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HomeMy WebLinkAbout1996-2004 Park Board Minutes PARKS & RECREATION ADVISORY COMMITTEE MINUTES APRIL 11, 1996 Members present: Carole Hackwith, Rick Dawson, Delores Groce and Tom Brandon. Staff members present: Dick Erickson, Director of Parks & Recreation, Bruce Schnabel, Facilities and Grounds Supervisor, Tony Johnson, Recreation Specialist, Brenda Ingalls, Recreation Specialist and Paul Whitemarsh, Recreation Supervisor. Also present: Becky Francik, Pasco City Council and Kelly Redfield, Pasco High student. STAFF REPORTS Recreation The 8th Annual Hoop-D-Do Tournament was completed with 58 teams from Idaho, Oregon and Washington. This was for ages 6th - 9th grade. The summer recreation program is starting to take shape. A brochure is being worked on with Kennewick Parks & Recreation. The after school program is going well at Robert Frosts and the Activity Center at City Hall. Most recently a Hotshot contest was held. Delores commented that a lot of the programs seem to be athletic in nature, and it was her opinion that we need other types of activities such as ceramics. Paul indicated staff is planning on offering some of these types of programs for the summer and welcomed the suggestion by Delores. Park Maintenance Most all temporary help is now hired for both Parks and the Baseball Stadium. On April 12 a game was held between Washington State Univeristy and Gonzaga. The department has received a new mower for the soccer complex and Burden Road area. A lot of pruning of shrubbery and trees is being completed. Two of the Road 36 soccer fields are being renovated. } 1 King Center An Easter Egg Hunt was held with approximately 300 people in attendance. Over 1,000 eggs were hid. Good, healthy competitive athletic events are occurring between the youth that attend the King Center and those that attend the City Hall Activity Center. OLD BUSINESS Soccer Comdex The remaining four fields were seeded on Wednesday, April 10. The department star are now meeting with the soccer association to plan for the restrooms, trees, playgrounds, lights, bleachers and other amenities. An upgraded fertilizer program has begun for this summer. After School Programs y Staff is preparing information to expand the after school prograrn to additional schools. Tom suggested we may want to coordinate with the school district so they would be able to expand the lunch feeding program that the School District offers. Stadium Sign Staff reported back to the Park Board that it would cost approximately $1,800 for a sign on both sides of Road 68 to indicate the turn-off to the TRAC area and the Baseball Stadium. Staff is working on getting this accomplished. NEW BUSINESS Teenage Program Paul is working with Kennewick and Richland Parks & Recreation Departments, and all agree there is a need for more discussion and a good plan for additional youth programs. Kelly Redfield indicated that a lot of the kids she associates with would just like to have a place to go they could call their own for soft drinks, dancing, and various activities. Carole wondered what it might cost for a teenage center. Staff indicated had not investigated costs as yet. 1 } Boys and Girls Club The Boys and Girls Club have just finished interviewing for the third time and hopefully will be hiring someone within a week for the position of Executive Director. Paul indicated he felt the Boys and Girls Club will help immensely with programming for teenagers. Volunteer Plan4round Staff is working to prepare specs for a new playground for the Volunteer Park area. The existing playground is well over 40 years old. Softball Fields It was reported that the City will not be applying for an IAC grant this year for the five softball field complex to be located on the 31 acres the City is leasing from the County. Park Board felt the softball fields were very much needed and hope that would some other avenue could be pursued to build them. Staff reported that the Job Corp in White Swan has been doing a lot of construction projects and staff is in contact with them to see what assistance they may be able to give. It was also suggested that the Seattle Mariners, Seattle Seahawks, ARCO, or perhaps some other large corporation might be willing to help sponsor the softball fields. There was then a discussion about potential items for a bond issue. Some of those items suggested were: additional park land, indoor swimming pool, teen center and improvements to existing parks. The Park Board suggested perhaps it was time to perform another study on an indoor swimming pool to see what the feasibility is with the updated design methods. Council Member Suggestions and Reports Rick Dawson reported that the Franklin County Park Board has just completed a master plan for the first phase of the area from Chiawana Park to the Blue Bridge. They now need an additional $7,000 to $10,000 to complete the plan, and are currently looking for funding. Also, Franklin County will be completing a bike path this year from Chiawana Park to the Twin Bridge area. This will start at Chiawana Park and follow Court Street to the existing bike path by the freeway. He also reported that April 27 is volunteer clean-up day for Chiawana Park. Also discussed was what to do with the five acres the County owns that has been designated as a park area and recently annexed to the City. There was some discussion but no resolve. Yard of the Month - Carole reported that with the recent annexation an additional area has been created. There are now seven areas that will be judged for Yard of the Month. i PARKS & RECREATION ADVISORY COUNCIL j MINUTES May 2, 1996 Members present: Tom Brandon, Carole Hackwith, Wendy Stec and Delores Groce. Staff members present: Dick Erickson, Director of Parks & Recreation, Paul Whitemarsh, Recreation Supervisor, Tony Johnson, Recreation Specialist, Bruce Schnabel, Facilities and Grounds Supervisor, Brenda Ingalls, Recreation Specialist and Andy Coleman, Recreation Specialist. Also present: Becky Francik, Pasco City Council Member Minutes of the previous meeting were approved as distributed. STAFF REPORTS Recreation The Seafirst Jammin' Hoops Camp is scheduled to be at Pasco High School on July 22, 23 and 24. Flyers have been distributed throughout the Tri-Cities. It is anticipated this year that more participants will be coming from Pasco and Kennewick than in the past. There are 1,700 youth that will be attending the basketball clinic. Seafirst also puts on a barbecue for all participants and their families on one of the nights. Preparations are being made for many of the basketball and volleyball camps scheduled for this summer. Hershey Track Meet plans are also being formulated. This year the summer brochure will be 72 pages, two more pages per City than last year. The program again will be a combined effort between Pasco, Kennewick and Richland. The swimming pools will open on June 12, the day after the last day of school. Park Maintenance Memorial Swimming Pool has undergone some major repairs to the valves by replacing many of the old, worn out equipment. Peanuts Park Farmers Market area was overlaid with a new layer of asphalt to brighten and clean up the area for the Farmers Market this year. Soccer fields and Burden Blvd. are beginning to look real good. They are being mowed once j a week and extra fertilizer is being put on. All the flowers are out in the parks. Tom complimented the maintenance staff on the way Sylvester Park looks. He walks by there every day and stated that the shrubbery is pruned up very well and the flowers and flower beds are also appreciated. Carole also indicated she received some compliments in regards to the library and that the grounds there also look very good. King Center Cooperation is continuing between the City and the YMCA to promote programs at the King Center. Juneteenth program will be held June 15 - 23. Staff is coordinating with the Juneteenth Committee to insure that all details are taken care of. OLD BUSINESS Boys and Girls Club It was reported that Kelly Smart, who currently works for the Educational Service District as the Safe Schools Grant Coordinator, has been hired as the new Director for the Boys and Girls Club. She has assumed her duties as the Director while also working at the ESD. She will be moving into the Community Center within the next 30 - 45 days to establish an office. The Boys and Girls club has converted the old oil furnace at the Community Center to a natural gas furnace to save on heating oil. A local business, Campbell and Bruce, sold equipment to the Boys and Girls Club at their cost. After School Program Two After School programs are continuing to draw many youth with approximately 20 per night at Robert Frost and 20 - 35 per night at the Activity Center at Pasco City Hall. Staff has completed a report on enhancing the after school program, and the proposal will be sent to the City Manager and the City Council next week. Volunteer Plgy_ und $30,000 has been set aside in this year's budget to add a new playground to Volunteer Park. Staff is in the process of planning the design of the playground and asks that if Park Board members have any ideas in regards to this, that they would submit those to staff. I NEW BUSINESS f City* Council Retreat Director had an opportunity two weeks ago to present some of the Department goals for the next two years to the City Council at a weekend retreat. These are goals that the Park Board has been recently discussing. The main areas of discussion were (1) bond issue for park improvements, (2) teen center, (3) purchase and development of additional park land, (4) construction of an indoor swimming pool, and (5) softball fields. Staff members will be receiving a list of the overall goals as established by the City Council for the next two years, and will be working to accomplish those goals. Some that were completed by Parks & Recreation this past two years, were construction of the Baseball Stadium and the construction of the soccer fields. Tri-CRI Park & Recreation Boards Meeting Staff was contacted by members of the Richland Park Board in regards to a possibility of a meeting of all Park Boards in the Tri-Cities to share information and determine if there are common projects that can be supported by all Park Boards. The Board felt this was a good idea and asked staff to let them know when the meeting would be held. Council Member Suggestions Delores suggested that the inside of the covered play area at Kurtzman Park be painted prior to Juneteenth. Staff said they would take care of it. Carole reported she has another person, Molly Harris, to serve as a Yard of the Month ,judge. Staff will be meeting with Molly and Carole in regards to this. Members also questioned how plans for the 4th of July Celebration are proceeding. Staff indicated that plans are going well and we look forward to another good celebration for the community. There was some discussion in regards to the fireworks show being held at Edgar Brown Stadium again this year, with some of the Park .Board members desiring that the display would be at the Baseball Stadium. Staff reported they had submitted a memo to the City Council in regards to the pros and cons of Edgar Brown Stadium and the Baseball Stadium. For 1996 the Council has decided that the fireworks show should be at Edgar Brown Stadium. PARKS & RECREATION ADVISORY COUNCIL 1 MINUTES June 6, 1996 Members present: Tom Brandon, Carole Hackwith, Clara Upton, Rick Dawson, Chuck Coleman and Delores Groce. Staff members present: Dick Erickson, Director of Parks & Recreation, Paul Whitemarsh, Recreation Supervisor, Brenda Ingalls, Recreation Specialist, Tony Johnson, Recreation Specialist and Andy Coleman, Recreation Specialist. Also present: Becky Francik, Pasco City Council. Minutes of the previous meeting were approved as distributed. STAFF REPORTS Recreation It was reported that some of the summer programs have already started, such as the Freshman Football Summer Camp and the Volleyball Camps. Staff is writing some grants to assist with funding in the After School Program. The After School Program at Robert Frost is only funded through June. Kim Glasow, an aerobics instructor for the department for the past 14 years, is retiring from teaching aerobics. Kim is one the longest part-time employees the department has had. Her services as an instructor will be missed. Park Maintenance It was reported that the Park Maintenance division is very busy. They have Memorial Pool ready to open on June 12. A supervisor has been hired to direct the maintenance activities of the Coyote work crew. King Center The Headstart program has moved out for the summer at the King Center. City staff continues to work close with the YMCA to coordinate and expand programs. OLD BUSINESS 1 Boys and Girls Club Boys and Girls Club held a kick-off banquet Tuesday of this week. Approximately $30,000 was contributed from various corporations to assist in the operation of the Boys and Girls Club. Kelly Smart has been hired as the Executive Director. The Pasco Community Center will be the main office for the Boys and Girls Club, and at the present time, is the only location in the Tri-Cities Washington Wildlife and Recreation Coalition On June 10 there will be a luncheon and information session regarding the benefits of the Washington Wildlife and Recreation Coalition. The WWRC is abroad based alliance of individuals, organizations and businesses concerned about the impact of rapid population growth on parks, trails, shoreline access, wildlife habitat and other recreational opportunities. In the first 6 years of existence WWRC has helped to secure $225,000,000 to invest in recreation sites and wildlife habitat throughout Washington State. Park Board members were invited to attend the luncheon and tour. } NEW BUSINESS Summer Recreation Program Staff distributed a copy of the Summer Program Brochure. Many new programs are addedecreation this year such as Youth Golf, Youth Personal Safety, a program with the Police Department entitled Police Officers Are Your Friends, Bike Rodeo and other new programs. In addition, the Hershey Track Meet, the six Water Follies special events that bring in many tourists, the hoop camp and conditioning camp and other programs are being offered again this summer for the Pasco youth. Park Board complimented staff on a well rounded program and the design of the brochure which was designed by Recreation Specialist Brenda Ingalls. 4th of July Celebration There are still a lot of details to take care of for the 4th of July Celebration. Kelly Redfield, who just recently graduated from Pasco High School, has been hired to assist with the many details of the program. Informational brochures for food and craft booths as well as the parade have been distributed. Most entries are not received until the end of June. } Juneteenth 1 Delores reported that the Juneteenth Celebration will be held again this year in Kurtzman Park. It will start on June 15 with many activities. Some of those activities will be basketball tournaments, fashion show, awards program, talent and variety shows, a gospelfest, parade, as well as an all day picnic with food booths and activities. Joint MeetinK of Tri-City Park and Recreation Boards A picnic lunch and meeting will be held at Howard Amon Park on Tuesday, June 18. The purpose of the meeting is to acquaint Parks & Recreation Board members with others in the Tri-Cities as well as discuss common projects that could be promoted by the three Park Boards. The three main items on the agenda are, trailway system, rivershore enhancement, and tourism benefits. Most all Park Board members indicated they would be attending the picnic and meeting. COUNCIL MEMBERS SUGGESTIONS AND REPORTS Franklin County Park Board Rick Dawson indicated that Franklin County is continuing to work on their master plan on bike paths. They are considering various options for a 5 acre parcel they had purchased for a park. The area has recently been annexed by the City. Community Urban Forest Council Chuck Coleman reported that an Arbor Day celebration was held at Badger Mountain Little League Complex on April 10 with the planting of some trees. Yard of the Month Carole Hackwith said she has observed some major renovations this year in many yards around the community. Two new judges were appointed for the Yard of the Month. With no other business the meeting was adjourned at 4:55 p.m. 1 PARKS & RECREATION ADVISORY COMMITTEE MINUTES July 11, 1996 Members present: Tom Brandon and flick Dawson. Staff present: Dick, Paul, Brenda, Tony, Andy and Bruce. Since there was no quorum, no official meeting was held. STAFF REPORTS Recreation The first Columbia Cup Basketball Tournament is this weekend with the boys, next weekend is the girls. This was the first year with a boy's JV division. There were 16 varsity teams and 12 JV teams. Youth and Adult Self Defense classes, youth ballet, tumbling,jazz hip hop dance, tennis, swim lessons and activity center are a few of the many popular classes/activities this summer. Camps and clinics include volleyball and golf for youth and adult, Seafirst Jammin Hoops Camp and Science Fair. Park Maintenance It was reported that we have been having some difficulty with the well at the soccer field area with sand. A filter has been ordered to help alleviate the problem. At the present time many additional man hours are being spent by the Parks Maintenance division in insuring the fields are being watered. Quite a bit of sprinkler leveling is being done due to improper placement by the contractor. Part of the area has been reseeded and some additional reseeding will have to be redone. The maintenance facility at the ball park should be started within the next couple of weeks, and park maintenance overall is a little below average because of the emphasis on the soccer fields. King Center We are currently attempting to get grant money to send 20 youth to Camp Dudley for the week of August 12 - 16. OLD BUSINESS The Boys and Girls Club is hoping to be able to open the building for programs in the near future. The 4th of July Celebration was very successful with a record number of entries in the parade and a variety of activities in the park. The cool weather helped bring more people out this year. NEW BUSINESS Staff has reduced the project cost for the 5 field softball complex from 2.1 million to 1.2 million dollars. This is possible because of potential use of Job Corps workers for the excavation and a plan to have much of the materials donated and volunteer help to assist with the project. Without these materials and donated help the project will have to be contracted and will cost more. l PARKS & RECREATION ADVISORY COUNCIL MINUTES October 3, 1996 Members present: Tom Brandon, Carole Hackwith and Rick Dawson. Staff members present: Dick Erickson, Director of Parks & Recreation, Paul Whitemarsh, Recreation Supervisor, Brenda Ingalls, Recreation Specialist, Andy Coleman, Recreation Specialist, Tony Johnson, Recreation Specialist and Bruce Schnabel, Facilities and Grounds Supervisor. Others present: Becky Francik, Pasco City Council member. STAFF REPORTS Recreation The 9th Annual Cross Country State Meet will be held November 9 at Sun Willows Golf Course. There will be approximately 1,000 runners and over 5,000 spectators. In addition, a new event, wheelchair cross country, has also been added. The course is 3 miles long and will be held on the bike path at Chiawana Park. Registrations are open for the youth basketball program. Other programs that are currently being conducted are co-ed softball, several craft classes, and a new event, a hayride to Job's Nursery pumpkin patch. It was anticipated that only 10 - 15 people would sign up for the hayride, but so far there are 80. The lighting system at Memorial field #1 has been improved, which helps somewhat with the lighting on these two old softball fields. Park Maintenance The Road 68 soccer fields are in good shape now. Additional valving had to be added in the last two weeks to separate some of the mistakes made by the contractor. Road 36 soccer fields were also refurbished. Two of the four fields are currently being used. Two are still out of play. Memorial swimming pool was painted this fall by the Coyote crew. The Coyote program will end the end of October, and probably not be renewed in 1997. Of the 10 crews available, nine will be full-time year around crews and Pasco did not get one of those. It was quite expensive to have a full-time crew. 1 Kind'Center Some of the events happening at the King Center are a women's soccer league, a men's soccer league, a Halloween party for the Headstart Preschool program. There are 102 children in three classrooms. OLD BUSINESS After School Recreation Program The City and Pasco School District are negotiating an agreement whereby the School District, through the Regional Youth Service Corp, will operate an After School Program at four schools; Robert Frost, Captain Gray, Emerson and Longfellow two days a week beginning November 18. The City will pay $12,500 for this program. It will begin November 18 and end August, 1997. In the summer, it is anticipated that the program will be conducted at two of the schools 7 hours a day, 5 days a week. The other two schools may be directly staffed by City or additional negotiations will be made with the school District if employees through the Regional Youth Service Corp become available. Soccer Fields Burden Rd. The soccer fields were officially dedicated September 7 with hundreds of people attending. All people felt the soccer complex was a wonderful addition to Pasco and the Tri-Cities. Officials of the State Soccer Association were here and were very impressed, indicating there was nothing like this in the state, and they would work hard to get many state tournaments here in Pasco. Tom indicated that the Pasco Kiwanis Club is considering taking on the project of constructing the playground. There was also some discussion about the need for handicapped accessibility. It was suggested that the staff talk to the soccer association about possibly providing a golf cart for handicapped individuals to get around on the fields. Bogs and Girls Club The Boys and Girls Club was officially dedicated September 21, 1996. The old Community Center is looking real good with new carpet and the gymnasium floor being refinished. There are approximately 40 - 50 youth ages 7 to 18 that participate in the program on a daily basis. The Recreation division will be working closely with the Boys and Girls Club to co-sponsor programs for youths of Pasco. 1 Pl&ground at Volunteer Park Staff has ordered the playground for Volunteer Park and it will be installed either the middle of November or perhaps wait until spring, depending on the weather. Council Members Suggestions and Reports Franklin County Park Board • Rick indicated the Park Board is negotiating with the County Commissioners to have the County pay for a study to identify development possibilities by the Columbia River and the dike. He also indicated that a bike path from Chiawana to Road 100 has also been started, and should be completed in the near future. Yard of the Month - Carole requested that the signs be placed in the yard so a picture can be easily taken. She indicated at times it is difficult to get a good picture of the house and the sign for the bulletin board at City Hall. She has also received a couple complaints regarding some of the judging in a particular area and suggested a meeting of the judges before next year to again reinforce the judging standards. Staff said they would take care of this. With no other business the meeting was adjourned. PARKS & RECREATION ADVISORY COUNCIL MINUTES November 7, 1996 Members present: Tom Brandon, Carole Hackwith, Ellen Rangel and Delores Groce. Staff members present: Dick Erickson, Director of Parks & Recreation, Paul Whitemarsh, Recreation Supervisor, Andy Coleman, Recreation Specialist, Bruce Schnabel, Facilities and Grounds Supervisor, Tony Johnson, Recreation Specialist and Brenda Ingalls, Recreation Specialist. Others present: Becky Francik, Pasco City Council Member. STAFF REPORTS Recreation A video was shown of two recent programs; the hayrides and the Halloween Festival at the Senior Center. The hayrides from the Baseball Stadium to Job's Nursery involved approximately 80 people. The participants picked pumpkins at Job's. The Halloween Festival involved pre-schoolers and Senior Citizens. Both were well received by the public. The State Cross Country Meet will be held in Pasco for the 8th year on November 9. This year a wheelchair event has been added. There are approximately 15 - 20 students involved in the wheelchair race and 900 in the regular race. Park Maintenance The basketball court at Richardson Park has been resurfaced and the basketball goals will be going up next week. A border has been poured around the playground in Volunteer Park. Irrigation systems have been almost all winterized and mowing of leaves will start soon. Kind' Center A Halloween party was held for 125 children. The youth indoor soccer is almost completed and the adult men's and women's soccer leagues will start soon. OLD BUSINESS After SchooI Recreation Program The City and Pasco School District have negotiated an agreement for the After School Recreation Program. The school district will be providing four schools and the supervisors through the Regional Youth Service Corp. The four schools are Robert Frost, Captain Gray, Emerson and Longfellow. The program will begin November 18 and run through June 10 and will operate two days a week, four hours a day. In the summer the school district will run a program at two of the schools four days a week seven hours a day and the City has the option to operate a program at the other two schools. 1997 Budget City Council will be holding a budget workshop meeting on November 13. Becky invited any Park Board member that might be interested in attending. Some highlights of the Parks & Recreation budget are a well at the Baseball/Soccer/TRAC area, pool slide at Memorial Pool, and lights at Mercier and Schlagel Parks. There is also an additional amount of money for temporary Park Maintenance workers due } to the loss of the Coyote Ridge work program. Soccer Im-provements and Parkin During 1997 plans call for the construction of a restroom/concession/storage area of approximately 4,000 square feet. This is to be built by the Tri-City Youth Soccer Association. Tom also reported that the Kiwanis Club will be working on the development of a playground in that area. Staff reported that the City and Soccer Association have agreed that parking will be charged for at least 5 tournaments in 1997. In addition, the City may charge for parking for any tournament over 40 teams. Becky questioned about handicapped accessibility to the soccer fields. Staff indicated they have talked with the Soccer Association and believe the Soccer Association is providing a golf cart for anyone that may need assistance. Future planning in 1997 will be done to see if any pathways need to be built in the soccer field area. Council Members Suggestions and Re22rts Carole Hackwith indicated that the Yard of the Month program is completed for 1996. This is the 6th year we have had the program. Carole reported it was a good year with many yards being recognized, as well as the addition of a new district because of the recent annexation. PARKS & RECREATION ADVISORY COUNCIL MINUTES 1 February 6, 1997 Members present: Tom Brandon, Rick Dawson, Ellen Rangel and Carole Hackwith. Staff members present: Dick Erickson, Director of Parks &Recreation, Bruce Schnabel, Facilities and Grounds Supervisor, Brenda Ingalls, Recreation Specialist, Andy Coleman, Recreation Specialist and Tony Johnson, Recreation Specialist. Others present: Becky Francik, Pasco City Council member. STAFF REPORTS Recreation There are 56 adult basketball teams and 130 youth teams at the current time. This program will end within the next few weeks. A program has started for children 3 - 4 years old called Right Start. Parents participate with their child to develop skills such as throwing, catching and running. They also work on sportsmanship and interacting with others. The department is producing a program brochure four times a year instead of three times a year. Previously there was a Fall/Winter brochure which covered six months out of the year. This new Winter brochure is being produced for the months of December, January and February. Park Maintenance Staff reported there has been much snow removal this year compared with other years. This has caused some slowdown in regular winter maintenance activity on equipment. Picnic tables are being painted, and repairs are being made to some of the small equipment. There are still some leaves in the parks that will be removed. All full-time maintenance employees received training for recertification of their Pesticide Applicator License. It was reported that someone drove on the soccer fields at Road 68 and caused damage, A fence will probably need to be installed around a major portion of the soccer field to prevent further damage. p M King Center 1 Indoor soccer and Court Kids basketball is almost over. Staff continues to work with the YMCA to promote other program at the King Center. At the current time the homework center has moved to the Arbor Elms and is being staffed by School District employees. OLD BUSINESS After School Recreation Program There are 15 - 30 children per day at each of the four sites. Besides the regular activities, field trips are being held. The program is off to a good start and running smoothly. Staff reminded the Park Board that funding for this program is good through August of 1997. Only two sites will be used in the summer full-time unless further funding can be procured. The City has received a $5,000 grant from the Franklin County Network Committee. This money will be used to hire a temporary employee to contact parents of children who are not involved in recreation or after school programs. It was found that many of the kids do not participate in programs simply because parents do not understand or know about them. In addition, part of the funding will be used for scholarships that will pay up to 75% of the registration cost for those that qualify as low income. 1997 Budget The 1997 budget includes lights at Schlagel and Mercier Parks. There is also funding for refurbishing the Welcome to Pasco signs as well as various park maintenance equipment items. The remainder of the budget is pretty much the same as the 1996 budget with some small increases. There was an increase to temporary wages of the Park Maintenance division. This was offset by the loss of the Coyote Ridge workers this year. NEW BUSINESS Tri-City Park and Recreation Board Meeting On January 22 a combined Tri-City Park and Recreation Board meeting was held at Kennewick. Tom reported that several from our board went to the meeting. There was a 1 good discussion involving riverfront development as well as other cooperative activities on which the Tri-Cities can work together. Pasco has chosen to host the next meeting which i will be held prior to September 1997. Ellen indicated she thought it would be good to possibly have youth help serve the food. Pool Slide Also included in the 1997 budget is funding for a pool slide at Memorial swimming pool. Staff is working on this project. It should be installed by the end of June. Brenda Ingalls Award It was reported that Brenda Ingalls, Recreation Specialist, was chosen as the 1996 recipient of the Administrative Employee of the Year for the City of Pasco. Each year an award is given to the Administrative, Maintenance, Police and Fire Employee of the year, The hoard congratulated Brenda on her award. Council Members Reports Franklin County Park Board - Rick indicated that the bike path between Chiawana Park and Road 100 has not been completed yet due to weather. It should be completed soon. In addition, Franklin County still needs funding to complete the Rivershore Development Plan. } y Yard of the Month - Carole reported the Yard of the Month will be starting in April. She suggested we send a copy of the picture to all the winners this year. Also discussed was the possibility of adding new areas due to the additional annexations. Carole asked that a comparison of total park areas per capita be submitted for Pasco Kennewick and Richland. Staff said they would complete this. Ellen indicated she has received information that additional lights are needed on the east side of the Library park area and also trash cans. Staff indicated if there is money left from the Schlagel/Mercier lighting projects this year they will ask the Block Grant division of the City to use part of that money for additional lighting at the Library. Becky reported that the Emergency Medical Service Committee on which she serves, has some money available for education programs, particularly dealing with bicycles. Staff reported that last year, with the Pasco Police Department, we sponsored a bicycle safety program and we plan on doing another one in 1997. We will check into the availability of the education program through the Emergency Medical Service Committee. With no other business the meeting was adjourned at 4:50 p.m. 1 PARKS & RECREATION ADVISORY COUNCIL MINUTES March 6, 1997 Members present: Carole Hackwith, Rick Dawson and Ellen Rangel. Staff present: Dick Erickson, Director of Parks &Recreation, Brenda Ingalls, Recreation Specialist, Andy Coleman, Recreation Specialist, Bruce Schnabel, Facilities and Grounds Supervisor, Tony Johnson, Recreation Specialist, and Paul Whitemarsh, Recreation Supervisor. Also present: Becky Francik, Pasco City Council member. Minutes of the previous meeting were approved. REPORTS Recreation It was reported that the Spring Brochure has been distributed. We will have four brochures this year instead of three as in previous years. Youth and adult basketball programs are ending soon. The Hoop-D-Do tournament is scheduled for April 11 and 12. This year, in addition to the 6th through 9th grade age groups, there will also be a high school tournament. There are several more children registering for the Krayola Kids program. Registrations for this program are up 30%. The department has also hired a person to contact parents to get more kids involved in after school programs. This money is provided through the Franklin County Network Committee. The Spring 4-on-4 volleyball league has started and is full with a waiting list. In addition, the women's softball registrations are increasing. Kin[ Center The gymnasium floor has been resurfaced. It will be ready for use in a week. A new program has started this year between City staff and the YMCA. They will be taking kids fishing various times this spring. Park Maintenance The softball fields are being prepared for the spring season. Also staff is very involved in getting the soccer fields on Burden Road ready for the upcoming soccer season. It was also reported that the City has entered into an agreement with Water Inc. to supply irrigation water for the soccer and baseball area. This project is to be completed by March 31. OLD BUSINESS Pool Slide Staff indicated that bid packets for the pool slide will be sent out tomorrow. The City is requesting options for a 120 ft., 130 ft. and 140 ft. slides with a splash pool, as well as proposals to install a slide in the area where the bleachers are. Park Board members thought this was a good idea inasmuch as the bleachers are not used a great deal any more, and vandalism is occurring. Becky thought it was a good idea to fence the wading pool area along with the slide but that it needs to have access for mothers during swimming lessons. Rick indicated that he would prefer a water slide exiting into the existing pool, if at all possible, and favored the idea of removing a portion of the bleachers. He indicated remotely located wading pools have been a problem in the past with the Health Department. NEW BUSINESS Concession/Restroom at Soccer Staff reported that plans have been prepared and the Tri-City Junior Soccer Association is set to construct a concession/restroom area at the soccer fields. This will be located immediately west of the championship field. Council Members Suagestions and Reports Franklin County Park Board - Rick indicated there will be a work day at Chiawana Park for Earth Day. Community Urban Forest Council - It was reported that Bruce Schnabel will now represent the department at all Community Forest meetings. Yard of the Month - Carole reminded staff that this year we would like to have pictures of the yard sent to the winners. Additional Suggestions - Park Board members suggested the speed limit around Richardson Pool be reduced. There are many cars that drive down 19th Drive in front of the pool at excessive speeds. Also was suggested there would be no parking on the east side of Sylvester as many kids play in the park and run in between the cars out onto 5th Street. Staff indicated they would send this suggestion to the Engineering department for their review. With no other business the meeting was adjourned at 4:50 p.m. 1 PARKS & RECREATION ADVISORY COUNCIL MINUTES May 1, 1997 Members present: Tom Brandon, Carole Hackwith, Rick Dawson, Delores Groce and Ellen Rangel. Staff members: Dick Erickson, Director of Parks &Recreation, Bruce Schnabel, Facilities and Grounds Supervisor, Tony Johnson, Recreation Specialist and Andy Coleman, Recreation Specialist. Minutes of the previous meeting were approved. STAFF REPORTS Recreation Hoop-D-Do tournament was held last month. There were 71 teams from around the northwest. This involved teams sixth through twelfth grades. Youth and church league softball is starting soon. Also, the department is working with an organization called Skyhawks to conduct some athletic clinics this summer. This will be a one time trial and if it is in the best interest of the City we will continue next year. The program brochure for summer recreation programs will be distributed in the Tri-City Herald on May 27. Carole indicated she thinks t-ball is a very good program. The kids and the parents really enjoy themselves. King Center Tony reported that the Juneteenth Celebration is coming up soon, and that the Head Start program will be over June 12. Dick indicated that the Police Department has approached Parks & Recreation regarding the possibility of establishing a mini station at the Kurtzman Park building. Delores indicated she has some concern regarding continued use of the kitchen and other areas by the community. Dick indicated he would set up a meeting with Delores and the Police Chief as soon as possible. Park Maintenance The maintenance staff has been working to get the softball fields in good shape for the summer. Those are Kurtzman, Highland and Memorial. Tom reminded the Park Board that the new schools being built will have small softball fields. Staff also reported that all } the park signs are being repainted this year, as well as the Welcome to Pasco signs. Flowers have been planted in many of the parks by the Queen of Spades Garden Club and j Park Maintenance staff. Lights will be installed in Schlagel and Mercier Park later this summer. Also, the Park Maintenance division has gone to a zone system, whereby each of the Groundsman I are responsible for certain parks within their zone. OLD BUSINESS Pool Slide Staff indicated that plans are coming along for the installation of the slide at Memorial Pool. The contractor will be hired to install the fencing, put in a new deck and tie the wading pool in with the large pool. The pool slide manufacturer is responsible for installing the pool slide. Concession/Restroom at Soccer Staff reported that the Concession/Restroom at the soccer fields has started and will be completed by the end of June. Tom reminded the board that the Pasco Kiwanis Club has donated $10,000 for a playground by the new concession/restroom. NEW BUSINESS 1998 WRPA Conference Staff reminded the Park Board that the 1998 WRPA Conference will be held in Pasco at the Red Lion, soon to be Doubletree Inn, in April. This will bring in approximately 450 - 500 delegates from throughout the State who are professionals in the Parks & Recreation field. Tri-City Parks & Recreation Board Meeting Staff reminded the Park Board that it is Pasco's turn to host the Tri-City Parks & Recreation Board meeting. After some discussion the board decided to set the meeting for September 11 and possibly have a tour and barbecue. More details will be worked out. Council Member Suggestions and Reparts Franklin County Park Board - Rick Dawson indicated that the bike path has been completed by Franklin County. Also, there were not many people at Chiawana Park for earth day. With no other business the meeting was adjourned. PARKS & RECREATION ADVISORY COUNCIL MINUTES June 5, 1997 Members present: Tom Brandon and Ellen Rangel. Staff members present: Dick Erickson, Director of Parks & Recreation, Paul Whitemarsh, Recreation Supervisor, Andy Coleman, Recreation Specialist, Bruce Schnabel, Facilities and Grounds Supervisor, Brenda Ingalls,Recreation Specialist, and Tony Johnson, Recreation Specialist. Others present: Becky Francik, Pasco City Council member. Minutes of the previous meeting were corrected to indicate that the Kiwanis Club did not donate $10,000 toward the playground at the soccer fields. The Mwanis Club did donate $10,000 toward one of the fields,however the soccer association received a grant for the playground. Minutes were approved as corrected. STAFF REPORTS } Recreation Summer is upon us and staff has geared up for many new, as well as previous activities for this summer. Pool staff is hired and are being trained in anticipation of the addition of the pool slide to be installed. Paul reported that Andy Coleman has applied for two grants this year and has received both of them. The first was a $5,000 grant from the Franklin County Community Network for a Youth Activity Assistance Program. This program educates parents of the at-risk youth regarding the advantages of recreation programs. Also, scholarships are offered to those who cannot afford it. In addition, Andy applied for a $45,000 grant from the Benton/Franklin Department of Human Services and we received $20,000. This program will offer an evening activity at Stevens Middle School for older youth. The Youth Activity Assistance Program funding runs out in June. Staff will be discussing with the Block Grant coordinator the possibility of receiving additional money for both of these programs. Kinit Center The Head Start Preschool is ending next week and summer hours for the King Center l recreation programs will begin next week also. Juneteenth celebration begins soon. The lunch program will be held again in the park and will be starting at the end of June. Park Maintenance The largest soccer tournament of the year was held at the soccer complex over Memorial Day weekend. Staff put in extra effort to get the fields in top shape for the tournament. Staff also coordinated the installation of a net on the south end of the soccer field to prevent balls from going out onto the freeway. The Park Maintenance division was also busy prior to Memorial Day weekend preparing the Cemetery. OLD BUSINESS Pool Slide The concrete deck is almost complete and the slide installer indicates the slide will be completed in June. Kurtzman Building- Police Mini-Station It was reported that the City Council has authorized $20,000 to remodel the Kurtzman Park building for a Police Mini-Station. The building will continue to be used by the community for other events. Remodeling of the building includes new roof, addition of some windows, painting, remodeling of the kitchen area, plumbing repairs and mist. capital improvements. The Park Board welcomed the idea of the Police Mini-Station being established in Kurtzman Park. Council Member Suggestions and Report Becky Francik reported that the City Council has agreed that citizens can only be on one board or commission at the same time. Carole Hackwith, a member of the Parks & Recreation Advisory Council, is also a member of the Code Enforcement board. Becky indicated Carole will need to make a decision on which board to be on. With no other business the meeting was adjourned. 