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HomeMy WebLinkAbout11-18-2007 Planning Commission Meeting Minutes REGULAR MEETING OCTOBER 18, 2007 PLANNING COMMISSION MEETING CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Chairman Todd Samuel. MEMBERS PRESENT MEMBERS ABSENT Todd Samuel, Chairman David Little James Hay Joe Cruz Andy Anderson Ray Rose Tony Schouviller APPEARANCE OF FAIRNESS: Chairman Samuel read a statement about the appearance of fairness for hearings on land use matters. Chairman Samuel asked if any Commission member had anything to declare. No declarations were made. Chairman Samuel then asked the audience if there were any objections based on a conflict of interest or appearance of fairness questions regarding the items to be discussed this evening. There were no objections. ADMINISTERING THE OATH: Chairman Samuel explained that state law requires testimony in quasi-judicial hearings, such as held by the Planning Commission, be given under oath or affirmation and asked all those that wished to give testimony to stand and he would administer the oath. The oath was administered. APPROVAL OF MINUTES: Commissioner Little moved the minutes of August 16, 2007 and September 20, 2007 be approved as mailed. Commissioner Rose seconded the motion. Motion carried unanimously. OLD BUSINESS: -1- A. Special Permit Tri-Cities Prep 10 Year Master Plan_ (MF SP07-011)(9612 St. Thomas Drive) Chairman Samuel introduced the item and explained that it had been reviewed in past meetings and as a result the matter was forwarded to the City Council with a recommendation for approval. City Council expressed concern over night lighting and the issue had been returned to the Planning Commission. Chairman Samuel asked for comments or questions from Staff and the Commission. Staff explained the proposal was reviewed by the City Council and it was remanded back to the Planning Commission to review only the lighting on the sports fields. The Tri-Cities Prep site plan indicated there would be stadium lighting around the ball fields. To assist in developing a recommendation on the lighting, Staff explained an engineer took night light readings in the neighborhood. The findings were that the lighting under the canopy at the Shell gas station (Chapel Hill 8v Broadmoor Blvd) measured at 44.7 foot candles. The ambient light on the south side of the Broadmoor Blvd. and Chapel Hill intersection measured 2.8 foot candles. The lighting level under the street lights along Chapel Hill measured at 5.5 foot candles. Staff then discussed the findings of fact and conclusions noting that a numbers 17-22 had been added. These findings dealt with night lighting. Staff then reviewed several additional possible conditions to address the lighting of the sports fields. Numbers 6-10 under the staff recommendation were added. Mike Campbell, Tri-Cities Prep, addressed the Commission and stated that with the equipment they are proposing light drops off dramatically as a person moves away form the light poles. They are proposing to use 70 foot poles that will enable the school to direct the light down on the fields and not toward the houses. Commissioner Schouviller questioned how often the lights would be used and the time period for use. Mr. Campbell stated they would be used for 6 home games and games are over by 9:30pm. Chairman Samuel asked if 5' candles would cause difficulties for the school Mr. Campbell said he did not think so. He explained that with their proposed lighting the light drops off quickly within 30 or 40 feet. What they are illuminating is a field with grass that will not be very reflective. -2- Commissioner Anderson moved to adopt the revised findings of fact and conclusions as contained in the October 18, 2007 staff memo. Commissioner Hay seconded the motion; motion carried unanimously. Commissioner Anderson moved based on the findings of fact and conclusions, therefrom the Planning Commission recommend the City Council grant a special permit to Tri-Cities Prep for a 10 year development Master Plan with approval conditions as contained in the October 18, 2007 staff memo. Commissioner Schouviller seconded the motion; motion carried unanimously. Staff noted that this item would go before the City Council on November 5, 2007 unless there was an appeal filed, at which point a closed record hearing would be required. PUBLIC HEARINGS: NONE OTHER BUSINESS: Staff presented a site plan for the 7th Day Adventist Church on Sylvester and 361h. A special permit was issued in the recent past for a remodel on the church to include a new entrance, an addition for a large fellowship hall, additional classroom space, and a reconfiguration of the parking lot. The permit expires at the end of the year. The church has been working diligently and raising the funds to complete the project. They have funds available to build 2 classrooms as indicated on the site plan. The new classrooms will enable the classes in the basement to be moved up to ground level. Staff explained the applicant was requesting permission to relocate the classrooms, do some other minor work, and complete part of the parking lot improvements under the current special permit. The balance of the approved work would be resubmitted for special permit review at a later date. Staff was seeking Planning Commission determination on whether or not there would be any issues with allowing the church to proceed as discussed. The general consensus of the Commission was that the would be no problem with the approach discussed. With no further business the Planning Commission adjourned at 8:05 p.m. Respectfully submitted, David McDonald, Secretary -3-