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HomeMy WebLinkAbout2006.05.10 Public Facilities District Minutes PUBLIC FACILITIES DISTRICT BOARD May 10, 2006 MINUTES Call To Order: The meeting was called to order at 4:00 p.m.,by PFD Board Vice-President Leonard Dietrich, in Conference Room #1 at Pasco City Hall. Roll Call: Board Members Present: Leonard Dietrich, John Merk, Mark Morrissette and Spence Jilek. Board Member Absent: Bob Tippett. Also Present: Gary Crutchfield,PFD Chief Administrative Officer, Leland Kerr, City Attorney and Webster Jackson PFD Secretary. Approval of Minutes: The approval of the February minutes were deferred to the next meeting due to the need to clarify the last sentence in the "Joint Planning for Regional Centers" paragraph under"Old Business." The Secretary will listen to the meeting tape and make the necessary corrections. Claims Approval: Mr. Crutchfield presented the expenditures report for the first quarter of 2006 in the amount of $22, 213.35 for approval, and stated that the majority was to the Kennewick PFD_ It was motioned by Mr. Morrissette, seconded by Mr. Jilek, and carried to approve payment of claims in the amount of$22,213.35. Financial Report: Mr. Crutchfield presented the first quarter Operating and Net Assets Statements to the Board, showing that through the end of March 2006 the PFD had $36,171.23 in cash consisting of the beginning fund balance, sales tax and interest income. From this amount, $22,213.35 was expended, leaving a net asset for the first quarter in the amount of$13,957.88. Mr. Derr explained that the$2,823.92 expenditure shown for legal services was incorrectly posted; only $160.00 was for legal services and the difference of$2,663.42 was paid to Conover insurance and should have been posted to the insurance line item. Old Business: Joint planning for Regional Centers: Mr. Crutchfield stated that at the last Board meeting it was decided to make one.last effort to get Kennewick and Richland on board to do some joint planning. He stated that a meeting was held in March, attended by two council members and the city manager from each of the three cities and everyone agreed that joint planning was the right thing to do. He presented, for discussion, a copy of a revised Tnterlocal Agreement to the Board that is being considered for approval by each of the three cities, designed to accomplish the development of a planning process for the preparation of a "Regional Centers Plan." New Business: Consultant submittals for Pasco Planning Consultant: Mr. Crutchfield stated that at the last meeting, the Board authorized him to go ahead and get started on Pasco's planning process and that he sent out and received three proposals. He then sent out a letter to the consultants advising them that the project was placed on hold pending a decision on a joint regional planning effort being agreed upon by all three cities and PFDs. Annual Report: Mr. Crutchfield presented the annual report to the Board and stated that it was essentially the same as last year, with an explanation of the cash flow through the organization; and that he had prepared a letter for Mr. Tippet, PFD Chairman, where he will attend a council meeting and present the letter to the City Council along with a formal oral annual report as he has done the last two years. Following discussion it was motioned by Mr. Morrissette, seconded by Mr. Merk, and carried to approve the annual report. Then, it was motioned by Mr. Merk, seconded by Mr. Jilek, and carried to authorize the board chairman to make an annual report to the City Council. Other Business: Mr. Crutchfield stated that Mr. Tipped and Mr. Dietrich's terms will expire on July 14 and the appropriate forms needed to be filed so the city council could make the reappointments. Mr. Merk reported on his attendance at the regional PFD meeting. Adjournment: There being no other business, Mr. Dietrich adjourned the meeting at 4:45 p.m. Bob Tippett, President J Webster Jacks , PFD Secretary