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Home My WebLink About12-15-2008 Agenda AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. December 15, 2008 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated December 1,2008. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$1,006,134.10 ($95,802.24 in the form of Wire Transfer Nos. 5099 and 5113 and, $910,331.86 consisting of Claim Warrants numbered 169163 through 169382). 2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$165,077.11 and, of that amount, authorize $131,329.00 be turned over for collection. (c) Interlocal Agreement for Emergency Management Services: 1. Agenda Report from Gary Crutchfield, City Manager dated December 4, 2008. 2. Proposed Interlocal Agreement. 3. 2009 Schedule of Local Assessments. To approve the interlocal agreement for Emergency Management Services and, further, authorize the Mayor to sign the agreement. *(d) Resolution No. 3125, a Resolution accepting work performed by Stripe Rite under contract for the Street Sign Replacement—Citywide Phase II,Project No. 06-3-07. 1. Agenda Report from Michael McShane, City Engineer dated December 9,2008. 2. Resolution. To approve Resolution No. 3125, accepting the work performed by Stripe Rite under contract for the Street Sign Replacement—Citywide Phase II,Project No. 06-3-07. *(e) Resolution No. 3126, a Resolution accepting work performed by Scott's Excavating Tri-Cities, LLC, under contract for the Reconstruction of Alley Approaches—2008 Phase 2, Project No. 07- 3-04. 1. Agenda Report from Michael McShane, City Engineer dated December 9,2008. 2. Resolution. To approve Resolution No. 3126, accepting the work performed by Scott's Excavating Tri-Cities, LLC, under contract for the Reconstruction of Alley Approaches—2008 Phase 2, Project No. 07- 3-04. *(f) Cancellation of Workshop Meeting. (NO WRITTEN MATERIAL ON AGENDA) To cancel the December 22, 2008 Workshop Meeting. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) Regular Meeting 2 December 15, 2008 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) Hanford Reach Interpretive Center Presentation. (NO WRITTEN MATERIAL ON AGENDA) Presented by Kimberly Camp,Director,Hanford Reach Interpretive Center. (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Financial Services Manager: General Fund Operating Statement through November 2008. (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Q*(a) Alley Vacation: The East/West Alley in Blocks 7 & 8 Owens Addition(MF#VAC08-012). 1. Agenda Report from David I.McDonald, City Planner dated December 10, 2008. 2. Proposed Ordinance and Vicinity Map. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance vacating the East/West Alley in Blocks 7 & 8 Owens Addition. MOTION: I move to adopt Ordinance No. an Ordinance vacating a portion of the East/West Alley in Blocks 7 & 8 Owens Addition and, further, authorize publication by summary only. (b) 2008 Budget Supplement. 1. Agenda Report from Jim Chase,Finance Manager dated December 4,2008. 2. Proposed Ordinance amending the 2008 Operating Budget. 3. Proposed Ordinance amending the 2008 Capital Improvements Projects Budget. 4. Proposed Resolution authorizing the Interfund Loans. 5. Memorandum from Finance Manager to City Manager. 6. Exhibit 1 —2008 Budget Supplement Worksheet. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance amending the 2008 Annual Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority. MOTION: I move to adopt Ordinance No. , amending the 2008 Operating Budget by providing a Supplement thereto in the amount of$506,100 and, further, authorize publication by summary only. -AND- Ordinance No. , an Ordinance relating to Supplemental Capital Improvement Projects Budget for the Year 2008. MOTION: I move to adopt Ordinance No. amending the 2008 Capital Improvements Budget by providing a Supplement thereto in the amount of$246,000 and, further, authorize publication by summary only. -AND- Resolution No. , a Resolution authorizing interfund Loans from the General Fund to the Community Development Block Grant Fund, the Ambulance Services Fund and the Equipment Rental Maintenance and Operations Government Type Fund in the total sum of $660,000. MOTION: I move to approve Resolution No. authorizing temporary interfund loans from the General Fund to the Community Development Block Grant Fund, the Ambulance Service Fund and the Equipment Rental Maintenance and Operations Government Type Fund in the total amount of$660,000. