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HomeMy WebLinkAbout2004.02.11 Public Facilities District Minutes PUBLIC FACILITIES DISTRICT BOARD February 11, 2004 MINUTES Call To Order: The meeting was called to order at 4:00 p.m.,by Bob Tippett, President, in conference room#1 at Pasco City Hall. Roll Call: Board Members Present: Bob Tippett, Leonard Dietrich, Spence Jilek and John Merk (arrived+/-4:35 p.m.). Absent: Mark Morrissette. Also Present: Gary Crutchfield, PFD Chief Administrative Officer; Jim Chase, City of Pasco Finance Manager•, Lee Kerr, City Attorney; and Webster Jackson,PFD Secretary. Approval of Minutes: It was motioned by Mr. Dietrich, seconded by Mr. Jilek, and carried to approve the minutes of the November 12, 2003 meeting,with correction of the spelling of Mr. Tippett's name as noted. Claims Approval: Mr. Crutchfield presented claims for PFD fourth quarter expenses for October 2003 through December 2003 in the amount of$105,111.66. It was motioned by Mr. Dietrich, seconded by Mr. Jilek, and carried to approve payment of the claims as presented. Financial Report: Mr. Chase stated the financial report shows at the end of the year the PFD has a negative fund balance because the total expenditures exceeded the$184,500.00 budgeted in 2003 by$1,747.30. Therefore,he suggested that the Board amend the 2003 expenditure budget up to $187,800.00 to cover the shortage. The specific need for the amendment is to adjust the amount budgeted to be paid to the Kennewick PFD from $170,000.00 up to $173,300.00. It was motioned by Mr. Jilek, seconded by Mr. Dietrich, and carried to approve an amendment to the 2003 Public Facilities District expenditure budget up to $187,800.00. During further discussion,Mr. Dietrich stated that at some point the Board needs to address the payback of the loan from the city. The amount owed is$10,000.00,plus interest. Mr. Crutchfield stated that this item would.be placed on the next agenda. � g�3 Old Business: Mr. Crutchfield stated that there was a move in the State Legislature called streamline sales tax to develop a common sales tax collection process,whereas,taxes would be collected by the vendor at the point of delivery as opposed to where the sales were placed. This may reduce the sales tax receipts, thus reducing the amount paid to Kennewick and, in turn, the potential payment by Kennewick to Pasco. New Business: Mr. Kerr stated that the Regional Convention Center Board (RCCB)was going to hold an additional organizational meeting in January 2004, and one of the items that were going to be on the agenda was the discussion and adoption of the by-laws, election of officers, report on progress of the Kennewick Convention Center, and other projects. Mr. Kerr pointed out that in the draft by-laws document changes had been made since the initial draft. The title now reads"Bylaws of the Joint Regional Board of the Kennewick Public Facilities District,The Pasco Public Facilities District, and the Benton County Public Facilities District." The Board agreed the bylaws should be limited to the Convention Center Advisory Board of the Kennewick Public Facilities District, and the Pasco Public Facilities District. Also, Mr. Kerr stated that a new section, Section 1.5, Ex Officio Member,had been added in this draft. Following further review and discussion, the Board revised Section 2.3, Powers and Duties, a) 6)to read: "Consult,recommend and/or formulate a regional plan to maximize the use of the regional Center for the benefit of the entire Tri-City region." The Tri-City region shall be defined as including all of the area encompassed by the boundaries of the KPFD, the PPFD, and the BCPFD. Other Business: Mr. Crutchfield informed the Board that he would get the annual report prepared in March. Adjournment: There being no other business, President Tippett adjourned the meeting at 5:07 p.m. Bob Tippett, Presid Webster Jacksorl,PF Secretary PFD Minutes 02/11/04 Page 2 of 2