamber of Commerce President, Ben Behen and Executive Director,Nikki Gerds. 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Financial Services Manager: General Fund Operating Statement through November 2009. (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (a) 2009 Budget Supplement-Revised. 1. Agenda Report from Gretchen Conner,Interim Finance Manager dated December 4,2009. 2. Proposed Ordinance Amending the 2009 Operating Budget. 3. Proposed Ordinance Amending the 2009 Capital Improvements Projects Budget. 4. Proposed Resolution Authorizing the Interfund Loans. 5. Memorandum from Interim Finance Manager to the City Manager. 6. Exhibit 1 —2009 Budget Supplement Worksheet. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance amending the 2009 Annual Operating Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority. MOTION: I move to adopt Ordinance No. , amending the 2009 Operating Budget by providing a Supplement thereto in the amount of$451,500 and, further, authorize publication by summary only. Ordinance No. an Ordinance relating to Supplemental Capital Improvement Projects Budget for the Year 2009. MOTION: I move to adopt Ordinance No. , amending the 2009 Capital Improvements Budget by providing a Supplement thereto in the amount of $385,250 and, further, authorize publication by summary only. Resolution No. , a Resolution authorizing interfund loans from the General Fund to the Arterial Street Fund, Community Development Block Grant Fund, ML King Community Center Fund, the Ambulance Services Fund, and the Stadium Convention Center Fund in the Total Sum of$1,206,000. MOTION: I move to approve Resolution No. , authorizing temporary interfund loans from the General Fund to the Arterial Street Fund, the Community Development Block Grant Fund, the ML King Community Center Fund, the Ambulance Services Fund, and the Stadium Convention Center Fund in the total amount of$1,206,000. Regular Meeting 3 December 21, 2009 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) Ordinance No. , an Ordinance relating to zoning and amending PMC Title 19 and 25 dealing with definitions and locational standards for mobile homes and recreational vehicles. 1. Agenda Report from David I. McDonald, City Planner dated December 9,2009. 2. Proposed Ordinance. 3. Memo to the Planning Commission dated 11/19/09. 4. Planning Commission Minutes dated 10/15/09 and 11/19/09. MOTION: I move to adopt Ordinance No. , amending PMC Titles 19 and 25 dealing with locational standards for mobile homes and recreational vehicles and, further, authorize publication by summary only. (b) 2010 COLA for Non-Represented Employees. 1. Agenda Report from Lynne Jackson,Human Resources Manager dated December 7,2009. 2. Proposed Ordinance,Non-Represented,Non-Management Wage Plan. 3 Proposed Ordinance,Management Salary Plan. Ordinance No. , an Ordinance concerning wages for certain non-management, non- represented personnel for the calendar year 2010. MOTION: I move to adopt Ordinance No. ,providing a cost-of-living adjustment in the non-represented, non-management wage plan for year 2010 and, further, authorize publication by summary only. Ordinance No. , an Ordinance concerning the salaries for management positions for the calendar year 2010. MOTION: I move to adopt Ordinance No. , providing a cost-of-living adjustment in the management salary plan for year 2010 and, further, authorize publication by summary only. 9. UNFINISHED BUSINESS: (a) 2010 Annual Operating and Capital Projects Budgets: 1. Agenda Report from Gretchen Conner,Interim Finance Manager dated December 7,2009. 2. Proposed 2010 Annual Operating Budget Ordinance. 3. Proposed 2010 Capital Projects Budget Ordinance. SECOND READING OF THE ORDINANCES Ordinance No. 3945, an Ordinance adopting the City of Pasco Operating Budget for the Year 2010. MOTION: I move to adopt Ordinance No. 3945, adopting the 2010 Annual Operating Budget and, further,to authorize publication by summary only. Ordinance No. 3946, an Ordinance adopting the City of Pasco Capital Projects Budget for the Year 2010. MOTION: I move to adopt Ordinance No. 3946, adopting the 2010 Capital Projects Budget and, further,to authorize publication by summary only. 10. NEW BUSINESS: *(a) 2009 Sewer Extension—Road 34 &Margaret Street,Project No. 09-1-02. 1. Agenda Report from Michael McShane, City Engineer dated December 16,2009. 2. Vicinity Map. 3. Bid Summary. (RC) MOTION: I move to award the low bid for the 2009 Sewer Extension — Road 34 & Margaret Street, Project No. 09-1-02 to Sharpe & Preszler Construction Company, Inc., in the amount of $165,524.35, plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. 11. MISCELLANEOUS DISCUSSION: (a) Oath of Office: City Clerk to administer the Oath of Office to Councilmembers: Mike Garrison (District 2); Bob Hoffmann(District 3); Joyce Olson(District 4); Tom Larsen(At-Large, Position 7). Regular Meeting 4 December 21, 2009 12. EXECUTIVE SESSION: (a) Land Acquisition (b) City Manager Performance Review (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...... Q Quasi-Judicial Matter REMINDERS: 1. 6:00 p.m., Monday, December 21, Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR JOYCE OLSON and COUNCILMEMBER MATT WATKINS) 2. 4:00 p.m., Monday, December 28, Port of Benton —Hanford Area Economic Investment Fund Committee Meeting. (COUNCILMEMBER MATT WATKINS,Rep.;AL YENNEY,Alt.) 3. 6:00 p.m., Wednesday, December 30, CBC Gym—New Year's Tri-Cities "Friends Night Event"Welcome Address. (MAYOR JOYCE OLSON) CITY HALL WILL BE CLOSED THE FOLLOWING DATES: Friday,December 25 and Friday,January 1 THE FIRST CITY COUNCIL MEETING OF THE NEW YEAR WILL BE HELD: Monday,January 4,2010—7:00 p.m.