HomeMy WebLinkAbout2003.11.12 Public Facilities District Minutes PUBLIC FACILITIES DISTRICT BOARD
November 12,2003
` MINUTES
Call To Order:
The meeting was called to order at 4:00 p.m.,by Bob Tippett,President, in conference
room#9 at Pasco City Hall.
Roll Call:
Board Members Present: Bob Tippett, Leonard Dietrich,Mark Morrissette, John Merk
and Spence Jilek(arrived-+-/- 4:30 p.m.).
Also Present: Gary Crutchfield,PFD Chief Administrative Officer; Jim Chase, City of
Pasco Finance Manager; Lee Kerr, City Attorney; and Webster Jackson, PFD Secretary.
Approval of Minutes:
It was motioned by Mr. Merk, seconded by Mr. Dietrich, and carried to approve the
minutes of the August 13, 2003 meeting.
Claims Approval:
Mr. Crutchfield presented claims for PFD third quarter expenses for July 2003 through
September 2003 in the amount of$38,581.15. It was motioned by Mr. Dietrich,
seconded by Mr. Merk, and carried to approve payment of the claims as presented(copy
attached).
Financial Report:
Mr. Crutchfield stated that the sales tax has begun to come in at approximately$18,000
per month, and should continue at an even rate. The Pasco PFD began receiving sales tax
revenue in April 2003, and has received $116,023.16 through September 30, 2003. Mr.
Chase stated that the Pasco PFD owed the Kennewick PFD $43,000, and the check had
been processed (copy of Balance Sheet attached).
Old Business:
Regional Convention Center Advisory Board(RCCAB)—Lee Kerr stated that the initial
Board anticipates calling a meeting shortly after the first of the year to appoint
representatives to function as an Advisory Board, and to satisfy requirements of the state.
Representation on the Board could be one or two members from the current Pasco PFD
Board, or a citizen for an at-large position. The first meeting of the Advisory Board
would be shortly after its formation,then annually, or on an as needed basis. The
4 function of the Board will be to help over-see and coordinate Kennewick projects. After
further discussion, it was motioned by Mr. Morrissette, seconded by Mr. Dietrich, and
Public Facilities District Board
November 12, 2003
Minutes
Page 2
carried to approve the selection of Mr. Bob Tippett and Mr. John Merk as the Pasco PFD
representatives on the Regional Convention Center Advisory Board.
New Business:
2004 Budget--Following discussion, it was motioned by Mr. Dietrich, seconded by Mr.
Jilek, and carried to approve the proposed 2004 budget for the Pasco Public Facility
District in the amount of$283,000.00.
Other Business:
Mr. Crutchfield suggested that the Board start thinking about how they might want to
approach next year from a project standpoint, i.e., get a consultant involved, input from
the city council, use of some funds toward the baseball facility, TRAC facility, etc. Mr.
Crutchfield stated that he would talk with the council concerning this issue in January so
they could be thinking about it prior to the council retreat that will be held next year.
Mr. Crutchfield reminded the Board that the PFD fiscal year runs from July to June each
year, and that board appointments should be made. He stated that Mr. Merk's position
was a one-year term; Mr. Morrissette, two-year; Mr. Jilek, three-year; Mr. Tippett and
Mr. Dietrich, four-year terms (the maximum term length is four years). Mr. Crutchfield
also reminded the Board that the by-laws require the publication of an annual report
within ninety days after the end of each fiscal year. Since the PFD was formed in the
month of July, that is considered the beginning point and has become the annual basis.
There are no accounting requirements other than the fiscal year end report.
The Board discussed fixing the PFD fiscal year to a calendar year to match the city's
fiscal year. Following discussion,it was moved by Mr. Jilek, seconded by Mr.
Morrissette and carried to approve changing the PFD fiscal year to begin January 1 and
end December 31 each year.
Mr. Tippett asked if it was possible to have a board member participate in a board
meeting telephonically? The answer was yes.
Adjournment:
There being no other business,Chairman Tippett adjourned the meeting at 4:40 p.m.
Bob ippett, Presiden Webster ackson, PFD Secretary