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HomeMy WebLinkAbout2011.03.23 PPFD Meeting Minutes PUBLIC FACILITIES DISTRICT BOARD March 23,2011 MINUTES Call To Order: The meeting was called to order at 4:OOp.m., by PFD President Bob Tippett, in Conference Room#1 at Pasco City Hall. Roll Call: Board Members Present: John Merk, Bob Tippett, Spence Jilek, Mark Morrissette, and Leonard Dietrich (via teleconference). Also Present: Gary Crutchfield, PFD Chief Administrative Officer, Stan Strebel, Deputy City Manager, Fred Bowen, Franklin County Administrator and Troy Woody, TRAC General Manager. Approval of Minutes: • It was motioned by Mr. Jilek, seconded by Mr. Merk, and carried to approve the minutes of the November 29, 2010 meeting. Claims Approval: Mr. Crutchfield presented fourth quarter Claims History, and Expenditure Activity per the Account History. Following discussion, it was motioned by Mr. Merk, seconded by Mr. Morrissette and carried to approve payment of fourth quarter claims in the total amount of $80,108.85. Financial Report: Mr. Crutchfield presented the fourth quarter Operating Statement reflecting actual Total Sources of Funds $308,186.67 and actual Total Uses of Funds $272,167.94. The fourth quarter Net Assets Statement was also presented reflecting an actual Net Asset balance of $96,701.17. Following discussion, the Financial Report was approved as presented. Old Business: None to report New Business: Annual Report/2010 Mr. Crutchfield presented the "draft" Pasco Public Facilities District Annual Report for consideration. After discussion the Board approved the report as presented. PUBLIC FACILITIES DISTRICT BOARD Minutes—March 23,2011 Page- 1 I �p3 2011 Bud�et Mr. Crutchfield presented the "draft" budget. Following discussion, it was motioned by Mr. Jilek, seconded by Mr. Morrissette and carried to approve the 2011 Budget as presented. Meetin� Schedule Mr. Crutchfield informed the Board that recent state auditor findings reflect the rneeting schedule had not been maintained and advertised as prescribed by the Charter of the Pasco Public Facilities District. Mr. Crutchfield asked the Board if they would like to amend the meeting dates which currently reflect"the third Wednesday of the first month of the quarter." After discussion, the Board provided concurrence to remain with the current schedule; however, requested calendar of dates per schedule. Re�ional PFD Status Report Merk� Mr. Merk stated at the last Regional PFD meeting, of the potential projects discussed, four projects received the most support: • Hanford Reach • Performing Arts • Aquatic Center • Tri-City Convention Center expansion Mr. Merk further shared, through continued discussion, it was unanimously decided to hire a consultant to perform a professional survey on what voters want, including a feasibility analysis and also what voters would most likely support on a ballot. TRAC Options Mr. Crutchfield stated he recently had met with Mr. Bowen and 1VIr. Woody to discuss TRAC and the financial support received from the City of Pasco. Three years from now the City's responsibility will expire; when the City financial support retires and all financial responsibility goes to the County, this will create a significant impact on the County. Considering the variety of activities occumng, soccer fields, softball and baseball this venue could be considered a "regional recreational complex." If this venue was owned by the Pasco Public Facilities District and advanced as a regional project it may be possible to incorporate an aquatics center. Mr. Woody stated that a consultant had been hired to prepare a feasibility analysis to determine if an aquatic center would fit into the TRAC activities - in place of the arena site; the arena site is a financial drain on the facility. All infrastructures are already in place except for the pool, locker rooms and showers. If the pavilion was converted into an ice rink, the expo house into a field house for volley ball, basket ball and add a year round aquatic center along with the baseball stadium and soccer complex - you will have created a tournament venue found no where else in the Tri Cities. Chairman Tippett asked if the source of money saved could go to hiring a consultant to review the structural capability in order to house an aquatic center. PUBLIC FACILITIES DISTRICT BOARD Minutes—March 23,2011 Page-2 Mr. Crutchfield suggested the consultant could also update the capital and operational financials of the facility. From a regional perspective it could be a win-win for everyone Board concurred that staff should arrange a consultant contract for Board review at next or special meeting; purpose of consultant to evaluate potential for TRAC to accommodate regional aquatics center and associated economics (construction, operations and secondary economic benefits). Other Business None to report Adjournment: There being no other business, President Tippett adjourned the meeting at 5:20 p.m. n , ( -, '';� Bob Tippett, President Debra L. Clark, PFD Secre`fary -� PUBLIC FACILITIES DISTRICT BOARD Minutes—March 23,2011 Page-3