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HomeMy WebLinkAbout2004.08.18 Public Facilities District Minutes PUBLIC FACILITIES DISTRICT BOARD August 18,2004 MINUTES Call To Order: The meeting was called to order at 4.05 p.m., by Bob Tippett, President, in conference room #1 at Pasco City Hall. Roll Call: Board Members Present: Bob Tippett, Leonard Dietrich, Spence Jilek, John Merk and Mark Morrissette. Also Present: Gary Crutchfield, PFD Chief Administrative Officer; Jim Chase, City of Pasco Finance Manager; Leland Kerr, City Attorney, and Webster Jackson, PFD Secretary. Approval of Minutes: It was motioned by Mr. Jilek, seconded by Mr. Merk,and carried to approve the minutes of the May 26,2004 meeting. Claims Approval: Mr. Chase stated that the major expenditure item in the second quarter was paying the Kennewick PFD the state sales tax funds that Pasco PFD received. Following discussion, it was motioned by Mr. Morrissette, seconded by Mr. Merk, and carried to approve payment of claims in the amount of$60,878.69. Financial Report: Mr. Chase stated that the PFD's major source of revenue is the sales tax receipts,and the same amount received is paid out to the City of Kennewick. As of June 30, 2004 the total assets of the PFD was $13,354.50, and accounts payable of$22,371.44 which is the amount of sales tax received on June 30, 2004 which has not been paid to Kennewick at this time. Mr. Chase also stated that there is a loan payable to the City of Pasco in the amount of$10,000.00. Old Business: Proposed Interlocal Agreements with the City for Operating Funds and Capital Facilities Planning: Mr. Crutchfield stated that as a follow-up of the last PFD meeting he had drafted a letter for Mr. Tippett's signature to send a formal request to the City Council requesting that the City provide for some ongoing or continuing funding source for the PFD to cover some of its basic operating costs, and secondly, consider providing funds for a capital facilities plan. The Council formally approved the Interlocal Agreement ier _i providing for ongoing funding in the amount of$20,000.00 per year, payable quarterly; and to convert the outstanding loan of$10,000.00 to a contribution to the PFD as payment in full for services provided for the benefit of the City as of the date of the Agreement. The City Council also approved the Interlocal Agreement for Capital Facilities Planning,where the City will reimburse the PFD for consulting services secured by the PFD, for the preparation of a capital facilities plan in an amount not to exceed $30,000.00. Following discussion it was motioned by Mr. Merk, seconded by Mr. Dietrich, and carried to authorize Mr. Tippett to sign the Interlocal Agreement between the City of Pasco and the Pasco Public Facilities District providing for Funding. Also, it was motioned by Mr. Merk, seconded by Mr. Jilek,and carried to authorize Mr. Tippett to sign.the Interlocal Agreement between the City of Pasco and the Pasco Public Facilities District for Capital Facilities Planning, New Business: Mr. Crutchfield presented a Resolution to the Board (A RESOLUTION OF THE PASCO PUBLIC FACILITIES DISTRICT ESTABLISHING A PROCEDURE FOR SERVICE PROVIDER AGREEMENTS) and explained that the state statue that created public facilities districts includes a provision that requires the Board of the PFD to fix by resolution the process by which it will select and contract with professional services providers. Following discussion, it was motioned by Mr. Dietrich, seconded by Mr. Jilek,to adopt the resolution. Streamlined Sales Tax Impact: Mr. Chase informed the Board of this item. He stated that the Streamlined Sales Tax Authorization is an attempt to eventually tax internet sales. The United States requires all states to determine how they will handle their collection of sales tax and agree on some kind of sourcing method. The proposed method is that the sales tax from a sale would go to the place of the original sale, but if the goods are shipped outside the original district, then the sales tax would go to the district where the goods are delivered. Currently, taxes from all sales in the state of Washington are distributed to the jurisdiction where the sale occurs; the new proposal would change it to the point of delivery. Mr. Chase distributed to the Board a study conducted by the Department of Revenue of several jurisdictions around the state showing the tax revenue impact on jurisdictions. He stated that according to the study, the loss to the Pasco PFD's portion of the taxes would be only$6,400.00, which is only about 3% of what Pasco's actual sales tax collections are. If the actual loss calculated out to be $6,400.00 the state would make up the difference. Other Business: Mr. Tippett stated that the Joint Regional Convention Center Advisory Board(JRCCAB) (which he is the Pasco PFD representative)has drafted a set of by-laws which was approved by the Advisory Board a couple of months ago. Mr. Tippett told the Advisory Board that his approval was subject to his Board's approval and possibly the City Council. Mr. Crutchfield stated that he did not think the City Council had to approve the by-laws of the JRCCAB. Mr. Tippett recommended that the Pasco PFD approve the by- laws now, and asked Mr. Crutchfield to let the Board know between now and the next PFD Minutes $/18/04 Page 2 of 3 meeting, if anything comes up administratively. Following further discussion it was motioned by Mr. Jilek, seconded by Mr. Dietrich, and carried to approve the Joint Regional Convention Center Advisory Board by-laws. The Board discussed a joint PFD lead approach to sponsor a consultant-assisted planning study of potential regional projects that would benefit the Tri-Cities, including an aquatic center. Also discussed was helping to establish an equitable and unbiased set of criteria for such regional projects, including the aquatic center. Mr. Tippett requested a copy of the City Council agenda be sent to the board members whenever there is a PFD item for discussion. Mr. Crutchfield stated that he would have the agenda e-mailed to each board member weekly for their information. Adjournment: There being no other business, President Tippett adjourned the meeting at 5:20 p.m. Bob Tippett, President Webster Jackso , PFD Secretary PFD Minutes 8/18/04 Page 3 of 3