HomeMy WebLinkAboutTri-Cities Visitor and Convention Bureau - Visit Tri-Cities - Promotion of Tourism 2006-2010 AGREEMENT FOR THE PROMOTION OF TOURISM
THE AGREEMENT is entered into between the CITY OF PASCO, a municipal corporation,
hereinafter referred to as the "City", and the TRI-CITIES VISITOR AND CONVENTION
BUREAU, a non-profit corporation, hereinafter referred to as the `Bureau".
For the mutual considerations set forth herein, the parties agree as follows:
I. The Bureau agrees to perform promotional services for the City including, but not
limited to, advertising, publicizing and otherwise distributing information for the
purpose of attracting visitors and encouraging tourist expansion to and within the City.
In providing such services the Bureau shall:
1 . Develop and implement a marketing and promotional plan that advertises and
promotes the Tri-Cities and the City for the purpose of attracting visitors.
Appropriate activities would include the publication and distribution of brochures,
participation in travel shows, conducting advertising campaigns in targeted areas and
other activities designed to promote the attractions of this area in targeted markets.
2. Solicit convention business and sports tournaments for the Tri-Cities and the City at
the regional and state level through activities such as:
A. Calling upon convention and sports planners and executives of organizations and
groups to solicit sports, meetings and conventions in the Tri-Cities and the City.
B. Researching convention and sports leads and contacting convention
representatives of association groups and tournament representatives of sports
groups, promoting the Tri-Cities and the City and offering convention and sports
planning assistance.
C. Preparing and distributing invitational convention and sports packets including
information on the Tri-Cities and the City and the convention and sports facilities
available therein.
3 . Provide prospective sports organizations and convention representatives with
familiarization tours of venues and convention hotel facilities in the Tri-Cities and
the City for the purpose of assisting in the selection of a hotel or hotels in which to
hold sports tournaments, and conventions and associated meetings.
4. Provide convention chairpersons and/or association executives and sports
tournament directors with a bid packet and a planner's workbook to assist in
planning conventions and/or sports tournaments.
5. Operate a visitor information center in the Tri-Cities, providing literature and
information to visitors to the Tri-Cities and the City and encouraging visitors to stay
in the area.
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6. Include advertising material in promotional packets and other releases promoting
regular Tri-City activities and events.
7. Specific activities to be undertaken by the Bureau each year reflecting actions to be
taken in the above-noted categories of service shall be detailed in an annual work
plan. The work plan will be presented to the City for approval in January of each
year.
II. A. For the services herein contemplated and more fully described in the annual work
plan, the City agrees to pay the Bureau fifty percent (50%) of the annual average
hotel/motel tax receipts of the City collected from the first two percent (2%) levied
for the five year period immediately preceding the year for which the work plan is
approved. Payment shall be made in equal monthly installments or quarterly upon
billings setting forth the services rendered; provided, however, that any monthly
billings due and owing at the time of execution of this agreement shall be billed and
paid in a lump sum.
B. On or before July 30 of each year, the Bureau shall conduct a mid-year review and
present a status report detailing the services provided and the activities and
accomplishments of the Bureau. The mid-year report will be presented at a meeting
conducted by the Bureau for the City Council.
III. Pursuant to the governing statute, RCW 67.28. 1815, restrictions have been placed on the
use of hotel/motel tax funds as set forth in relevant part as follows:
". . .used solely for the purpose of paying all or any part of the cost of tourism
promotion, acquisition of tourism-related facilities, or operation of tourism-related
facilities."
Funding is conditioned upon the Bureau entering into this agreement setting forth the
purposes for which the funds will be used, providing a procedure for a project-end
accounting and insuring compliance with the statute.
To this end, the parties further agree as follows:
1 . The Bureau agrees to expend such funds to promote tourism in compliance with
RCW 67.28. 1815 .
2. At the conclusion of the calendar year, the Bureau shall provide a complete
accounting of the expended funds and the purposes therefore.
3. In the event the accounting indicates that funds were used for purposes not permitted
by RCW 67.28. 1815 the Bureau shall, within 30 days or notification by City to the
Bureau of such improper expenditures, remit the disallowed amount back to the City.
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4. Failure of the Bureau to either provide the accounting or remit disallowed funds as
required herein shall constitute a breach of this agreement. The remedies available
to the City shall include but not be limited to, return of all funds delivered to the
Bureau and denial of the right of the Bureau to apply for any future funding.
5. In the event suit is filed to enforce the terms and conditions of this agreement the
non-prevailing party agrees to pay the costs and reasonable attorney fees of the
prevailing party.
IV. This agreement shall be effective January 1 , 2006 and shall expire on December 31 ,
2010; provided, however, the City may terminate the agreement with at least one (1 )
year written notice delivered to the Bureau.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed this
9Tl2rIZ(36 `5 (date).
jOF PASCO HAEL L. G SON
City Mayor
ATTEST: APPROVED AS TO FORM:
SANDY KIJNWORTHY LELAND B. KERR
Deputy City Clerk City Attorney
TRI-CITIES VISITOR AND CONVENTION BUREAU:
EDWARD S. AROMI KRIS WATKINS
Chairman of the Board President & CEO
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