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HomeMy WebLinkAbout03-02-2009 Agenda AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. March 2, 2009 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated February 2,2009. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$155,063.71 ($33,130.02 consisting of Claim Warrants numbered 170105 through 170106; $105,241.87 consisting of Claim Warrants numbered 170108 through 170130; $13,547.47 consisting of Claim Warrant numbered 170343; and $3,144.35 consisting of Claim Warrants numbered 170345 through 170347). (2008 EXPENSES) 2. To approve General Claims in the amount of$2,056,299.50 ($173,295.25 in the form of Wire Transfer Nos. 5147, 5150, 5156 and 5160; $17,552.11 consisting of Claim Warrant numbered 170107; $691,848.85 consisting of Claim Warrants numbered 170131 through 170342; $36,540.79 consisting of Claim Warrant numbered 170344; and $1,137,062.50 consisting of Claim Warrants numbered 170348 through 170543). (2009 EXPENSES) 3. To approve Payroll Claims in the amount of $1,816,612.05, Voucher Nos. 39303 through 39379; and EFT Deposit Nos. 30028474 through 30029009. 4. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$169,134.41 and, of that amount, authorize $120,978.00 be turned over for collection. (c) Appointment to Regional Hotel/Motel Commission: 1. Agenda Report from Gary Crutchfield, City Manager dated February 17, 2009. 2. Letter from Tri-Cities Hotel and Lodging Association dated 2/5/09. To appoint Monica Hammerberg (Pasco Red Lion) to complete an unexpired two-year term on the Tri-Cities Regional Hotel/Motel Commission,to expire 8/30/2010. (d) Six Year Transportation Improvement Plan Commercial Avenue Extension: 1. Agenda Report from Robert J. Alberts,Public Works Director dated February 3, 2009. 2. Six Year Transportation Improvement Plan. 3. Vicinity Map. To approve the amendment to include Commercial Avenue Extension to the Six Year Transportation Improvement Plan. (e) Resolution No. 3139, a Resolution authorizing the sale of forfeiture/unclaimed asset property surplus to city needs. 1. Agenda Report from Debbie Clark, City Clerk dated January 30,2009. 2. Memorandum from David Renzelman, Crime Specialist/Evidence Technician. 3. Proposed Resolution. To approve Resolution No. 3139, authorizing the sale of seized/asset forfeiture property considered surplus to city needs. *(f) Resolution No. 3140, a Resolution accepting work performed by Sierra Electric, Inc., under contract for the 2006 Miscellaneous Traffic Signal Improvements,Project No. 06-4-01. 1. Agenda Report from Michael McShane, City Engineer dated February 5,2009. 2. Resolution. To approve Resolution No. 3140, accepting the work performed by Sierra Electric, Inc., under contract for the 2006 Miscellaneous Traffic Signal Improvements,Project No. 06-4-01. Regular Meeting 2 March 2,2009 *(g) Resolution No. 3141, a Resolution fixing the time and date for a public hearing to consider the vacation of a portion of the East/West Alley in Block 5, Steffin's Amended Addition. 1. Agenda Report from David I. McDonald, City Planner dated February 24, 2009. 2. Vicinity Map. 3. Proposed Resolution. 4. Vacation Petition. To approve Resolution No. 3141, setting 7:00 p.m., Monday, April 6, 2009 as the time and date to conduct a public hearing to consider the proposed vacation of that portion of the East/West Alley in Block 5, Steffin's Amended Addition. *(h) Resolution No. 3142, a Resolution of the City of Pasco, Washington, relating to Local Improvement District No. 144; rescheduling the time and place for hearing on the final assessment roll for the Local Improvement District; and, directing that notice thereof be given in the manner required by law. 1. Agenda Report from Doyle L. Heath,Utility Engineer dated February 25,2009. 2. Resolution. 3. Vicinity Map. To approve Resolution No. 3142, setting 7:00 p.m., Tuesday, April 6, 2009 as the time and date to conduct a public hearing to consider the Final Assessment Roll for LID No. 144. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Q*(a) Street Vacation: A portion of Montana Avenue(MF#VAC09-003): 1. Agenda Report from David L McDonald, City Planner dated February 24, 2009. 2. Vicinity Map. 3. Proposed Ordinance. CONDUCT A PUBLIC HEARING Ordinance No. ,an Ordinance vacating a portion of Montana Avenue. MOTION: I move to adopt Ordinance No. , vacating a portion of Montana Avenue and, further, authorize publication by summary only. Q*(b) Easement Vacation: the North/South Easement in Lot 3,BSP 2005-04 (MF#VAC09-001): 1. Agenda Report from David 1. McDonald, City Planner dated February 24,2009. 2. Vicinity Map. 3. Proposed Ordinance. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance vacating the North/South Easement in Lot 3, Binding Site Plan 2005-04. MOTION: I move to adopt Ordinance No. , an Ordinance vacating the north/south easement in Lot 3, Binding Site Plan 2005-04 and, further, authorize publication by summary only. Regular Meeting 3 March 2, 2009 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) Ordinance No. , an Ordinance of the City of Pasco, Washington relating to the Abatement of Property located at 827 South Elm Street, owned by KF, Inc., and Implement and Adopt the Powers Authorized by RCW 35.80 for Abatement. 1. Agenda Report from Gary Crutchfield, City Manager dated February 20, 2009. 2. Vicinity Map. 3. Memorandum from City Attorney to City Manager dated 2/18/09. 4. Proposed Ordinance. MOTION: I move to adopt Ordinance No. , authorizing abatement of property at 827 S. Elm Street. (b) Ordinance No. , an Ordinance amending PMC Chapter 17.13 dealing with Off- Premise Signs. 