HomeMy WebLinkAbout03.29.12 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY (HACPFC)
March 29,2012 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the City
of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at
4:00 p.m., March 29,2012.
1. CALL TO ORDER
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Domingos, Clark, Kuffel
Absent: Quintanilla
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Brett Sanders, Director of Maintenance/Capital Fund
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Administrative Assistant,lRecording Secretary
Gail Dickerson, Accounting Assistant
VISITORS
Karla Carlisle & Gary Smith, Northwest Justice Project
Brian Lloyd, Beacon Development Group
3. APPROVAL OF AGENDA:
Ms. Clark made a motion to approve the agenda as presented. Mr. Kuffel seconded the
motion and it passed unanimously, 3 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular
meeting of February 23,2012, and the checks listings - Bank ofthe West General Operating
Account checks numbered 47435-47619 totaling $251,065, and Bank of the West Security
Deposit Fund checks numbered 1180-1184 totaling $276, and bad debt write offs for rent,
utility billing, and miscellaneous in the amount of $9 ,7 54.41 , of that amount, $9,754.41 , will
be turned over for collection.
5. OLD BUSINESS
(a) Karla Carlisle - Northwest Justice - Document Translation
Mr. Anderson stated that it was his recommendation that HACPFC begin the process
of document translation into Spanish.
Board of Commissioners Meeting Minutes
March 29,2012
Page 2 of3
He emphasizedthat this is not a project that can happen at the drop of a hat - it will
take time to do the job right. The estimated cost is $10,000. He suggested that our
agency send out a survey to all of our current tenants/participants asking if their
preference would be to receive documents in English or Spanish. Tenants would also
be asked this question at each "annual" appointment. Applications would also
include the survey.
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can be translated in-house)
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contracted out)
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Mr. Kuffel agreed with Mr. Anderson's recommendation. He advised Mr. Anderson
to consult with our attorney, Jeanie Tolcacher, on a disclaimer to be placed on all
translated documents that includes the fact that the English language document will
be the enforceable document in a court of law. He also advised that the tenant initial
that disclaimer. He suggested that Mr. Anderson ask Ms. Tolcacher if it is lawful or
appropriate to ask atenantlparticipant/applicant their language prefi:rence.
Mr. Kuffel questioned how this project would be funded in light of our budget
shortfalls and shrinking subsidies. He asked ifthere were any grant monies available
for which HACPFC could apply that would alleviate the agency's cost burden. Mr.
Anderson stated there were none to his knowledge and Mr. Smith and Ms. Carlisle
stated they will put the word out amongst their colleagues to see if there are. Ms.
Jones stated that a specific line item would not be created for translation - it would
fall under one of the existing categories.
6. NEW BUSINESS
Resolution #ll /12-884 Approving Operating Budget
Mr. Kuffel made a motion to approve the resolution, Ms. Clark seconded it. The
motion passed unanimously, 3 ayes, 0 nays.
Mr. Kuffel mentioned the shortfall in the Section 8 program. Mr. Anderson stated
that HUD staff has indicated that HACPFC will be assigned to a "Shortfall Team"
that will help us to recover in this area utilizing a combination of techniques
including: tenant attrition, cost saving measures, and EIV (Enterprise Income
Verification) to track clients receiving income that might otherwise go unreported,
(a)
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(b)
(c)
Board of Commissioners Meeting Minutes
March 29,2012
Page 3 of3
Mr. Domingos asked if we might have to use the "lottery" system to take back
vouchers from existing participants. Ms. Jones said that all indicators are that any
agency assisted by a "Shortfall Team" has been able to recover without any
participant loss of assistance.
Beacon Development Presentation
Brian Lloyd gave a Power Point presentation to the Board regarding a potential
tax-credit opportunity for HACPFC. Brief discussion was held regarding
f,rnancial structuring and risk.
Ethics Committee Discussion
Mr. Domingos appointed Ms. Clark to the position of Board Representative to
HACPFC's Ethics Committee. Mr. Anderson appointed Mr. Sanders as Staff
Representative. The Board directed Mr. Anderson to seek out a community
member to fillthe at-large position of the committee.
(d) Motions arising from board discussion of previous motions or discussion - NONE
(e) Urgent matters not included in the agenda due to lack of time - NONE
7. OTHER BUSINESS - NONE
8. EXECUTIVE SESSION
No Executive Session was held.
9. ADJOURNMENT
The Board of Commissioners will next meet in special session on April
Chair, Board of Commissioners
Minutes Prepared by:
Board of Commissioners
Recording Secretary
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