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) Ordinance No. , an Ordinance amending Chapter 3.07 of the Pasco Municipal Code regarding Sewer Front Footage and Square Footage Fees. 1. Agenda Report from Michael McShane, City Engineer dated December 3,2008. 2. Proposed Ordinance. MOTION: I move to adopt Ordinance No. , amending Chapter 3.07 of the Pasco Municipal Code regarding Sewer Front Footage and Square Footage Fees and, further, authorize publication by summary only. Regular Meeting 3 December 15, 2008 (b) Ordinance No. , an Ordinance concerning wages for Temporary Non-Management, Non-Represented Personnel for the Calendar Year 2009. 1. Agenda Report from Lynne Jackson,Human Resources Manager dated December 3,2008. 2. Ordinance. 3. Proposed Wage Plan. MOTION: I move to adopt Ordinance No. ,revising the Temporary Employee Wage Plan and, further, authorize publication by summary only. 9. UNFINISHED BUSINESS: (a) 2009 Annual Operating and Capital Projects Budgets. 1. Agenda Report from Jim Chase,Finance Manager dated December 11, 2008. 2. Proposed 2009 Annual Operating Budget Ordinance. 3. Proposed 2009 Capital Projects Budget Ordinance. SECOND READING OF THE ORDINANCES Ordinance No. 3892, an Ordinance adopting the City of Pasco Operating Budget for the Year 2009. MOTION: I move to adopt Ordinance No. 3892, adopting the 2009 Annual Operating Budget and, further, authorize publication by summary only. -AND- Ordinance No. 3893, an Ordinance adopting the City of Pasco Capital Projects Budget for the Year 2009. MOTION: I move to adopt Ordinance No. 3893, adopting the 2009 Capital Projects Budget and, further, authorize publication by summary only. 10. NEW BUSINESS: (a) Library Services Survey: 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated December 3,2008. 2. Proposed Agreement. MOTION: I move to approve the Professional Services Agreement with the Gilmore Research Group for library services survey work and, further, authorize the City Manager to sign the agreement. *(b) Transportation Improvement Board (TIB) Grant for Argent Road and Road 84 Sidewalks: 1. Agenda Report from Robert J. Alberts,Public Works Director dated December 9, 2008. 2. Vicinity Map. 3. TIB Grant Agreement. MOTION: I move to accept the grant offered by TIB in the amount of$200,000 for the Argent Road and Road 84 Sidewalks and, further, authorize the Mayor to sign the agreement. *(c) Library Remodel Project: 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated December 11,2008. 2. Bid Tabulation. (RC) MOTION: I move to award the contract (conditional on concurrence by the Mid-Columbia District) for the Library Remodel Project, including alternates 1-3, to the low bidder, G2 Construction, Inc., in the amount of$156,384.60, including sales tax and, further, authorize the City Manager to sign the construction agreement. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) City Manager Performance Evaluation (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter Regular Meeting 4 December 15, 2008 REMINDERS: 1. 6:00 p.m., Wednesday, December 17, Clover Island Inn — Benton, Franklin & Walla Walla Counties Good Roads & Transportation Association Meeting and Holiday Event. (COUNCILMEMBER BOB HOFFMANN,Rep.;AL YENNEY,Alt.) 2. 7:30 a.m., Thursday, December 18, 7130 W. Grandridge Blvd. — Tri-Cities Visitor & Convention Bureau Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.) 3. 4:30 p.m., Thursday, December 18, 7130 W. Grandridge Blvd. — TRIDEC Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.) 4. 6:00 p.m., Wednesday, December 31, CBC Campus — First Night Tri-Cities Welcome Address. (MAYOR JOYCE OLSON) (ALL COUNCILMEMBERS INVITED TO ATTEND) CITY HALL WILL BE CLOSED THE FOLLOWING DATES: Thursday, December 25 - Friday, December 26 - Thursday, January 1 -Friday, January 2 THE FIRST CITY COUNCIL MEETING OF THE NEW YEAR WILL BE HELD: Monday, January 5, 2009—7:00 p.m.