1. Agenda Report from David 1. McDonald, City Planner dated January 28, 2009. 2. Proposed Ordinance. MOTION: I move to adopt Ordinance No. , an Ordinance amending PMC Chapter 17.13 dealing with off-premise signs and, further, authorize publication by summary only. Q*(c) Ordinance No. , an Ordinance of the City of Pasco, Washington amending the Zoning Classification for a parcel located in a portion of the Southeast Quarter of Section 30, Township 9 North,Range 29 East WM., from R-1 (Low Density Residential)to C-1 (Retail Business). 1. Agenda Report from David 1. McDonald, City Planner dated February 24, 2009. 2. Proposed Rezone Ordinance. 3. Planning Commission Report. 4. Planning Commission Minutes dated 2/19/09. MOTION: I move to adopt Ordinance No. , granting a rezone for the Franklin County PUD property on West Clark Street from R-1 to C-1 as recommended by the Planning Commission and, further,to authorize publication by summary only. Q*(d) Resolution No. , a Resolution accepting the Planning Commission's recommendation and approving a Special Permit for the location of a Columbia Basin College Research Farm in the 4100 block of Argent Place. 1. Agenda Report from Shane O'Neill, Planner I dated February 24, 2009. 2. Report to Planning Commission. 3. Planning Commission Minutes dated 1/15/09 and 2/19/09. 4. Proposed Resolution. MOTION: I move to approve Resolution No. approving the Special Permit for the location of the CBC Research Farm in the 4100 block of Argent Place, as recommended by the Planning Commission. 9. UNFINISHED BUSINESS: (none) 10. NEW BUSINESS: (a) Process Water Reuse Facility Irrigation Pivot: 1. Agenda Report from Robert J. Alberts,Public Works Director dated February 18,2009. 2. Bid Summary. 3. Vicinity Map. (RC) MOTION: I move to award the low bid for the Process Water Reuse Facility Irrigation Pivot, Project No. 09-7-02 to Valmont Northwest in the amount of$86,357.98 plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. (b) Amendment No. 1 to Professional Services Agreement Amendment with CH2MHil1: 1. Agenda Report from Robert J. Alberts,Public Works Director dated February 18, 2009. 2. Amendment No. 1 to Professional Services Agreement. MOTION: I move to approve Amendment No. 1 to the July 21, 2008 Professional Services Agreement with CH2MHill authorizing additional engineering services not to exceed $115,000 and, further, authorize the Mayor to sign the agreement. Regular Meeting 4 March 2, 2009 (c) Heritage Center Rail Agreement: 1. Agenda Report from Gary Crutchfield, City Manager dated February 6, 2009. 2. Vicinity Map. 3. Proposed Rail Agreement(Council packets only; copy available in the City Manager's office, the Pasco Library or on the city's website at www.pasco-wa.g_ov). MOTION: I move to approve the Heritage Center Rail Agreement with the Port of Pasco and Columbia East LLC and, further, authorize the City Manager to sign the Agreement. (d) Professional Services Agreement with JUB Engineers,Inc.: 1. Agenda Report from Robert J. Alberts,Public Works Director dated February 3,2009. 2. Professional Services Agreement. 3. Vicinity Map. MOTION: I move to approve the Professional Services Agreement with JUB Engineers, Inc., authorizing engineering services on a lump sum basis of $103,000 for the Pasco-Kennewick Cable Bridge Waterline Crossing and, further, authorize the Mayor to sign the agreement. *(e) Award 2009 Crack Seal,Project No. 09-3-03: 1. Agenda Report from Michael McShane, City Engineer dated February 25,2009. 2. Bid Summary. 3. Vicinity Map. (RC) MOTION: I move to award the low bid for the 2009 Crack Seal, Project No. 09-3-03 to Stripe Rite, Inc., in the amount of $56,064.05 and, further, authorize the Mayor to sign the contract documents. *(f) Replacement of AC Water Line (Airport),Project No. 06-2-03: 1. Agenda Report from Michael McShane, City Engineer dated February 25, 2009. 2. Bid Summary. 3. Vicinity Map. (RC) MOTION: I move to award the low bid for the Replacement of AC Water Line (Airport),Project No. 06-2-03 to Apollo, Inc., in the amount of$783,451.82, plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. *(g) 2008 Street Reconstruction,Project No. 08-3-01: 1. Agenda Report from Michael McShane, City Engineer dated February 11, 2009. 2. Bid Summary. 3. Vicinity Map. (RC) MOTION: I move to award the low bid for the 2008 Street Reconstruction, Project No. 08-3-01 to A&B Asphalt, Inc., in the amount of$651,405.88 and, further, authorize the Mayor to sign the contract documents. *(h) Volunteer Park Pavilion Concrete Platform: 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated February 10,2009. 2. Project Location Map. MOTION: I move to ratify the City Manager's award of the contract for the Volunteer Park Pavilion Concrete Platform project, to the low bidder, Bachtel Construction in the amount of $33,573.00, including sales tax. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter Regular Meeting 5 March 2, 2009 REMINDERS: 1. 1:30 p.m., Monday, March 2, KGH — Emergency Medical Services Board Meeting. (COUNCILMEMBER TOM LARSEN,Rep.;AL YENNEY,Alt.) 2. 12:00 p.m., Wednesday, March 4, 2601 N. Capitol Avenue—Franklin County Mosquito Control District Board Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.;AL YENNEY,Alt.) 3. 5:30 p.m., Thursday, March 5, Parks &Rec. Classroom—Parks &Recreation Advisory Council Meeting. (COUNCILMEMBER REBECCA FRANCIK,Rep.; MIKE GARRISON,Alt.) 4. 9:30 a.m.,Friday,March 6,KONA—KONA Mayor's Report. (MAYOR JOYCE OLSON)