1 PARKS & RECREATION ADVISORY COUNCIL Minutes July 17, 1997 Members present: Tom Brandon, Ellen Rangel, Edmon Daniel, Duane Taber and Delores Groce. Staff present: Dick Erickson, Director of Parks & Recreation, Brenda Ingalls, Recreation Specialist, Paul Whitemarsh, Recreation Supervisor, Tony.Johnson, Recreation Specialist and Andy Coleman, Recreation Specialist. Others present: Becky Francik, Pasco City Council Member. Previous minutes were approved as distributed. Tom introduced the new members, Edmon Daniels and Duane Taber, and welcomed them to the board. Dick gave an overview of the department and both new members indicated they were eager and ready to serve on the Parks and Recreation board. STAFF REPORTS Recreation The Columbia Cup Basketball Tournaments are now in full swing. Also many sports camps have been held. Preschool is still in session for the summer and other programs have begun. Many additional activities will occur within the next six weeks, until the beginning of the school year. Tom also reported that the Summer Food Program, which is sponsored by the Pasco School District, with the cooperation of the Parks & Recreation Department, feeds about 1,000 kids per day at various locations in Pasco. King Center It was reported that there are 150 - 200 children at the Pasco School District summer lunch program. The Juneteenth celebration was very successful with many people participating and enjoying the activities. The YMCA staff and City recreation staff has taken some kids on fishing trips over the last month. Many of the kids have never been fishing, and were also in a derby where they won prizes for catching fish that were previously tagged. Staff also took many youth to a } recent Science Festival sponsored by Seaf"irst Bank. Delores indicated she enjoyed last year's Fun Day at Kurtzman Park and look forward to it again this year. OLD BUSINESS Pool Slide Memorial Swimming Pool It is reported that the pooi slide has been approved and opened on Tuesday, July 15. There are still some last minute details to take care of. However, the State Department of Health has approved the opening of the slide. Becky indicated she was concerned about the bleachers, as there is no shade on the new bleachers like there was with the old one. She did indicate however, that by moving the bleachers to the north side of the swimming pool it creates less of a hazard for small children exiting the swimming pool area. Duane suggested the possibility of getting some golf umbrellas and putting them on the bleachers. Becky realized that perhaps nothing permanent could be done this year, but we should plan for it for next year. Staff indicated they had checked with Richland and Kennewick and neither one of those bleacher areas are shaded. Other possibilities discussed were a tarp, a permanent cover or natural landscaping with trees around the bleachers. Becky also feels there should be a defined walkway on the outside of the east fence from the bleachers to the park. This way children would not potentially be darting in and out of cars in the parking iot. Most of the Park Board members supported the idea of a natural type of cover with planting trees later this fall. Staff indicated they would take a look at the entire situation and report back. Kurtzman Building/Police Mini Station Staff reported that the Kurtzman Park Police Mini Station is approximately 75% complete. We are now waiting for volunteers to do some painting both inside and outside of the building. Becky indicated she feels some renovation should be done to the Martin Luther King Center in 1998. She will be supporting the idea for additional funding for carpet and minor remodeling projects. Tom reported that the new school in East Pasco could be ready by the summer of 1998, and there may be some use of the school for Recreation programs. July 4th Celebration The Grande Ole 4th was again a success this year with several entries in the parade, 1 activities in the park, and the 4th of July fireworks show. The people did not stay around the park late into the afternoon. Staff indicated the 4th of July conunittee will be 1 accessing this and evaluating what changes need to take place. Edmon questioned the possibility of more concessions. Staff indicated they tried very hard to get concessions this year and would like to see more next year and encouraged Edmon to notify baseball leagues to sponsor a concession booth. NEW BUSINESS Meeting Date and Time Chairman Tom Brandon indicated he had received a memorandum from City Manager Gary Crutchfield regarding his concern about the meeting time for the Parks & Recreation Advisory Council. Gary had recently been advised by one of the new appointees that he would not be able to attend the Park Board meetings at 3:30 p.m. Gary also considers that the Parks & Recreation Advisory Council should be more accessible to the general public and should meet sometime in the later afternoon or early evening. The Council discussed the various times and dates and concluded they would like: to continue meeting the first Thursday of each month and start at 5:30 p.m. Park/School Planning Committee City staff members Dick Erickson, and Community Development Director, Rick Smith, along with School District members Tom Brandon and Bill Leggett were members of a committee to identify cooperative projects where a school and park could be located together. They completed their report which shows two primary areas. One would be a school and park site on the 9.8 acres for the new grade school south of Stevens Middle School. The second site would be a cooperative effort in the area by the Sunny Meadows sub-division. Additional information and meetings will be held with both the City and school in order to have a project in 1998. Council Members Suggestions and Res Edmon indicated there will be a 13 year old state baseball tournament held this weekend. There are 7 teams coming in and 1 local team. He invited all to attend. Duane said that the dirt roadway to the cart sheds is very bumpy due to the recent rainstorm. Staff members indicated they had heard of this and are taking steps to get the road repaired. With no other business the meeting was adjourned at 5:00 p.m. I ► PARKS & RECREATION ADVISORY COUNCIL MINUTES September 4, 1997 Members present: Tom Brandon, Edmon Daniel, Duane Taber, Rick Dawson, Floyd Willis. Staff members present: Dick Erickson, Director of Parks & Recreation, Paul Whitemarsh, Recreation Supervisor and Bruce Schnabel, Facilities and Grounds Supervisor. Also present: Juan Bayona of the Pasco Soccer League. Previous meetings were approved as distributed. Tom welcomed new member Floyd Willis to the board. STAFF REPORTS Recreation The fall program brochure has been distributed. The fall, winter and spring brochures are cooperative efforts with the City of Kennewick. The summer brochure is an effort with Pasco, Kennewick and Richland. The biggest Columbia Cup boys tournament was held this year with 28 teams. There were also 28 teams the next weekend for the girls tournament. New programs as well as old favorites are offered this fall for all ages. Registration for activities is coming along quite well. Park Maintenance Kurtzman and Richardson swimming pools have been closed for the season. The drug free zone signs have been put up in all the parks. Park maintenance may suffer some this fall because of lack of funding to keep temporary employees on through the end of October. OLD BUSINESS Pool Slide Staff reported that the pool slide has been well received by the public. Many people who have never attended Memorial Pool have come because of the pool slide. The City has not received final approval yet from the State Department of Health as the Miracle Company who supplied the slide still needs to provide the pool slide consultant information I regarding the design. Staff feels there will be no problems with the review, however, if there are, all modifications would be assumed by the Miracle Company, and not the City. Staff also reported there have been no injuries or problems with the users, partly due to the rules and supervision, as well as the design of the slide. Kurtzman Building- Police Mini-Station Staff reported that most all of the improvements to the Kurtzman Park building have been completed. An open house will be held September 11 from 12 - 3 p.m. Park Board members are invited to attend. NEW BUSINESS 1998 Budget Staff indicated they are currently working on the development of the 1998 budget and solicited any ideas from Park Board members. Staff also presented several capital items they are requesting for 1998. These include purchase of a park site by Sunny Meadows, development of a park by Isaac Stevens Middle School, remodeling and refurbishing of the Pasco Public Library, carpet and other improvements at the Martin Luther King Center, playground equipment, Iighting of parks, some landscaping and improvement to basketball areas. Staff invited the Council to suggest by September 15 any ideas they might have for the 1998 budget. Duane suggested there is a need for a new clubhouse at the golf course. After some discussion by the board it was felt that a study could be completed in 1998 for future development in the following years. However, there are other improvements that need to take place such as painting the trim of the restaurant and clubhouse and replacing the carpet. Pasco Soccer League Juan Bayona, President of the Pasco Soccer League, addressed the board regarding some needs he sees at the Road 36 soccer fields. Juan expressed appreciation for the use of the fields and cooperation of the City to provide a much needed soccer facility. Juan listed 5 items that should be considered for improvement. They are 1) parking, 2) restroom facilities, 3) power supply for PA system 4) more screening on the west side of the fields and 5) procedure for lining fields. Rick Dawson questioned what our policy is with other community groups that use the facility. Staff indicated that with youth baseball organizations the City has provided the land and the leagues have developed the facilities, including concession stands and restrooms, and they also maintain them. I At the Road 68 soccer fields the City provided the land and the Tri-City Junior Soccer Association developed the fields and a new restroom/concession area. The City is maintaining them. However, the league does pay the City $10,000 per year for use of the complex to help offset the maintenance costs. The softball leagues pay fees for lining, dragging and preparation of the softball fields. After further discussion it was decided that staff would meet with the soccer association to prepare recommendations for the next Park Board meeting. Rivershore Enhancement Dick reported he went on a Columbia River tour yesterday sponsored by the Tri-Cities Visitor and Convention Bureau. It highlighted the potential development of the rivershore. 1998 has been determined to be the Year of the River, and much effort will be taken by several local governmental jurisdictions to make improvements to the river area. Staff also indicated they would be inviting Rick Smith, Community Development Director, to the October 2 Park Board meeting to give an informational presentation regarding rivershore development planned in Pasco. _Council Member Suggestions and Rerts Rick Dawson reported that the Franklin County Park Board has completed the master plan for the area from the Blue Bridge to Chiawana Park. A significant portion of Chiawana Park cannot be developed because of historical issues. With no other business the meeting was adjourned at 7:00 p.m. 1 PARKS & RECREATION ADVISORY COUNCIL MINUTES October 2, 1997 Members present: Tom Brandon, Floyd Willis, Duane Taber, Edmon Daniels and Delores Groce. Staff members present: Dick Erickson, Director of Parks & Recreation, Paul Whitemarsh, Recreation Supervisor and Bruce Schnabel, Facilities and Grounds Supervisor. Others present: Becky Francik, City Council member and Rick Smith, Director of Community Development. Minutes were approved as distributed. Prior to the meeting Paul Whitemarsh presented a slide show remembering many events that took place over the last 30 years. This was in recognition of Dick Erickson's 30th year anniversary with the City. STAFF REPORTS 1 Recreation Many youth classes as well as youth basketball programs are now starting. In addition, volleyball and wrestling clinics will be conducted in the near future. Staff has also held additional National Youth Sports Clinic for volunteer coaches. Staff reminded the Park Board that the State High School Cross Country will be held again at Sun Willows Golf Course on November 8. This will be the biggest cross country event ever held because of the new 4-A classification. Expected attendance will be around 6,000 people. Park Maintenance The zone approach to maintenance management was successful this year with each of the Groundsman I being responsible for a particular geographic area. Becky and Delores both indicated they felt the parks are looking particularly good this year. It was reported that because of additional work that had to be done at the soccer fields early in the year,many part-time personnel had to be laid off 7 weeks early. This is causing some reduction of maintenance in the City parks. OLD BUSINESS Pasco Soccer League Staff'is working with Juan Bayona to identify improvements to the Road 36 soccer fields. The Pasco Soccer League is willing to provide volunteer help and donated materials to assist with projects. The School District has lined the fields are they are using them for some of the high school games. 1998 Bud et The 1998 budget will be presented to the City Council for their consideration sometime in November. The only change in Capital Projects as was reported at the September meeting, are Sunny Meadows $75,000 instead of$150,000 to purchase 5 acres instead of 10 and $150,000 instead of$50,000 for the development of 5 acres for a park area between 24th and 22nd Avenues north of Sylvester. The additional is needed because of the addition of a ballfield, playground equipment and basketball court. NEW BUSINESS Rivershore Enhancement } Rick Smith, Community Development Director, gave a presentation detailing Pasco's plan to improve the rivershore area. Pasco's plan includes the area between the Blue and Cable bridges. Phase I of that plan would cost approximately $6,000,000. Staff members are currently negotiating with the Corps of Engineers to receive permission to lower the levy. Rick also reported that 1998 has been declared the Year of the River to focus upon rivershore development. It was also reported that the City Council may consider lighting the Cable Bridge in 1998. City Promotion Booth Council member Becky Francik has requested that City staff consider providing an information booth at various events throughout the year. It was reported that the School District has recently started one and taken it to the Benton Franklin County Fair, as well as other activities. The School District booth is manned by volunteer School District employees. Becky felt the City Council members should be at the booth to promote the City. It was estimated that a commercially purchased booth could cost $5,000. Parks & Recreation staff will be sending a report to the City Manager by the middle of October. Night Court Program Staff reported they received a $20,000 grant from the Benton Franklin Counties Department of Human Services to operate a late night recreation program for older youth. The program is scheduled to be one night a week, Friday or Saturday night from 7:30 - 10:30 p.m. at Stevens Middle School. It will primarily be athletic events such as basketball and volleyball. Youth will be required to check in and strict rules will be ' enforced. Staff is investigating the possibility of Police Reserve officers helping. Staff will be presenting this at the City Council meeting on October 6 and if approved the program could start as early as November 1997. Council Member Suggestions and Reports Council member Becky Francik reported she has heard some good things regarding the Boys and Girls Club and appreciates the Parks & Recreation department's role in assisting the Boys and Girls Club with activities. With no other business the meeting was adjourned at 7:00 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES November 6, 1997 Members present: Tom Brandon, Duane Taber, Rick Dawson, Floyd Willis and Edmon Daniels. Staff present: Dick Erickson, Director of Parks & Recreation, Paul Whitemarsh, Recreation Supervisor and Bruce Schnabel, Facilities and Grounds Supervisor. Others present: Becky Francik, City Council Member. Minutes were approved as distributed. STAFF REPORTS Recreation The winter recreation program will be starting soon. Some of the activities include men's basketball, youth basketball, and youth volleyball and wrestling clinics for 2nd through 6th grades, Krayola Kids and v aerobic classes. The State Cross Country meet will be held at Sun Willows Golf Course Saturday, November S. Over 1,000 runners and 5,000 spectators are expected for this event. Park Maintenance Some winter fertilization has been accomplished, primarily at the soccer field locations. Maintenance crews are currently blowing out the irrigation systems and beginning leaf removal. Staff has also seen some minor wear on the soccer fields at Road 68 and are working with the Tri-City Junior Soccer Assoc. to rotate the teams on the fields. OLD BUSINESS Night Court Program Staff reported they are asking the Police Reserve to assist with the Night Court Program that will begin the end of November at Stevens Middle School. Potential staff members have been hired. This program is funded by a $20,000 grant from the Benton/Franklin County Department of Human Services. It will target older teenage youth with various programs. 1998 Bud yet There will be a workshop meeting held by the City Council on November 12. Department Directors will be presenting budgets at that time. There are some additional Capital items being requested for 1998 for Parks &Recreation. These include purchase of 5 acres by the Sunny Meadows residential area, development of a park by Stevens Middle School, and remodel of the Library. Becky Francik reported that City Council has approved $110,000 for remodeling the King Center. NEW BUSINESS Backflow Prevention Earlier this year the department received a report from the Public Works department explaining the need for several backflow prevention devices in the parks, swimming pools and various facilities. Approximate cost will be $30,000 - $35,000. Staff will be presenting this to Council in November so corrections can be made prior to spring 1998. Cemetery Fees Staff will be presenting to the City Council an increase in fees at the Cemetery. Historically Municipal cemeteries loose money, however, Pasco has been able to operate in a much better position than many surrounding communities. The increase in fees will help reduce or eliminate the subsidy. After School Program Staff will be presenting to City Council a proposal to continue the After School Program from November of 1997 to December of 1998. It will be operated the same as the previous year's program which was operated at four schools during the school year and two schools during the summer. 1998 WRPA Conference Staff reminded the Park Board members that the 1998 WRPA Conference will be held at the Doubletree Inn in Pasco on April 21 - 24. Staff encouraged Park Board members to mark their calendars now for this conference and encouraged them to attend. 1 Council Members Suggestions and Reports 1 Tom asked if there were any repercussions of the recently publicized fight that occurred in the adult soccer league. Staff reminded the board that the soccer league is operated by the league itself and that the City schedules them to use the fields. Staff has been in contact with the Pasco Soccer League and feel that they have the situation under control, Tom also brought to the board's attention that the old Emerson school will be torn down after the new one is completed. He thought it would be wise to investigate the possibility of saving the gymnasium instead of tearing it down. Rick indicated he knew the City of Yakima had done this on one or two schools. The gyms are used by the neighborhood for recreation programs. Staff will work with the School District to give further consideration to this proposal. Becky questioned the City's ownership of park at Road 42 and Henry, now that that area is in the City limits. Rick, as the Franklin County Park Board representative, indicated that the County still owns that parcel of property and has not turned it over to the City. Becky also reported that she may not be able to attend all Park Board meetings and is considering asking the Mayor to have someone else attend in her place. With no other business the meeting was adjourned at 6:45 p.m. J y PARKS & RECREATION ADVISORY COUNCIL MINUTES December 4, 1997 Members present: Rick Dawson, Floyd Willis, Edmon Daniels and Duane Taber. Staff present: Dick Erickson, Director of Parks & Recreation, Paul Whitemarsh, Recreation Supervisor and Bruce Schnabel, Facilities and Grounds Supervisor. Minutes were approved as distributed. STAFF REPORTS Recreation Staff distributed the new winter program brochure that has been sent to all homes in the Pasco/Kennewick area. This is a combined program between the Pasco and Kennewick Recreation departments. 40 adult basketball teams have started their season. Games are held at Stevens, McLoughlin and the City Hall Activity Center. The church basketball league will be starting soon. There may be a high school division this year. The 19th annual Cable Bridge Run will be held December 20. In 1997 there were 770 runners, possibly more this year. It will be one of the first official events for the Year of the River. In fact, the Cable Bridge Run will be held twice during the celebration of the Year of the River, both in 1997 and 1998. Park Maintenance Most of the activity is mowing and picking up leaves at this time with some inside building and equipment repairs. All irrigation systems and buildings have been winterized. OLD BUSINESS Night Court The Night Court program at Stevens Middle School has been held on two consecutive Saturdays. Average attendance is 25 - 30 Jr. and Sr. High School age youth. Two gymnasiums are being between 7:30 and 10:30 p.m. This program is possible through a $20,000 grant from Benton Franklin Human Service Department and will be offered through June 1999. Strict rules are enforced, and Polaroid pictures of each youth participating as well as a biographical outline is held on file. Also, Police Reserve provide security each evening. The program is going very well. 1998 Bind# One of the Capital items the City Council is considering for 1998 is Phase I of the softball field complex. The Park Board reviewed three potential layout plans of the softball fields. No conclusion was made on a final design. However, most members were favorable to a five field complex in a pinwheel design. Members also thought it would be advantageous to build sand volleyball courts in this area, a playground, and look at the possibility of fencing the softball parking as it may cause problems for charging for parking at the baseball games. Also discussed was Franklin County Commissioners decision to not provide any funding for the Senior Center in 1998. Staff reported this will have an impact on the quality of programs for seniors. NEW BUSINESS 24th Avenue Park Staff asked the Park Board members to consider possible names for the proposed 24th Avenue park. Park Board members will consider this and review this item at the January meeting. CoMp_rehensive Plan The City has contracted with JC Draggoo Associates in Portland, Oregon to update the current Comprehensive Park & Recreation System Plan. Draggoo and Associates prepared the original plan five years ago. The update is necessary to continue eligibility for state funding through the Interagency Committee for Outdoor Recreation. The plan update should be completed no later than the end of February 1998. Council Members Suggestions and Rerts Rick reported that the County is finishing a comprehensive park plan for the shoreline between Road 39 and Road 100. He indicated the County may be looking at a bond issue sometime in 1998. Staff reported they met with the City Manager and representatives of the Franklin County Park Board for the purpose of considering a joint project for the development of the shoreline between Road 39 and Road 54. More information will be given at the January meeting. �l Because our next meeting falls on January 1 which is a holiday, the next Parks & Recreation Advisory Council meeting will be held Thursday, January 8, 5:30 p.m. I 1 PARKS & RECREATION ADVISORY COUNCIL MINUTES January 8, 1998 Members present: Tom Brandon, Rick Dawson, Floyd Willis, Edmon Daniels and Duane Taber. Staff members present: Dick Erickson, Director of Parks & Recreation, Paul Whitemarsh, Recreation Supervisor and Bruce Schnabel, Facilities and Grounds Supervisor. Others present: Becky Francik, Pasco City Council member and Tim Fife, Franklin County Public Works Director. Minutes of the previous meeting were approved as distributed. STAFF REPORTS Recreation i' The 19th Annual Cable Bridge Run was a success again this year with 948 runners. This was one of the first Year of the River events, and also will be one of the last Year of the River events in 1998. It was a very festive holiday event. TCI Cable taped the event and is televising it on the TCI channel. Basketball is underway with 44 youth teams in Pasco and 95 youth teams in Kennewick. Our department is administering 40 adult teams and 12 church league teams. It is a very full schedule with no additional gym space available. Special interest classes are also going well, as are the preschool and aerobics activities. The Night Court program at Stevens Middle School has registered 90 youth so far with an average of 35 each Saturday night. Park Maintenance The park crew is concentrating on tree pruning, particularly the downtown area, assisting with backflow prevention, working on equipment and continuing with some leaf removal in the parks. i ` PARKS & RECREATION ADVISORY COUNCIL MINUTES February 5, 1998 Members present: Tom Brandon, Floyd Willis, Duane Taber and Delores Groce. Staff members present: Dick Erickson, Director of Parks & Recreation, Paul Whitemarsh, Recreation Supervisor and Bruce Schnabel, Facilities and Grounds Supervisor. Others present: Becky Francik, Pasco City Council member. Minutes of the previous meeting were approved. STAFF REPORTS Recreation The winter schedule is in full swing with activities such as preschool, aerobics, youth basketball, adult basketball and others. Staff showed a 5 minutes video that TCI Cable produced of the Cable Bridge Run. Park Maintenance It was reported that there are several Capital Improvement items that will be accomplished this year. One is to repair the covered play area roof at Kurtzman Park. The department is also getting bids on new pool heaters at Memorial as well as an electrical panel. A new mower has been ordered for the soccer complex, which will also be used once the new softball fields are built. Staff continues to work with contractors and their own parks crew to make many of the cross connection changes to the irrigation systems. OLD BUSINESS 24th Avenue Park Proposed names for the new park were discussed by the board. Of all names submitted, the most popular one was R. S. "Bud"Brown. Park Board will be making j recommendations to the City Council. In as much as the park will be located next to y a new grade school, coordination will have to be made with the Pasco School District in regards to naming the entire area. 1998 Budget Staff indicated that they received $168,000 for non-departmental capital expenses in 1998. Some of the proposed activities are repairs to the shop roof at the Cemetery, repairs to the covered play areas in Kurtzman and Memorial Park, extensive repair to swimming pool heaters, electrical service, diving boards, repair to the King Center gymnasium floor, playground safety improvements, cross connection corrections and mist. other projects. Comprehensive Parks & Recreation Plan A draft Comprehensive Parks & Recreation Plan has been submitted by the consultant, J.C. Draggoo and Associates. Staff will be reviewing the plan and invited any Park Board members that may want to also review the plan to contact the office. Softball Fields The Park Board again reviewed the two alternatives for the design of the softball fields. Becky indicated that the City Council is considering various methods for funding this project. No definite decision on funding has been made as yet. There is a possibility this project might be started in 1998. Rivershore Enhancement Staff reported the City has entered into an agreement with Franklin County to improve the Rivershore between Road 39 and 54. $150,000 has been set aside for the project. Franklin County will take the lead in getting the area improved with an irrigation system and planting of grass. The Water Follies Association will also help with securing donated labor and materials. NEW BUSINESS Pasco Improvement Bonds City Council has approved the vote by the public regarding bonds to refurbish the Pasco Public Library and move Fire Station X81. The vote will be March 10. If approved, both of these projects will be started this year. 1 Grid Kids Concession Buildin Staff has met several times with representatives of the Grid Kids Association to help them coordinate the necessary details regarding the construction of a concession building at the Grid Kid field in Highland Park. The Grid Kids Association will assume all costs for the building. Park Board Members Reappointment Tom Brandon informed Delores and Duane Taber that their terms on the Park Board will expire and gave them an application to reapply. Also Rick Dawson's term has expired. Staff will send him an application. Council Members Suggestions Delores suggested that in the near future we need to have a meeting with all other Tri-City Park Boards. Staff indicated they would be contacting other Directors to make arrangements for this. 1 PARKS & RECREATION ADVISORY COUNCIL MINUTES March 5, 1998 Members present: Edmon Daniels, Floyd Willis, Duane Taber, Delores Groce and Rick Dawson. Staff members present: Dick Erickson, Director of Parks & Recreation and Bruce Schnabel, Facilities and Grounds Supervisor. Also present: Becky Francik, Pasco City Council Member. It was announced that Tom Brandon has reluctantly resigned from the board as he has temporarily moved out of the city limits of Pasco. Tom desired to remain, but understood the requirement for residency. Minutes of the previous meeting were approved as distributed. STAFF REPORTS 1 Recreation Basketball is over this weekend, and softball will be starting soon. The spring brochure was in the newspaper Monday, March 2. The three new programs seem to be quite popular. These first time programs are Scaled Down Soccer, Adult and Senior Golf and four basic investment classes. Park Maintenance Cross Connection corrections are almost complete. Other improvements to the park system include structural improvements at the covered play areas in Memorial and Kutzman Parks, additional irrigation system at the Memorial ballfields and the addition of soil conditioner to the infields. Staff has also started the electrical changes and upgrades to the system at Memorial swimming pool. Because of the warmer weather, temporary employees will be hired a little earlier this year as well as fertilizing and mowing starting earlier. Floyd questioned whether the early spring was going to cause financial problems later in the year. Staff responded that is yet to be determined. J OLD BUSINESS 24th Avenue Park Staff is preparing a work plan for this new park. Completion is scheduled for late fall. Most likely the irrigation system will be installed in the summer and grass planted in early September. There was some further discussion regarding the name for the park. Board members felt it needs to be coordinated with the Pasco School District as the name of the school may also be the name of the park, as is the case with McGee school and McGee playfield. Comprehensive Parks & Recreation Plan Staff distributed a summary of the rehabilitation and Capital Improvement recommendations in the proposed Comprehensive Parks &Recreation Plan. Board members will review those and give any suggestions at the April 2 meeting. Staff again reminded the board that this plan is necessary not only for good planning practices but also to be eligible for state and federal matching funds for park projects. Softball Fields � s Becky indicated that the Council is working on potential funding projects and the results of the March 10 vote on the Library and Fire Station will help the City Council in determining when they will direct staff to begin the development of the softball fields. Rivershore Enhancement Rick reported that the people living in the area are pleased with the new park. However, many of them do currently have landscaping permits from the Corps of Engineers which allows them to extend their lawns beyond their property line. City and County staff will be meeting with the property owners later this month to discuss the cancellation of those landscaping permits and bring them up to date on the project. Staff also reported they have submitted a progress report to the City Council on the project thus far. An agreement between Franklin County Irrigation District and the City of Pasco is being reviewed by City staff. Final construction plans and specifications are being prepared by County staff. Management plans are being submitted to the Corps of Engineers and Washington State Department of Fisheries. Pasco Improvement Bonds Duane Taber, as Co-Chairman of the committee, reported that he has heard no negative responses to the Fire Station or Library bonds. Information has been sent to all households in Pasco through the City Perspective newsletter, as well as all grade school students and everyone who voted in the last election. In addition, there are several signs around town. Postcards have been sent out and bookmarks and other information is being distributed at several locations throughout the community. Becky felt an article a couple days ago in the Tri-City Herald indicating taxes would raise in Pasco was negative. Duane agreed and felt the timing on the article was bad. NEW BUSINESS WRPA Conference April 21 - 24 Staff reminded the Park Board members that the WRPA Conference will be held next month at the DoubleTree in Pasco. Information was distributed on the conference and those Park Board members interested in attending will contact staff within the next week so that registrations may be submitted. Council Members Su estions and Re its Rick reported that Leadership Tri-Cities has approached the Franklin County Park Board to install windsocks along bike trail areas. There will be groupings of three windsocks on permanent poles that are high enough to help prevent vandalism. The windsock locations will be at Road 28, Road 54 and Chiawana. They will also be placed at other trail locations in the Tri-Cities. Rick also indicated that this would be his last meeting as he is resigning from the Park Board to spend more time with his family. Other priorities have caused him to not have enough time to adequately fulfill his duties. All Park Board members thanked Rick for his contributions to the community. With no other business the meeting was adjourned at 6:50 p.m. l PARKS & RECREATION ADVISORY COUNCIL MINUTES May 7, 1998 Members present: Duane Taber, Edmon Daniels and Floyd Willis. Staff members present: Dick Erickson, Director of Parks & Recreation, Bruce Schnabel, Facilities and Grounds Supervisor and Paul Whitemarsh, Recreation Supervisor. Also present: Becky Francik, Pasco City Council member. The board members elected Duane Taber to serve as Chairman of the Parks & Recreation Advisory Council. Minutes of the March meeting were approved as distributed. STAFF REPORTS Recreation The Hoop-D-Do tournament was completed this past month. Over 60 teams from throughout the northwest participated in the basketball tournament for middle school through high school. Parks & Recreation staff hosted the Washington Recreation and Park Annual Conference at the Pasco Doubletree. Interesting and informative sessions were held. Park Board members Floyd Willis and Delores Groce, as weII as City Council member Becky Francik, attended the conference. Dick publicly thanked Paul Whitemarsh for serving as Chairman of the conference, and noted that many delegates indicated it was the most organized and informative conference they have been to. Youth and adult softball has started with over 70 teams in the program. The summer program brochure is being formatted and will be distributed in the Tri- City Herald May 26. 1 M Park Maintenance Flower clubs and the Board of Realtors have planted flowers in several of the beds this past week. Two new pool heaters and electrical upgrades have been installed at Memorial Pool. Kurtzman Park covered play area has a new roof. The cross connection program is almost complete. The new mower purchased for the soccer areas is proving to be a welcome addition to the maintenance staff. Steve Putnam, Chief Groundsman, attended a 3 day Playground Inspector Certification course. He passed the test and is now certified as a playground inspector. OLD BUSINESS 24th Avenue Park The area has been sprayed to kill all vegetation prior to leveling of the area. The irrigation design is being completed. The Pasco Housing Authority has contacted the Parks department and indicated they will be putting up a fence on the south side of their properties which is the north boundary of the park. The Parks department will coordinate with the Housing Authority to continue the fence on the north edge of the rest of the property. The Park department authorized the Housing Authority to install a mow strip on the south side of the fence to assist with maintenance once the park is completed. Comprehensive Parks & Recreation Plan A drawing of proposed new park areas was distributed to the Park Board. Staff indicated that the first draft of the Comprehensive Plan showed a need for many more neighborhood parks in the Riverview area than the present plan shows. Park and Recreation and Planning staff have reviewed the plan and recommended fewer neighborhood parks in the Riverview area based on accessibility to existing parks such as Chiawana and the new Rivershore Park between Road 39 and 54, public and private school areas and major barriers such as roads or irrigation ditches. Duane indicated that neighborhood parks are very important for children who have nothing to do and can't afford to go to other areas. Becky indicated that at the City Council Retreat there was some discussion regarding the number of and additional need for neighborhood parks. } Floyd felt that neighborhood parks are very important because it is a quality of life issue, and not only provides a place for people to go and a green space, but it also attracts people to Pasco. Park Board members felt that park areas are social gathering places and are very needed. Staff also indicated at the present time there are not enough park areas for kids to play or practice softball and neighborhood parks with softball fields are needed. Softball Fields Becky reported the City Council feels the development of softball fields are very important and have indicated their support for the project to be completed in 1 or 2 years and not the original 3 year project. Rivershore Enhancement Staff reported they will be meeting tomorrow with Water Follies personnel and the County to further coordinate this project. Council Member Sou estions and Reports Duane Taber suggested the Park Board go on a tour of selected park areas. Staff said they would arrange for that. Floyd was concerned about the need for three additional members to the Park Board and suggested that the City again advertise on the water bills. Staff indicated they would discuss this with the Finance department. Duane also encouraged the other Park Board members to think of people they would suggest to be on the Park Board and ask them to come to the City Manager's office and complete an application. Dick Erickson publicly thanked the Park Board for their involvement and interest in Parks & Recreation in the community. Dick voiced his appreciation to the City Council, other departments and the City as a whole to have the opportunity to serve as Parks & Recreation Director for the past 30 years. This will be his last official Park Board meeting as his retirement is effective May 29, 1995. With no further business the meeting was adjourned. PARKS & RECREATION ADVISORY COUNCIL MES INUT June 4, 1998 Meeting was called to order by Duane Taber, Chairman. Members present: Duane Taber, Floyd Willis, and Edmon Daniels. Visiting was potential board member IsabeIl Quantanilla. Staff members present: Paul Whitemarsh, Acting Director of Parks & Recreation and Bruce Schnabel, Facilities and Grounds Supervisor. The minutes of the previous meeting were approved as distributed. STAFF REPORTS Recreation Paul reported that the Guide to Summer Fun had been distributed by the Tri-City Herald Tuesday, May 26. There are a number of programs being well received already with the Volleyball Clinic and Basketball Shooting clinic starting before school was out. Swim lessons are expected to be busy again this summer, as well as the various athletic programs, conditioning camps and special interest classes. Park Maintenance Bruce reported that it was quite a chore to get the Cemetery in shape for Memorial Day without Coyote Ridge. He did use the manpower group out of Kennewick and things looked pretty good. There were a couple of complaints, but several favorable comments as well. The three day soccer tournament last week tested the park crew's ability to bring the fields back after being without water for two days. They are also gearing up to Juneteenth. Swimming pool problems were taken care of at Memorial. The slide is ready for the new season. This weekend the crew is providing picnic tables for the Downtown Development Art Train that will be visiting Pasco. 1 OLD BUSINESS 24th Avenue Park Staff reported that the 24th Avenue park is progressing. It is a project that Dick will likely come back and work on after the first of July. Lusk Pump has completed the irrigation design and provided estimates on irrigation costs. The Housing Authority has confirmed that they will put the fence between the park and their property, and the City has agreed to pay $1,700 to put in a mowing strip to make that an easier area to maintain after the park is developed. Comprehensive Plan Staff reported that the Comprehensive Park and Recreation Plan is all but completed. It will be going before the City Council probably with a report from Dave McDonald since he has been working closely with Dick on that. It should be finalized and approved in the next month or so. Softball Complex Staff reported that under the new proposed softball complex there are a few things happening. Before he left, Dick Erickson made a request for qualifications from a handful of architects and planners as well as advertised the City's intent to develop the softball fields in various newspapers. People are beginning to express interest in that project. Rivershore Enhancement The park board discussed the County's effort to begin to install the irrigation the weekend of June 6 & 7. That is another project Dick will be working on with the County. The County is proceeding and will have some work done before the boat races. NEW BUSINESS Library Remodel The latest architects rendering of the new library remodel was shown. It was well received by the Park Board. 