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HomeMy WebLinkAbout2004.05.26 Public Facilities District Minutes PUBLIC FACILITIES DISTRICT BOARD May 26,2004 MINUTES Call To Order: The meeting was called to order at 4:17 p.m.,by Bob Tippett, President, in conference room#1 at Pasco City Hall. Roll Call: - Board Members Present: Bob Tippett, Leonard Dietrich, Spence Jilek, John Merk and Mark Morrissette. Also Present: Gary Crutchfield,PFD Chief Administrative Officer; Jim Chase, City of Pasco Finance Manager; and Webster Jackson,PFD Secretary. Approval of Minutes: It was motioned by Mr. Dietrich, seconded by Mr. Jilek, and carried to approve the minutes of the February 11, 2004 meeting. Claims Approval: Mr. Crutchfield presented claims for PFD first quarter expenses for January 1,2004 through March 31, 2004 in the amount of$40,709.78, and asked Mr. Chase to explain to the Board what the expenditures were for. Following discussion, it was motioned by Mr. Morrissette, seconded by Mr. Dietrich, and carried to approve payment of the claims as presented. Financial Report: Mr. Chase stated that the 2004 PFD budget was$283,000.00. Included in the budget is $66,000.00 which is the amount expected to be received by the city from Kennewick for the convention center agreement;it is anticipated to be a transfer in from the City of Pasco. It is the Council's decision on whether the funds will go to the Council or the PFD; in any event it will have to be in accordance with the state auditors guidelines. Following further discussion it was motioned by Mr. Dietrich,seconded by Mr. Morrissette, and carried for Mr. Crutchfield to draft, and deliver to the Board for their review, a formal request to the City Council for funds to cover repayment of the operating loan ($10,000.00 plus interest), as well as 2004 operating expenses estimated at $20,000.00, for a total contribution of$30,000.00. Old Business: Mr. Tippett led the discussion of the content of the Annual Report he sent to the City Council dated March 24, 2004. New Business: Mr. Crutchfield reported on the Financial Operations and Potential Facilities Plans. He stated that the Council held its annual retreat in March 2004, and one of their goals was to commit to working with the PFD Board to develop a comprehensive regional facilities plan. To facilitate the process, the City could provide funding to the PFD or hire a consultant directly,to help all walk through the process. Following discussion it was motioned by Mr. Jilek, seconded by Mr. Morrissette and carried to recommend to the City Council to set aside the balance of the cash flow from the Kennewick capital reserve fund projects, including consultant services, and to entertain the idea of retaining a consultant to help the Council and PFD, collectively,put together a capital facilities plan. Mr. Crutchfield stated that he would prepare a letter to the Council for Mr. Tippett's signature and send a copy to the Board, and get it to the Council next month and come back at the next PFD meeting with the Council's response. Other Business: Mr. Tippett reported that the Pasco PFD representatives had attended two meetings with the Joint Regional Convention Center Advisory Board, and he (Mr. Tippett) was elected President of the Advisory Board. He stated that the facility was "just fabulous", and the grand opening is scheduled on June 19,2004 at 6:00 p.m. The tickets are $75.00 per person and each PFD Board has been asked to buy a table for their members. If this is not possible,the Pasco PFD should at least have one representative at the grand opening. Mr. Tippett stated that the agreement between the Pasco and Kennewick PFDs was ratified by the overall advisory board, with the changes recommended by the Pasco PFD Board. The agreement was expected to be brought to the meeting for approval of the Board to authorize Mr. Tippet to sign it. In the absence of the agreement, and since the Advisory Board will be meeting before the next Pasco PFD Board meeting, it was motioned by Mr. Dietrich, seconded by Mr. Jilek, and carried to authorize Mr. Tippett to sign the agreement between the Kennewick and Pasco PFDs at the next Advisory Board meeting with the stipulation that the Pasco PFD's recommended changes are incorporated in the agreement. Mr. Crutchfield stated that he had sent to the Board a summary of other PFDs around the state with the idea of seeing what may be possible here, in addition to knowing what other PFDs are doing. Adjournment: There being no other business, President Tippett adjourned the meeting at 5:08 p.m. R Bob Tippett,President Webster Jackson M gecretary PFD Minutes 05/26/04 Page 2 of 2