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HomeMy WebLinkAbout2002.10.14 Public Facilities District Minutes Public Facilities District Board October 14, 2002 Minutes Meeting called to order by Gary Crutchfield(City Manager) at 5:00 p.m., in conference room #1 at Pasco City Hall. Board Members Present: Leonard Dietrich,Bob Tippett, Mark Morrissette, John Merk and Spence Jilek. Lee Kerr(City Attorney) also present. Crutchfield briefly explained the purpose of initial meeting of board, noting first order of business should be election of officers. Election of Officers: Board members,by acclamation,approved the following election of officers: • President: Bob Tippett ■ Vice President: Leonard Dietrich ■ Treasurer: Mark Morrissette Term of Office: Discussion regarding term of office; agreed that each of the three offices shall be one-year terms. Ex-Officio Secretary: Discussion regarding secretary position, motion by Jilekz seconded b_y_. _Dietrich and carried to designate the City Clerk as ex-officio secretary. Secretary shall be responsible for preparation of minutes,receipt of claims and repository for official documents. Training for Public Meetings: Board members discussed excerpts from "Knowing the Territory"(an MRSC publication),discussing the matters of potential conflicts of interest,Open Public Meetings Act and Public Records Act. Interlocal Agreement: Mr.Kerr introduced a draft interlocal agreement for administrative services. Board discussed,noting that the board should have ability to contract for other legal counsel in the event a potential conflict exists with city attorney. Board also suggested that the administrative services fee might better be a flat quarterly fee, as apposed to an hourly rate which requires a lot of billing detail and unnecessary paperwork. Crutchfield will revise and get City Council review and provide revised draft for action at the next meeting. State Sales Tax Resolution: Crutchfield explained and the board discussed the mechanics of the deferral of state sales tax to public facilities districts for qualified projects and how that could benefit Pasco's District even though the District presently does not have a qualified project. Kerr will develop the formal documents to initiate the sales tax deferral when appropriate and Crutchfield to refine the financial relationship concept for further discussion. Public Facilities District Meeting Minutes October 14, 2002 Meeting Dates: Consensus that 4:00 p.m., on the third Wednesday of the first month of each quarter should work for everyone. Crutchfield to distribute calendar one-year in advance. Board discussed preferred meeting location. Motion by Dietrich, seconded by 3ilek and carried,to designate Pasco City Hall as the location for board business meetings. There being no further business, meeting adjourned at 6:00 p.m. Bob Tippett, President G tc ld,Acting ecretary ry