1 Soccer Tournaments An update on soccer tournaments was given for the first three weeks in June. There were 106 teams who participated in the Sagebrush Shootout June 6 & 7. There will be 80 plus teams the next two weekends. For that many people everyone agreed it was a very smooth and well run event and definitely a plus for Pasco. Grande Ole Fourth The 4th of July Celebration planning committee is making good progress in putting together another good show. Parade entries are ahead of schedule. The 4th of July fireworks will be moved to Posse stadium. That was news to some of the board members but they embraced the idea as a positive thing and thought maybe we ought to leave it out there. It was discussed that this would be a good test to see if that is the best place for it. One of the concerns is parking. Ben Franklin Transit is seriously considering providing shuttle service, which could make it more convenient for people to get in and out. A letter was presented to the Park Board, read by Chairman Taber, from the Washington Recreation and Park Association. This was in the form of a resolution recognizing the effort that the Tri-Cities and Pasco Parks & Recreation in particular } did in presenting a very successful and popular recreation conference in April. Part of what was read stated that the Washington Recreation and Park Association was "grateful and hereby commended and expressed deep appreciation to Chairman Paul Whitemarsh from Pasco Parks & Recreation, Program Chairman, Stan Johnson, from Richland, Host City Chairman, Dick Erickson, from Pasco, and Pasco Mayor Charles Kilbury for hosting the event." Council Member Suggestions and Re-ports There was no discussion. With no other business the meeting was adjourned at 6:00 p.m. I PARKS & RECREATION ADVISORY COMMITTEE MINUTES July 2, 1998 Meeting was called to order by Chairman Duane Taber at 5:30 p.m. Members present were Duane Taber, Floyd Willis, Edmore Daniels and Delores Groce. Staff members present were Paul Whitemarsh, Acting Director of Parks & Recreation and Bruce Schnabel, Facilities and Grounds Supervisor. Minutes of the previous meeting were approved as distributed. STAFF REPORTS Recreation Paul reported that summer recreation programs were showing strong participation and were very popular, especially in the area of swim lessons. We probably passed the previous high attendance for the first session of swim lessons. Virtually every class was full at all three pools. It was noted that all of our athletic camps are showing strong participation; girls basketball, boys basketball, girls volleyball and girls volleyball development camp. The 4th of July celebration plans are falling into place. There are a good number of parade entries registered at this time. It looks to be a promising day with the food vendors, arts and crafts booths and games. The fireworks at Posse Stadium is something different this year. It is causing some logistical problems we haven't had to face before, but those problems are being met head on. They are causing some additional expense. Park Maintenance Bruce reported his crew has been very busy keeping up with the demands of recreation programs, especially softball field maintenance, volleyball court maintenance and the swimming pools. We have had an extra share of problems at the pools this year, but all three pools are running smoothly now. There are additional maintenance items keeping the crews busy this year. The Road 36 soccer fields are being renovated by resodding the goal areas of the most used fields. The park crew worked hard to prepare Kurtzman Park for the Juneteenth celebration. F They are on schedule with the Capital Improvement projects that were funded this year. These include recarpeting the golf course facilities, painting the outside, recarpeting and putting down tile at the Martin Luther King Center and replacing a portion of the roof at the King Center as well as the community center building. OLD BUSINESS 24th Avenue Park Not much more to report since the June meeting. The fence has been installed that will be a buffer between the Housing Authority property and the north end of the park. Comprehensive Park Plan The Comprehensive Park Pain was mentioned, only in that it has been finalized. The consultant has completed his work and we are waiting to take it before the City Council for approval. That will probably happen sometime in July. Softball Fields Staff reported that the Request for Qualifications have all come in. There are at least three well qualified architects who would like to design our softball complex. That is a project that is on hold until such time as Dick Erickson returns to head that up, or the City takes another course of action. Rivershore Enhancement This is a project the City is helping fund with the Franklin County Engineer's and the Tri-City Water Follies. They are making good progress, having installed most of the irrigation system, a project they had to complete before the 4th of July fireworks. The City has spent time helping supervise and redesigning the system so it will be easier for us to maintain. The project will continue after the 4th of July up until such time as the Water Follies boat race schedule with preempt it once again. Library Remodel The Library remodel is progressing. This is another project Dick Erickson will likely come back to help oversee. The Library will not be closed for remodel until August. l June Soccer Tournaments The soccer tournaments hosted at the Road 68 complex in June were reported by staff to be very successful. The biggest Sagebrush Shootout the Tri-Cities has ever hosted was held, and two weekends of State tournament were hosted from the State Organization. Teams came throughout Washington State for the premiere level tournament. All the teams were very impressed with the condition of our fields and the facility in general. The Tri-City Junior Soccer Association's goal was to impress those state officials in hopes they would endorse our bid to host the Far West Regional Soccer Tournament in the year 2003. This would be one of the biggest, or the biggest athletic event ever hosted in the Tri-Cities bringing thousands of players and fans from throughout the western states for a 10 day to 2 week period. There were no items listed under New Business for discussion. Council Member Suggestions and Reports Edmon Daniels asked staff if they knew what the problem was down at the Walters Field pond and why it smells so bad. It is a very bad smell for this time of year and they are hosting a district Babe Ruth baseball tournament next week. After some discussion he said he had in the past contacted the Army Corps of Engineers about the continual problem and thought it would be best if he did that again. He will make that call himself. Delores Groce asked what the situation was with the City's intent on replacing Dick Erickson as the Director of Parks & Recreation. Staff reported that the end of June was the time the City Manager felt he needed to study a reorganizational plan. He hoped to take a recommendation to the City Council in the month of July. They further pressed staff for details about the reorganization and it was reported that the City Manager was likely to recommend one of two things to the City Council. One of those options would be to leave the organizational structure as is and replace Dick Erickson as the Director. Another option that is being closely scrutinized would be to take Parks & Recreation as a department and place them under the jurisdiction or supervision of a new super department possibly called Administrative Services. The Council wondered what kind of an impact that would have on existing programs. Staff not knowing the details could not answer very precisely. The Council did express concern that they had not been asked what kinds of impact they felt it might have or why they were not being consulted when the Parks & Recreation department and their programs would be affected. 1 Chairman Duane Taber suggested that he may write a letter to the City Manager expressing the Park Board's concern and the three members present expressed their appreciation for his desire to write such a letter. With no further business the meeting was adjourned at 6:10 p.m. 1 PARKS & RECREATION ADVISORY COUNCIL SPECIAL PARK BOARD MEETING July 31, 1998 The meeting was called to order by Chairman Duane Taber at 3:00 p.m. Board members present: Duane Taber, Floyd Willis, Edmon Daniels, Delores Groce. Others present: Rebecca Francik, Pasco City Council representative. Staff present: Brenda Ingalls, Recreation Specialist, Bruce Schnabel, Facilities and Grounds Supervisor, Paul Whitemarsh, Acting Director of Parks & Recreation and Andy Coleman, Recreation Specialist. Individuals in the audience were Nolan Harper, Lydia Sisk, Carole Hackwith, Russ Wiseman, Genoa, Tri-City Herald, Ben Cearly, Bruce Whitemarsh, Chuck Coleman, John Crawford, Steve Ingalls and Rob Privette. After introductions were made Gary Crutchfield, City Manager, was introduced to explain the scope of the City's reorganizational plans. Gary first felt it was important to explain to the Park Board the process and timing of informing them of the reorganizational plans. He explained he had not talked to the Park Board because he felt it was issue that should first go before the City Council. He was not trying to slight the Park Board. Since the Council is the governing body he didn't want them to hear it second hand. He went on to explain the reason for studying the reorganization of the City. The first step was to look at how the City could be more efficient in the nature of administrative services. It is his desire to include three different departments, or divisions, into one, the Administrative Services department that would encompass Finance and all of it's functions, the administrative services which would be Risk Management, Contracts, Purchasing and Records, and the third would be Information Systems. After thinking through the first step, it became evident that he would need funds to provide for such a department. Since the Parks & Recreation Director's position was open he felt it would be a natural move so he would not have to lay anyone off or raise taxes, to slide the responsibilities of the Parks & Recreation department into a Community Services and Administrative Services department. There would be five divisions within one department, and be called the Community and Administrative Services department. This would allow the City to become more efficient with fewer reporting relationships for the City Manager. He presently has 10 people reporting to him, this would leave him with 7. After Gary finished explaining the nature of the reorganization and reasons for it, Judge Taber opened the meeting up for questions. There were many questions and suggestions offered. Some of the people that spoke were John Crawford, Lydia Sisk, Nolan Harper, Russ Wiseman, Carole Hackwith, Chuck Coleman and Rob Privette. Some of the concerns these people expressed evolved around the City's partnership with the school district and the YMCA. How would the reorganization affect the Senior Citizen's Center? The question was asked how could one person do what Dick Erickson had done efficiently and effectively for 30 years? They were concerned about the fallout of responsibilities that Dick oversaw, and who would accomplish those tasks. Another concern was how can one individual who has no knowledge of Parks & Recreation oversee the department effectively and even do justice to the other three administrative services departments. After several minutes of discussion, questions and answers, Gary concluded by outlining three options the City Council has. One would be to hold off and not take any action at this time. The second would be to pursue his option 1 from the Workshop meeting, was to set up an Administrative Services department, hire a new department head leaving Parks & Recreation to continue to operate as they always have, with a new director. Another option would be to approve the proposal that the Council most closely scrutinized in the workshop, which would be to move Parks & Recreation divisions into the Administrative/Community Service department, not replace Dick Erickson, and hire a new department head to oversee all five divisions. With no further questions Gary was thanked for coming and Judge Taber finished up by briefly caucusing with the Park Board members encouraging them to attend Monday night's meeting. He then polled the Park Board members about their availability for the regular scheduled Park Board meeting on August 6. Because of prior commitments by most of those present, they elected to postpone the August Park Board meeting to later in the month, or to the first meeting date in September. The meeting was adjourned at 4:15 p.m. j PARKS & RECREATION ADVISORY COUNCIL MINUTES October 1, 1998 Meeting was called to order by Chairman Duane Taber at 5:30 p.m. Members present: Duane Taber, Edmon Daniels, Grace Cooper and Delores Groce. Others present: Rebecca Francik, Pasco City Council representative and Isabell Quintanilla. Staff members present: Paul Whitemarsh, Acting Director of Parks & Recreation and Bruce Schnabel, Facilities and Grounds Supervisor. Chairman Taber requested everyone introduce themselves for the sake of the new board members. The minutes of the previous meeting were approved as distributed. STAFF REPORTS Recreation Paul reported that the fall program brochure has been out for a few weeks. Fall programs are underway including a preschool program under the direction of a new teacher. Many special interest classes will be offered as fall approaches. Basketball registration forms have gone out to the schools. A new school year is off and running with an interim Home Court program as well as our traditional after schools programs at the Martin Luther King Center and the City Hall Activity Center. There have been a number of significant improvements at the Martin Luther King Center. These improvements include a new roof, new flooring throughout the offices and classroom areas, new tile in the entry way and flooring in the weight room. The Parks & Recreation department is very pleased with the quality of staff the YMCA is providing for recreation supervision at the King Center. Nolan Harper, former City employee, is overseeing the operation. They have a quality staff that does a very professional job working with the young people. Park Maintenance M Bruce Schnabel reported that the Rivershore Enhancement project on the river west of Road 52 is underway, It is progressing, but slower than most had hoped. Volunteer help is installing the sprinkler system and preparing to seed the terrain on both sides of the bike path, for a total of 25 acres. The 22nd Avenue Park is nearing completion in terms of facilities and irrigation system. The property east of City Hall is being fitted with an irrigation and will be seeded before fall to help tie in City Hall with the new Multi Modal facility. A letter was presented from the Mid-Columbia Forestry Council requesting funds from the City of Pasco to help fund their 1999 budget. Duane Taber entertained a motion from Council that was passed unanimously to recommend to the City Council that the City help fund, or pledge $2,000 toward the Forestry Council's 1999 budget. Chairman Taber instructed staff to prepare a letter to this effect for his signature. OLD BUSINESS R,eorgan.ization Chairman Taber requested that staff inform the new members about the City's reorganization plans and how they will impact the Parks & Recreation department. Paul explained a little of the history and nature of the reorganization to include a description of the new Community and Administrative Services department and mentioned the fact that the position at this date was still open, but would close in a week's time. We would expect to see a new department head named within 4 - 6 weeks. Comprehensive Plan The Comprehensive Parks & Recreation Plan was discussed. The Board was given a brief overview. Staff indicated that each board member would receive a copy in the mail and asked them to review it and call the Parks & Recreation office with any questions or concerns they may have before the next meeting. Softball Com-plex Bruce Dees and Associates has been retained by the City to do the design work for the new five field softball complex to be on the 30 acres immediately west of the Posse Baseball Stadium and Road 68 soccer fields. Bruce Dees met with the Parks ► & Recreation staff and area softball enthusiasts and is now preparing a general overview of his recommendations for the complex. After 30 days he will come back to the City with a full report of what can be done for the amount of money available. Library Remodel Remodeling is underway and a contract has been let. The Library has been gutted and all the books are being stored in the bath house area at Memorial swimming pool. The Parks department helped coordinate the temporary office space in the east parking lot of the Library to accommodate minimum library services and to allow them to keep an office open on site during the 5 months of construction. NEW BUSINESS Joint Area Park &Recreation Advisory Board Meeting Paul reported that a joint meeting of all area park boards has been set for Thursday, October 15, 6:00 p.m. This will be a dinner meeting hosted by Pasco and Franklin County park boards, and will be held in the soccer office building adjacent to Posse Stadium on Road 68 off Burden Blvd. All board members expressed their interest in attending this meeting and the date was good for most everyone. NEW BUSINESS Senior Center It was reported that the Senior Center has been without a supervisor since Lisa Patrick's departure in July. The process is underway to replace her. Council Members Suggestions and Reports Chairman 'Taber asked if it wouldn't be appropriate for staff to set up a tour of all Parks & Recreation facilities in Pasco for our next meeting. Staff was asked to make arrangements for a van to carry everyone on such a tour. The time for the next meeting was established for 3:00 p.m. on Thursday, November 5. The board unanimously agreed this would be a good idea. Also discussed was the issue that the City and School District are working to save the gym at the old Emerson Elementary School when the rest of the school is demolished. Paul promised a report to the board at the next meeting in terms of the anticipated cost of such a project. Delores Groce asked about the cost of renting the City Hall gym for youth basketball practices, comparing the charges made for it's use with the free use of elementary schools. Paul pointed out the reason for the charges at City Hall is that we do not have anyone in the building to supervise the facility, and open and close after hours, where at the grade schools the school district custodians act as supervisors. Delores also expressed concern for the lack of programming at the King Center for young ladies, and the absence of female supervisors. With no further business the meeting was adjourned at 6:35 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES November 5, 1998 The Park Board convened informally at 3:00 p.m. for a van tour of parks and facilities. Board members present were: Duane Taber, Isabelle Quintanilla, Delores Groce, Edmond Daniels, Andrew Tillman and Grace Cooper. (Rebecca Francik attended the second half of the regular meeting) Staff present were: Bruce Schnabel, Facilities and Grounds Supervisor and Paul Whitemarsh, Acting Director of Parks & Recreation. The tour included at Ieast a drive-by of all parks and facilities with stops at Pasco Senior Center and the Martin Luther King Center. Over the course of the two hour tour the Park Board was exposed to many of the maintenance issues that face the Parks department every year in terms of watering, mowing, fertilizing, leaf removal, maintenance upkeep and vandalism concerns. The formal meeting was called to order by Chairman Duane Taber at 5:05 p.m. STAFF REPORTS Recreation Paul Whitemarsh reported that the fall volleyball programs, youth basketball and youth wrestling programs are all registering participants at the current time. Wrestling and volleyball programs begin immediately. Youth basketball and City basketball will begin in December and January. Paul also gave a report on the size and scope of the State High School Cross Country Championship which will be held on November 7 at Sun Willows Golf Course, with nearly 1,000 athletes and over 3,000 spectators. Park Maintenance Bruce Schnabel reported that the temporary maintenance crews have all been laid off for the season and the full-time staff will be busy working on leaf removal and helping get the new Multi-Modal facility up and running. f Bruce also gave a report on the new playground safety standards being implemented through the efforts of Steve Putnam, Chief Groundsman, who has become certified in j playground safety inspection. OLD BUSINESS Staff reported that Chairman Taber's letter requesting funds for the Forestry Council has been forwarded to the City Manager. He responded with a request for additional information that would allow the City to justify the Forestry Council funds for the 1999 budget year. Paul Whitemarsh asked for comments about the Comprehensive Plan that was mailed to all Park Board members immediately following the last Park Board meeting in October. The comments centered on the future need for neighborhood parks. The three new board members each noted they had expressed their concern for neighborhood parks to the City Council at the time of their interviews. Staff shared with the Park Board some of the preliminary plans for the new six field softball complex, giving them a look at the configuration for a five field complex also. The overwhelming support was for a six field complex. The Park Board is excited to see those plans beginning to take shape and looks forward to seeing the project come to fruition. } Rivershore Enhancement Staff reported that the installation of the new irrigation system along the bike path has been slowed by weather and most recently by a concern the Indians had for disturbing ancient burial grounds. Library Remodel Staff did not have much to report except to say that they knew the remodeling project was underway. They have not heard what kind of completion time line has been established. Joint Park Board Meeting Park Board was asked by staff for a debriefing on the joint park board meeting which was held in October. Those who attended thought it was a very informative and fun evening to share ideas and projects with the other jurisdictions. Pasco, Kennewick, Richland, West Richland, Benton and Franklin County park board were all represented. 1 Senior Center Coordinator 1 Paul reported we have hired a new Senior Coordinator. Phyllis Lamb began work on November 2. There were several comments from the board members who were on the tour to the fact that it was a wonderful facility and Pasco should be proud to have such a rice facility for their seniors. NEW BUSINESS Land development was discussed and staff shared with the Park Board that the Tri- City Junior Soccer Association is interested in developing some additional property to the east of the existing facility. This would again be a joint venture with the City and the soccer association would hopefully obtain matching funds. Some discussion came up regarding saving the old Emerson gymnasium. The school district will look to demolish that facility sometime in the future. The Park Board will discuss at the December meeting actual options with cost estimates being provided at that time. Council Members Suggestions and Reports The Kiwanis Club wants to establish a fresh water hook-up at the slab where they set up their Pancake Breakfast booth so they would not have to run a hose through the park to provide water for their needs. Bruce assured them that was a project we could have accomplished by July 4, 1999. A concern was expressed for the lack of shade at the swimming pool over the new bleachers that were installed a year ago at Memorial Pool. This was a concern of Rebecca Franeik's and staff assured her we would look into options to provide shade in that corner of the parking lot. With no further business the meeting was adjourned at approximately 6:15 p.m. PARKS & RECREATION ADVISORY COUNCIL 1 MINUTES December 3, 1998 The Park Board meeting was convened at 5:30 p.m. by Chairman Duane Taber. Board members present: Duane Taber, Isabell Quantanilla, Edmon Daniels, Andrew Tillman, Grace Cooper, Delores Groce and Council representative Rebecca Francik. Staff present: Bruce Schnabel, Facilities and Grounds Supervisor, Brenda Ingalls, Recreation Specialist and Paul Whitemarsh, Acting Director of Parks & Recreation. STAFF REPORTS The City Manager was present and presented an overview of the 1999 budget as it would impact the Parks & Recreation department. He presented a thumbnail sketch of$130,000 in Capital Improvement projects that include three new Toro lawnmowers, one new three quarter ton utility truck, pool equipment for Memorial Pool, a 200 amp service for the Posse Stadium, expanded maintenance facility at Posse Stadium, funds for a significant amount of tree pruning in the City and money to connect the City Hall grounds to a well in Volunteer Park. Operation and maintenance funds for the facilities division includes a new Groundsman for 1999 and the equivalent of two and a half part-time maintenance employees plus increased funds for seasonal employees so we can better attract a higher caliber of temporary employee. That amounts to $55,000. In the Recreation division there will be an increase of$10,000 for temporary employees to make recreation employees more competitive with the private sector. Recreation Paul Whitemarsh reported that the Martin Luther King Center programs are doing well. He recently met with the Director of the YMCA, Gerry Strange, to talk about how we can get the next level of service to the neighborhood in east Pasco through the efforts of the YMCA and the City. He also reported that the facelift for the Martin Luther King Center is progressing nicely and should be wrapped up within the next 4 - 6 weeks. The Fall and Winter programs were reported by Brenda Ingalls. She told the Council of the new winter program brochure that was recently distributed through the Tri-City Herald. She talked about the 20th Annual Cable Bridge Run. There are a number of clinics going on now for youth to include wrestling and volleyball. We are well underway for registration for youth basketball and city league basketball just started with a total of 36 teams participating. Park Maintenance Bruce Schnabel reported that the Rivershore Enhancement project, which is being conducted by the City and County, will work probably one or two more weekends to try and get all the pipe in the ground and trenches filled before winter sets in. He talked about the progress made this fall at the 24th Street Park and the fact that the playground equipment and basketball standards have arrived and will be installed this spring after the grass is established. The Park crew has attended their annual pesticide training. The City has applied for a Vector Control application so we can better control mosquitoes in problem areas around town rather than contracting for that service. Bruce described the departments playground safety improvement program. Old and worn out equipment has been removed and replaced, providing safer zones around the exiting equipment and making it safer and more attractive. Gary Crutchfield inserted a commPnt to inform the Council that Helen Cox has talked to him and the County about donating some park benches for the Rivershore Enhancement Project. Gary challenged the Park Board to think of other interested people who would be willing to donate approximately $1,100 per bench, which includes the cost of the bench and the installation. OLD BUSINESS The Forestry Council's request was discussed and it was indicated by staff that the City Manager finally has the specific proposal from the Forestry Council that would allow the City to justify contributing to that program. Comprehensive Plan Staff reported that the Comprehensive Plan will likely be ratified by City Council as soon as we are able to address the issue of bike paths and what is needed for the short and long term inside the City limits. The City Manager talked about the possibility of receiving a grant to construct a pedestrian overpass over the bike path highway adjacent to Court Street. 1 Softball Field Project Paul Whitemarsh explained the progress on the softball field project. The architect has been authorized to proceed with working drawings and the construction will be in two phases. Two separate contracts will be awarded for the grading or the cut and fill aspect of site preparation, and second to a general contractor. The entire project will include six fields, parking, fences, turf, sprinklers and things that would provide a playable facility by the end of 1999. The total project cost is approximately 2.5 million. Library Remodel Staff indicated that the Library remodel has started but they haven't received any recent updates, and promised to get back to the Park Board in January with a full report of progress made and when the remodel should be completed. Emerson Gym The building is to be condemned when the School District finishes it's remodel of Mark Twain in 1999. Paul Whitemarsh shared with the Park Board a letter from Tom Brandon that outlined his projections on costs to save the gymnasium and a little bit about the pros and cons of preserving such a facility. Gary Crutchfield indicated he had had some conversations with Mr. Brandon, the School District and they are exploring the possibility of moving the Boys and Girls Club to that site thus allowing them to better serve their members in a more central location. That would allow them to vacate the Community Center building which is old and difficult to maintain. NEW BUSINESS Paul Whitemarsh presented a memo from the City Manager that indicated that the Historical Society, through the efforts of Shirley Ray, are interested in recognizing the bicentennial of the Lewis and Clark Expedition. After a short discussion it was agreed that Mrs. Ray should be invited to the next Park Board meeting to discuss possible plans and events that the City of Pasco would participate in. With no further business Chairman Taber adjourned the meeting at approximately 6:50 p.m. } j PARKS & RECREATION ADVISORY COUNCIL MINUTES January 7, 1999 The Park Board meeting was convened at 5:40 p.m. by Chairman Duane Taber. Members present: Duane Taber, Edmon Daniels, Andrew Tillman and Council representative Rebecca Francik. Staff present: Paul Whitemarsh, Acting Director of Parks & Recreation. STAFF REPORTS Paul reported that the new Director of the Administrative and Community Services Division, Stan Strebel, is expected to report to work on February 1 and will probably be in attendance at the February Park Board meeting. Recreation The face lift for the Martin Luther King Center is all but complete, and the only thing remaining is to put the final touches on the restroom remodel. Some discussion ensued as to how we could showcase the remodeled King Center and give the City Council a chance to see and appreciate the new look. Edmon Daniels and Andrew Tillman suggested that something centered around February Black History month could take place in the form of a community event, such as a neighborhood dinner. Edmon will explore the possibility. Paul reported the City had a very successful Cable Bridge Run. The 20th Annual event was held with a 1,015 participants on one of the coldest days of the year, but yet it was a very success event appreciated and enjoyed by everyone who attended. Also reported was the annual Pasco High School boys and girls varsity basketball clinic for 150 youngsters who participated over Christmas break. The department's fall volleyball program concluded in December with over 20 teams playing in four different divisions. Registration is coming to a close for the Twin-City Youth Basketball program. There are 33 teams ready to participate. The coaches clinic is January 9 and an administrative meeting for coaches is January 11. Phyllis Lamb has been the Senior Center Recreation Specialist for two months. She has become familiar with the programs and senior center participants and is doing an excellent job. The New Years Eve Dance was the biggest dance of the year for the Senior Center. The monthly pancake breakfast at the Senior Center has a good turnout. It serves as a good fundraiser for the Senior Association. Park Maintenance Staff reported that the temporary park crew has been laid off. The full-time crew is doing preventive maintenance work, has finished the leaf removal for the season and winterized the facilities and sprinkler systems within the department. The house at the Cemetery is still available for rent and would be an excellent place for the right family. In the 1999 budget are funds to begin to develop a plan to add 10 acres to the Cityview Cemetery. } OLD BUSINESS Forestly Council The Park Board asked staff to find out what the City's final answer will be to the Forestry Council for 1999 funding. Comprehensive Plan Staff explained that a final draft will be presented at the City Council meeting on January 11. It is expected Council will then ratify by resolution the Park and Recreation Comprehensive Plan at the next regular Council meeting. Softball Field Prpject The design phase is nearly completed and we will be going to bid for the excavation, or cut and fill aspect of the project, and then another bid will be let to build the complex. 2.5 million dollars has been allocated for construction this year, and depending on how the bids come in we will be able to do all or at least a significant portion of the first phase. It is expected that the irrigation system will be completed and the grass planted by June. This will give the turf a full growing season to 1 establish itself. It is not clear whether or not there will be any play conducted on the fields this year. Rivershore Enhancement Staff reported that project is on hold now until spring. Fifty percent of the irrigation system has been installed, but there is a lot of work yet to be done putting in the rest of the laterals, the risers, sprinkler heads as well as bringing in some top soil to establish a good base for the grass. Library Remodel Staff reported all the demolition work has been completed, including removal of asbestos which put the project back about three weeks. Inside framing is SO percent complete. They are getting ready to put up the roof that will cover the addition next to the main entrance. Lewis and Clark Bicentennial In answer to a letter from the Historical Society's President, Shirley Ray, staff reported we can expect to hear from Kermit Krueger or Tom Sullivan, who serve on the Historical Society's sub committee to plan festivities for the Lewis and Clark Bicentennial. They will be invited to the next Park Board meeting to hear what they might expect from the Park Board. NEW BUSINESS Staff reported on a concern that was expressed through the City's Prospective newsletter. A member of the golfing public, Virginia Hailey, responded to what she sees as deficiencies in the golf course clubhouse and limitations to the Kaddy Shak. Chairman Taber echoed her concerns and said that as a golfer he has many of the same concerns. He talked about out of town golfers who come from the Doubletree Hotel and see what is a less than desirable clubhouse. This does not present a good image for visitors. The Kaddy Shak has lost business over the years because of lack of space and their inability to provide a varied menu. The Park Board members present seemed to be sympathetic to the concerns expressed for the golf course. They all agreed this wasn't something that could be done overnight, and would require some study. They suggested an advisory committee of concerned citizens and golfers be formed to come up with a recommendation to the City Council for improvements to the golf course. Further discussion led to the observation that development has continued to increase along 20th Street adjacent to the golf course and this might be the opportune time to develop nicer facilities. Duane Taber told the Council he would draft a letter and send to the City Manager requesting such a committee be formed to study the potential at the golf course. Further discussion centered around the golf course led to the expression of concern for the number of trees that are dead or dying and should be replaced, especially the screening area between the golf course and airport along Argent. Also expressed was a need for additional storage sheds. The Park Board asked if there was something that could be worked out with the Doubletree to secure the property that was turned over to them. That is the site of the original golf course clubhouse. It is an area that could be cleaned up and additional cart sheds could be built there. Board Members Suggestions and Reports The Park Board asked if there were any new developments in the City's joint effort with the Boys and Girls Club to do something at Emerson Elementary. That school is to be vacated in the near future. Staff reported they had heard from the school district with an estimate of what it would cost to restore portions of that building to be used by the Boys and Girls Club or the City for recreational purposes. There will be more on that at the February meeting. Chairman Taber asked staff if there had been any communication with Floyd Willis, who has missed a number of meetings over the last several months. Staff said they would contact Floyd and see if he is still interested in serving on the Park Board. His work phone number has been disconnected and staff has not heard anything from him. With no further business the meeting was adjourned at 6:33 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES February 4, 1999 Meeting was convened at 5:30 p.m. by Chairman Duane Taber. The minutes of the January 7, 1999 were approved as distributed. Members present: Duane Taber, Edmon Daniels,Andrew Tillman, Grace Cooper, Isabell Quantanilla and Council Representative Rebecca Francik. Staff present: Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services Manager and Bruce Schnabel, Facilities Manager. SPECIAL GUESTS Kermit Krueger, Tom Sullivan and John Scott representing a committee from the Franklin County Historical attended the meeting to brief the board on proposed activities for the Lewis & Clark Bicentennial Celebration which is now being planned for the year 2005. The guests described the two meetings they have attended thus far in the planning process, and the format that is being pursued. They indicated that the State Parks & Recreation Commission has secured the services of a consulting firm, Otak, Inc. The Historical Society representatives, after briefing the board, indicated their appreciation for the Park Board's interest and promised to keep the board informed. STAFF REPORTS Recreation Paul reported that the Grande Ole Fourth Celebration this year would most likely be celebrated on two different days. Saturday would be the day for the parade and activities in the park and Sunday evening would be the fireworks. There was some discussion as to whether or not the fireworks should be at Edgar Brown Stadium again or back to the Posse Stadium. The board voted unanimously to recommend the fireworks be held at the Posse Stadium for 1999. Paul also reported that the Washington State University Cougar Club is hosting Cougar baseball games February 19, 20, and 21 in Posse Stadium; WSU vs. j Gonzaga. If the Cougar's scheduled game with USC in early March becomes a problem because of weather in Pullman, that game would be moved to the Tri- Cities. At the Senior Center activities and events continue to grow. The dances are very popular. Under Phyllis Lamb's supervision we have established some new events, including a pool tournament the first week of February and Conversational Spanish held at noon twice a week. The computer and Internet classes continue to be very popular. Paul and Bruce reported that remodeling at the Martin Luther King Center is nearly complete. A community-wide event has been scheduled for Saturday, February 27, at which time the center will be rededicated. Edmon Daniels reported that Delores Groce is heading this up. It will be advertised to the community. Park Maintenance Bruce reported significant tree pruning, especially in Volunteer Park. Trees are being pruned and dead or diseased trees are being removed. The park crew has undergone their yearly pesticide license renewal and are planning to take a certified pool operators course later this spring. As the City has looked to get more aggressive in mosquito control, the State is making it easier than we first thought to meet their requirements. We will be treating all large ponds inside the City limits this summer. The Rivershore Enhancement project is getting organized again for the new year. City, County, and Water Follies officials will be meeting to develop a plan of attack and determine budget dollars needed to complete that project. The Library remodel is on schedule to be completed by mid March. Bruce reported on developments the City is undertaking in and around City View Cemetery. Staff will be meeting with a cemetery consultant and developing a plan for expansion this year. Grace Cooper suggested the City look into the possibility of installing some niches for cremation urns. This is something the consultant has already discussed with City staff. 1 } OLD BUSINESS Mid-Columbia Forest Council The City Manager will be getting back to the Council on the City's participation in the support of the Mid-Columbia Forestry Council this year. Stan Strebel mentioned to the Park Board that he has talked with staff about helping develop a tree replacement program. That will be one of the department goals in 1999. Comprehensive Plan The Comprehensive Plan was reported to have been completed. The City is waiting for the final copies. This plan makes the City eligible for Interagency Committee for Outdoor Recreation (IAC) grants in the present funding cycle. Softball Field Project Staff reported that bids are out as of February 1 for phase one, grading of the softball fields. Staff will also be meeting with the architect to go over final plans before going to bid for the actual construction. Golf Course Staff reported that the City Manager has acknowledged the letter Duane Taber sent him outlining concerns for the golf course. The City Manager will be contacting Duane Taber to discuss the possibility of setting up a task force or committee that can help the City identify problems and solutions at the golf course. NEW BUSYNESS Staff introduced an information park survey that both Pasco and Kennewick recreation departments are planning to include in the spring program brochure. The Park Board was asked for their input in terms of what the survey looked like and hove to make it more effective. They suggested other ways of distributing the survey to get broader coverage. Paul introduced the project the City and School District have been talking about to take over the old Emerson School site once the district is through with that facility. This would involve the Boys and Girls Club moving into Emerson. HUD Block Grant funds already allocated to the Boys and Girls Club for 1999 could be spent to make that a livable and centrally located facility for the Boys and Girls Club. The City's Krayola Kids Club could also be moved into that facility, providing a nicer situation for both agencies. Staff reported that FIoyd Willis apparently has moved out of the area. The City Council will be taking applications to reappoint that position on the Park Board. COUNCIL MEMBER SUGGESTIONS AND REPORTS Rebecca Francik mentioned that Our Lady of Lourdes administrators have been talking to her for some months now about a joint project with the hospital to develop what is being initially called a "park mall". It would help tie in the hospital, City Hall, Volunteer Park and the Multi-Modal facility. Staff will be contacting Tom Corley from Lady of Lourdes Hospital to see if he would like to attend the March Park Board meeting to share his vision. With no further business the meeting was adjourned at 7:50 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES March 4, 1999 The meeting was called to order by Chairman Duane Taber at 5:35 p.m. Members present: Delores Groce, Edmon Daniels, Grace Cooper, Andrew Tillman, Isabell Quintanilla, Duane Taber and council representative Rebecca Francik. Staff present; Paul Whitemarsh, Recreation Services Manager, Bruce Schnabel, Facilities Services Manager, and Stan Strebel, Administrative and Community Services Director. STAFF REPORTS King Center Rededication Paul reported that the Martin Luther King Center rededication was held Saturday, February 27. The event included speeches, entertainment and wonderful food. Paul thanked Delores Groce for all her hard work. Rebecca Francik expressed a concern for the number of stained ceiling tiles that are still in the Head Start preschool area of the King Center. She asked if we could replace those. Bruce indicated he would look into that. Sj2ring.Programs Paul handed out copies of the new spring program brochure. Scaled down soccer and youth softball are the first events of the spring season. Senior Center Paul indicated things are going well at the Senior Center. They recently held a pool tournament. The monthly pancake breakfasts have been an overwhelming success this season thanks to the efforts of Al Lux and his volunteers. Park Maintenance Bruce reported that the City will soon be hiring a new Groundsman I to help take care of the City's new turf areas. 