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HomeMy WebLinkAbout12-17-2007 Agenda AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. December 17, 2007 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated December 3,2007. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$1,722,730.01 ($80,819.48 in the form of Wire Transfer Nos. 4856 and 4873 and $1,641,910.53 consisting of Claim Warrants numbered 163450 through 163664). 2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of$182,481.57 and, of that amount, authorize $140,450.73 be turned over for collection. (c) Deed for Street Right-of-Way(2517 W. Sylvester Street) (MF#INFO07-076): 1. Agenda Report from David I. McDonald, City Planner dated December 13, 2007. 2. Deed for a portion of West Sylvester Street. 3. Vicinity Map. To accept the deed from Lynn M. Jones for a portion of the West Sylvester Street Right-of-Way. (d) Snow Removal Assistance Agreements: 1. Agenda Report from Robert J. Alberts,Public Works Director dated December 4, 2007. 2. Snow Removal Letter. To authorize the City Manager to enter into an agreement with Ray Poland & Sons for snow removal assistance. (e) Professional Services Agreement with HDR Engineering,Inc.: 1. Agenda Report from Robert J. Alberts,Public Works Director dated December 4, 2007. 2. Professional Services Agreement. To approve a Professional Services Agreement with HDR Engineering, Inc., authorizing engineering support with respect to the city utility system not to exceed $43,029.04 and, further, authorize the Mayor to sign the agreement. (f) Professional Services Agreement for Indigent Defense Services: 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated December 5,2007. 2. Proposed Agreement. 3. Letter from Chris Herion. 4. Memo from City Clerk. To approve the Professional Services Agreement for Indigent Defense with Heidi Ellerd and, further,to authorize the Mayor to sign the agreement. *(g) Accept Permanent Utility Easement—Gary D. &Nancy K.Wiley: 1. Agenda Report from Michael McShane, City Engineer dated December 13, 2007. 2. Permanent Utility Easement. 3. Vicinity Map. To accept the Permanent Utility Easement from Gary D. &Nancy K. Wiley for the land to install a sewer main in Road 90,north of Sandifur Parkway. Regular Meeting 2 December 17, 2007 *(h) Accept Permanent Utility Easement—Fred Jr. & Dee Ann Carlson and Phil M. & Dannette L.Warren: 1. Agenda Report from Michael McShane, City Engineer dated December 13,2007. 2. Permanent Utility Easement. 3. Vicinity Map. To accept the Permanent Utility Easement from Fred Jr. & Dee Ann Carlson and Phil M. & Dannette L. Warren for the land to install a sewer main in Road 90,north of Sandifur Parkway. (i) Resolution No. 3053, a Resolution of the Pasco City Council forming an ad-hoc Corridor Enhancement Study Committee to recommend modifications to the Gateways and Corridors Beautification Plan. 1. Agenda Report from Gary Crutchfield, City Manager dated December 7,2007. 2. Resolution No. 2215. 3. Proposed Resolution. To approve Resolution No. 3053, forming an ad-hoc Advisory Committee to update the Gateways and Corridors Beautification Plan. (j) Resolution No. 3054, a Resolution amending Resolution No. 2941 regarding abandoned grocery shopping carts. 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated November 15,2007. 2. Proposed Resolution. 3. Memo from City Attorney. To approve Resolution No. 3054,providing staff with direction for addressing abandoned grocery shopping carts. (k) Resolution No. 3055, a Resolution accepting dedication deeds for public right-of-way for a future street adjacent the north line of the Columbia Place and Heritage Village subdivisions. 1. Agenda Report from David I. McDonald, City Planner dated December 7, 2007. 2. Vicinity Map. 3. Deeds for Power Line Road right-of-way (Council packets only; copy available in the Planning office, the Pasco Library or on the city's website at www.pasco-wa.gov for public review). 4. Resolution Accepting Deeds. To approve Resolution No. 3055, accepting certain deeds for street right-of-way along the north side of Columbia Place and Heritage Village. (RQ MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) Presentation of plaque to outgoing Councilmember Joe Jackson. Presented by Gary Crutchfield, City Manager. (b) (c) 5. VISITORS -OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Financial Services Manager: General Fund Operating Statement through November 30,2007. (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (a) Water Use Efficiency Goals: 1. Agenda Report from Doyle L. Heath,Utility Engineer dated December 4,2007. CONDUCT A PUBLIC HEARING Regular Meeting 3 December 17, 2007 (b) 2007 Budget Supplement: 1. Agenda Report from Jim Chase,Finance Manager dated December 6,2007. 2. Proposed Ordinance amending the 2007 Operating Budget. 3. Proposed Ordinance amending the 2007 Capital Improvements Projects Budget. 4. Proposed Resolution authorizing the Interfund Loans. 5. Memorandum from Finance Manager to City Manager. 6. Exhibit 1 —2007 Budget Supplement Worksheet. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance amending the 2007 Annual Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority. MOTION: I move to adopt Ordinance No. , amending the 2007 Operating Budget by providing a supplement thereto in the amount of $1,849,500 and, further, to authorize publication by summary only. -AND- Ordinance No. , an Ordinance relating to Supplemental Capital Improvement Projects Budget for the Year 2007. MOTION: I move to adopt Ordinance No. amending the 2007 Capital Improvements Budget by providing a supplement thereto in the amount of $2,550,000 and, further,to authorize publication by summary only. -AND- Resolution No. , a Resolution authorizing interfund loans from the General Fund to the Arterial Street Fund, the Community Development Block Grant Fund and the Ambulance Service Fund in the total sum of$1,485,000. MOTION: I move to approve Resolution No. authorizing temporary interfund loans from the General Fund to the Arterial Street Fund, the Community Development Block Grant Fund, and the Ambulance Service Fund in the total amount of$1,485,000. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) 2008 Annual Operating and Capital Projects Budgets: 1. Agenda Report from Jim Chase,Finance Manager dated December 13,2007. 2. Proposed 2008 Annual Operating Budget Ordinance. 3. Proposed 2008 Capital Projects Budget Ordinance. SECOND READING OF THE ORDINANCES Ordinance No. 3845, an Ordinance adopting the City of Pasco Operating Budget for the year 2008. MOTION: I move to adopt Ordinance No. 3845, adopting the 2008 Annual Operating Budget and, further, to authorize publication by summary only. -AND- Ordinance No. 3846, an Ordinance adopting the City of Pasco Capital Projects Budget for the Year 2008. MOTION: I move to adopt Ordinance No. 3846, adopting the 2008 Capital Projects Budget and, further,to authorize publication by summary only. (b) Ordinance No. , an Ordinance amending Section 10.64.040 Truck Routes of the Pasco Municipal Code. 1. Agenda Report from Michael McShane, City Engineer dated November 30,2007. 2. Map. 3. Ordinance. MOTION: I move to adopt Ordinance No. , amending designated truck routes in the City and, further, authorize publication by summary only. 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (a) Baseball Stadium Lease: 1. Agenda Report from Gary Crutchfield, City Manager dated December 13,2007. 2. Proposed Lease Agreement (Council packets only; copy available in the City Manager's office,the Pasco Library or on the city's website at www.pasco-wa.gov for public review). MOTION: I move to approve the 10-year lease agreement with Northwest Baseball Ventures for the Baseball Stadium and, further, authorize the Mayor to sign the agreement. Regular Meeting 4 December 17, 2007 (b) Chiawana Park Lease: 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated December 6,2007. 2. Transmittal letter from Real Estate Division, Corps of Engineers. 3. Proposed Lease (Revised from 11/26, w/o attachments, Council packets only; copy available in the Administrative and Community Services office, the Pasco Library or on the city's website at www.pasco-wa.gov for public review). 4. Exhibit C—letter on City Proposed Improvements. 5. Letter on house rental. MOTION: I move to approve the Public Park and Recreation Purposes Lease for Chiawana Park and Columbia River Shoreline with the Department of the Army and, further, to authorize the Mayor to sign the agreement. (c) 2007 Sewer Lining Project No.07-1-04: 1. Agenda Report from Michael McShane, City Engineer dated November 28,2007. 2. Bid Summary. 3. Vicinity Map. (RQ MOTION: I move to award the low bid for the 2007 Sewer Lining Project No. 07-1-04 to Planned and Engineered Construction, Inc., in the amount of$606,903.99 including all applicable alternates and tax and, further, authorize the Mayor to sign the contract documents. *(d) SR395/Court Street Pedestrian Walkway Facilities,Project No. 00-3-09: 1. Agenda Report from Michael McShane, City Engineer dated December 4,2007. 2. Bid Summary. 3. Vicinity Map. 4. Resolution. (RQ MOTION: I move to award the low bid for the SR395/Court Street Pedestrian Walkway Facilities, Project No. 00-3-09 to George A. Grant, Inc., in the amount of$745,200 and, further, authorize the Mayor to sign the contract documents. *(e) Road 36 Pump Station Landscaping,Project No. 07-2-09: 1. Agenda Report from Michael McShane, City Engineer dated December 11, 2007. 2. Bid Summary. 3. Vicinity Map. (RQ MOTION: I move to award the low bid for the Road 36 Pump Station Landscaping, Project No. 07-2-09 to Gamache Landscaping, Inc., in the amount of $47,449.16 plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. 11. MISCELLANEOUS DISCUSSION: (a) Oath of Office: City Clerk to administer the Oath of Office to Councilmembers: Rebecca Francik (District 5);Matt Watkins (At-Large, Position 6); Councilmember Elect,Al Yenney(District 1). (b) (c) 12. EXECUTIVE SESSION: (a) Real Estate (b) City Manager Performance Evaluation (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter REMINDERS: 1. 6:00 p.m., Monday, December 17, Conference Room#1 —LEOFF Disability Board Meeting. (MAYOR JOYCE OLSON and COUNCILMEMBER MATT WATKINS) 2. 5:30 p.m., Wednesday, December 19, Clover Island Inn — Good Roads Association Board Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; MAYOR JOYCE OLSON,Alt.) 3. 7:30 a.m., Thursday, December 20, Hampton Inn - Tri-Cities Visitor & Convention Bureau Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.) 4. 12:00 p.m., Wednesday, January 2, 1135 E. Hillsboro Street, #B — Franklin County Mosquito Control District Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.) CITY HALL WILL BE CLOSED THE FOLLOWING DATES: Monday,December 24- Tuesday,December 25 -Monday,December 31 -Tuesday,January 1 THE FIRST CITY COUNCIL MEETING OF THE NEW YEAR WILL BE HELD: Monday, January 7,2008—7:00 p.m.