1 A young scout earning his Eagle Scout award is repairing and building new garbage can holders for the parks. Cemetery The City is working with a consultant to plan new growth and additional development at the City View Cemetery in 1999. OLD BUSINESS Forestry* Council The City Manager has asked Stan Strebel to provide to him specific benefits the City will receive if they contribute to the Forestry Council in 1999. Stan will be giving that report to Gary. Softball Complex Project Staff reported the Poland and Sons were awarded the bid for grading the softball complex. They will be starting this week and expect to finish by the first part of April. Library Remodel Phelps Shepherd of Mid-Columbia Library is pleased with the progress. The work by the contractor is exceptional. The completion date is the end of March. They hope to begin moving books back in the first of April. Rivershore Enhancement The County has started work again and will be coordinating with the City on this project. Lewis & Clark Bicentennial Members of the Lewis & Clark Bicentennial committee left flyers for the Park Board. Golf Course Concerns Gary would like to set up an advisory committee of golfers and Park Board representatives. Their purpose would be to discuss improvements at the Kaddy Shak and Clubhouse, as well as landscaping. Chairman Taber asked for volunteers from the Park Board to serve on this committee. There were none. He indicated he would seek out golfers from the men's and women's association for the committee, which he will chair. NEW BUSINESS Staff introduced representatives from the Washington State Railroad Historical Society; Don Sandberg and Tom Gronewald, President. They presented their idea and vision for a linear park that would connect the old railroad depot with the new Multi-Modal facility. This area that would be landscaped with a sidewalk from the old depot to the new depot. Don presented an article out of a publication showing what a town in Illinois has done similar to what they would like to do in Pasco. This would be called a Railroaders Park. The Railroad Historical Society is anxious to see this development. They have contacted Burlington Northern for support. The local management has indicated if representatives from headquarters in Minneapolis would like to see it happen they will cooperate. Stan Strebel and Don Sandberg will be setting up a meeting to discuss the railroad park with the local terminal master. Members of the Park Board were unanimously supportive of this project. Andrew, Delores, Grace and Duane all spoke stating it would be good for tourism. They recognized a need for a fence to protect passengers from the trains. There was a motion made and passed that the City support this effort. It should be mentioned that the entire scope of the project is yet to be determined, but the Park Board is in favor of the concept. Two members from the Paso High Skate Club, Charlie Harding and Jimmy Towne were present. They attended the meeting to solicit support for the Skate Club's desire to see a skate park developed in Pasco. They indicated they had been looking at a site by Campbell and Bruce near the old post office and Bekins Moving & Storage. They felt the old tennis courts across from City Hall would be an excellent place for a skate park. They explained the need and the number of people who would use it, and the interest a well constructed park could create in terms of out of town guests for skating competitions. These boys represent a club of 25 members who all would like to see Pasco build a skate park. Staff indicated that the tennis courts are owned by a private individual and are probably for sale. Park Board members asked the boys about liability issues and j what they envisioned in a park. They presented a number of different amenities that would make up a park; obstacles, and competition areas such as steps, rails, half pikes, etc. They pointed to Kennewick as an example of a community that has done this successfully and whose liability concerns have been addressed adequately. Chairman Taber asked staff to look into the ownership of the old tennis courts and to see if we could determine the value of that property and whether or not it is for sale. There was a consensus that the skate club or someone other than City staff should inquire as to the availability of that property and the price. Staff invited Tom Corley of Lady of Lourdes Hospital to attend the March meeting but he was unable to attend. He will attend the April meeting to discuss their vision for a park mall between City Hall and Lady of Lourdes Hospital. The Volunteer Reception was mentioned as an event that board members will be encouraged to attend. It will be held at the Pasco Senior Center on April 15 at 5:30 p.m. Council Members Suggestions Grace Cooper expressed a concern she feels will become a problem. The bike path parking is private property owned by an individual who could easily decide to construct a house, which would leave no place to park. She asks that the City consider the future parking needs. } With no further business the meeting adjourned at 6:50 p.m. PARKS & RECREATION ADVISORY COUNCIL MEETING MINUTES April 1, 1999 The meeting was called to order by Chairman Duane Taber at 5:35 p.m. Members present: Grace Cooper, Andrew Tillman and Duane Taber. Staff present: Paul Whitemarsh, Recreation Services Manager, Bruce Schnabel, Facilities Services Manager and Stan Strebel, Administrative and Community Services Director. Staff Reports Staff reported that the King Center, along with the YMCA, are holding a big neighborhood Easter egg hunt on Saturday, April 3. Spring programs presented included the Hoop-D-Do, a 70-80 team youth basketball tournament and the Junior Olympic Softball program. Last month at the Senior Center there was a special dance held as a joint program guide fund-raiser for the 3 senior centers. The dance was sponsored by the Manor at Canyon Lakes. $200 - $300 was raised for the project. In the near future Swing Dance classes will be offered at the Senior Center through the Recreation Services division. Bruce reported the crew has been busy getting irrigation systems running in the parks and playground areas. There was a problem at the soccer complex with a pump drive that burned up. The new 22nd Ave. park playground will be installed in the near future. A contract will be within a week for the planning of the Cemetery expansion. Staff reported that plans have been drawn up for a new irrigation system around the new homes at Sun Willows residential neighborhood. Four maintenance crew members attended a pool operators certification course in Spokane. Old Business The City Council is expected to approve at their next meeting, an agreement to help fund the Tri-City Forestry Council in anticipation of Forestry Council support planting and maintaining trees throughout the Pasco area. Staff reported that Earl Miller of the Forestry Council would like to present a slide presentation on tree planting and care. The Park Board was interested in hearing more about his program. The initial phase of site preparation is nearly completed. A bid opening for Phase II was held recently. Council is expected to approve and award the bid at the next regular meeting. The irrigation system is in along the rivershore park. City and County crews are lowering and leveling the heads for the irrigation system so it can be turned on in preparation for planting the grass. There is $120,000 in the budget to begin work on the rivershore beautification between the two bridges. City staff will be hiring a landscape architect/planner to develop that project. The Library will not be completed as early as anticipated. The grand opening is expected to be May 24 although they will start moving books back into the building on our around April 18. Chairman Duane Taber has formed a 4 - 6 member committee to study the needs and concerns of golfers and golf course staff to maintain a good quality course. The Pasco High Skate Club President, Charlie Harding, has received from Paul the name and address of the owner of the old tennis courts across from City Hall. Charlie will contact the owner of that property to see if he is receptive to working with them to develop a skate park. The Railroad Park was briefly discussed. Some of the board members have been by the site and concede it is a tremendous project that could cost a lot of money with little tangible results. Staff indicated they will continue to work with Don Sandberg and his committee, the railroad museum people, to enhance their facilities at least by helping them convert the old railroad depot to a railroad museum. Staff reminded the board members that the Volunteer Reception will be held April 1 15 at the Pasco Senior Center. They were encouraged to attend. New Business Representatives from Our Lady of Lourdes were schedule to attend this meeting. They did not attend so that discussion on the park mall was tabled for the May meeting. Discussion was held on a time change for the Park Board meetings. All three members present indicated they would prefer to change the meetings back to 3:30 p.m. on the first Thursday of the month. Paul indicated he would poll the absent members to see if the 3:30 time would work for them as well. Council Member Suggestions and Reports Chairman Taber requested that the Park Board be given an opportunity to review the long-range plans for rivershore development. Most of the board members are new to the board since it was last presented. With no further business the meeting was adjourned at 6:15 p.m. I PARKS AND RECREATION ADVISORY COUNCIL MEETING MINUTES May 6, 1999 Chairman Duane Taber called the meeting to order at 5:35 p.m. Members present: Edmon Daniels, Isabelle Quantanilla, Delores Groce, Duane Taber and Council member Rebecca Francik. Staff present: Bruce Schnabel, Facilities Services Manager, Paul Whitemarsh, Recreation Services Manager and Stan Strebel, Administrative and Community Services Director. Staff Reports The recreation report given by staff included a rundown on events of the last month such as the Easter egg hunt at the Martin Luther King Center, held in conjunction with the YMCA and the large AAU basketball tournament in April (70 teams participated). Paul reported that before the next meeting the summer program } brochures will be circulated in the Tri-City Herald Tuesday, June 1. All is well as the Senior Center. Phyllis Lamb has just completed her 6 month probation time. Not only is the staff pleased with Phyllis' work but the seniors are very supportive of what she has done and the approach she takes. Bruce reported that Memorial Pool has been painted and pool repairs are being made in anticipation of the summer swim season. There were 6 trees donated and planted at the new Road 22 and Sylvester park site. Job's Nursery and Job's family donated 4 of the 6 trees. They were planted in conjunction with Earth Day with students from Stevens Middle School. The Library planter beds have been redone. The crew has been working hard to get the soccer fields up to speed at Road 68. The Riverfront Enhancement project with the County and Tri-City Water Follies has been completed. The City is testing for a new Chief Groundsman and interviews will take place in the near future. Old Business Stan Strebel, on behalf of Rick Smith of Community Development, gave a brief report on the enhancement plans for the rivershore between the Cable Bridge and the blue bridge. The City Council is expected to approve the selection of a consultant for the design effort at the next regular council meeting. Staff polled the board to see if they would be interested in hearing from Earl Miller from the Forestry Council with his report on tree and tree care for our area. That will be scheduled for the June meeting. Phase I of the softball project has been completed and Phase II is well underway. The infrastructure for the complex is going in with all the piping and conduit for irrigation and electrical. Backstops will be going in soon. Phase III, the buildings, concession stands and restrooms will be going out to bid in the near future. Two contractors will be on site at the same time, which can prove to be a bit of a challenge. The Library grand opening is scheduled for May 24. Judge Taber reported that regarding the Golf Course Advisory Committee, which he is chairing, has met once with Marty Martin from the Kaddy Shak and Joe Dubsky representing the golf course. They have been asked to present recommendations that will help improve their respective facilities. The board acknowledged their desire to try once again the 3:30 p.m. time frame for their regular monthly meetings. All members are in agreement that the June meeting should be held at 3:30 p.m. New Business Paul reported that the City has recently submitted two grants to the Interagency Committee for Outdoor Recreation or IAC. One grant would help the City upgrade the Sylvester Park basketball and tennis court areas. The other grant would be to acquire land east of the existing Road 68 soccer complex for 15 acres of soccer fields and 15 acres for a community park. There were three guests at the meeting representing the Downtown Development Association; Rosemary Doupe, Suzie Pacey and Don Sandberg. They presented a proposed program to renovate the Peanuts Park area in downtown Pasco. The enhancements they proposed would improve the space that would be available for downtown events, special events and entertainment that could be held in conjunction with the Fiery Food Festival and the Farmer's Market activities. This would be a joint project with the City of Pasco and the Downtown Development Association. The PDDA is asking the City for funding. They promise significant in- kind contributions, donated labor, equipment and materials. The initial action proposed by the association would be to remove what they call the "stark concrete barriers" that snake through the area. They would like to remove the fountain, relevel the surface and create a gradual flow with a raised area for a stage. They would like to redo the landscaping around the area and develop a mural with a focus on children. They would also like to work with property owners to restore the east side of the building that is located west of the park. They would like to remove the storage building for the old information booth and install a Burlington Northern Caboose that could be used as an attraction as well as storage for Farmer's Market equipment. The PDDA feels that a renovated Peanuts Park would be a setting for overflow of Farmer's Market activities. They could provide special sections for craft shows, set up displays for various fine art groups, special programs could be offered for children such as the Tri-City Academy of Children's Theater Saturday morning programs, puppet shows, elementary and high school music groups, folk dance troops and hands-on events for children such as pottery. Many other cities, the association points out, schedule entertainment at noon or after hour meetings in the downtown area. The association sees Peanuts Park becoming the center of our downtown area offering a truly great gathering place. The Park Board was generally in favor of renovation to the park. They want to be realistic with the association in terms of dollars available. Stan asked if it would be appropriate for the Park Board to recommend the hiring of a landscape architect to do a study to follow up on the association's concerns. It is projected that such a study would be $5,000 to $6,000. The Board recognizes it is one thing to do a study and another thing to do development. At that point Paul mentioned that the City Manager has given serious thought to eventually taking a park bond issue to the voters of the City of Pasco for park renovation and development. Dwight Davidson and Carol Keltch attended the meeting to recommend names for new park sites. Staff listed the need for names for at ]east 5 new park sites in the next few months; the playground area east of City Hall, the rivershore area by the bike path, 22nd Avenue park, the 6 field softball complex and a possibly a different name for the Sunny Meadows neighborhood park. Dwight Davidson would like to recommend to the City that we name the area east of City Hall in honor of the medal of honor winner, Jessie Barrack, who was recently recognized as a Civil War hero. Carol Keltch would like to name the rivershore area in honor of one of the first families to live in that area, the Wade family. After Carol made her presentation staff realized that the City does not have the authority to name that park since it is still under County control. She was referred to the Franklin County Engineer and the Franklin County Park Board. With no further business the meeting was adjourned at 7:15 P.M. PARKS & RECREATION ADVISORY COUNCIL MINUTES June 3, 1999 The meeting was called to order by Chairman Duane Taber at 3:35 p.m. Members present: Duane Taber, Delores Groce, Edmon Daniels, Grace Cooper, Isabelle Quintanilla and Andrew Tillman. Staff present: Paul Whitemarsh, Recreation Services Manager, Bruce Schnabel, Facilities and Grounds Manager and Stan Strebel, Administrative and Community Services Director. STAFF REPORTS Recreation Paul Whitemarsh reported for the Martin Luther King Center that the YMCA has hired a new program coordinator. His name is Mike Draper. He will be overseeing the recreation programs at the Y and acting as a liaison between the City and the YMCA. The Juneteenth Celebration will be held over a week's time,.Tune 12 through Sunday, June 20 at Kurtzman Park. It includes many activities, games and tournaments, culminating with a picnic and activities on the park on Saturday the I9�' and a festival in the park on Sunday the 20"'. At the Pasco Senior Center the only item that was discussed was the 18' Annual Strawberry Festival which is scheduled for June 18 and 19 at the Senior Center. Park Maintenance Bruce Schnabel reported that we have hired a new Groundsman 1. His name is Daniel Dotta. He has recently moved here with his family from Las Vegas. Cemetery The Memorial Day condition of City View Cemetery was substandard. Bruce admitted it was not nearly as well maintained as it has been in previous years. It is a simple matter of having too few people to do too much work. New procedures and other options were discussed to get the } condition of the cemetery back to the standard we prefer. There were many complaints from people who were concerned about the condition of the Cemetery on Memorial Day. The air handling equipment at City Hall was a problem early this summer, but it is finally working again. OLD BUSINESS Softball Project Staff reported that the project for the new fields is moving right along, pretty much on schedule. The fields are taking shape with backstop poles going up and some parking lots are in. The sprinkler system is almost in. Grass is being planted soon. The whole project is starting to take shape and look like a softball complex. Rivershore Park Staff reported that the new area along the river from Road 38 west has all be irrigated and planted. The installation is rather faulty because it was done with volunteer help who wouldn't listen to City volunteers or City staff who tried to help. Staff is spending a 'lot of time making repairs. That project is otherwise complete. Library Remodel Rededication of the Library has taken place. The Library is open. Everyone that has seen it has remarked that it is a very nice facility. The only thing left to do is a parking lot overlay. Golf Course Advisory Committee Judge Taber reported that he has met with his committee twice receiving input about the Kaddy Shak from the proprietors of the Kaddy Shak, and they have talked with Joe Dubsky and Pete Tice regarding the course itself. They are concerned about the 19 year old irrigation system and others areas that would help make maintaining the golf course a better situation. New Meeting Time Judge Taber referred to a letter from Gary Crutchfield, City Manager, indicating that 3:30 p.m. is not a good time to accommodate the public who the board is to serve, and requested that the Park Board move their meeting time from 3:30 p.m. to 7:00 p.m. The Park Board under the leadership of Judge Taber, agreed they would move to 5:30 p.m. as a compromise to the 3:30 time they prefer. The July 1 meeting will be held at 5:30 p,m. at the Parks and Recreation office. Naming of Parks Stan Strebel presented a sample policy statement that would give some guidance and direction to the naming of new parks and facilities. There was some discussion as to how this would be implemented, but no action was taken. NEW BUSINESS Our Lady of Lourdes Hospital Park Plaza This presentation was postponed again because Tom Corley was not represented at the meeting. Judge Taber suggested we wait until we hear from them rather than continue to request their participation. Forestry Council Earl '.Miller from the Forestry Council presented a 30—45 minute slide presentation on planting and caring for trees in the greater Tri-City area, or southeastern Washington. It was a very interesting presentation, and staff noted it was the kind of thing that would make a very interesting class for the recreation division. Earl has been doing a tree inventory of Volunteer Park. He stated that the Tri-Cities needs more oak trees, and it is too bad there are so many silver maples in Volunteer Park because they have grown large so quickly that they are a maintenance hazard. They are the trees that most often blow over and drop big limbs in wind storms. Council Member Suggestions and Reports There were no Council member suggestions or reports, The meeting was adjourned at 4:55 p.m. PARKS & RECREATION ADVISORY COUNCIL 1 MINUTES July 1, 1999 The meeting was convened at 6:00 p.m. in the absence of Chairman Duane Taber. The first order of business was to elect a Vice Chairman. Andrew Tillman was elected by the members present to fill the position of Vice Chair. He continued the meeting by having the minutes of the previous meeting approved as published. Members present: Isabelle Quintanilla,Grace Cooper,Andrew Tillman and Londa Harpster. (Londa is recently appointed by the Council to fill the unexpired term of Floyd Willis). Staff present: Bruce Scbnabel, Facilities Services Manager, Stan Strebel, Administrative and Community Services Director and Paul Whitemarsh, Recreation Services Manager. STAFF REPORTS Recreation ? The Martin Luther King Center, along with three other agencies, have been the beneficiaries of$4,500 worth of recreational and athletic equipment from a grant through the Community Networks and the Washington Family Council. The equipment has been purchased over the last two weeks and will benefit the programs that include the Boys and Girls Club, the Regional Youth Service Corps Home Court program, the YMCA's program at the King Center and the Recreation division's Night Court program. The King Center summer hours are in effect. They are 11:00 a.m. to 7:00 p.m. Monday through Friday. The YMCA is helping administer the wading pool in Kurtzman Park again this summer. The summer programs are going well. The first session of swimming lessons was filled to capacity. The second session registration is underway and very strong. A number of camps and clinics have started for youth from grade school to high school. Boys and Girls summer basketball leagues are underway, A number of special interest classes for preschoolers through grade school age kids have also commenced for the summer. The 1999 Strawberry Festival at the Senior Center was very successful. This is one of the major fundraisers for the Senior Association and will put a significant amount of money back into the Senior Center in terms of supplies, equipment and construction. The City has begun negotiations with the Meals on Wheels program to move`he operation to the Senior Center for meal preparation and distribution, We are currently exploring the amount of rent that should be charged in such a lease agreement. Park Maintenance Two new people were hired to fill the Groundsman I positions. One was a new position and one was to fill a vacancy created by a resignation, Sod w ill be laid to replace washout areas at the Rivershore Park. Flower beds are being planted this week and next in other areas of the City. Restructuring of playground equipment in most of the parks is nearly complete. This is as a result of recent safety inspections. A Cemetery consultant is developing a master plan, which will include recommendations on how and where to expand the capacity of the Cemetery as well as other services that might be offered. A new golf course entry sign is to be constructed just off 20" Avenue. That sign should go up the second week of July. OLD BUSINESS Softball Project Staff explained the nature and scope of the project, the facilities that will be included and the time line for each phase, including the grading, installation of sprinkler system, fences, walkways, dugouts, construction of the concession stand and restrooms, planting of trees, and installation of lights. NEW BUSINESS Grande Ole Fourth The pancake breakfast, parade, activities in the park all happen on Saturday and the fireworks are at Posse Stadium Sunday evening following the concert by Candleflame. With no further business or Council member suggestions or reports, the meeting was adjourned at 6:20 1 P.M. Parks & Recreation Advisory Council Meeting Minutes August 5, 1999 The meeting was convened at 5:30 p.m. by Chairman Duane Taber. Present: Edmon Daniels and Rebecca Francik. Staff present: Bruce Schnabel,Facilities Services Manager and Stan Strebel, Administrative and Community Services Director. ISTAFF li<1+JY'O A Recreation The Martin Luther King Center held the last of 4 fishing trips July 21, with 35 kids participating. Average daily attendance at the King Center is 75— 100 kids. Swim lesson registration has continued to be at capacity through the first 4 sessions. pecial Events The Grande Ole Fourth was very successful with the parade and activities in the park on Saturday and the fireworks display at Posse Stadium. Several Water Follies events were held in July; boys and girls basketball tournaments, 26' annual Conover tennis tournament and the lust Roses high school volleyball tournament. The Sandy's Trophy Kiddies Parade was held Wednesday, July 28 at Memorial Park. Senior Center Attendance at the Senior Center activities have been good. As of the end of June there have been over 23,000 units of participation. The City is working with Meals on Wheels to move their food preparation site to the Senior Center from West Richland. That will generate a little extra revenue for the Senior Center budget. 1 Park Maintenance It was reported that the Pasco School District will soon be constructing the replacement Captain Gray elementary school and will be taking over the maintenance of the 24" St. Park pursuant to our agreement. The Water Follies were very successful and did very little damage to the Rivershore Park this last weekend, Parks Maintenance is behind in some areas, pruning, trimming of trees and flowers due to shortage of staff. Bruce hopes to be able to make this time up. The new softball complex is taking shape. On a negative note it was mentioned that many of the viewers of last night's Posse game left after tremendous wind blew dust from the softball complex into the baseball stadium. Staff is working with the contractor and code enforcement to make sure a similar occurrence does not happen in the future. Extensive tree trimming has taken place at the golf course this last week. The sump will be repaired beginning next week and the golf course sign at the entry way is now under construction. Duane reported many positive comments associated with the tree trimming, NEW.BUSINESS Stan reviewed conceptual plans that had been submitted by the City cemetery consultant. This work will shortly be going to the City Council. A review of the capital projects presented to the City Council was held. Stan provided information on the listing of proposed projects as well as a map of future parks projects. This information will be sent to Park Board members who were not at the August 5`h meeting for further discussion in the future. Stan reported that the new Sunny Meadows Park planning process is underway. This will be undertaken by the City engineering department with a preliminary meeting in the neighborhood toward the first of September. Park and Recreation Advisory members are invited to attend and provide input and hear public comments. The design process is scheduled to be complete before Thanksgiving with bids let the first of the year. The park should be complete by June 1. Additional parks that the City may be constructing over time would be the Johnson Park facility currently owned by the County in the vicinity of Henry Street and 44th as weI= as possible new parks in areas that may be hereafter annexed. We may be involved in more projects that involve neighborhood input so the Sunny Meadows project will be a good experiment for us. Stan stated a desire on the part of Council members that we coordinate more closely with the County Park Board in future projects. He will be attending their meeting in September and will discuss some ideas with that board including the exchange of minutes. Duane raised the issue of golf cart sheds being offered first to Pasco residents on a preference basis and then to residents outside of Franklin County. He stated that since the sheds were originally constructed by the eventual users there was no City funding used. He did not see the reason for the discriminatory practice. Stan mentioned it may be in the best interest of the City to investigate whether additional sheds could be constructed because this would provide more captive golfers for the golf course. If there is a demand for sheds not only can they make some money for the golf course but those individuals using them would be more likely to golf at Sun Willows Golf Course, Stan is currently in discussion with the Doubletree Hotel to see if additional land can be leased or purchased for this purpose. With no further business the meeting was adjourned at 6:30 p.m. j PARKS & RECREATION ADIVSORY COUNCIL MEETING MINUTES September 2, 1999 The meeting was convened at 5:30 p.m. by Chairman Duane Taber. Present: Isabell Quintanilla, Delores Groce, Andrew Tillman,Londa Harper, Rebecca Francik and Duane Taber. Staff present: Stan Strebel, Administrative and Community Services Director, Bruce Schnabel, Facilities Services Manager and Paul Whitemarsh, Recreation Services Manager. STAFF REPORTS Recreation Paul reported that the Martin Luther King Center is back on the school schedule with the : CA. Tony Johnson assisted with the end of summer barbecue event recently. The new fall recreation brochure is out. Paul called to the attention of the committee the Slam Proof Your Telephone System class that will be offered based on considerable interest in the community. He also indicated upcoming events which are listed in the brochure. Concerning the Senior Center, Paul stated that we are close to finalizing a lease agreement with Meals on Wheels for the utilization of the kitchen facility. This will provide additional income for the center and make meal preparation more convenient and closer for Pasco residents, Facilities Bruce reported that the Water Follies events were conducted at the new Rivershore Park and by in large the event went very well. The park is coming along nicely. Schlagel Park has recently been upgraded with a new sewer line for the restrooms although the facility will now remain closed as we are close to the end of the season. The City has completed a number of improvements at the golf course recently including tree trimming, asphalt replacement and a new sign which is currently under construction. l Softball Field Update Paul reported the softball field project is coming along nicely. The Phase II contractor indicates that his work should be complete by September 20. The Council decided to go on a field trip to view the new project at the next meeting which will be held on Thursday, October 7, Staff will provide notice of this with notice of the next meeting, The next construction phase of the softball complex will include the offices, restrooms and concession stand which should be bid soon and hopefully under construction by the end of October. Staff will be working to coordinate tree planting with volunteers this fall also. The City will be planning grand opening events for the complex in the spring. We are also working with the Pasco School District and CBC for joint use of the facility for girls softball. NEW BUSINESS Capital Plan Stan indicated that the City Council is in the process of adopting the Capital Improvements Plan for next year. This is scheduled for formal action before the City Council on September 7. Copies of the proposed plan have been sent to Advisory Council members prior to the meeting. He asked if there were any questions or comments on the projects. It was noted that the Highland Park project may move forward to next year if sufficient funding is available. The most pressing need is for the replacement of the play structure. Isabel] asked concerning the Volunteer Park project and pathways and was this the same as had been suggested by Lourdes Medical Center. It was indicated we have not heard further from Lourdes Medical Center concerning their concept especially in light of Mr. Corley's resignation. However, the Volunteer Park proposal includes some planning money to review the function of the park in-between City Hall, the court house and the medical facility and what the future might hold for that area. Also, hopefully the fate of the community center located at the north end of the park will be decided. There was a discussion concerning activity level at the swimming pools. Rebecca asked if attendance at the pools was down. Paul indicated he did not have current numbers for this year, however, over the last several years the trend has been downward from what it had been many years ago. This is probably due to competition of larger complexes such as the complex in Moses Lake or the Oasis Water Park in Kennewick. Stan indicated that the City Manager had recently suggested to the City Council that a possible project to include on the City-wide parks and open space bond issue might be an upgrading of the Memorial Park pool or it's replacement with a larger aquatic park. Sunny Meadows Park Stan indicated that a neighborhood meeting has been scheduled for September 22 to meet with area residents of the Sunny Meadows area on the proposed Sunny Meadows Park. The meeting will be held at the TRAC facility at 7:00 p.m. and all Park and Recreation Advisory Council members are invited to participate. Administrative and Community Services staff and Engineering division personnel will be on hand to review park concepts, a preliminary plan and budget with area residents. Plans will then be refined for a later meeting with construction scheduled to begin sometime after the first of the year. Golf Course Improvements Duane gave a report on the final recommendations for the Golf Course Improvement Committee, of which the major improvement suggested within two years would be the replacement of the irrigation system estimated to cost approximately $900,000. This report is in the hands of the City Manager and a copy will be provided to Advisory Council members. Duane also raised the issue of the City's policy (which evidentially is not written at this point) concerning;preference for Pasco residents to reserve and utilize golf cart storage sheds. He related the story of a Golf Course Improvements Committee member who has been trying for 18 years to reserve a shed but because he is a resident of Benton County has been unable to rise to the top of the waiting list. Duane feels that since taxpayer money was not used to construct the sheds (they were constructed by subscription) that there should not be any preference given. He asked the Council to consider a motion recommending that the City Council amend this policy. Stan suggested that possibly the policy should be amended to include a requirement that golf cart storage shed users be season ticket holders in order to make certain that the sheds were used for golf use and not storage as has been rumored. The City has very Iittle way to enforce shed use. Several members of the Council questioned the notion that Pasco residents not be given priority because as taxpayers they were providing the money for the City's operations whether it be through land on which the storage sheds were built or otherwise. Duane suggested that perhaps an affidavit could be used whereby shed users would certify that they themselves were the users of the facility and would not use it for any purpose other than for storage of a golf cart. It was noted that Stan is in the process of communicating with the DoubleTree Hotel and the possibility of acquiring additional property on which to build some more sheds. If there is sufficient interest, with the ability to complete an additional storage facility, perhaps some of the problem will go away. Staff will continue to work on the solution. There being no further business the meeting was adjourned at 6:40 p.m. PARKS & RECREATION ADVISORY COUNCIL MEETING MINUTES October 7, 1999 Those present: Andrew Tillman, Grace Cooper,Edmon Daniels,Isabelle Quantanilla, Londa Harpster and Rebecca Francik. Staff present: Stan Strebel, Administrative and Community Services Director and Bruce Schnabel, Facilities Services Manager. Excused: Duane Taber, Delores Groce and Paul Whitemarsh. The council members met at City Hall prior to going on a field trip to view the new softball complex and Sunny Meadows Park. Stan reported that approximately 50 people attended the planning meeting for the Sunny Meadows neighborhood park held on September 22. A committee of citizens has been formed, and staff will be meeting with that group on October 20 prior to finalizing recommendations for another neighborhood meeting tentatively set for November 17. The meeting was adjourned at approximately 6:30 p.m. PARKS & RECREATION ADIVSORY COMMITTEE FLEETING November 4, 1999 Present: Duane Taber, Edmon Daniels, Rebecca Francik, Grace Cooper and Isabelle Quantanilla. Also present: Stan Strebel, Administrative and Community Services Director and Paul Whitemarsh, Recreation Services Manager. Excused: Londa Harpster, Andrew Tillman and Delores Groce. Also present: Oscar Tschirky,Franklin County Park Board. The meeting was convened at 5:30 p.m. by Chairman Duane Taber. STAFF REPORTS Recreation Paul reported that fall programs are in place at the Martin Luther King Center. The 21"Annual Cable Bridge Run is scheduled for December 15. He invited council members to check out the City's web page for the on-line registration form for the Cable Bridge Run. He expects about 1,000 runners. The 12" Annual State High School Cross Country championship will be held November 6 at Sun Willows Golf Course. Paul expects 200 teams and 1,000 runners. Paul indicated that the Meals on Wheels was now actively preparing their meals in the Senior Center kitchen pursuant to the lease agreement which will provide additional revenue to the Senior Center. By all accounts this program is working well. Paul reported that the Phase III bids for the softball complex had been received (this includes the restroom, concession and office facilities). The apparent low bid was $27,000 less than the engineer's estimate. Facilities 1 Since Bruce is out of town at training Stan reported on Facilities/Maintenance activities. Crews are busily involved in winterizing equipment and facilities. We are in the process of preparing detailed construction plans for the cemetery expansion. The City Council recently approved some fee increases for the cemetery which will bring us more in line with the market and help us to move forward with this project. Stan also reported that the move from the old Community Center for the Boys and Girls Club and the Krayola Kids Klub was complete. The new 21,000 square foot Emerson building is approximately three times Iarger than the Community Center. Stan also reported that the Council had recently increased Golf Cart Shed storage fees from $200 per year to $240 per year effective next year. OLD BUSINESS Stan reported that the next neighborhood meeting for the Sunny Meadows park development is scheduled for November 17 at 7:00 p.m. at the TRAC facility. Since the last meeting, which was well attended, Stan and Erin Forrest of the Engineering department have met with the committee of the neighborhood seeking to prioritize park improvements and review the budget. That committee will meet again on November 10 prior to the meeting of the 17`x. Following that meeting the final proposed plans will be presented to the Park and Recreation Advisory Council at the December meeting for forwarding to the City Council. NEW BUSINESS It was reported that Chairman Taber, Stan Strebel and Paul Whitemarsh have been involved with County park officials and representatives of the Pasco School District to review Iong range planning of park and open space facilities in the Pasco urban growth area west of the City limits. Other areas of the City where such facilities might be needed could also be considered. The primary emphasis is on coordinating the efforts and resources of the three jurisdictions to gain the maximum benefit to the public. At this point,each of the entities will exchange planning documents for review so that all might be aware of the plans of the others. Possible cooperation and coordination of bond issues might be an outcome of the effort, together with the possibility of joint projects. It was noted that the recently completed Rivershore improvement project was a joint effort of the City, County and the Water Follies. Duane indicated that perhaps the City should check with the Port District to see what plans they might have that could be considered in tHs effort. There being no further business the meeting was adjourned at 5:20 p.m. } PARIS & RECREATION ADVISORY COUNCIL MINUTES December 2, 1999 Present: Duane Taber, Andrew Tillman, Edmon Daniels,Londa Harpster and Delores Groce. Excused: Grace Cooper, Isabelle Quintanilla and Rebecca Francik. Staff present: Bruce Schnabel, Facilities Services Manager, Paul Whitemarsh, Recreation Services Manager and Stan Strebel, Administrative and Community Services Director. Guest: Bob Scott, Franklin County Parks Board. The meeting was convened at 5:30 p.m. by Chairman Duane Taber. Minutes of the November meeting were approved as presented. STAFF REPORTS } Recreation Paul reported that fail programs continue at the Martin Luther King Center. We will be having indoor soccer at that facility which generates considerable income. The winter recreation program brochure has recently been published in the Tri-City Herald. Paul highlighted the Cable Bridge Run that will be held on December 18. He showed some video clips of a prior event. He touched on activities of the Senior Center and indicated that the Meals on Wheels program seems to be working well under the new lease. Facilities Bruce reported that the parr crew is in the process of completing winterization on facilities and preparing to begin winter maintenance of equipment. We will be in the process of acquiring a new chipper, which will enable us to more efficiently dispose of limbs and other woody materials. Eventually we would like to begin a composting program for disposal of chip material, leaves and perhaps grass clippings so that a mulch for parks and other planting beds can be produced. l OLD BUSINESS Paul reported that we anxious to have the Phase II contractor complete work at the softball complex. Sod has been laid and has been well established though there remains a significant punch list of items and repairs that the contractor needs to address. Phase III construction will start shortly. This consists of the concession and restroom facility which will be located in the center of the complex. The facility will have similar appearance and roof line to the soccer facility on the other side of the baseball stadium. Paul is continuing to receive a number of contacts concerning the availability of the facility for play and tournaments. Our schedule is somewhat up in the air pending continued construction and seeing how the turf areas develop for play in the spring. Paul recently attended a conference in Dallas where girls fastpitch tournaments were bid for. The Tri-Cities area is preparing to bid for a tournament at the conference that will be held next year in Spokane. Stan gave an update on the final plans for the Sunny Meadows Park. (A budget and improvement priority sheet was earlier provided to the Council.) At the neighborhood meeting of November 17 the neighborhood was pleased and reached consensus on the park layout and } improvement priorities and the budget. There is the possibility that if an agreement can be reached for irrigation water that the $40,000 expense for a well will not have to be made. Other park improvements could then be added. Final plans for the park are being prepared by the Engineering division for bidding shortly after the first of the year. Overall, the neighborhood meeting process was very positive and staff is pleased with the results. NEW BUSLNESS Stan reported that the City Council will be scheduling discussions on the City's budget for December 6 and December 20. Adoption is expected to occur at the meeting of the 201'. At a recent meeting the Council voted to increase the City property tax levy so as to avoid future cuts in the budget. Though the budget has not yet been approved, it appears that the recreation and facility budgets will remain as proposed without further cuts. The City will be able to maintain programs and maintenance operations pretty much as in the past. Stan presented a revised policy on naming of City parks. The changes were made so as to clarify that City Council approval would be necessary for the Parks Advisory Council to begin the process of naming a park. During the neighborhood meeting on the Sunny Meadows Park the 1 issue of a name for that facility was raised. Some of the neighbors did not like the park being named after the subdivision. They felt that the subdivision identify would not continue once the } developer was through with his marketing effort. In response to these concerns the revised policy also attempts to give some guidelines for choosing names that will be meaningful to the community and have an enduring character. Following brief discussion the Council voted to approve the proposed policy. Stan provided copies of a draft parks plan for Franklin County. The County will be holding a public hearing on the plan on Monday, December 13 at 7:00 p.m. in the County Courthouse. Bob Scott commented briefly on the preparation of the plan. Stan noted that the County Commission may also discuss the City's request for a decision on Johnson Park (the undeveloped 5 acre parcel at Road 42 and Henry) at that time. Council Member Suggestions Duane stated that with the raise in rent for golf cart storage sheds, he has been contacted by some golfers pointing out the need for repairs. Bruce will review the areas in need of attention. The meeting was adjourned at 6:25 p.m. 1 PARKS & RECREATION ADVISORY COUNCIL MINUTES January 6,2000 Those present: Duane Taber, Rebecca Francik, Edmon Daniels, Grace Cooper, Isabelle Quintanilla and Londa Harpster, Andrew Tillman and Delores Groce were not in attendance. Staff present: Bruce Schnabel,Facilities Services Manager, Paul Whitemarsh, Recreation Services Manager and Stan Strebel,Administrative and Community Services Director. The meeting was convened at 5:30 p.m. by Duane Taber. Minutes of the December meeting were approved as presented. STAFF REPORTS Recreation Paul reported on winter recreation programs. These included the Cable Bridge Run was held in December with the largest registration the City has ever had, over 1220 individuals. He also covered programs at the Senior Center including the expanded computer facilities and internet classes and the smooth transition of the Meals on Wheels program. A number of special events have recently been conducted at the King Center including a Christmas activity and indoor soccer. He stated that the City's grant application to fund the Night Court program was not successful, however the program is continuing with City funding through the current year. We will continue to look for funding alternatives for 2001. Facilities Bruce reported that the facilities maintenance crew is largely in the process of maintaining equipment though they have had some time to do some renovations on the landscaping at the King Center. As spring approaches there will be a tremendous effort to getting new softball facility ready for play. The plans are going forth for the expansion of the Cemetery which we hope to have complete by Memorial Day. OLD BUSINESS Paul gave an update on the progress at the softball complex. The bid has been awarded for the construction of the restroom/concession facility which should be complete by the end of March. The City is in the process of preparing a Request for Proposal for the concession at the facility. The Council had a general discussion concerning swimming facilities as a result of the recent sale of the Oasis Water Park to an automobile dealer. The committee discussed that with the closure of that facility now may be the best time for Pasco to consider the possibility of building an aquatic facility in the City. There was a discussion concerning plans of which the City is aware by Columbia Basin College to try and build an indoor swirruning facility as well. Following much discussion a motion was made by Grace Cooper to reconuncnd that the City investigate the possibility of building an aquatic facility in the vicinity of TRAC. This was seconded by Isabell Quintanilla and passed with all voting in favor. Staff will refer this recommendation to the City Council. NEW BUSINESS Stan reported that the City Council had recently approved the proposed City budget. No additional cuts were made in programs and funding for the department. Volunteer Park Renovation Stan indicated that this project was budgeted for the current year through the Community Development Block Grant funds. In addition to trying to improve Volunteer Park the decision as to the future of the old Community Center should be made. Stan asked Park Board members to begin thinking about what improvements should be made to the park as well as the disposition of the Community Center for discussion at the next meeting. Stan indicated that shortly he will be presenting the recommendations of the Park Board for naming of City park facilities to the City Council for consideration and approval. Following that time, assuming the Council approves the process, the Advisory Council should begin the process of naming officially the park at Sunny Meadows. Londa Harpster inquired concerning the terms of the Advisory Council. The expiration of terms for the members of the Council are attached. There being no further business the meeting was adjourned at 6;30 p.m. } PARKS & RECREATION ADIVSORY COUNCIL MINUTES February 3, 2400 Those present: Duane Taber, Edmon Daniels, Isabel] Quintanilla, Londa Harpster, Andrew Tillman and Delores Groce. Rebecca Francik and Grace Cooper were not in attendance. Staff present. Bruce Schnabel, Facilities Services Manager, Paul Whitemarsh,Recreation Services Manager and Stan Strebel, Administrative and Community Services Director. The meeting was convened by chairman Duane Taber at 5:30 p.m.. Minutes of the January meeting were approved as presented. STAFF REPORTS Recreation Paul reported that the Martin Luther King Center continues to be busy during this time of year. Youth and adult programs are well underway, including the Scaled Down basketball program for young people. The Kennewick/Pasco Twin City Basketball Program has in the neighborhood of 150 youth teams participating. There are 35 —40 teams from Pasco. Paul reported that the spring program brochure will be available the end of February. Things continue to go well at the Senior Center with the dances holding their own and the kitchen arrangement working well. Facilities Bruce reported that his staff continues with equipment maintenance and are completing landscaping improvements at the King Center. Tree planting at the softball complex is scheduled for Saturday, February 26 with volunteers from the softball leagues and umpires association. Approximately $40,000 for tree stock has been approved and it is hoped that this can all be in place that day. The Facilities Division has received approval to purchase some new equipment for maintaining the softball fields and a new chipper has arrived for disposing of waste material in the parks. Softball Complex Paul reported that the new Home Run road had been constructed, which will change traffic M patterns in the vicinity of the softball complex and Posse Stadium. He explained how people 1 would access and exit the different facilities. Paul also mentioned we are in the process of soliciting soft drink vendors for the new softball facility. A vendor will be selected based on their willingness and ability to provide amenities at the facility. There was a short discussion on parking concerns for the softball facility and the Posse Baseball Stadium. The City is also in the process of putting finishing touches on a Request for Proposals for a concessionaire at the softball facility. It is hoped this will be out shortly. NEW BUSYNESS Stan reported that the City Council had recently approved the policy for the naming of City park facilities. He suggested that given many neighborhood comments about the name of the new park in the Sunny Meadows neighborhood that the Advisory Council begin a process to suggest a name for that facility. The residents have suggested that Sunny Meadows, albeit the name of the subdivision, does not reflect much other than that and are interested in seeing another name chosen. The Advisory Council felt that they should schedule their next meeting at the TRAC facility to meet with Sunny Meadows residents and get input on a possible name. Tentatively this will be scheduled for March 2 with a regular meeting at 6:00 p.m. and a public meeting at 7:00 p.m. Following receiving input from the neighborhood on the name of the park the Advisory Council will suggest a process under which to proceed for City Council approval. Volunteer Park Renovation Stan reminded the Council that at the last meeting he had requested that they give some thought to the improvements they would like to see in the upcoming renovation of Volunteer Park. The following comments were made: • The possible construction of a band shell. • A path system whereby people could walk through the park to the County, City and medical facilities. • A bowery or covered eating area. • The possibility of covered bench swings or similar facilities. • Swings which both adults and children could utilize. • Some Council members expressed a desire to keep the Community Center, however viable uses are few. The fate of the old Community Center is still under consideration. This will be part of the study conducted by the City to determine the future of that building. Grant Application for UPARR Stan explained the grant opportunity the City has to apply for UPARR funding. Grants are 70% federal money which could be matched 30% by a Community Development Block Grant, also federal money. He explained that projects most likely to be funded would be replacement of a number of play structures in the urban parks and/or repair of surfaces for basketball and tennis in a number of parks. The committee concurred that a grant application should be filed with consideration given to where the facilities are most needed. With no further business the meeting was adjourned at approximately 6:30 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES March 2, 2000 Those present: Duane Taber, Edmon Daniels, Londa Harpster, Grace Cooper,Rebecca Francik and Andrew Tillman. Absent: Delores Groce and Isabell Quintanilla. Staff present: Paul Whitemarsh, Recreation Services Director, Bruce SchnabeI, Facilities Services Manager and Stan Strebel,Administrative and Community Services Director. The meeting was convened by Chairman Duane Taber at 6:00 p.m. at the TRAC facility. Minutes of the February meeting were approved as presented. STAFF REPORTS Recreation Paul reported that the new spring brochure was distributed last week in the newspaper. The Hoop-D-Do is coming up in mid April. He reported that other programs were continuing as usual. Paul gave an update on the progress of the plans for construction of an ice facility at TRAC. The Recreation division has been approached to see if they would be interested in coordinating ice skating for the public and lessons. It is anticipated that the facility will be operational by October. Facilities Bruce reported that he is beginning to hire temporary workers for the busy summer season. Last week nearly 200 trees were planted on the softball complex and the crew is preparing for play at the facility. The Cemetery expansion project has been scheduled to begin next week, March 7. It should be completed prior to Memorial Day. A pre-construction meeting for the Sunny Meadows park is also scheduled for next week. Paul reported that things were continuing with construction at the softball complex. The restroom/concession facility should be complete in April. We are currently waiting for proposals for a concessionaire. These are due tomorrow. Pepsi-Cola has been selected as the soft drink provider for the facility. In exchange they have committed to providing six scoreboards, including installation and maintenance, for the fields. The City and the school district are working to finalize an agreement for the school district's payment of $50,000 to be used to provide batting cages, storage facilities and other amenities at the complex. However, this has run into some trouble recently with the apparent failed levy for the district. Time will tell if the district will be able to work this out. y Year of the CWldren Paul relayed to the Council some of the ideas of the City's committee on Year of the Children. These included tagging youth activities with The Year of the Children logos (t-shirts, registration forms, etc.), youth projects and several other possibilities. Parks and Recreation Advisory Council Terms Londa Harpster asked about terms for Council members. Stan explained that the City Council generally interviewed for vacancies on one of the City's boards per meeting. He was not sure when the Council would be interviewing for vacancies on the Park and Recreation Advisory Council, however, this should be within the next several weeks. Council members whose terms have expired are invited to continue to serve pending action by the Council. Discussion on Water Park/Swimming Facilities A few meetings ago the Advisory Council had discussed the possibility of a larger swimming facility. This discussion was prompted by interest that Columbia Basin College has in constructing an indoor facility for theirs and community use. At that time, Advisory Council was supportive of seeing some sort of improved facility constructed in the community. Stan indicated that he would be taking some concepts to the City Council at their annual retreat the end of March. With the deterioration of the City's existing pools, the closure of the Oasis facility in Kennewick, and the interest that has been ? expressed by other groups, there may be sufficient interest in the community to move forward with some sort of project. Staff will continue to keep the Advisory Council posted as these discussions continue. Becky asked if staff has heard anything further concerning a skate board park. It was indicated that no further contacts had been made with the group that had come to the Advisory Council last year. It was noted that the property across from City Hall may be available, however, the price is significant. Consideration for Name for Park in Sunny Meadows As indicated earlier, the Sunny Meadows Park construction project will shortly be underway. The Advisory Council had heard that there was possibly some interest in the Sunny Meadows neighborhood for naming the park something other than Sunny Meadows. For this meeting Sunny Meadows residents had been invited to attend to give Advisory Council members thoughts on whether the Sunny Meadows name or some other should be used. Carter and Susan Kirk, residents of the Sunny Meadows neighborhood, attended the meeting and provided input. They suggested they had heard there was some interest in naming the park or providing a memorial in the park for Trooper James Saunders. They also indicated that they also saw no reason why Sunny Meadows could not be used. There being no further input on the name for the park, Chairman Taber indicated that the matter would be discussed further at the April meeting of the Advisory Council. The meeting was adjourned at 7:30 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES April 6, 2000 Those present: Londa Harpster, Edmon Daniels, Isabelle Quintanilla, Andrew Tillman, Rebecca Francik, and Delores Groce. Staff present: Stan Strebel, Administrative and Community Services Director and Paul Whitemarsh, Recreation Services Manager. Grace Cooper was excused and Bruce Schnabel, Facilities Services Manager was excused as he was on vacation. Special guest, Roy Carriker. The meeting was convened by Chainnan Duane Taber at 5:30 p.m. Minutes of the March meeting were approved as presented. Chairman Duane Taber acknowledged that Londa Harpster and Edmon Daniels were reappointed to the Advisory Council by the City Council. Mr. Carriker made a presentation on a Pasco resident that he felt should be honored by the City's naming of a park or facility. The Council asked staff to keep the information on file. STAFF REPORTS Recreation Paul reported the King Center has been extremely busy this past year since the remodeling. He noted that there have been very few, if any, incidents of vandalism or graffiti since the remodeling. The annual King Center barbecue was held this week. Spring programs are continuing. The Hoop-D-Do Tournament will have 48 teams participating this year. The Volunteer Reception is scheduled for April 13. Senior activities continue with a number of new programs. The City has been approached by the Aging and Long Term Care contractor for additional office space. The first games at the softball complex were held last weekend. The Pasco High girls softball team had three double headers and a tournament was held on Saturday and Sunday. Staff was able to learn a number of things about operating the softball facility from these prior events. It is anticipated that the next major event and grand opening of the facility will be on Saturday,May 6 with the youth jamboree. Paul reported on the tentative decision to move the State High School track tournament to the year 2003 in order to accommodate both that tournament and the Sagebrush Shootout. The shootout would be on Memorial Day weekend which would be the second to the last weekend in May. The high school track meet would be the last weekend in May. This will move the girls softball tournament to the Tri-Cities in 2001 and 2002 on Memorial Day weekend. This tournament can be accommodated even with the soccer tournament on the same weekend. The City is disappointed that it only received one proposal for the concessionaire agreement at the softball facility. They are continuing to negotiate to see if we can get a concessionaire in place. The scoreboards for the softball facility have been ordered and will be provided by Pepsi- Cola. They should be in place within the next 30—45 days. The School District has approved $2,000 to upgrade and finish the batting cages at the softball facility. The storage and other facilities are pending the outcome of the School District levy election on April 25. The City Manager has given authority to proceed with shade facilities which will provide foul ball protection at the approximate cost of$10,000. Facilities Since Bruce was out of town Stan reported on activities in the Facilities Division. He showed the Council a section of a tree recently cut from Volunteer Park indicating the extent of rot in some of the trees at that facility. The City is spending approximately $11,000 to remove hazardous trees in that facility. Also scheduled is removal of similar problem trees in the Cemetery and Memorial Park this year. The Cemetery is beginning to come in shape with several volunteers, including some Eagle Scouts, having done projects to help maintain and level grave sites to minimize expensive hand trimming. The expansion project is well underway. Stan asked if the Council would like to take a tour of the Cemetery for the May meeting. Council agreed and this will be scheduled. Facilities Division is working to continue to get the softball complex fully operational. In addition, all of the City's parks are coming to life with trees in bloom, grass being mowed and irrigation systems being activated. Discussion on Aquatic Facility Feasibility Study Stan reported that the City Council had recently held their annual retreat and developed a list of goals for the next two years. Though the aquatic feasibility study was not on the Council's list of goals, the Council wanted staff to proceed with the study anyway. Council's involvement in further development of that proposal was not necessary so it did not make their list of goals. Stan is unsure yet of what the timing for the completion of the study will be. As soon as direction is received we will communicate that back to the Council. Volunteer Park Design Study Stan reported that the City had recently published requests for qualifications for consultants to do the design work in Volunteer Park. He indicated that the study could also include recommendations on the type and location of trees to replace those being removed from the park. This will be a good tie-in with the overall planning of the project. Recommendation for Name for Sunny Meadows Neighborhood Park The Council considered a possible name for the park at Sunny Meadows. There was not much comment from neighborhood residents at the last meeting. Stan had been told that the subdivision developer suggested the name be "Wrigley Field", however, he has not received anything official. The Council felt that a baseball theme might be suitable since the streets in the subdivision followed that theme. Making a recommendation to the City Council was tabled until the next meeting. With no other business the meeting was adjourned at 5:45 p.m. 1 PARKS & RECREATION ADIVSORY COUNCIL MINUTES May 4,2000 Those present: Londa Harpster, Edmon Daniels, Isabelle Quintaailla,Andrew Tillman, Rebecca Francik, Delores Groce and Duane Taber. Staff present: Stan Strebel,Administrative and Community Services Director, Paul Whitemarsh, Recreation Services Manager and Bruce Schnabel, Facilities Services Manager. Grace Cooper was absent. The meeting began at 5:30 p.m. at City View Cemetery so members of the Advisory Council could view the construction in progress with the new cremation garden and entry way improvements. The meeting convened again at approximately 6:00 p.m. at the park classroom. STAFF REPORTS Facilities Bruce reported on construction progress at Sunny Meadows Park.The irrigation system testing should be done sho tly and the park will then be seeded. Basketball courts and playground construction is completed although playground equipment will not be installed until the grass is established. The park should be open in early summer. Facilities staff has spent many hours getting the softball facility prepared and ready for the grand opening on Saturday. Work is continuing at City parks and other facilities. Recreation Paul reported on the softball complex as well, indicating that though the grand opening is set for Saturday, in conjunction with the Twin City Youth softball jamboree, approximately 180 games have already been played at the facility and he constantly hears positive comments and praises for the facility. The concession agreement with TRAC has been approved and it is anticipated that they should be operational by the end of the month. The City still needs to make some improvements in the concession area itself to accommodate the concessionaire. Paul reported that the Easter Egg hunt at Martin Luther King Center was successful. He also reported on discussions to make renovations at the Senior Center in order to accommodate additional office spaces for the Aging and Long Term Care program which is an important part of activity and revenue base for the facility. If CDBG funding is approved for the remodeling approximately two additional offices will be provided interior to the building for ALTO. Consideration of dame for Park at Sunny Meadows } The Advisory Council has considered this issue thoroughly and, based on the recommendations of Duane Taber, that a geographical location name is easier to change in the future if necessary, the motion was made to submit the name of Sunny Meadows Park to the City Council for approval for the new park. This was seconded and passed with all voting in favor. Consultant for Volunteer Park Stan indicated that in response to the City's Request for Qualifications six firms have submitted for the Volunteer Park design project. Two of the firms are located in the Tri-Cities area, the other firms being from Bellevue, Spokane, Portland and Vancouver. Stan asked for members of the Advisory Council who would be interested in helping to interview and select the consultant. Both Londa and Duane indicated a willingness and ability to do this. Additionally, Stan will check with those not in attendance at the meeting today. Interviews will probably be scheduled the week of May 15. Cemetery Engraving Stan shared samples of engraving styles for use at the cenotaphs and niches at the Cemetery for comment. He suggested that engraving is a cleaner, more attractive way to memorialize individuals at this facility than the alternative of brass plaques. Island Estates Park Stan indicated that with the beginning of construction of the Island Estates subdivision project, the City is looking to secure property for the construction of a neighborhood park. No property was secured at the time the plat was approved. As of yet, efforts have not been successful but staff is continuing to pursue alternatives. Sacagawea Heritage Trail Stan reported that the Sacagawea Heritage Trail committee of the Tri-Cities Visitor and Convention Bureau has recently released its plans for the Sacagawea Heritage trail in the Tri- Cities. Rick Smith, the City's Community and Economic Development Director, will attend the Advisory Council meeting on June 1 and make a presentation on the plan. Juneteenth Celebration Delores indicated the plans for the upcoming Juneteenth Celebration at the King Center. Some items that can be addressed by the Facilities Division were discussed. There being no further business the meeting was adjourned at 7:00 p.m. 1 PARKS & RECREATION ADIVSORY COUNCIL. MINUTES June 1, 2000 Those present: Delores Groce, Londa Harpster, Grace Cooper, Edmon Daniels, Duane Taber and Rebecca Francik. Staff present: Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Manager and Bruce Schnabel, Facilities Manager. Others present: Rick Smith, Economic and Community Development Director, Rosemary Doupe, Executive Director of the Pasco Downtown Development Association and Susan Paysse of the Downtown Development Association. The meeting was convened at 5:30 p.m. by Chairman Duane Taber. Presentations Rick Smith, Community and Economic Development Director for the City, gave a presentation on the Sacagawea Heritage Trail that has been coordinated by the Tri-City Economic Development Council. The portion of the trail that is most significant for the City is that that lies between the Cable and the Blue bridges. Also, the trail would link around the y Port of Pasco to Sacagawea Park. Rick provided drawings indicating how the dikes would be lowered and how a park could be developed between the two bridges. He indicated that hopefully Federal Grant money will be available to provide approximately 75% of the cost of improvements which are currently estimated in excess of$4,000,000. The Council had a number of questions summarized as follows: Would vegetation adjacent to the water be such that it could be mowed or would it be natural? (Rick indicated he would check on the status of this.) Concerning timetable Rick indicated that planning was underway. Things would somewhat depend on how quickly Federal approval may come. He explained the dilemma between Federal ownership and leasing from the Federal government and problems associated with potential Indian artifacts. Rick will provide copies of some of the planning details for Park Board members for further review. Rosemary Doupe, Pasco Downtown Development Association, gave a presentation on the Association's proposal for the renovation of Peanuts Park. She indicated that after holding a community meeting in the park last year that a number of development concepts emerged. The basic idea for renovation of the park would be to remove most of the concrete (fountain, retaining walls and pavement) and install a sidewalk and turf instead. This would make the area more cool, more friendly for people and the downtown. They feel that the stage could be constructed on the east side of the park adjacent to the CJ Appliance building with a water feature where water would flow off the front edge of the stage. This would also be a zero depth pool where children could play. The PDDA is selling tiles to raise money. In addition, 1 they have secured commitments for approximately $35,000 in in-kind match for removal of the concrete, construction of the stage, contribution for the fountain, etc. They are asking the City to provide engineering services,plumbing and electrical for the fountain, irrigation installation for the turf, a City-type sign identifying the park, and approval to proceed. They have indicated that they will be responsible for maintenance of the turf and irrigation through current employees working at the Farmer's Market. The Park Board asked a number of questions associated with the project and indicated they would take the matter under advisement for recommendation to the City Council. It is understood that a presentation will be made in front of the City Council on June 12. STAFF REPORTS Recreation Paul provided copies of the summer program brochure which includes the cities of Pasco, Kennewick and Richland. He called attention to the Bike Rodeo in conjunction with the Criterion Race at Volunteer Park. Londa stated that it may be a good idea for the City to include some sort of calendar in the brochure so families could plan the different classes and events they may want to attend. Paul will take this under advisement. Paul reported on the Senior Center Strawberry Festival which is coming up in June. He also indicated that the City Council had given approval for CDBG funding for remodeling of the Senior Center to accommodate a new gift shop so the old gift shop could be used for housing the ALTC program. He reminded the Council of the upcoming Juneteenth Celebration at Kurtzman Park the third week in June. Facilities Bruce reported briefly on maintenance activities at the parks and cemetery. Things are very busy this time of year and there is still much fine tuning work at the softball complex. Pools are being readied for the opening of swim season. OLD BUSINESS Stan reported that Londa and Duane had assisted in interviewing planning firms for the consultant/design work at Volunteer Park. A recommendation that the City hire SCM Consultants from Kennewick has been made to the City Council and will be considered at the June 5 meeting. Stan reported that the City is continuing to pursue options for a park site at Island Estates. Stan reported that the City will be going out for Request for Proposals for the golf course lease in August of this year. Although Lessee has requested that the City renegotiate the current lease, the Council has been unwilling to renegotiate without the benefit of 4 competitive proposals. Therefore, the current Lessee has requested that the process begin. Hopefully the process of selecting a Lessee and negotiating a new lease agreement will be complete in time for any transition to take place as of January 1 to coincide with the City's ! budget year and to provide as little disruption in play at the facility as possible in the event there is a change. Stan reported that the Cemetery expansion project will be officially opened at the ceremony on June 14 at 10:00 a m. He provided Council members with an invitation. Being no further business the meeting was adjourned at 7:00 p.m. M PARKS & RECREATION ADVISORY COUNCIL MEETING MINUTES July G, 2040 Those present: Grace Cooper, Edmon Daniels, Duane Taber, Isabell Quantanilla and Rebecca Francik. Londa Harpster was excused. Staff present: Stan Strebel, Administrative and Community Services Director, Bruce Schnabel, Facilities Services Manager. Paul Whitemarsh was excused. The meeting was convened at 5:30 p.m. by Chairman Duane Taber. STAFF REPORTS Recreation Stan reported in Paul's absence that programs are going forward as normal. The 4tb of July Celebration is complete and by all accounts a success. The Council had a brief discussion concerning parking and congestion in the vicinity of the Rivershore Park where people go to view the fireworks. There was a discussion concerning whether the City or some organization should be charging for parking in the vicinity in an effort to raise some funding for additional traffic control. No conclusions were reached. There was a brief discussion concerning the Juneteenth Celebration. Edmon indicated that participation seemed to be down somewhat this year from last year, but all in all it was a successful event and things went well. Park Maintenance Bruce reported that all swimming pools have been started, although there have been some repairs needed at Richardson and Kurtzman that will have to be addressed in the longer term. Sunny Meadows Park is nearly completed and should be available for use by the first of August. Phase VI of the residential development is ongoing at the golf course and the rough area adjacent to the housing development has been irrigated and seeded. The Cemetery expansion project is complete. The City has begun to plan for the remodeling of the Senior Citizens Center. Stan indicated that he will shortly be making a recommendation to the City Council for the 1 hiring of an additional position at the Cemetery to concentrate on sales and providing service for funerals. Currently our Groundskeeper does this work, however, any time spent in this regard takes away from maintenance at the facility. In order to attract people to come to the cemetery it must be looking its best all the time. Likewise, if there is no concerted effort to provide sales effort the facility will not have the cash flow it needs to maintain the facility over time and to attract buyers. Members of the Council concurred with this approach. OLD BUSINESS Volunteer Park Stan reported that the consultant for Volunteer Park has been selected and was in town this past week interviewing a number of interest groups concerning the park. Those contacted included: Senior Citizens, employees of Franklin County and Lourdes Medical Facility, representatives of the Pasco Housing Authority as well as City staff. A meeting to discuss public reaction and concepts is scheduled for July 20 at 7:00 p.m. NEW BUSINESS Recommendation on Peanuts Park Stan reviewed the City Council's concerns on the proposed redevelopment of Peanuts Park. Rebecca shared her concern that the park may not be an appropriate place to try to attract children even with renovation. There was discussion concerning prior plans that had been developed for the downtown area and the fact that PDDA is also in the process of trying to complete its downtown plan. Stan indicated that he had been charged by the City Manager with completely analyzing the proposal of PDDA and reporting back. He will have a preliminary draft analysis prepared for the next meeting of the Advisory Council. There was a reminder given to the Council that the Regional Park Board Meeting hosted by West Richland will be held at July 25 at 6:00 p.m. All Park Advisory Council members are invited to attend. PARK AND RECREATION ADVISORY COUNCIL MINUTES August 3,2000 Those present: Duane Taber, Londa Harpster, Edmon Daniels, Rebecca Francik and Andrew Tillman. Staff present: Stan Strebel, Administrative and Community Services Director and Bruce Schnabel, Facilities Services Manager. Paul Whitemarsh was on vacation and excused. Those excused: Delores Groce. The meeting was convened at 5:30 p.m. by Chairman Duane Taber. STAFF REPORTS Recreation Stan apologized for Paul's absence, again, due to his vacation. He gave a report on recreation activities highlighting the City's scheduled presentation before the Interagency Committee for Outdoor Recreation in Olympia on the grant for the softball lighting proj ect. Other programs continue to go along smoothly. Park Maintenance Bruce reported that staff continues to spend a great deal of time on irrigation at this time of year. Sunny Meadows Park is nearly completed;the playground structure has been installed and the turf needs a bit more time to establish itself. The sign should be ready and we should soon be able to have a grand opening at the park. Since only one bid was received for the Senior Center remodeling that has been rejected and a new round of bidding has begun. Hopefully bids will be received on August 18. Stan reported briefly on the progress of the proposed park at Island Estates saying there is a possibility of property coming from the developer for this area. Also, he has been reviewing possible plans for a new development and park in the Broadmoor area at Road 100 north of Sandifur Parkway. The Request for Proposals for the golf course lease is nearly completed and should be available next week. The bids or proposals will be received up to September 15. Hopefully the Council will make a decision by the first of November. OLD BUSINESS a It was reported that attendance at the July 20 planning meeting on Volunteer Park was scant, however, some good input was received. Londa felt that the consultant is doing an excellent job in terms of gathering comments and input and translating into design concepts. A final design meeting will be held on August 30, Wednesday, at 7:00 p.m. at the Park and Recreation classroom. Again, the public will be invited to attend and Park and Advisory Council members are particularly encouraged to be in attendance. Rebecca shared some photographs she had taken of the Pullman skateboard park. There was a brief discussion of the possibility of using property recently acquired by the City on Nixon Street for that purpose. Londa indicated that the pavilion at the park in West Richland where the regional meeting was held last month is a great facility and would be perfect for Volunteer Park. NEW BUSINESS Stan provided the staff with a draft of the analysis he has prepared for the PDDA proposal for Peanuts Park. He is still waiting for some input from City department heads, however, he asked for advising Council review of the comments at this time. After review and discussion of each element, the Advisory Council voted to send this report forward to the City Manager and Council. Comments by Park Board iMembers Rebecca brought up the subject of shade at Memorial Park swimming pool. She said that for many summers she has sat in the sun in discomfort due to no shade facility in the area. She proposed that beach type umbrellas be purchased and secured on the bleachers with brackets that could be attached. The umbrellas could be taken in when not in use or during inclement weather. Stan expressed concern about the durability of such umbrellas in this setting and said that perhaps a permanent structure consisting of posts, cabling and shade fabric could be installed. He estimated the cost at $5,000 to $10,000, however. Stan will propose a line item for adding a shade facility in the budget. The Council will then be able to determine what, if any funding, is available for this purpose. Stan briefly reviewed potential impacts on the City with the possible passage of 1-722 on the ballot this fall. In his opinion the impacts are potentially more devastating to the City and to the general fund than those than those if I-695. The final decision on I-695 is still pending in the Supreme Court. There being no further business the meeting was adjourned at 6:30 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES September 14,2000 Those present: Duane Taber, Andrew Tillman, Grace Cooper, Isabell Quitanilla, Rebecca Francik, Delores Groce and Londa Harpster. Staff present: Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services Manager and Bruce Schnabel, Facilities Services Manager. Minutes of the August meeting were approved as written. Volunteer Park Master Plan Chairman Taber changed the agenda to provide for the report on Volunteer Park Master Plan prior to staff reports. Mike Terrell from RAMM and Associates outlined the process that had been followed throughout the summer to inventory the park and gain public comment. In addition to public meetings held on July 20 and August 30 Mike also conducted several interviews with individuals representative of the various neighborhoods and institutions surrounding the park, including the County, Lourdes Medical facility, the Pasco Housing Authority, the Hispanic Chamber of Commerce, the Senior Citizens and the Franklin County Historical Society. Mike presented a draft Master Plan document which summarizes the planning process and observations. Included is also a proposed priority ranking for the different elements recommended in the plan. Currently he has begun a listing of estimated costs of the various improvements so that the City might do preliminary budgeting. These documents are still in draft stage and comments by the Advisory Council are welcome. A general review of the elements being suggested in the plan include; enhanced entryways and pathway-circulation system to provide for more pedestrian use in the park; 6 proposed activity centers including the historic steam engine exhibit, a recreation and sports center with parking, a children's play center with play equipment and a possible spray feature, a community activity center including a possible stage pavilion, reflection or relaxation centers at the 3 major entrances to the park, and the possibility of a teenage activity center on the property located east of the park and north of City Hall. Following a review of the draft plan and map a number of comments were made by the Advisory Council, including parking on 3`° street (not included in the plan at this time as it appeared that more cost effective alternatives exist), a proposed visitors center, lighting, additional restrooms, question - should the skateboard park be included in this proposal, and specifics about the spray pool. Following further discussion there was a motion to recommend the plan to the City Council. Following a short discussion a motion was made to recommend the plan to the City Council without the inclusion of the skate board park as the proposed location was not included in Volunteer Park proper. This motion was passed, whereupon a motion recommending the plan without the skate board park was passed. l STAFF REPORTS Recreation Paul reported that the summer swim season was very busy and very successful; few problems and full classes. The City is gearing up to begin the preschool program again. He indicated that a major event coming up on September 34 was the Big Cross cross country race including 500 college runners and 4 high school races. This will take place near the Road 36 soccer fields. The King Center continues to be a busy place. Paul reported that the RYSC program for Home Court is now defunct, so the King Center, City Hall Activity Center and the Boys and Girls Club are picking up additional youth involved in their programs. Paul reported that the Senior Center remodeling project has been approved and will be going forward shortly. Also the Senior Fashion Show will be held on September 23. Park Maintenance Bruce reported that Sunny Meadows Park is nearly complete. The new sign will shortly be installed, as well as some covered areas and picnic tables. The project is in on budget. New playground equipment has been ordered and preparations are being made to install the same at Sylvester Park, Kurtzman Park and Highlands Park. The equipment is being replaced because the older equipment has significant problems and in some cases does not meet safety standards. Stan reported that the City Council has given approval for the hiring of a Customer Services representative at the Cemetery. The City is working on an agreement with the labor union to be able to modify the Cemetery Groundsman job description to include maintenance of some park areas in addition. He expects to be able to have a new position filled at the Cemetery within the next month. NEW BUSINESS Stan reported that the proposals for the golf course lease are due tomorrow, September 15. He indicates there has been a great deal of interest and anticipates a solid arrangement coming out of it. The City and County have received approval from the State Interagency Committee for Outdoor Recreation for the formal transfer of the Johnson Park property to the City. This is being included in the 2002 Capital Plan budget for consideration by the City Council. It was reported that the City has apparently been successful in its grant application for funding for lighting of the softball complex. Paul and Brenda made a presentation in August to the Interagency Committee for Outdoor Recreation and word has been received that the project ranked 4"out of some 75 projects under consideration. This virtually guarantees funding for the project, though this will not be official until the Legislature approves and the Governor signs an appropriation bill next spring. Stan provided the Advisory Council with information on a public workshop to be held October 4 at the Pasco Library on potential mining of the Columbia Plateau Trail State Park by the State Parks and Recreation Commission. There being no further business the meeting adjourned at 7:00 p.m. 1 1 PARKS & RECREATION ADVISORY COUNCIL MINUTES November 2,2000 Those present: Duane Taber, Andrew Tillman, Isabelle Quintanilla, Edmon Daniels and Rebecca Francik. Staff present: Stan Strebel, Administrative and Community Services Director and Paul Whitemarsh, Recreation Services Manager. Excused: Londa Harpster and Grace Cooper. Bruce Schnabel was also excused. Minutes of the September meeting were approved as read (the meeting for October was cancelled). STAFF REPORTS Recreation Paul reported on recreation programs. He indicated that the winter brochure will soon be coming out. Staff is working on it at this time. The City recently participated in sponsoring the Big Cross Cross Country meet for college and high school runners. In addition, staff is preparing for the State High School Cross Country meet at Sun Willows this weekend. Paul and Brenda will be going to Spokane to participate in a bid presentation for a National Fast Pitch Softball tournament. The Cable Bridge Run is scheduled for December 16. Paul provided Advisory Board members with a brochure. He reported briefly on the remodeling at the Senior Center. Facilities Stan reported for Brace, who was not able to attend the meeting. The facilities division has finished the irrigation winterization of the parks and other City facility irrigation systems. We are in the process of completing repairs at the Baseball Stadium due to the vandalism that occurred on October 11. Door damage is estimated at $15,000. Approximately another$10,000 to $15,000 of painting, carpeting, cabinetry and plumbing repairs will also be made. Leaf removal in the parks is underway. Most seasonal staff have been let go. The division has been working on renovation of the planter area of the southeast corner of 2016 and Argent. It is recommended that Park Board members look at how this has approved the appearance of the area. In addition,maintenance will be greatly facilitated. Staff has recently done some work at City View Cemetery to increase parking and upgrade maintenance at that facility. The three pieces of play equipment that have been ordered for Highland Park, Kurtzman Park and Sylvester Park have now been received and are awaiting installation. We have yet to make contact with the installer who was scheduled to begin installation on October 30. Stan reported on other activities of the department. The Council and committee are still working on the golf course lease. It is hoped that this can be wrapped up in the next month or so. The City recently received a recorded copy of the Johnson Park deed. It is anticipated that a planning process will be undertaken next year to identify improvements for year 2001. The City is in the process of finalizing arrangements for the demolition of the Community Center. Assuming the Council awards the bid for that contract on Monday, the burning of the building for demolition will probably occur during the first week of December. The City is in the midst of preparing the budget for next year. The sprayground at the softball complex has been included in the budget for development in 2001. The Advisory Council will ' be kept informed as the budget is approved by the City Council. Miscellaneous Discussion Becky asked if the budget included funding for a shade structure at Memorial Park as had been earlier discussed. Stan indicated that the budget request included $3,000 for this item. If the budget is approved by the Council, staff should be able to implement this prior to the swimming season next spring. Becky also asked about the City's involvement in the Big Cross meet concerning the parking along Road 36. It was explained that the City was a sponsor of the event. However, improved communication with the Police Department could avoid the kind of problems that occurred this last year. Staff will also be mindful to make sure that venues are not over programmed for the number of cars and busses that will accessing a certain facility. Isabelle asked concerning the completion of Sunny Meadows Park. Stan indicated that the park was essentially completed except for the addition of two shade structures which have been ordered but not yet delivered. With no further business the meeting adjourned at 6;30 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES December 7, 2000 Present: Duane Taber, Andrew Tillman, Edmond Daniels, Grace Cooper and Rebecca Francik. Staff Present: Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services Manager and Bruce Schnabel, Facilities Services Manager. Minutes of the November meeting were approved as read. STAFF REPORTS Recreation Paul noted that a recent donation of weight room equipment was received at the Martin Luther King Center. He indicated that the season for youth basketball and wrestling have begun. He provided copies of the recent winter brochure printed in conjunction with the City of Kennewick. Activities are continuing at the Senior Center and the remodeling for ALTC is nearly complete. Park Maintenance Bruce reported that play structures have now been installed at Sylvester and Kurtzman and are ongoing at this time at Highland Park. A new structure has also been scheduled for placement at the softball complex. Including the Sunny Meadows equipment, 5 new play structures have been installed this year. Bruce also reported that the experiment to mulch leaves in place at City parks appears to be working well. Much time has been saved by the City's purchasing a mulching kit for a Toro lawnmower instead of having to sweep and load leaves into a truck for disposal. Things are continuing well at the Cemetery. Our new Customer Service Representative has been working for approximately 1 month and already sales have increased quite dramatically. OTHER BUSINESS Stan reported that the City is in the process of trying to wrap up the golf course lease. Unfortunately, it does not appear that the lease document will be completed in time for the December 1P meeting; hence the most likely approval date is December 18`h. Stan briefly reviewed the major provisions of the new lease agreement. Duane Taber indicated that he was pleased with the selection and the terms proposed in the new agreement. Grace Cooper wondered where we were with respect to a skate park. She stated that she preferred to see us continue to pursue alternatives. Stan indicated that we had recently received some literature on prefabricated skate park equipment but staff has not had a chance to look at it carefully. This item will be included in board minutes which are made available to the City Council. Staff will prepare to review skateboard considerations and equipment at the next meeting. Staff expresses its thanks and appreciation for service of the Park Board members and wishes each an enjoyable holiday season. PARKS & RECREATION ADVISORY COUNCIL MINUTES January 4,2001 Those present: Duane Taber, Andrew Tillman,Edmon Daniels, Delores Groce and Londa Harpster. Staff present: Paul Whitemarsh, Recreation Services Manager, Bruce Schnabel, Facilities Services Manager and Stan Strebel, Administrative and Community Services Director. Minutes of the December meeting were approved on motion of Edmon Daniels and seconded by Delores Groce. STAFF REPORTS Recreation Paul reported on activities at the Martin Luther King Center. The recent Christmas party was a success. He also indicated that the center had hosted a Christmas day function by the East Pasco Neighborhood. This also went smoothly. Indoor soccer is currently taking place on weeknights and on Sundays. Paul reported that the Cable Bridge Run of December 16 was a success with 1,116 runners. This } is the second highest total in the history of the race. Youth basketball is starting and the Senior Center remodeling project is complete. Park Maintenance Bruce reported that the old filters in the basement of the Memorial Pool building were being removed. This is providing an additional estimated 500 square feet of storage space. The Facilities Division will be able to store equipment that is currently exposed at the park maintenance facility. Things are fairly slow in the parks at this time of year and staff is working on a number of catch-up projects as well as equipment maintenance preparing for spring starting. OTHER BUSINESS Stan gave an update on the completion of the golf course lease. The documents have been signed and the new lessee is in place. Most aspects of the transition have been smooth. New Projects Stan indicated that the Council had authorized the contracting with Ramm Associates for the preparation of a Peanuts Park Master Plan to consider the elements that have been suggested by the Pasco Downtown Development Association. A neighborhood meeting will be held on January 10 at 5:30 p.m. at Giacci's. Advisory Board members are invited to attend. It is hoped that the plan will be complete by the first of April for consideration by the board and the City Council. The City budget has been adopted and the first phase of Volunteer Park improvements have been included in the budget. $60,000 of current CDBG funding is allocated as well as carryover allocation from Volunteer Park for this past year of approximately $100,000. The Aquatic Facility Feasibility Study in the amount of$30,000 was included in the budget adopted by Council. However, it is uncertain as to whether this project will be authorized depending on the resolution of I-722 litigation. The spray pool facility at the softball complex has also been included in the budget for this year. Funding is $80,000. Paul will be working on concepts and will manage the project this year. Stan indicated that the 5-acre Johnson Park property, which is located between Road 42 and 44 just south of Henry,has been acquired from the County and will be planned for development this year. When the plan is complete, which is anticipated by the end of September,the budget for development will be proposed for 2002. It is anticipated that the City may be able to develop the park plan in the same way as the Sunny Meadows 5-acre park was planned in 1999. Dr. Rose, a member of the County Park Board, appeared at the meeting to support the planting of additional trees at Wade Park on the rivershore. He felt that additional trees would enhance the park. While he had urged Tim Fife of the County to consider planting additional trees, this has not been done, therefore, he was coming to the City. Stan explained that the park is leased from the Corps of Engineers by Franklin County. The City's role was as a subcontractor responsible for maintaining the turf and irrigation system. All other decisions concerning the park have been made by the County and it is his recommendation that additional landscaping or other changes should be initiated and implemented by the County. If at some future date the County requests that the City consider assuming the responsibilities of the lease and such a transition occurs, then these decisions could fall to the City. At the prior meeting the issue of status of a skateboard facility was raised. Staff indicated that some information was available. Stan provided information on portable skateboard equipment that could be located on a site prepared for that purpose. The cost for equipment on an approximately 5,000 square foot facility would be about $60,000 including transportation and installation, not including surface preparation. While there is no proposal at this time, this information is provided because of interest expressed by members of the Parks and Recreation Council. PARKS & RECREATION ADIVSORY COUNCIL MINUTES February 1,2001 Those present: Duane Taber, Edmon Daniels,Londa Harpster, and Andrew Tillman. Staff present: Stan Strebel,Administrative and Community Services Director,Paul Whitemarsh, Recreation Services Manager and Bruce Schnabel,Facilities Services Manager. Guests from the Franklin County Park Board: Pat Roach,Tony Schouviller,Valerie Moffitt,Jim Yamauchi, Bob Scott and Ray Rose. Minutes of the previous meeting were read and approved. Chairman 'Taber introduced Pat Roach, as Chairman of the Franklin County Park Board, and invited him to address the issue of the Erwin property. Mr. Roach indicated that the County was interested in working with the City on the acquisition and development of the Erwin property which is approximately b acres,located to the west of Wade Park, (new name for the area between Road 39 and Road 54). The County has a 2-year lease/purchase option (of which approximately 1 year is expired)on the property. The County is interested in having the property appraised to determine if it can be purchased. It may qualify for grant funding (boating facilities) from the state for acquisition and development. The purchase price in the option is$400,000 and the only way the County has to purchase the property would be to have a voter approved levy. The County does not have General Fund monies available for this purpose. Mr. Roach feels that the land will be extremely valuable in the future of the City because no more riverfront property is available and there are few other areas with the possibility of developing a boat dock. If this land is sold to other interests it will be very difficult for the public bodies to be able to acquire such property. Stan stated that the City's position to date has been that it would cooperate with the County and agree to fund 50% of the local share required for the development of the parking, boat facility and festroom facility under a grant. However,the City did not see need for additional park development on the remainder of the property. A letter to that effect has been sent to the County. Mr. Roach asked members of the Advisory Board to support the project,to participate in the possible formation of a committee to support a countywide levy, and then to support the levy itself. He anticipated that the levy election date would be sometime after this spring. Duane Taber reminded everybody that it costs money to conduct an election and to gain support for a levy. He did not know what this cost was, but knew from his experience working with the Franklin County Courthouse remodeling project, that the costs were significant. Mr. Roach asked that the Advisory Board place this item on the next agenda(March 1) where he and a few other representatives of the County Park Board might attend to further discuss this issue. STAFF REPORTS Recreation Paul reported that things continue active in the Recreation area. The Martin Luther King Center is involved in basketball and soccer almost daily. In addition, youth boxing is also taking place. Things are running smoothly at the Senior Center. Park Maintenance Bruce reported that the Facilities Division currently has a vacancy for a Groundsman with one other Groundsman out for medical reasons. Therefore, they were shorthanded and quite busy. It is hoped that a new Groundsman can be hired within the next few weeks. He is preparing to make changes at the baseball stadium to satisfy the conditions of the lease with the Dust Devils, preparing for a busy summer season. The City will be shortly taking over the maintenance along Sandifur Parkway adjacent to Island Estates,as the first phase has been entirely sold out. OTHER BUSINESS Stan reviewed current projects. There will be a meeting on the Peanuts Park Master Plan on February 7 at 5:30. p.m. at Giacci's. The Volunteer Park Plan is moving forward with staff reviewing proposals from RANLM and Associates for design and construction for the final phase of development for the two south entryways and also for the tree removal and replacement plan. There may not be enough money in the Community Development Block Grant Allocation to complete all of these projects but we will attempt to make the money go as far as possible. The Peanuts Park improvements are requiring some of this allocation(as yet undetermined how much). Paul reported that preparations are moving ahead for the development of the spray ground at the softball complex. He showed a drawing of a possible configuration on approximately 1,200 square feet. There are 4 vendors from which we have information and we are in the process of attempting to design a workable and cost effective } Project. Stan indicated that the City Council had selected the renovation alternative for the golf course clubhouse/restaurant as opposed to replacing the facility. Current estimates are that approximately $380,000 will be spent. 'Hie City has yet to determine if it will manage the construction or have I.R.I. do that. Stan reported that the Volunteer Reception is scheduled for Thursday, April 12 at the Senior Center. All Advisory Board members are cordially invited to attend. Duane indicated that in preparation for the next meeting he would like to see the staff have available any drawings and plans concerning the Rivershore Enhancement project or the Wade Park Master Plan, also any information from the Lewis and Clark Trail. This information will be helpful in deciding where and how the Erwin property might fit into overall development of the area. It was noted that if the private lot at Road 39 is lost, parking for Wade Park will be virtually nonexistent, The meeting was adjourned at 7:00 p.m. c PARKS & RECREATION ADIVSORY COUNCIL MINUTES March 1, 2001 Those present: Duane Taber, Andrew Tillman, Rebecca Francik, and Grace Cooper. Staff present: Stan Strebel, Administrative and Community Services Director, Bruce Schnabel, Facilities Manager and Paul Whitemarsh, Recreation Manager. Guests from Franklin County: Tim Fife, Franklin County Public Works Director and Margaret Till, Franklin County Park Board. Chairman Taber introduced Tim and Margaret to the group and indicated that we would continue discussion on the possible purchase and development of the Erwen property located at Road 54 and the river. Stan explained copies of planning documents which had been provided to the group. These included the City's plan for rivershore enhancement between the Cable and Blue bridges,the Sacagawea Heritage Trail plan for the Tri-City area and the Franklin County Rivershore Trail plan which extends from Road 39 to Road 100. Tim Fife provided copies of the proposed plan for the Erwen property which include a parking lot, improved boat launch facility, restroom and a "picnic hill" to be located between the parking lot and the river. Tim explained that the boat access grant from the Interagency Committee for Outdoor Recreation could provide funding for property acquisition and parcel development consisting of restrooms; a pro rata share of parking (parking designed to serve boaters) lowering the levy; improving the boat launch and other miscellaneous costs. At this point in time no final cost estimates are available, however, it is anticipated that the purchase price of the property would be approximately $400,000 for the 6+ acres. Margaret Till pointed out that parking in the rivershore area is very scarce and that when the private lot at Road 39 is developed there will be very little parking available. People will have to park on the street. She felt it was important that this property be purchased as there are few other available and undeveloped parcels. Tim explained that the County was contemplating a countywide voter levy to finance the property acquisition. This would be combined with other park projects throughout the county, notably at Connell and Edwin Markham School in order to gain countywide support. Under this scenario the monies provided by the levy would be sufficient to purchase the property. There would be no out of pocket cost to the City of Pasco. With the property purchase as a match, Tim feels that the boating access grant and other grants would pay for the development costs, again resulting in little or no direct costs to the County or City. It is proposed that the facility, when completed, would be maintained by the City of Pasco. They are asking the Parks and Recreation Advisory Council to recommend this concept to the City Council. Chairman Taber thanked Tim and Margaret for their attendance at the meeting. I t - 1 STAFF REPORTS Recreation Paul reported that things continue very active at the Martin Luther King Center. He was there recently and the facility was so busy that he had a difficult time finding a place to park. Softball preparation is underway and the fields are dry, but given recent temperatures there is still frost in the ground, making it somewhat difficult to prepare the fields properly for use by CBC and the Pasco High girls teams. Paul reminded members of the Park Board of the Volunteer Reception scheduled for Thursday, April 12 at the Senior Center. He also indicated that the new spring recreation brochure is available. The Pasco Senior Center will be hosting the Tri-City wide senior picnic at Chiawana Park later this year. Park Maintenance Bruce reported that he is still short 2 Groundsmen and is hopeful that things will be resolved to get back to greater strength in the labor force soon. Temporary workers are being hired and work is going on at the baseball stadium to complete the warning track widening and the fence extension as well as getting equipment ready for park maintenance. Other Business Stan reported on the planning effort for Peanuts Park. At a recent meeting held the 28'h of February, the Pasco Downtown Development Association concurred with the City's recommendation that the planning effort for Peanuts Park be completed this summer and that a funding proposal be submitted for CDBG funding for development of the park in the year 2002. If this was approved by the City Council in the fall, demolition work on the existing park could begin after the closure of the Farmer's Market and the project could be bid in the winter months with construction beginning as soon as weather permits in 2002. This will provide volunteer labor and contractors with better information on the scope of their work, a better funding source for the facility and a schedule which will not conflict with Farmer's Market or festival activities during the summer. The Park Board concurred with this recommendation. Stan indicated that Ramm Associates is currently preparing plans that will be presented to the Park Board in the next couple of meetings. Stan indicated that the City Council is scheduled on Monday, March 5, to approve a contract with Ramm Associates for the design drawings for the first phase of Volunteer Park improvements. These will include the southwest and southeast entries and tree replacement plan. This will cover approximately 114 to 113 of the proposed improvements at Volunteer Park. Stan indicated that a new subdivision is proposed for north of Burden Blvd.between Road 44 and Road 36, The City is discussing the possible lease of property from the Port of Pasco (airport property) for development of a park in this area so that users will not have to cross Burden Blvd. to use McGee Park. Also, negotiations are continuing for acquisition of property to sense the park needs of the Island Estates community, west of Road 68 and staff is still anticipating a planning process for Johnson Park development this summer. Paul reported on the planning work associated with the sprayground development at the softball complex. He presented a schematic layout and a description of each of the spray features. The board was very interested in this concept and excited about its implementation. Discussion on Proposed Boat Launch Facility Chairman Taber asked for further discussion on the County's proposed bond issue, i.e. should the Park Board support the concept with the provision that County wide voter funding would be used to purchase the property and that such purchase could be used as match for grants for development of the property and that no out-of-pocket City funding would be required for the acquisition and development of the property. The City would be able to better maintain the existing rivershore area with the addition of the restroorn and perhaps some storage area for equipment. Andrew Tillman moved that the Advisory Board recommend to the City Council that this concept be supported. This was seconded by Grace Cooper and passed with all voting in favor. There being no further business the meeting was adjourned at 6:45 p.m. } PARKS & RECREATION ADVISORY COUNCIL _MINUTES April 5, 2001 Those present: Duane Taber, Andrew Tillman, Grace Cooper, Edmon Daniels and Londa Harpster. Staff present: Stan Strebel, Administrative and Community Services Director and Bruce Schriabel, Facilities Services Director. Stan reported on old business, updating current projects. The City Council has approved the design contract for Peanuts Park. Ramm Associates is currently in the process of surveying and preparing information for final design. It is hoped that final plans will be ready in the next couple of months. Staff plans to request CDBG funding for Peanuts Park improvements for next year. It is possible that volunteer demolition work may begin late this fall after the closing of the Farmer's Market. Stan reported that a design contract has also been signed for Volunteer Park. Ramm Associates is also doing this work. They are currently in the process of surveying and collecting information for the design improvements proposed for this year for the southeast and southwest entryways, some pathways and work on removing and replacing trees. Stan also noted that the Community Center building is in the process of being demolished. The City was not able to burn the building because of problems getting a burn clearance due to weather. The sprayground project for the softball complex has been designed and is currently out for bid. Bids will be received on April 11. It is hopeful that the project can be completed by early summer. Stan reported that he had contacted Fred Bowen, the County Administrator, to see if County officials were sensitive about Pasco City Council discussion of the recommended bond issue for County parks that had been discussed with the County Parks Board. Mr. Bowen indicated that he would like time to discuss this matter with Franklin County Commissioners and would advise us before this matter was discussed publicly with the City Council. STAFF REPORTS Recreation Stan reported that the Request for Proposals for the Aquatic Feasibility Study has been completed. We are expecting proposals in response to that RFP next Friday, April 13. Londa Harpster volunteered to serve on a selection and interview committee for consultants. trim. In new portions of the Cemetery we are attempting to design upright markers on a concrete pad with continuous length to make trimming Iess of a problem. Grace asked about continuing interest in a skateboard park. Stan reported that since we had last met with a couple of youth nearly 2 years ago that there has been no further contact from members of the community seeking this. Londa asked what it would take to Dave interest. Stan indicated it would take some constituent group that could present their case to the City Council requesting funding for such a project. Stan explained the different sources of funding that are available for parks and for parks construction purposes, The Council has difficult decisions prioritizing where to spend the money and until they recognize a need, such a project will likely not be funded. PARKS & RECREATION ADVISORY COUNCIL MINUTES May 3, 2001 Those present: Duane Taber, Grace Cooper, Londa Harpster, and Rebecca Francik. Staff present: Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services Manager and Bruce Schnabel, Facilities Services Manager. STAFF REPORTS Recreation Paul reported on activities in the Recreation Division including the King Center, upcoming summer activities and the Senior Center. Park Maintenance Bruce reported on park maintenance indicating that the staff was finally at full levels with a new Groundsman being hired recently. Things are busy with summer help being hired and trained and preparations made for a busy season. OLD BUSINESS Update on Projects Stan reported that planning is continuing for Peanuts Park and Volunteer Park. He presented draft plans for Volunteer Park for the Council's review. The basic concept is to improve the entryways at the southeast and southwest corners connecting the two with a pathway that will later be connected to areas on the north. The tree removal and replacement plan will provide for removal of a number of the aging trees on the south'end being replaced by younger and more diverse specimens. Ultimately, as old trees die or need to be removed throughout the park new species will be planted. The softball complex water playground project has been bid and construction will be underway shortly. It is anticipated that the project will be complete about the middle of rune. NEW BUSLNESS Aquatic Feasibility Study Londa, Rebecca, Paul and Stan met with three consultants with proposals on the Aquatic Feasibility Study. A recommendation to work with The ORB Organization has been made to the City Council and it is anticipated that they will shortly approve the study. A major element of the work will involve a survey of the community to obtain input on the possible direction the City should with respect to its existing pool facilities. An important part of the study is determining the cost of continuing the current configuration including repairs and improvements that will be necessary to maintain the status quo. Alternatives will be examined for possible partnerships for future operations. It is anticipated that the study will be completed by fall. Paul reported that Washington Recreation and Parks Association had presented the City with an award for the softball complex. Six such awards were made for facilities throughout the state. This award will be presented to the City Council at the meeting of May 7. There being no further business or discussion the meeting was adjourned. Note: Welcome to new Advisory Council Members: Emily Janikowski and Donna Thompson, who have been invited to the next meeting of June 7. Duane Taber has also been reappointed to the Council. l 1 PARKS & RECREATION ADVISORY COUNCIL MINUTES June 7, 2401 Those present: Duane Taber, Rebecca Francik, Andrew Tillman, Edmon Daniels, Londa Harpster, Delores Groce and new member Emily Janikowski. Staff present: Stan Strebel, Administrative and Community Services Director, Bruce Schnabel, Facilities Services Manager and Paul Whitemarsh, Recreation Services Manager. STAFF REPORTS Recreation Paul reported on activities at the Martin Luther King Center. Some of the activities have recently been hampered due to water damage on the gym floor. This occurred when a well pipe broke causing water to run downhill and into the gym. The insurance adjusters have looked at it and authorized up to 540,000 in repairs. We are still assessing the situation. On two previous occasions waters have damaged the gym floor, however, these have been different and unrelated causes, both of which have been addressed. Delores Groce reported on the upcoming Juneteenth activities to be held at the King Center and Kurtzman Park. Paul indicated that summer programs are shortly underway. Swim lessons and registration will begin June 14. The Strawberry Festival at the Senior Center is coming up on June 15 and 16. Paul reported that Becky Poynter, our departmental assistant in the Recreation Division, has resigned effective June 12. Hopefully a replacement will be on board shortly. Maintenance Bruce reported on park maintenance. A number of parks have experienced irrigation problems, notably Wade Park and the Road 36 soccer fields, These have been due to system problems where contaminants get in the lines. Staff feels they have most of the problems corrected at this point. All other work is going smoothly. With full staffing pools have been prepared and are ready for use this summer. Bruce also reported that no complaints have been received at the Cemetery over the Memorial Day holiday. This is unusual and he has commended Henry and Rosalie for the fine job they are doing at the Cemetery. Projects Stan reported on the Capital Improvement planning process that the City is currently undertaking. He reviewed the list of Parks and Recreation capital proj ects for the 2002 year discussing each project. Some are suggested for delay due to inadequate funding or time to complete the same. He discussed how others may be changed in their scope, notably the Golf Course irrigation project, as well as the Memorial Park renovation project depending on studies that are ongoing at this time. The softball lighting project should be completed this year or next, depending on how soon the Legislature approves the budget. The softball spray pool project should be completed within the next 2 to 3 weeks. Volunteer Park renovations are being prepared for bid at this time and should be completed later this year. It is anticipated that Peanuts Park will be brought forth for funding next year, and staff is recommending approximately$50,000 for renovation of the golf course storage sheds. Finally, the new Johnson Park property will be planned for ultimate development during this year,with construction hopefully to take place next year. Stan requested that the regular Park Board meeting of July 5 be postponed to Thursday, July 12 at 7:00 p.m. so that the Park Board can participate in a public meeting concerning development scenarios for Johnson Park. This will most likely be held at City Hall and staff may suggest a short business meeting either before or after the public meeting. Further information will be forthcoming. Stan reported that the Aquatic Needs Feasibility Study is underway, Paul and he having met earlier that day with the consultants, The ORB Organization from Renton. (New board member Donna Thompson arrived at this time.) There being no further business the meeting was adjourned at 6:45 p.m. i PARK & RECREATION ADVISORY COUNCIL MINUTES August 2, 2001 In Attendance: Duane Taber, Edmon Daniels, Donna Thompson, Londa Harpster and Rebecca Francik. Staff in attendance: Stan StrebeI, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services Manager and Bruce Schnabel, Facilities Services Manager. The minutes of the previous meeting were read. Since there was no quorum present the minutes are for informational purposes only. On July 12 the Council was scheduled to meet in the City Council chambers to conduct its regular meeting and receive input from residents in the area of the proposed Johnson Park, Prior to the meeting on Johnson Park, Dave McDonald, City Planner,presented information concerning the possible location of an elementary school at Kurtzman Park. Since there was no quorum present, that information is being reviewed with the Advisory Council this evening. Passible School at Kurtzman Park Stan reviewed the information that had been provided concerning the possible location of an elementary school at the southwest corner of the park. This would probably require the demolition of the Kurtzman Building and the covered play structure. The fate of the swimming pool would also be questionable. It was noted that it would be possible to secure additional parkland to the north on Lewis Street and that the City also owns some additional property that has not yet been developed to the east. The Council was concerned about the possible loss of the swimming pool though it was recognized that some change may be proposed pursuant to the Aquatic Facilities Study(Stan noted that recent results from the City's budget reduction survey suggested that support for the 2 neighborhood pools, Kurtzman and Richardson, was less strong than for other programs which were identified for possible reductions). Members were also concerned about the loss of possible facilities with the Kurtzman Building, Police Mini Station, etc. Stan outlined some of the opportunities that may come if the school were to be located there. These would include development of property adjacent to Lewis Street, thus creating a better view from that main road in the City, the ability to maintain more property on the tax rolls if the school and City could jointly use the property; the possibility that some newer facilities may be possible as a result of the new construction. It was agreed that Stan should draft a letter for review by Park Board members prior to its being addressed to the manager and Council. f STAFF REPORTS Recreation Paul reported on recreation programs, He noted that due to a malfunction of the Kurtzman Park well, the King Center gym floor had been flooded and was in the process of being replaced. The earlier damaged area had been removed only to discover that additional water remained under the building. At this point the insurance company and contractor are reviewing the costs associated with the repair. Paul also noted a successful number of events that have been held since the last meeting, including Juneteenth, July 4`h celebration, tournaments associated with the Columbia Cup including basketball, volleyball and tennis and the Kiddies Parade. He also noted the upcoming ASA softball tournament for young women, which would include 16 teams beginning next weekend. He announced that the Washington Interscholastic Activities Association had awarded the Class B slow pitch and Class A fast pitch tournaments to the City for next year. These will be held on Memorial Day weekend. Continuing, Paul indicated that the Senior Center had a successful Strawberry Festival raising in excess of 52,000. Edmon noted that the 14 year and under world series would be held at Walters Field and CBC beginning August 10. Park Maintenance Bruce reviewed projects that were ongoing, noting that the site of the former Community Center ? in Volunteer Park had been hydroseeded. Water at the Trac softball, soccer complex is still a problem with the well being insufficient. Projects Stan reviewed a number of projects that the department is currently involved in. He noted that Volunteer Park will go out to bid on August 15 and reviewed briefly the plans for that project. He reviewed possible alternatives for consideration under the Aquatic Feasibility Study, and passed out a sheet representing 6 possible alternatives. He also reported on the public meeting that was held on July 18. Attendance was fairly light but there was good discussion. The Council had a lively discussion concerning possible alternatives, financing, and how to get the community and the Tri-Cities to come together and recognize what a nice facility could do for the area. Stan reiterated that he doubted that anything would be proposed in the near future by the City, however, all of this information was important to have in deciding priorities and formulating a strategy. Stan then reported that golf course restaurant is nearing completion and should be ready for opening in the next couple of weeks. He also reported on the meeting of the Johnson Park development as well as the fact that it appears that the City has settled on the location of a new 5 acre park in the Island Estates neighborhood. These properties are being planned for development for next year. Stan reviewed the status of the Enven property, including the boating access grant application which the City has endorsed and committed to financially and the County's application for Erwen Trust park, approximately 4 acres west of the boating property. The County has requested the City send a letter endorsing that project before the IAC board. The City has sent a letter of endorsement, but underscored the fact that it is not making any financial commitment at this time. The County feels that the property represents the last opportunity to secure parking and group-type facilities along the rivershore. The City Council is concerned that plans for development of the rivershore between the two bridges will require so much of the City's resources that this project may not be as high a priority. Stan asked, given the context of the City's overall plans, how high apriority would this project be. The general consensus of the board is that while the project is worthwhile, it is not as high a priority as the City's rivershore development plans'. The City's support of funding for the project could possibly come in the form of citizen support of a County-wide bond issue, which would make purchase and development of the property possible. Stan was instructed to draft a letter to the City Council expressing these feelings. Chairman Taber indicated he would like the reorganization of the Park Board placed on the agenda for the next meeting. There being no further business the meeting adjourned at 7:30 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES September b, 2001 In attendance: Duane Taber, Donna Thompson, Londa Harpster, Emily Janikowski, Andrew Tillman and Rebecca Francik. Absent: Edmon Daniels (Grace Cooper submitted her resignation from the Council on August 26). Staff in attendance: Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services Manager and Bruce Schnabel, Facilities Services Manager, Minutes of the previous meeting were read and approved, Chairman Taber called for the election of new officers. A suggestion was made that Chairman Taber continue with the approval of that being unanimous. STAFF REPORTS Recreation Paul reported on the Western National Girls Softball Tournament that was held at the Pasco softball complex in August. Fourteen teams ;rom the Western United States participated. Overall the tournament was a success and a great opportunity for staff to get familiar with running larger tournaments. Paul indicated that the King Center held a successful "back to school"barbecue and that the installation of the new floor damaged by water is being completed. Paul stated that the Meals on Wheels organization would like to contract the preparation of meals to a private contractor in the Pasco Senior Center. In a sense the existing contract will be taken over by a private contractor. The City anticipates that it will experience the same rent for the facility. Paul also noted that staff was in the process of implementing the new Class Software for recreation programs, registration and scheduling. This will be a great benefit in terms of managing the affairs of the division. Maintenance Bruce reported that with summer winding down the swimming pools are in the process of being closed. Turnover had been quite heavy this year among temporary employees. It was difficult to recruit and retain these employees. There was a brief discussion about possible ways to reduce this in the future. PARKS & RECREATION ADVISORY COUNCIL MINUTES October 4, 2001 Those present: Londa Harpster, Edmon Daniels, and Rebecca Francik. Also present: Stan Strebel, Administrative and Community Services Director, Bruce Schnabel, Facilities Services Manager and Paul Whitemarsh, Recreation Services Manager. Due to the absence of quorum no official meeting was held. Paul reported on the progress of the floor at the Martin Luther King Center, also on the Big Cross cross country meet and the upcoming high school cross country meet (held 14 years in Pasco). He also indicated that the City was awarded an ASA softball tournament for the state (16 year old fast pitch A & B teams) which will be held next July 5 — 8. He anticipated approximately 30 teams will be playing. We are in the process of trying to negotiate a agreement with the successor to the Meals on Wheels meal preparation. The Senior Picnic was held at Chiawana Park with over 600 attending. There were many compliments received on the quality of the event. Bruce reported on facilities activities. The Lewis Street parking strip is being renovated as are } portions of the Cemetery, to straighten and level markers. The City recently hosted a turf maintenance school and some renovation work was done at the Dust Devil stadium during the course of the training. Stan reported that the Johnson Park concept has been reviewed with neighborhood residents and it appears that there is general support for the proposal. Stan explained that even though there was no quorum present it was necessary to provide the Aquatic Feasibility Study consultant with direction on the preferred alternative for the completion of the feasibility study. The alternative will be used to develop more detailed market analysis and cost estimates to complete the study. Even though it may not be the ultimate recommendation to the City Council, some direction was necessary at this point. Stan provided information on the approximate cost for each $100,000 home for various bond issue sizes. This was related to the approximate dollar amounts for each of the alternatives. There was a discussion concerning which alternative should be used. In summary, Londa felt that alternate 5C should be used. Edmon felt alternative 4 should be used because he did not want to see us regress by having less pools. Rebecca indicated a preference for alternative 5C. Based on this survey Stan suggested that the City should designate 5C as the preferred alternative at this point in time, keeping in mind that other variations may come about with further discussion. The consultant will develop detailed cost and operational data on this alternative. At least we would have more detailed information on this particular alternative and could use it in future planning. ti PARKS & RECREATION ADVISORY COUNCIL } MINUTES November 1, 2401 Those present: Duane Taber, Edmon Daniels, Andrew Tilllman, Emily Janikowski, and Rebecca Francik, Also present: Stan Strebel, Administrative and Community Services Director, Bruce Schnabel, Facilities Services Manager and Paul Whitemarsh, Recreation Services Manager. Excused: Donna Thompson and Londa Harpster. Chairman Taber called for approval of the September minutes (in as much as there was no quorum present for the October meeting). The minutes were approved as presented. STAFF REPORTS Recreation Paul reported that the flooring replacement for the Martin Luther King Center was proceeding and should be finished shortly. This has interrupted some of the fall activities at the center. A new flag football program was started this fall and has been quite successful. Also, there are a number of craft classes being offered by the recreation division this fall. Paul reported on the success of the Big Cross cross-country tournament held earlier as well as the upcoming high school cross country championships to be held on November 3 at Sun Willows Golf Course. He anticipates over a thousand runners and some six thousand fans for this 14`h year in which this event has been staged at Sun Willows. Paul also reported that due to orders of the Governor on state budget cutbacks there has been a hold placed on grant funding for the softball complex lighting project. All paperwork has been completed and will be ready to proceed when the hold is lifted. Facilities Bruce reported that the crew has completed winterization of systems. They have recently finished the seeding of the Lewis Street planter strips on the east side of 20`h. It was noted that the City is completing the project for the west side of 20`h including new curbing, gutter, sidewalks, and the installation of a planting strip up to Highway 395. The question was asked as to why the City planted trees along the roadways when they didn't always take care of them, particularly in the downtown area. Stan indicated that street beautification projects typically include trees because of the shade and aesthetic views that they provide; however, often maintenance responsibilities associated with trees are not taken into consideration. Staff favors careful selection of species and planning to minimize maintenance problems, damage to sidewalks, etc., over time. It is also important that adequate maintenance money be included in the budget for trimming, irrigation, etc. Staff has been recently approached by the Pasco PARKS & RECREATION ADVISORY COUNCIL MEETING I'vfINUTES November 1, 2001 } Page 2 Downtown Development Association (PDDA) concerning the need for trimming several downtown area trees. This has been discussed with PDDA and, if approved in the budget, the City will be able to proceed with the trimming shortly after the first of the year, There was a brief discussion concerning the past year at the Pasco baseball stadium, given the change with the team. Staff hopes that the team has a better season next year including a staff that is more knowledgeable as to stadium maintenance. UPDATE ON PROJECTS Park Projects Stan reported that the Peanuts Park design drawings are nearly complete. At the suggestion of the City and following consideration by the downtown committee, the Pasco Downtown Development Association has agreed that they should not attempt to install a fountain at the revised .Peanuts Park. Maintenance, water purification, and cost issues are simply too great to overcome at this time. Instead it was proposed that a circular stage be constructed which will allow for seating during events as well as small performances to take place in the middle of the park. This is the preference of the PDDA and staff. The consultant is completing the final design of this structure. Stan reviewed the general plan with the committee and stated that it is planned to bid this project toward the end of November with bid opening December 12. Hopefully, council will authorize the project on December 17. This will enable the project to go forward with Volunteer Park Phases II and I and to be completed by May 1 so as to not disrupt Farmers' Market operations. Volunteer Park Phase II planning is also underway and will include the entrance across from the courthouse in the area along the west side of Volunteer Park. When both phases are complete, the southeast, southwest, and west entryways will have been revised and a significant number of trees on the south and west boundaries will have been replaced. Much of the pathway system connecting the three entryways will also be completed. Stan indicated that the City and the county were in the process of discussing possible agreement for future annexations of property in the Pasco urban growth area. One of the topics of discussion may be the future of county park facilities that become annexed into the City, Most notable is Chiawana Park, which is operated by the county but is close to areas that are currently under consideration for annexation to the City. There was a discussion concerning the relative finances of the City and county, and how annexation affected the same. Stan asked the council to be thinking if they had concerns that should be considered in negotiations. There being no farther business the meeting was adjourned at 6;30 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES December 6, 2001 Those present: Edmon Daniels, Londa Harpster, Donna Thompson and Rebecca Francik. Absent: Andrew Tillman, Duane Taber, excused, and Emily Janikowski. Staff present: Bruce Schnabel, Facilities Services Manager, Paul Whitemarsh, Recreation Services Manager and Stan Strebel, Administrative and Community Services Director. STAFF REPORTS Recreation Paul reported that the floor at the Martin Luther King Center has been completed. He noted that the floor has been replaced or repaired a couple times prior due to accidents. This was the best floor that we have ever had at the center. The facility is now fully utilized for basketball and soccer as well as other events. Paul reminded the Council that new winter brochure is available and also that the Cable Bridge Run is scheduled for Saturday,December 15. Stan asked the Council to consider if the publication of the recreation brochure and distribution through the newspaper was still the most cost effective method for providing information to the public. He noted that recently he had heard that CBC had made the decision to scale back dramatically on its publications and circulation through the newspaper in favor of more specific targeting of individuals in order to save on printing costs. While this may not be the best direction for the City to take, it is certainly worth considering. Some brief discussion on this question followed. If the Council has any ideas they are invited to share them with staff. Donna mentioned that perhaps the City could take more advantage of community calendar opportunities on the web and elsewhere. Maintenance Bruce indicated that the maintenance crew has been busy cleaning up some damage from the recent windstorm. A number of limbs were down in parks. Some roofing was lost at the Cemetery and the golf course. It was also noted that approximately 10 mature conifer trees at the golf course were blown over. Grass is coming up on the Lewis Street parking strip east of 20th, Bruce also noted that today is the 30`h anniversary for Paul's beginning employment with the City. He also noted that Steve Putnam, our Chief Groundsman, with 32 years of service to the City, is retiring at the end of the month. I Stan noted that the Council is scheduled to approve the City budget on December 17. The department has requested an additional maintenance position in the new budget which will be a grade or so below the current Groundsman I position but specializing in maintenance at the City's pools and softball facility thus helping us to have better trained and more consistent care for those important facilities. Stan also noted that the budget, if approved as presented, will provide funding for construction of Johnson Park at Road 44 for the new park in Island Estates west of Road 68 and, as we have discussed, for renovation of Volunteer and Peanuts Parks. Paul outlined the City's intent to request proposals for the construction and operation of commercial batting cages to be located at the softball complex adjacent to the Dust Devil stadium. He is hopeful that we can secure an operator to bring increased activity to this area. Stan indicated that the golf course lessee had recently completed an analysis of the irrigation system at Sun Willows Golf Course. The overall conclusion is that the system essentially needs to be replaced in its entirety. This will be under review by staff and the Council before a final decision is made. Stan reported that the Aquatic Feasibility Study has been completed by the consultant and the results will be presented to the City Council at the next meeting on December 10. Staff proposes that Council take some time to review the material and will suggest that Council consider this study and possible future direction of the City at the City Council goal setting session which will be held in March or April of next year. There could be any number of scenarios come out of the Council consideration, including do nothing, selection of an alternative, or perhaps further study. Donna indicated that she hoped that the City would be able to take advantage of experiences of other jurisdictions in attempting to pass bond issues so that whatever direction was chosen would result in success and a workable program and facility for the community. The meeting as adjourned at 6:30 p.m. t PARKS &c RECREATION ADVISORY COUNCIL MINUTES March 7, 2002 Those present: Duane Taber, Chairman, Londa Harpster, Andrew Tillman, Edmon Daniels, and Rebecca Francik. Absent: Donna Thompson and Emily Jankowski. Staff present: Bruce Schnabel, Facilities Services Manager, Paul Whitemarsh, Recreation Services Manager and Stan Strebel, Administrative and Community Services Director. Minutes of the prior meeting (December) were approved as presented. There was no meeting scheduled for January and there was no quorum for the February meeting. STAFF REPORTS Recreation Paul provided members with a copy of the new recreation brochure. He reported that many of the basketball programs are in the process of winding down; however, we look forward to spring and summer programs. Registrations are brisk. } Columbia Basin College and Pasco high school softball teams are practicing at the softball complex. We are in the process of providing new soil supplements, which will increase playability and ease maintenance of the infields. This should be completed shortly. Lewis and Clark College will be renting the fields for two double headers for this Saturday and Sunday, as their fields were not playable. Paul reported that he and other area recreation managers are working with a group to consider the development of an active seniors recreation program. Envisioned are field trips and group activities such as hiking, skiing, boating, etc., as opposed to the more traditional passive senior activities. Paul indicated that he has been thinking for some time about how the Senior Center may need to retool itself to serve a more active generation. He will keep the Council informed as discussions continue. Maintenance Bruce reported that things are underway in preparation for the spring and summer seasons. Some of the irrigation systems are being started up. Staff is working to complete preparation of the softball fields at this point in time. Update on Projects Stan reported that the City Council has rejected the bids for the Peanuts Park project because they were too high. Construction on the Volunteer Park project will begin next week. The PARKS AND RECREATION ADVISORY COUNCIL Meeting Minutes - March 7, 2002 Page 2 Council awarded the bid for the full project,which means the three entryways southeast, southwest, and northwest (across from Franklin County Courthouse) will be completed. We are also moving forward on plans to develop Johnson Park and Island Estates Park. A meeting has been scheduled on Thursday, March 21, at 7 p.m. at the TRAC facility to meet with the Island Estates area neighborhood to begin the planning process for that park. Stan indicated that we are expecting the final report from the golf course irrigation consultant shortly. It is anticipated that complete replacement of the system will be recommended. This has also been recommended by HU, the current lessee. This project will be a major initiative to be presented at the City Council retreat with the cost likely to be in the range of S 1 million. Paul reported that there is a good possibility that we may be able to complete all of the softball field lighting for the amount of money available with a grant and city funding totaling 5600,000. We are in the process of finalizing plans and specifying products, and hope to he able to complete installation before the end of the softball season. There will be some scheduling difficulties, because we have a number of tournaments committed for this year and do not want to interrupt the play with construction. Paul also reported on his recent discussions with area-wide recreation managers and swimming enthusiasts on growing support for the construction of an indoor swimming facility for } competitive and high school events. CBC is also involved in this process. Paul indicated that those in attendance at a recent meeting seemed to favor locating such a facility in the vicinity of TRAC, which is quite encouraging. There is the possibility that an area-wide recreation district could be formed if there is sufficient support. This discussion is also being noted to the City Council as part of a Parks and Recreation initiative to request the Council establish a goal and action plan for making a decision on the future of its swimming facilities. There were a number of comments about swimming facilities at the recent community forum also. Stan reported that the Volunteer Reception is scheduled for Tuesday, April 9, at the Senior Center. All members are encouraged to attend. The meeting was adjourned at 6:30 p.m. s t 1 PARKS & RECREATION ADVISORY COUNCIL NUNUTES May 2, 2002 Those present: Duane Taber, Chairman, Andrew Tillman, Edmond Daniels and Rebecca Francik. Absent: Donna Thompson and Londa Harpster. Staff present: Bruce Schnabei, Facilities Services Manager, Paul Whitemarsh,Recreation Services Manager and Stan Strebel, Administrative and Community Services Director. Minutes of the March meeting were approved as presented. There was no quorum for the April meeting. STAFF REPORTS Recreation Paul reviewed activities at the King Center including YMCA programs. He also highlighted the recent youth jamboree at the softball complex. He indicated that the TRAC operated concession } at the complex was off to a good start and reminded the board that the State girl's softball tournaments, including 24 teams, would be held at the complex on May 24 and 25. Paul announced that Brenda Ingalls, our Lead Recreation Specialist, has resigned to assume a position with the City of Kennewick. Brenda has been responsible for many of the City's programs and events including the recent successful Volunteer Reception at the Senior Center. She will be missed. Paul also reported on the activities of the Active Seniors group. The planning is proceeding. Facilities Bruce reported that the City has assumed ground maintenance responsibilities at the TRAC facility under contract with Franklin County. The shade cloths at the softball complex have been revised and should be hung shortly. The City has a number of other projects going on including the overlay scheduled for the Senior Citizen Center parking lot; upgrades and roof repairs at the golf cart storage sheds; the ongoing Volunteer Park project; as well as clean-up efforts at City View Cemetery. Stan reported on various projects. A second neighborhood meeting for the development of the park in Island Estates has been scheduled for Thursday, May 16 at the soccer complex building at 7:00 p.m. All Parks and Recreation Advisory members are invited to attend. A preliminary 1 plan for the park has been developed, which Stan provided to Council members. Assuming there are no serious problems with the plan., this will be later presented to the Planning Commission and City Council for conditional use permit approval. The Volunteer Park project is proceeding slowly but steadily. A number of trees have been removed in addition to those under the contract, Concrete work is progressing and should be finished shortly, making way for landscaping and irrigation improvements. The City Council is scheduled to consider the contract for the design work for the golf course irrigation system replacement. If Council approves the contract it is anticipated that plans and specifications will be developed within the next few months with possible construction to begin this fall with pumps and reservoir work and main irrigation lines, continuing as weather allows with fairways, and the remainder of the fairways most likely completed in the spring of next year after the weather breaks. Paul is continuing to refine the concept for lights at the softball complex. We are currently working to develop a set of perfonnance specifications for the lights which will enable the City to purchase the lighting system and then bid the installation by a qualified contractor. If things go well this should be completed by late summer or early fall. Stan reported that the City Council had considered the Aquatic Facility Feasibility Study at its retreat and the direction that the City is currently taking is to invite the other cities and CBC to participate in a process of examining regional opportunities and alternatives. The City will take l the lead in trying to move this forward,however, we purpose a deadline of approximately one year in order for some decision or conclusion to be reached. If nothing can be decided by that time the City intends to pursue its own local solution. Stan indicated that the City had recently been approached by the school district with a formal request that we allow the use of Kurtzman Park property for the construction of a new elementary school. Conceptually the school district would purchase property to the north of the park adjacent to Lewis Street to provide for the displaced park property and facilities, The school is proposed to be located at the south end of the existing park. Before proceeding further, the City would like input from the affected neighborhood and Stan is working with the school district to develop a notice and set a date for this meeting. Two likely dates are May 22 or May 23, and as soon as details are finalized Stan will provide notice of the meeting to all Advisory Council members. Stan indicated that we feel a need to develop a comprehensive set of rules for behavior within City parks. Currently the City has very little in the form of rules and regulations for activities within the park. We sometimes find ourselves without a posting or without a law in place to provide guidance to the public. It is difficult for the Police to issue citations or correct problems without an ordinance. Stan proposes to prepare a draft ordinance for consideration by the Council at the next meeting. With no further business the meeting adjourned at 6:40 p.m. j Parks &Recreation Advisory Council, Minutes June 6, 2002 Those present: Duane Taber,Edmond Daniels, Andrew Tillrnan, Rebecca Francik,Londa Harpster, Norma Garcia-Meraz and Steve Putnam. . Also present: Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services Manager and Bruce Schnabel, Facilities Services Manager. Chairman Taber welcomed new members Norma Garcia-Meraz and Steve Putnam to the Advisory Council. He also noted that Andrew Tillman had been reappointed for a new term. STAFF REPORTS Recreation Paul passed out copies of the new summer brochure and highlighted some of the upcoming activities and events. He stated that the Martin Luther King Center/YMCA end of year picnic is scheduled as well as the Juneteenth Celebration, culminating on Saturday, June 22 and Sunday June 23. He also mentioned that the City had recently hosted the high school State 1 A and B girls softball tournament with much success. } The State High School Activities Association would like to host future tournaments in Pasco, however, the State has committed to hold the State track meet for the next two years in Pasco and without additional hotel rooms this will be very difficult. Paul indicated that the pools will open on June 13 and t1ne first session of lessons will be starting with registration that week also. He briefly outlined activities of the Active Seniors group and indicated that planning was continuing. Facilities Stan noted that Bruce will be retiring at the end of this month as Facility Manager after nearly eight years with the City. We appreciate his service and wish him the best. The process is underway to find a replacement. Bruce reported on plans for adding soil amendments for the Island Estates Park. The construction is progressing well in Volunteer Park. He also stated that the new feature at the Cemetery for unborn children has been completed and dedicated recently. NEW BUSINESS Stan reported on ongoing projects. The conditional use permits for Island Estates and Johnson Park are to j go to the Planning Commission on June 20. Assuming the permits are approved ultimately by the City Council, bids will be let later this summer with construction to begin as soon thereafter as possible. Work in Volunteer Park continues to progress nicely. It should be completed by about the first of July. I The question was asked if restrooms were planned in Volunteer Park. Stan indicated that the Master Plan does call for a new restroom facility, however, they are quite expensive, in the range of$75,000 - $100,000 and maintenance on an ongoing basis is also expensive. The question was asked if portable toilets should be placed in the park for the convenience of the public. The staff has used portable facilities in Sylvester Park and also recently in Schlagel Park where much vandalism has damaged the facilities. We find these to be much more cost effective. We will review this idea further. Stan reported that the golf course irrigation project is moving forward with the design contract having been signed. As the design is complete later this summer the project will be bid with construction to begin this fall, continuing as long as weather allows and completing in the spring; hopefully finished by June of next year. This project will be quite extensive and will involve enlarging the lakes at the west end of the golf course for additional storage. The City may also be able to use this renovation of the lakes to improve the view and therefore the value of adjacent commercial property owned by the City, Duane asked about the dredging of the other lakes on the east side of the golf course. Stan indicated that this current project has not considered that although the ponds have recently been cleaned of cattails. Duane requested that this be considered in the future. Paul reported that the process of securing the lights at the softball facility is moving forward steadily. We are in the process of engaging an engineer to complete the necessary design and specification work and hope to be able to get the project to bid soon for the selection of the equipment as well as the contractor for installation. The City has invited the other cities and Columbia Basin College to a meeting on the future aquatic j facilities on Tuesday, June 11. The purpose of the meeting is to see if a plan can be developed for 1 approving and financing an aquatic facility on a regional basis here in the Tri-Cities. If such a project is successful the City will then be in a position to support that in lieu of following its own plan for our three facilities. If such a plan cannot be put in place after a year the City will move forward with its own solution for our pools. Stan reported that 80— 100 people attended a recent meeting at Whittier Elementary on the School District's request that Kurtzman Park be utilized for a new elementary school site. There was some concern on the part of residents that park facilities would be displaced. However,there were some residents that were supportive of the construction of a school south of Lewis to avoid the problem of having school children crossing the street. The School District has not yet responded as to how they will pursue this matter. Staff will keep the Council advised. Discussion of draft park rules. Staff had provided the Council with a draft Park Code for consideration and discussion. Rules from a number of jurisdictions were obtained in order to be as comprehensive as possible. The staff noted it is easier to delete rules than to think of areas that have been overlooked and so the list may be longer than Pasco really needs. It was decided that Council members will review for further discussion at the next meeting in July. There being no further business the meeting adjourned at 6:30 p.m. j Parks & Recreation Advisory Council Minutes July 11,2002 Those present: Edmon Daniels, Duane Taber, Andrew Tillman, Steve Putnam and Donna Thompson. Also present: Stan Strebel, Administrative and Community Services Director and Paul Whitemarsh, Recreation Services Manager. The previous minutes were read and approved. STAFF REPORTS Recreation Paul reported on activities at the Martin Luther King Center. He reported on a very successful and much appreciated O' of July celebration with an excellent turnout. Also, July 5, 6 & 7 an ASA girl's fastpitch tournament was held with 23 teams. The City Recreation Division is currently sponsoring a number of special interest classes. Swimming lessons are filling up for each session. The Conover tennis tournament starts July 19. Allison Matthews, new Recreation Specialist,will begin employment on July 24 taking Nolan Harper's position. Nolan was promoted to Lead Recreation Specialist when Brenda Ingalls resigned to take a job with the City of Kennewick. A question was raised about the availability of restrooms in the parks. Stan indicated that the City was considering the cost of new restrooms as well as whether in some of the lesser used parks portable toilets could be acceptable and cost effective. He will continue to keep the Council advised on this issue. Facilities Stan gave the facilities report noting that Bruce had extended his retirement to the end of July because the process of hiring his replacement had not gone as rapidly as hoped. The new Facility Manager, Bob Brawley, who has recently worked for Northwest College in Powell, Wyoming, will begin with the City on August 12. The parks have been very busy this last week with a tremendous amount of clean-up from the recent storm. This process is likely to continue for the next several days owing to the amount of work that must be done. Also we are working to make sure that irrigation systems function properly during this hot time of year. Draft Park Rules 1 A draft of the park rules had been provided earlier to members of the council. Stan reported that he had received written comments from Londa. He was prepared to review the draft page by page covering Londa's written remarks as well as any other suggestions of councilmembers. As a general observation, Stan noted that it was not the intent of the City or of the parks staff to be policemen in the parks to try and cite people for every violation of the rules that may be adopted. It simply does not make sense and is not necessary. Rather, frequently we have people that fall into habits that are damaging to the parks or jeopardize the safety of others, Without some general rule that allows us to prohibit that behavior or to have Police cite them for continued behavior after warnings is difficult for us sometimes to get compliance. With that background, any of the suggestions that the rules seem over restrictive should be understood in that context. 9.48.050. It was questioned whether this would include birthday signs, pinatas and so on. Stan noted that these kinds of things were generally brought in and removed on the same day for a simple family gathering and would not be a problem. Of concern, however, are ongoing signs or billboards or things of a commercial nature that distract from the park and cause damage to trees, posts, etc. The Council recommended that the language remain as written. 9.48.090. Weapons. It was noted that the same penalty was proposed for weapons of different magnitudes i.e. fine arm and slingshot. It was stated by Judge Taber that the amount of fine, if any, that would ever be applied would be at the discretion of a judge and therefore the severity of violation would be taken into consideration. Steve Putnam suggested that the language should be changed to include "possess" as well as "to shoot". It was the consensus of the Council to recommend this language. 9.48,110. Soliciting. The question was asked how this would apply to church or political groups. Stan replied that these kind of groups could be permitted based on a written permit, which is currently the process. He recommended that this language remain as written. 9.48.120. Selling Merchandise or Refreshments. It was noted that these were two separate issues and this Nvas acknowledged. However, the issues are the same: Using the parks for self serving or commercial type purposes without some sort of permission from the City. Refreshments and merchandise are obvious in their commercial context. Distributing literature has potential to result in a great deal of trash and clutter in the park and therefore the City would request writter.permissicn prior to this happening. 9.48,150, Groups or Assemblies Permit. The question was raised about Section C "Special Events" for which a permit sought might be in violation of applicable ordinances. Stan noted that there is a special events or assembly ordinance in place which is different from the proposed rules. Those ordinances are made available to people that apply for such permits. 9.48.170. Paring - For certain purposes prohibited. The question was asked who determines the principal purpose of a vehicle being parked. The initial determination would be made by a park employee or a police officer and a complaint filed if necessary, It would then be up to the court to determine if the allegations by the City were valid or not. 9.48.180. Restrictions on vehicles. It was noted that all these kind of vehicles, bicycles through ponies and horses,were different in their magnitude. Council recommended that bicycle and tricycle be stricken from the list. 9.48.190. Skateboarding. Steve suggested that the language be amended to state "no skates, bicycles . . . on athletic courts" as opposed to just tennis courts. It was also noted that there may in the future be areas that the City can designate for skateboarding in-line skating or rollerskating use, When these areas exist then they can certainly be made available. 9.48.250. Trail Use. The Council discussed this language and felt that the first sentence should be stricken concerning bicycles and other similar vehicles and that the City should rely on the `reasonable and prudent' standard; possibly be amended to include damage to property. Staff will draft some language to accomplish this. 9.48.260. It was stated that it may be unreasonable to make it unlawful to practice golf, baseball, etc. in the parks. Generally the committee agreed that there were some activities that should not be permitted. It is proposed that the language be amended to strike "badminton"and the "hurling or propelling airborne missile" language from the section. However, the practice of golf, baseball (hardball) and the other sports could be injurious to others or to the park property itself. The intent is not to limit casual games of catch, whiffle ball, etc., but serious baseball, golf, archery, which could damage the properties or endanger the public. 9.48.340. Violation of Park Rules. It was noted that some of the penalties listed in the draft ordinance are up to $1,000, some $250. Staff will review this with the City attorney to make sure that the suggested penalties are appropriate. Project Updates Stan reviewed projects currently being undertaken. The Island Estates and Johnson Park projects are out for bid with bids scheduled to be open on July 31 . Those projects should begin construction by mid August. The Planning Commission issued conditional permits for the two parks. The Johnson Park plan was changed with the requirement that security lighting be added to the park. The Volunteer Park project is about 99% completed. Fortunately the damage from the wind and hailstorm did not occur to the new improvements that the contractor has made with the exception of one tree. Staff will attempt to get the park cleaned up as soon as possible so that people can begin to enjoy the new improvements. Stan noted that some additional money for the CDBG project was available and that he had requested a bid for additional sidewalk construction. The amount seems a bit high and he has recommended that we may want to consider installing more trees at this time again, owing to the wind damage, as opposed to completing the sidewalk. The sidewalk may be bid at a later date with the proposed basketball and volleyball facilities and result in a better price, The golf course irrigation system project is out for bid at this time with bids to be opened on July 30. It is felt that project will start about the first week of September. Staff is working to complete the bid package for the lighting project at the softball complex. We are also continuing to work on the regional aquatic facility concept, however the City of Kennewick has not been represented in our meetings and has not expressed interest in continuing with us. The City of Richland, Columbia Basin College and Pasco are working on this. Stan reported that he had received word from the school district that while they were not dropping the Kurtzman Park idea they were putting that rec lest on hold for the time being. They intended to pursue the elementary school in west Pasco at this time. Stan requested that the Council make recommendations on formally naming the two new neighborhood parks. He suggested that"Island Park"be used for tl:e park in Island Estates so as not to give too much emphasis to the subdivision name, but recognizing that most of the streets in the subdivision are named after islands and the park itself being and island. The Council will recommend that name to the City Council. Stan also recommended that although there could be other names for Johnson Park he had no other nominations submitted at the tirie this was reviewed with the neighborhood. He recommended that this be recommended to the City Council also. The Council wanted additional time to think about this and will discuss this at the next meeting. } With no further business the meeting was adjourned at 6:40 p.m. 1 PARKS AND RECREATION ADVISORY COUNCIL MINUTES September 5, 2002 Those present: Edmon Daniels, Rebecca Francik, Steve Putnam, Donna Thompson and new member, Derrick McCain. Staff present; Stan Strebel, Administrative and Community Services Director; Paul Whitemarsh, Recreation Supervisor, Bob Brawley, Facilities Services Supervisor and Allison Mathews, Recreation Specialist. Excused: Andrew Tillman and Duane Taber. In the absence of Chairman Taber, Edmon Daniels acted as Chairman. Minutes of the July 11 meeting were approved as presented(there was no meeting held in August, hence no minutes). STAFF REPORTS Recreation Paul reported briefly on activities at the Martin Luther King Center and introduced Allison Mathews as our new Recreation Specialist. She has taken the position formerly occupied by Nolan Harper, who was promoted to Lead Recreation Specialist at the departure of Brenda Ingalls. Allison reviewed some upcoming classes and presented a copy of the fall brochure. Paul reported briefly on planning for the Active Seniors program and activities at the Senior Center. Facilities Stan introduced Bob Brawley, the City's new Facilities Manager who began with the City in August, following the retirement of Bruce Schnabel. Bob reported on a number of activities, including construction at the new Island and Johnson Parks, efforts to clean up at the City cemetery, as well as other maintenance programs he foresees in the future. OLD BUSINESS Draft Park Rules Stan reviewed the fact that in July the Council had discussed the draft park rules as presented. A number of suggestions for correction were made. These are discussed in the July minutes. Rebecca asked concerning Section 9.48.260 about objects hurled or propelled, Stan stated that the discussion at the last meeting was that this Ianguage should be stricken along with the word "badminton.". The remaining sports (which could be more injurious to others based on the nature of the propelled items) would remain as written. Stan reminded the Council that the rules were not being suggested because the City had tirne to go looking for those who vio:ate the rules, but rather when complaints come in from citizens or when problems occur, in order to correct the problem, Police need to have some ordinances on the books in order to site violators for correction. After additional discussion, the Council voted unanimously to recommend adoption of the rules to the City Council. Staff still needs to have the City Attorney do a final reviw. Rebecca addressed the issue of the Kurtzman Park and the possible school to be constructed at that location. She indicated she understood that some decision was imminent on the part of the school board and wanted to know how Council members felt about the proposal, particularly those familiar with Kurtzman Park. Edmon indicated he felt there was some opposition to placing the school in the park due to the sentimental nature of the Kurtzman Building which had been constructed by earlier Pasco pioneers. However, he felt that he saw great potential for improvement with additional softball fields and soccer fields which could be added if the park were extended north to Lewis Street as had been proposed. There was a general discussion concerning this with the conclusion being that Stan will forward this information to the City Manager and to Dave McDonald, the City's representative on the site selection committee for the School District. Earlier Judge Taber had indicated willingness to appoint a sub-committee of the Parks and Recreation Advisory Board to help meet with neighborhood citizens and the school board in addressing issues concerning the proposed school and impacts on the park. Stan asked the Advisory Council if they were ready to recommend names for the two new parks. At the last meeting it had been the consensus that the park in Island Estates should be recommended to be named "Island Park". Committee members had wanted more time to think about the proposed name for park, being referred to as Johnson Park. Inasmuch as the property had been sold, and not donated for park use, there was some hesitation for naming the park "Johnson". Rebecca suggested that staff do some research to determine if other historical names might be more appropriate. Staff indicated they would try to do this prior to the next meeting. NEW BUSINESS Stan reported on construction nearly being complete with Volunteer Park. The only thing that remains to be done is the installation of the signs. The golf course irrigation project will be underway next week with a pre-construction meeting and mobilization occurring. The Council recently approved the award of the softball lighting contract. This will provide for all six fields to be lighted, as well as the parking lots. The total cost of around $670,000 is slightly more than the budget of$600,000,however, the original budget was anticipated only to be able to do three of the fields. This should make the facility much more useable during the summer months. There being no further business the meeting was adjourned at 7:00 p.m. 1 PARKS & RECREATION ADVISORY COUNCIL MINUTES October 3, 2002 Present: Duane Taber, Edmon Daniels, Rebecca Francik and Steve Putnam. Excused: Donna Thompson and Andrew Tillman. Staff present: Stan Strebel, Administrative and Community Services Director and Paul Whitemarsh, Recreation Services Manager. Bob Brawley, Facilities Services Manager, was excused. The minutes of the September meeting were approved as presented. STAFF REPORTS Recreation Paul reported on the activities at the Martin Luther King Center advising the Council of the current strike that is being conducted by Head Start teachers. r He reminded the Council of fall events that had earlier been spoken about, including the hayride and the scarecrow workshop. He indicated that the softball lighting project is now under contract and work is expected to begin the middle of October with completion within 60 days. He stated that the Senior Center is conducting a food safety programs for seniors and a number of dances are continuing with the Senior Association and the Golden Hour club. Facilities Stan reported for Bob who was excused. The new parks under construction are coming along fire and should be completed within the next few weeks with the possible exception of the playground equipment, which may take a little bit longer. Otherwise, staff is preparing to close up the parks irrigation systems for the winter and winterize other equipment. Preparations are being made to install the screen along the west property line at City View Cemetery, and also things are moving well for the completion of the Veteran's memorial also at City View Cemetery. OLD BUSINESS Stan reminded the Council that at the last meeting the name of Island Park was approved for recommendation to the City Council. However, no decision was made on the park between Road 42 and 44 which has been referred to as Johnson Park, referencing the prior property owner who sold the property to the public lands trust in the early 1980's. The Council felt that since the property was not donated, naming it after the property owner was not acceptable. Staff had researched with the Franklin County Historical Society for other possible names for earlier Pasco prominent citizens or pioneers and a list of suggestions provided. After discussion it was the consensus of the Council that the park should not be named for an individual at this time, but some geographical or other name of significance should be developed. Chairman Taber asked that each member of the Advisory Council be prepared to come to the next meeting, November 7, with 5 or 6 possible names for consideration. It is important that each member do this so that a recommendation can be arrived at. Staff committed to provide a list of possible names also with a special notice to advisory council members within the matter of a few days. There being no further business the meeting was adjourned at 7:00 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES November 7, 2002 Those present; Duane Taber,Rebecca Francik, Andrew Tillman and Steve Putnam. Staff present: Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services Manager and Bob Brawley, Facilities Services Manager. Minutes of the October meeting were read and approved as presented. Chairman Taber amended the agenda to move old business to item number I, the naming of the park between Road 42 and Road 44. He welcomed Ted Johnson, who had come with a concern about the name for the park, to the meeting. Mr. Johnson said he felt that the park had always been named Johnson Park because he had sold the property to the Trust for Public Land with the intent of the property being developed for a park. Since the City had advertised it for bids and referred to it as Johnson Park, it should continue to be so named. Chairman Duane Taber described the process the Council had been following to select a name for a park and reiterated that they felt that to name the park for an individual would only be warranted if the individual had made a significant financial or other contribution to the community. Rebecca indicated she felt that the City Council would likewise expect a significant contribution or community service from an individual over a period of time, if a park or facility were to be named for them, Duane indicated that if Mr. Johnson disagreed with the Council's recommendation or direction in this regard,he could always go to the City Council and make his views known there, as the Council had the final say. STAFF REPORTS Recreation Paul reported on recent activities at the Martin Luther King building and the Senior Center. The Senior Association has recently paid for a new stovetop and television at the facility. The Meals on Wheels contractor has completed the walk-in freezer. Paul also stated that the softball lighting project was proceeding on schedule. All the poles have been put in place and within the next 2 weeks wiring should be complete and the project ready for testing. Maintenance Bob Brawley reported that the crew was winterizing irrigation systems and otherwise preparing for winter maintenance activities, including painting, servicing equipment, etc. He also stated that the 2 new parks are continuing to progress. Playground structures are being installed and shelters will be installed within the next week or so. r New asphalt streets have been installed at the Cemetery as well as a screen along the west side. Several old trees have been removed or trimmed. The Veteran's Memorial dedication will be held on Monday, '-November 11, Veteran's Day, at 11:00 a.m. An Eagle Scout has completed this project raising approximately$5,600 for the purchase of the granite and brass memorial. Bob also indicated that the gymnasium floors at the King Center, City Hall and Senior Center would be refinished during the last week of November. Work has recently been completed on the golf cart storage sheds. OLD BUSINESS The matter of a name for the Johnson Park property was discussed. The Council listed a number of possibilities on the board and proceeded to discuss and to express preferences. The names with the most interest were Park Street Park, 42" Street Park, Riverhaven Park, Independence Park and Heritage Park. Following discussion and expression of preferences by the members, it was decided to recommend "Heritage Park" to the City Council for approval. This was approved unanimously by the Council. Staff noted that this recommendation, together with" Island Park", for the park at Island Estates,will be forwarded to the City Council. NEW BUSINESS Stan reported on construction activity at the golf course. The irrigation system replacement is going ahead very well and on schedule. The contractor for the reservoir and pump house will begin construction next week. There being no further business the meeting was adjourned at 6:20 p.m. J 1 PARKS AND RECREATION ADVISORY COUNCIL MINUTES December 5, 2002 In attendance: Duane Taber, Rebecca Francik, Edmon Daniels and Steve Putnam. Staff: Stan Strebel, Administrative and Community Services Director and Bob Brawley, Facilities Services Manager (Paul Whitemarsh was out of town). Minutes of the November meeting were approved as presented. Recreation Stan reported briefly on recreation activities, most notably, the Cable Bridge Run will be held on Saturday, December 21. Facilities Bob reported on activities in the Facilities division. Gym floors at the Senior Center, Martin Luther King Center and City Hall have recently been refinished. The 504 ADA Disability Plan has been updated. Park signage is in the process of being repainted. Signs have been removed in some parks for this purpose. Staff is also continuing with pruning of trees and maintenance of small equipment. Park Names Stan reported that the City Council at its meeting of December 2 approved the names of "Heritage Park" and "Island Park" as recommended by the Advisory Council. New signs for these two parks have been ordered, NEW BUSINESS Stan reported that the Neighborhood Parks are essentially complete. Bob and Dan reviewed the project this week and have prepared a small punch list of items that need to be taken care of Some items will be completed in the spring. The golf course irrigation project is moving ahead. The irrigation contractor is essentially complete with main line construction and has now begun sprinkler system installation in the #2 and #3 fairways. It is likely this is all that will be done before cold weather shuts their activities down for the winter. The pump rouse and reservoir contractor is moving ahead with cleanout of the existing lakes and will shortly begin expansion of the west lake. The pump house has been demolished and pump equipment will be demolished next week after flushing water has been used for the irrigation line construction. The lights at the softball complex have essentially be completed with final testing due later this week or next week. Stan also reported that a recent meeting on the regional pool concept saw the attendance of representatives from the City of Kennewick as well as representatives of the Visitors and Convention Bureau and the YMCA. Paul had recently taken a trip to Boise, Idaho to view new facilities there constructed as a joint effort by the City and YMCA and also a pool in Nampa, which was constructed IargeIy on the strength of individual memberships being sold. Stan also indicated that the school district had recently approached the City with the concept of building the new elementary school on the property north of Kurtzman Park adjacent to Lewis Street. It is likely that the school district may ask for the Advisory Board's comments at an upcoming meeting (possibly January) on this concept. Council Members Suggestions Chairman Taber asked staff to look into the practice of memorial plaques being placed around the golf course as he did not feel this was au horized by the City. It was decided that the next meeting should tentatively be scheduled for Thursday, January 4, the second Thursday, as opposed to January 2. There being no further business the meeting was adjourned at 6:15 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES January 9, 2003 In attendance: Duane Taber, Steve Putnam and Derrick McCain. Excused: Rebecca Francik. Staff. Stan Strebel, Administrative and Community Services Director, Bob Brawley, Facilities Services Manager and Paul Whitemarsh, Recreation Services Manager. Since there was not a quorum present for the meeting, a brief report on staff activities was held. Staff also reported briefly on the school district proposal to build a new school north of Kurtzman Park on the vacant property adjacent to Lewis Street. There would be minimal impact on the park itself, possibly improving the facility by better regrading property to the east which is currently not in use. It appears that the additional proposed baseball field and soccer field could greatly enhance the attractiveness of the existing park. The golf course irrigation project is continuing on schedule and lights at the softball complex have been completed. Staff is continuing discussions with CBC, the cities of Richland and Kennewick on the possibility of a regional aquatic facility. Another meeting is scheduled for Tuesday, January 14. Staff has recently had discussions with the Department of Fish and Wildlife and representatives from the Richland Rod and Gun Club concerning the possibility of reactivating the family fishing pond located south of"A" Street west of the Little League fields. This area could be revitalized by the City's project to lower the dike between the Blue and Cable Bridges and construct a trail on the new lower dike. Board members were asked to give some consideration as to how such a facility might be regulated by the Department of Fish and Wildlife for a family fishing, youth fishing only, catch and release, etc. Discussions can be scheduled in the future. It was decided to cancel the meeting of February; therefore, the next meeting is scheduled for Thursday, March 6. Staff will provide a reminder notice in advance of the meeting. PARKS & RECREATION ADVISORY COUNCIL MINUTES March 6, 2003 In attendance: Duane Taber, Steve Putnam, Edmon Daniels, Rebecca Francik and Andrew Tillman. Staff, Paul Whitemarsh, Recreation Services Manager, Bob Brawley, Facilities Services Manager and Stan Strebel, Administrative and Community Service Director. The minutes of the January meeting were approved as presented. STAFF REPORTS Recreation Paul indicated that the spring recreation brochure is available. He commented on a number of special classes and activities, including a youth bike tour in the San Juan Islands over spring break, which is being sponsored in conjunction with the Spokane Park and Recreation Department. He indicated that Linfield College is braving a 2-day tournament at the softball complex this weekend, and that the upcoming Media Classic for young men's and women's basketball will be held in the Tri-Cities at Columbia Basin College. Park Maintenance Bob reported briefly on maintenance activities in the parks. Trees are being trimmed, new signage installed and painted and playground audits are being completed. He also noted that the fence along Wehe Street across from the Martin Luther King Center has recently been replaced. Project Update Stan reported on progress at the golf course, indicating that the pump station and reservoir project is nearly completed, and should be finished up in the next couple weeks. The irrigation contractor is back on the job and is making good progress. He should be completed well before the June 1 deadline. Stan reviewed a proposal to improve the former juvenile fishing pond, at 180, Street, in conjunction with the dike lowering project between Blue and Cable bridges. He presented concept drawings prepared by HDR, which showed a trail looping around the pond, parking, circulation,restroom and other improvements in the vicinity of Rivershore Park, Walter's Field and the Little League facility. He stated that these plans had been reviewed with the Little League representatives and were being supported by the Richland Rod and Gun Club and the Department of Natural Resources. Staff is excited about the opportunity to improve this facility, thereby creating an overall better environment in conjunction with our existing park and Little League facilities. One of the major benefits of working on this project hopefully would be to improve the condition of the lake and eliminate the odors that occur there during late summer. Stan stated that the City Council had recently considered a special permit for the new elementary school at Road 84 north of Sandifur Parkway. This will be constructed in conjunction with a 5- acre park site adjacent to the school property. At the City Council meeting, discussion centered on access to the park, given its close proximity to the school. Stan mentioned that some people had expressed concern about the fact that the park/school sites were fenced, thereby giving the perception that the park was not available to the public. Also cited were potential conflicts with children on the playfields when members of the general public might also desire to use the park facilities. There was a general discussion concerning this as a concept and the Council favored continuation of combining parks and schools where possible. Rebecca indicated that there could be some delineation on the ground between the park and school sites and that if the sites were large enough there would be sufficient room for school children to play while people could still be accommodated in the parks. Signage could be improved to help in this regard and a balance of equipment should be placed both in the park side and the school side to insure that there are adequate facilities for all who wish to enjoy them. It was noted that the primary use of the parks is obviously after school, during the summer and on weekends when the school facilities are not being used by children. Chairman Taber asked staff to report on the status of the Aquatic Facility project. It was reported that the City Managers of Pasco and Richland have committed to approach the Kennewick City Manager with a concept to see if Kennewick will get behind the effort to explore the feasibility more fully. Staff is excited about the possibility of bui:ding a regional facility because the cost for each of the cities could be lower than if each city attempts to do its own individual facility and program. It was noted that a recent letter to the editor complained about the smallness of the new Richland pool and staff feels that this will continue to be a problem until a facility that more adequately meets the needs of the community can be developed. The meeting was adjourned at 6;15 p.m. PARKS & RECREATION ADVISORY COUNCIL MINUTES April 3, 2003 In attendance: Duane Taber, Edmon Danie:s and Rebecca Francik. Staff: Paul Whitemarsh, Recreation Services Manager and Bob Brawley, Facilities Services Manager. The minutes of the March meeting were dispensed because there was not a quorum. STAFF REPORTS Recreation Paul indicated that programs at the Martin Luther King Center were showing a significant increase. The homework center has a 60% increase over the last two months. We are working with the YMCA to secure a grant through the JC Penney Corporation to buy some additional computers to be used at the homework center. We are also working with the Pasco School District to apply for a grant that would help network the computers. The Court Kids played 113 of their games at the King Center for 7 weeks this winter. There is an adult basketball program with 50— 60 participants each Tuesday and Friday nights, and the indoor soccer program. There was a women's basketball program this winter with 6 teams from throughout the Tri- Cities. This is the first women's basketball program in the Tri-Cities for over 20 years. The Scaled Down Basketball program had a total of 58 participants in 2 sessions. Paul reported on various other winter programs. Park Maintenance Bob reported that maintenance staff is busy pruning, painting at various buildings, and doing general spring clean-up. He has established a new work order system to help the staff plan, and effectively complete tasks. OLD BUSINESS Rebecca expressed concern regarding the misconceptions of some citizens regarding the Park ordinance. A number of quotes were read that demonstrated how people had been misinformed. The City Council will vote on the ordinance Monday, April 7, Judge Taber has agreed to attend the Council meeting and defend the ordinance. NEW BUSINESS It was noted that the Volunteer Reception will be held on Thursday, May 1 in lieu of the Park Board meeting for the month of May. With no further business the meeting was adjourned at 6:15 p.m. 5 PARKS & RECREATION ADVISORY COUNCIL MINUTES ,Tune 5, 2003 In attendance: Duane Taber, Edmon Daniels, Steve Putnam and Rebecca Fracik, Staff: Stan Strebel, Administrative and Community Sen-ices Director, Paul , Recreation Supervisor and Bob Brawley, Facilities Services Manager. Guest: Dave Bryant, City of Richland. The meeting was called to order by Chairman Taber and the minutes of the April meeting were approved as presented. Stan introduced Dave Bryant and explained that the City of Richland is currently in the process of attempting to build an 18,000 square foot skate park in the city. The city is attempting to secure a grant from IAC for approximately half of the cost of the project (5434,000.00 grant, S869,000.00 total) and is seeking cash donations as part of the match. The greater the support shown in the community for the project the better the prospect of securing the IAC funding. The city has been requested to contribute $5,000 to the project. Dave reviewed the plans and location for the Skateboard Park and some of the considerations that have given. The park will be open to the public and will be able to accommodate skaters, bikers and skateboarders. Council discussed the pros and cons of making a donation, including the regional concept of trying to build facilities that would serve the greater Tri-Cities community even though they may only be located in one of the three cities. This was related to the city's current efforts to assess interest in a Tri-City aquatic facility. Duane expressed concern that people wouldn't accept the concept of the city sending money for facilities to be built in another jurisdiction. He feels it would only fuel complaints from local residents who would have to provide transportation to their children to bet to Richland. Rebecca supported the regional concept noting that we are more successful when we work together. She also mentioned that at the recent community forum there had been a number of folks expressing interest in a skate park as well as a community poet. Steve expressed his concurrence with Duane's concern, but noted that regional facilities draw people to the community as a place to live. The motion was made by Steve Putnam to recommend to the City Council that it donate $5,000 to construct the Richland skate park due to the leverage of IAC funding, This motion was passed with three voting in favor, one opposed. STAFF REPORTS Recreation l Paul provided copies of the summer brochure to Councilmembers. He indicated that the City of Richland crow not to participate in the brochure this summer, so Kennewick and Pasco were included and each has additional space because of Richland's non-participation, There are many new activities and excursions provided this year, Paul also stated that the school district has decided to discontinue the swimming program at Kurtzman Pool. This will make more time available at the Kurtzman Pool for other uses; public swim or lessons. However, some revenue will be lost from this. Paul also stated that the City and YMCA had been successful in securing a $5,000 grant for the purchase of computer equipment at the King Center, The Senior Association was providing some computer desks at the Senior Center. The softball complex has been extremely busy with a number of tournaments and additional games, primarily due to the completion of the lighting project. Facilities Bob provided a list showing work orders that have been processed since approximately the first of the year. Staff is very busy responding to the summer maintenance needs. NEW BUSII\ESS Stan reported that playground equipment is being prepared for purchase and installation at Centennial, Mercier and Richardson Parks. These are the oldest of the existing play structures and are being funded by Community Development Block Grant funding. Stan is also asking for suggestions for improvements at either Highland, Memorial or Kurtzman Park for CDBG funding applications which are due in July. Steve provided some suggestions, which include the renovation of the volleyball court at :Memorial Park, resurfacing of the basketball court and replacement ofbleachers. Also, he would like to see additional picnic tables and pads at a number of parks. He also suggested that we may want to consider replacing our fall protection surfaces, which are currently Sof fall or engineered wood chips, with the thick rubber padding that is currently in use by the school district. It is more expensive initially, but seems to be less expensive over the long run since less maintenance is required. Stan reported that design work continues on the Rivershore trail with plans at approximately 95% completion. The golf course irrigation project is complete. Stan reported that the signs advising citizens of the basic park rules have been ordered and will shortly be in place. He also noted that the City Council had recently voted to request that the State Legislature consider amending State statute to allow municipalities to prohibit guns in urban parks, as many of the parks in Pasco are adjacent to schools where guns are also prohibited. Duane Taber suggested that sidewalk cleaning in the downtown area should be a project undertaken by the City, He noted that many of the sidewalks are unsightly and a good cleaning Nvould certainly do much to enhance the image of the community. There being no further business the meeting was adjourned at 7:00 p.m. PARKS & RECREATION ADVISORY COUNCIL } MINUTES July 10, 2003 In attendance: Duane Taber, Edmon Daniels, Kristi Samifua, Tony Maya and Stacy Estes. Excused: Steve Putnam. Staff present: Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services Manager, and Bob Brawley, Facilities Services Manager. The meeting was called to order by Chairman Taber and the minutes of the June meeting were approved as presented. New members of the Parks and Recreation Advisory Council were introduced: Stacy Estes, Kristi Samifua and Tony Maya. STAFF REPORTS Recreation Paul reported that activities are in full swing for the summer. Pools are extremely busy and 1 Kurtzman Pool has had a large increase in use due to the school's cancellation of the migrant swim program for young children. Also growth of the community is likely contributing, as well as shortages in swimming spaces in Kennewick and Richland. Paul commented on the successful July 4 1 activities and also highlighted upcoming Columbia Classic tournaments in basketball and tennis. Facilities Bob reported briefly on the facilities at the parks and cemetery. Stan asked for the Council's reaction to a possible auto display at City View Cemetery on Memorial Day, He explained that a similar display in Spokane with a 7 — 10 year history was quite popular, and was seen as a way to get people more familiar and comfortable in cemetery. If tastefully done, we think this may assist us in marketing the facility also. A report is being prepared for submission to the City Council. OLD BUSINESS Stan provided updates on projects. Playground equipment has been ordered under CDBG funding for Centennial, Mercier and Richardson Parks. CB applications have been filed. The City has submitted a request for$200,000 for upgrades at Memorial Park. The restrooms will J probably be a large part of the cost as well as the improvements to the basketball court, volleyball court and new bleachers for the softball fields. Planning for the rivershore trail continues with plans nearly complete except for landscaping and irrigation. The Corps of Engineers has been difficult to work with in terms of getting the lease approved, so it is likely that construction will be delayed until next year. Stan and Paul reported on progress of the aquatic facilities task force. Currently, an editorial is being prepared by Randy Willis, a member of the task force representing the YMCA, and a well- known swimming advocate in the area. The purpose of the editorial will be to get the concept more out to the public in hopes of raising the level of interest among people. NEW BUSINESS Stan reported that the City Council had approved the 55,000 donation to the City of Richland for their planned skate park facility. Although Richland was not successful in the grant application this year, they feel like they are in a strong position for approval for next year. Additionally, the City Manager has requested that the Advisory Council begin to explore alternatives for possible skate park construction in Pasco. A budget of$200,000 - $250,000 might be realistic. Stan explained that primary considerations are location (centrally located with easy access plus placement so that adjoining neighborhoods would not be disturbed by the activity which at times can be quite noisy). The other primary consideration would be type of material: concrete is usually more durable but much more expensive and less forgiving. Above ground structures have the advantage of flexibility and expansion but would have a more limited lifetime due to } exposure to the weather. Some extremely durable structures are available using galvanized and synthetic materials. It was decided to schedule the August 7`h meeting for a tour of City park and recreation facilities. Staff will arrange for a van to transport the group. Councilmember Suggestions and Reports Duane Taber reported that the golf course irrigation system is functioning well. He requested, however, that the City explore the feasibility of installing a septic tank and upgrading the restroom in the vicinity of fairway#7 in the southeast comer of the course, Edmon Daniels reported that the USABA tournament will be held beginning August 9 at Walter's Field and requests some picnic tables be moved to the area to accommodate the teams that will be coming in (approximately 20-24). The activity will last through August 17. PARKS & RECREATION ADVISORY COUNCIL MINUTES September 4, 2003 In attendance: Duane Taber, Tony Maya,Kristi Samifua, Rebecca Francik and Stacy Estes. Excused: Steve Putnam. Staff. Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services Manager and Bob Brawley, Facilities Services Manager. The minutes of the July meeting were approved as presented. STAFF REPORTS Recreation Paul noted the open house at the Martin Luther King Center for Tuesday, September 9. He invited the Parks and Recreation Advisory Council members to attend from 4:00—6:00 p.m. He also noted that the new recreation brochure is available and there are several new programs being offered. He gave a brief update on recent activities regarding the Tri-City Aquatics Task Force. The Task Force has secured $3,000 toward the $15,000 feasibility study. A request is pending before another service club for additional funds. When the funding is secured, the Task Force proposes to go to each of the City Councils w?th the idea of gaining their support to commission the study to determine the feasibility of the facility. He also noted that the City of Richland is currently contemplating the possibility of a bond issue in May for a$6,000,000 leisure facility. That will probably take shape following the election in November. Facilities Bob reported on facilities/maintenance activities and presented a written summary of ongoing projects and work that has been completed. Most notable, new playground equipment for Mercier, Centennial and Richardson Parks is in. We are currently preparing bid requests for installation. This should be completed before the end of the year. The smaller pools are drained and being winterized, however, Memorial Pool is still operational, owing to a request from the Kennewick Recreation Department to accommodate the Kennewick, Kamiakin and Southridge High School girls' swim teams due to a failure at the Kennewick pool. The City is happy to cooperate to provide a facility for the schools in hopes that this will further build a cooperative spirit between the cities for a regional facility that could meet this need in a better way. } NEW BUSINESS Stan reported on the capital improvements plan that is submitted to the City Council and should be discussed later this month. New parks proposed in 2004 include the new park in Louvissa Farms Phase 1I, a new park in the north Burden neighborhood,(in the vicinity of Road 44), a new park at Road 84 north of Sandifur in conjunction with a new elementary school. Also, significant renovation of McGee Park is proposed as well. 2005 renovations for Highland Park, Kurtzman Park and Memorial Park are proposed. Additional projects in 2006, 2007, 2008 and 2009 are also proposed, however, these may change due to need and funding. Stan suggested that the Council could be very helpful as neighborhood meetings are held Iater this fail and in the winter for the design of these three new parks and one park renovation proposed for 2004. The joint park board meeting is proposed for September 17 at Kennewick. All Park Board members are invited to attend. This is a joint meeting with park boards from the other jurisdictions in the area and usually proves to be helpful in networking and being aware of what other communities are doing. Stan also mentioned that the Franklin County Park Board had requested the opportunity to meet with our Advisory Board conceming County parks. The City has been maintaining the Road 48 soccer field for about a month owing to the illness of the regular full-time employees in parks for Franklin County. We have also submitted a proposal to the County for maintaining both Chiawana Park and the Road 48 soccer fields on an ongoing basis. The County Park Board would like to discuss these issues, as well as their development plans at the rivershore, Stan indicated that the City's Master Plan for Park and Recreation facilities would have to be updated next year in order to keep the City qualified for grant funding. We will include the line item in the budget and expect, if funded, to be into that process by next year. Rebecca asked about the standards for open space in the community. Stan indicated that the target was 2 acres per 1,000 but we will provide more specific information to board members. With no further business the meeting was adjourned at 6:30 p.m. } PARKS & RECREATION ADVISORY COUNCIL MINUTES October 2, 2003 In attendance: Duane Taber, Steve Putnam, Tony Maya, Kristi Samifua and Stay Estes. Staff: Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services and Bob Brawley, Facilities Services Manager, Guests - Members of Franklin County Park Board: Margaret Till and Kees Koster. Minutes of the prior meeting were approved as presented. Recreation Paul reported on the success of the recent open house in conjunction with the YMCA at the King Center. A new flag football program has started up, which appears to be quite popular. Fall programs coming up include the hayride, Big Cross and of course, the Cable Bridge Run. Paul announced that Phyllis Lamb, our Recreation Specialist at the Senior Center, will be leaving. A recommendation has been made for hiring a replacement. Paul also reported that the Aquatic Facilities Task Force has now raised $12,000 toward the $15,000 needed for the Regional Aquatic Feasibility Study_ They are anxious to raise the balance of funding so that the task force can approach the City Councils on going forward with the study. Facilities Bob provided a written report of activities with the facilities staff. Old Business Stan reported that the Capital Improvements plan had been presented to the City Council last week with little comment from council members. He has recently met with representatives of the school district concerning the renovations at McGee Park. Negotiations are underway for the Road $4 park and school, with the school district already having broken ground on the school building itself. Another new park is forecast for Louvisa Farms Phase II. Meeting with County Park Board Members As requested by Tim Fife, Franklin County Public Works Director, time had been set aside to meet with members of the County Park Board concerning the Road 54 Boat Launch, Wade Park, and possible County representation on the City Parks Board. There was a discussion concerning the status of the development of the boat launch at Road 54 and the City's involvement. Stan reiterated that the City Council had earlier taken the position that it would share 50-50 with the County in the development costs and acquisition of the approximately 2 acres adjacent to Road 54 that was necessary for parking, restrooms and the boat dock itself. The additional 4 acres of property to the west was not at the time considered essential to the success or the overall park,by the City Council, even though it was some of the last remaining vacant property adjacent to the river. The Council and staff have not visited on that subject for the last couple of years. The City views the restrooms and parking as an essential element toward completion of Wade Park and has so stated. In response to questions about the City's intent with respect to Wade Park, Stan outlined the fact that the City would prefer to have all leases with the Corps of Engineers, if possible, under one document, so as to minimize the paperwork. Therefore, the Wade Park section from Road 39 to Road 54, if possible, should be packaged with the section from Road 28 to Road 39 to minimize problems associated with administration. In response to questions concerning the City's intent with respect to the Master Plan, it was reiterated that the City has no plans of its own and contemplates no changes to the Master Plan as it has been developed, Stan noted that there was an additional public boat dock identified on the Master Plan. It was pointed out that in consideration for the development of the boat dock at Road 54 other docks probably would not be allowed. The question of trees was discussed. It was emphasized by County Park Board members that the residents were very sensitive about planting trees in the area. Stan responded that the City would have no plans on its own for planting new trees but would respond to property owner or organization requests for new trees, and then review with neighbors that would be affected. Essentially, requests would be handled the same way as they currently are in the County. Margaret Till emphasized that there has been a significant amount of time and effort put into grants and plans for Wade Park and they would not want to see that effort wasted. Stan informed the group that he had been requested some weeks ago by Fred Bowen, County Administrator, to prepare a proposal for the City's maintenance of Chiawana Park and the Road 48 soccer facility. This was primarily due to the County's concern that existing employees currently on medical leave may not be able to return to their positions. The proposal has been submitted to the County and Stan was informed verbally by Tim Fife that it appears the Commissioners desire to accept the City's proposal. The City's proposal specifically does not provide for management of the park in the sense of reservations, contacts with the public, etc., but only for maintaining the grounds. Stan and Tim Fife will be meeting next week to further discuss this. County Park Board members were unaware of the specifics of the County's request to the City and expressed concern that the Commissioners understood all the ramifications of the contract. Stan reiterated that the City's submission of a proposal was only in response to the County's official request. The City had no plans for Chiawana Park other than to discuss the County's request at this time. There was discussion on possible cross representation on the County and City Park Boards. It was noted that since the meetings are open, anyone is welcome to attend the meetings. It was felt that it may be beneficial to have some official designation of a liaison so that communications could be open. Chairman Taber indicated that they would consider this and send a follow-up letter. Council Member Suggestions. 1 Stacy Estes asked if the City was still considering the possibility of a skateboard park in the vicinity of the Ben Franklin Transit transfer station property. Stan indicated that Ben Franklin was not open to the possibility of selling or jointly developing property with the City. However, there is property to the north of the transfer facility that could also be suitable for this purpose. There was a brief discussion about how such a development may affect Stevens Middle School, which was in the same neighborhood. There being no further business, the meeting was adjourned. r Summary Comments �} McGee Park Neighborhood Meeting December 4, 2003 Meeting of the Park and Recreation Advisory Committee at McGee School with representatives of the School District also in attendance including Larry Peters and Torn Brandon. Members of the Park and Recreation Advisory Board: Duane Taber, Kristi Samifiaa, Stacy Estes, Andrew Tillman, Edmon Daniels, Steve Putnam and Rebecca Francik. Staff: Stan Strebel, Administrative and Community Services Director and Bob Brawley, Facilities Services Manager. Stan related the existing situation with the School District and the City having jointly developed the park 20 years ago. The School District at this point in time being primarily responsible for the maintenance of the facility. Stan indicated that the City had collected funding from new home const-ruction to build new parks or to increase the capacity of existing parks and that the City Council was currently considering a budget request of$100,000 for improvements at McGee playtield. There were approximately 40 citizens at the meeting and summarized comments are as follows: More open handicapped entry to the park. More diverse play structures for different age groups Better access to play structures Condition of turf needs to be improved (length of cut, potholes) Sprinklers need repair Parking Restrooms Pet clean-up station Adult exercise stations (pathway) Picnic facilities Area for youth bicycling Path for walking,jogging Drinking fountain Low level security lighting There was a discussion concerning restrooms and the cost of such facilities to build and maintain. Stan presented a photograph of a structure currently in use in Coeur d'Alene for housing portable toilets on a seasonal basis. The structure was designed to protect and screen, as well as identify the location of the portable toilet. Coeur d'Alene indicates they are pleased with the response to the facilities. The cost is extremely reasonable compared to a conventional restroom, which not only has a high cost of construction but a high on-going maintenance cost, and significant potential for vandalism. Portable toilets can be put in place for between $70.00 to $100.00 a month and can be removed seasonally if there is no need for them. Although it was t apparent that many folks prefer conventional restrooms, given the cost limitations and the alternative of no restrooms, it appeared that the group had no serious objection to the idea of using the portable facilities in some sort of screening structure. One person indicated that the youth on his soccer and softball teams (primarily girls) were used to using portable structures available at construction sites across from the park. One gentleman indicated the possibility vault toilets. Stan's notes. It is apparent that the City and School District need to visit this situation in more detail, as there were a number of comments forthcoming about the poor maintenance of the turf, the length of the grass and potholes not being attended to. Also, with the addition of improvements, and increased accessibility to the park, the usual issues of security, safety for the children on the school ground are renewed. Additional maintenance costs with added facilities need to be addressed as well. Minutes 1 Park and Recreation Advisory Council Meeting February 5, 2004 Attendees: Duane Taber, Steve Putnam, Tony Maya, Rebecca Francik and Stacey Estes. Staff: Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services and Bob Brawley, Facilities Services Manager. Guest: Ray Rose. Minutes of the October and December meetings were approved as presented. Recreation Paul reported on activity at the Martin Luther King Center, He has noticed an increase in the number of participants, especially with the number of young women involved. We have experienced some water damage at the King Center due to snow on the roof and freezing rain gutters. Paul reported that the 25th Annual Cable Bridge Run was a huge success with the largest field ever; 1,545 participants. Paul explained that the spring program brochure will be printed only as a Pasco brochure as opposed to coordinating with Kennewick. Kennewick recently informed us that they desired more space in the brochure and so would print their own separate brochure. Any other alternative would result in the brochure being much larger than either of us could use jointly. There will be no cost impact on Pasco; however, we will have reduced circulation in that our brochure will not be circulated in Kennewick. Rebecca suggested that perhaps both cities could place an ad in their brochure to remind residents of the availability of the other city's information on their respective web sites. Paul reported on activities at the Senior Center stating that Vince Guerrero is doing well as a new Recreation Specialist and has been well received by the seniors. The ALTC offices will be moving in April, their having given notice of termination of the lease to consolidate their operations in Kennewick. The City Manager has negotiated an agreement with ALTC whereby they will continue to provide one staff person for 30 hours per week to provide information to Pasco seniors. In exchange, the City agrees to provide office space at no charge. Paul also indicated that we're having a difficult time recruiting nurse employees for the foot care and health screening programs. While we will continue recruitment efforts, the City Manager has authorized us to enter into contracts with available nurses to fill in the gaps. Rebecca asked if it was possible that we could form some partnership with the CBC'Nursing Program, so that students could get experience and our needs could be met. Paul will look into this matter. Ray Rose Chairman Taber suspended the formal agenda to hear Mr. Rose's concern that he desires more trees to be planted in Wade Park along the river. Stan pointed out that the decision to plant additional trees is a decision that Franklin County must make in conjunction with the property owners and the Corps of Engineers as the primary lessee of the property. The City's } responsibility is limited to maintenance of the turf and irrigation system. The County manages everything else at the park. Even though the County has asked the City to take over the leases along the levy and the riverfront, the City has requested that all leases come in one package so that multiple contracts do not have to be administered. He has not heard back from the County further regarding this discussion which took place a number of months ago. Mr. Rose was unaware that the County was responsible in this regard. He thanked the Board. Facilities Bob provided a written report of activities being undertaken by the facilities staff. He noted that we had recently completed the installation of new play structures at Mercier, Centennial, and Richardson Parks. These were completed with CDBG funding. Old Business Paul reported on the status of the Aquatic facility noting that the $15,000 has been raised, and that aquatics task force members, Randy Willis, Don Hart are visiting each of the three City Councils (they have already visited with Pasco and Kennewick)to secure their endorsement of the task force undertaking the design concept study. Assuming favorable approval of all three Councils, the group plans to hold public meetings in March to kickoff the study process. Stan reported on plans for the construction of the Road 84 Park and the:McGee Park } improvements. He presented a drawing of concepts for the Road 84 Park which the City will attempt to move forward with the contractor of the school since the property is adjacent. This may give us the opportunity to save on construction due to the fact that the contractor is already mobilized on site and with the economics associated with that construction. The concept for Road 84 includes an asphalt pathway encompassing the perimeter of the three acre parcel in the south. However, the expense associated with this is in the neighborhood of S 70,000 and may push the costs over the budget. While this is a desirable feature, it's probably the only one that can be reduced in scope or eliminated in order to adequately complete the park. Stan reported that the County had notified us that they do not wish to contract for maintenance services at Chiawana Park and that due to requirements for employment of Department of Corrections crews at TRAC, they will resume maintenance for the grounds at that facility. The Rivershore Project is finally moving forward again. Stan noted that archeological and historic survey progress had been halted in late December and January due to snow on the ground. It appears that the lease is finally starting to move forward also. Stan anticipates improvements going forward this year. New Business The Council reviewed a letter from Dr. Charles Coleman, a local veterinarian, and Julie Coleman, in which it was suggested that the City consider a dog park in the upcoming comprehensive plan update for the City. They suggested that a park should include between 20 and 100 acres. The committee briefly discussed this. Chairman Taber indicated that he thought j he had read that a similar facility was being proposed near Big Pasco. Staff will check on this } and make sure to consider this as the comprehensive plan update progresses. Stan also indicated that staff would be reviewing four candidates for doing the comprehensive plan update on Friday, February 6. It is anticipated that the plan will be undertaken this spring with completion by summer, Stan reminded Duane, Steve, and Tony that their terms on the Park Board expire this year. Each of them expressed an interest in continuing on the Board. Staff will provide application forms for them. There being no further business, the meeting was adjourned at 6:15 p.m. r PARKS & RECREATION ADVISORY COUNCIL } MINUTES April X, 2004 In attendance: Duane Taber, Edmon Daniels, Kristi Samifua, Tony Maya, Steve Putnam, Rebecca Francik, Andrew Tillman. Also Stan Strebel, Administrative and Community Services Director, Bob Brawley, Facilities Services Manager and Paul Whitemarsh, Recreation Services Manager. It was noted that the previous meeting in March had been held at CBC and Council members attended the aquatic facilities concept meeting. (Both meetings on the aquatic facility, the one at CBC and the one in Richland, were well attended. There were approximately 150 total in attendance.) Recreation Paul reported briefly on Recreation activities. He noted that the spring brochure had been published. This was the first brochure in many years that was published with just Pasco, as Kennewick decided not to participate with us, because they desired more space for themselves. Paul also reported that this was the last week that ATLC would be operating with full services out of the Senior Center. They are moving to Kennewick, but will house a staff member at the Senior Center for 30 hours per week. He feels that the program will leave many seniors without convenient sen=ice. He was encouraged to help seniors who are having difficulty accessing AL.TC services,to provide comments and concerns to ALTC administrators. Facilities Bob provided a written report of park maintenance activities, and this was briefly discussed. Bob described the window and door improvements that have been made at the King Center on the north end of the building and these will also be made on the south end as there is still some money in the budget for this. Chairman Taber suggested that perhaps the May meeting could take place at the King Center and the Senior Center so that Council members could be more familiar with these facilities. OLD BUSINESS Update on the Aquatic Facility Design Concept Study. Paul reviewed a colored drawing that had been provided by the consultant, which attempted to address the major elements that had been suggested at the public meetings. The committee has been reviewing the costs and configuration and will continue to provide input to the consultant. A series of focus group meetings is tentatively scheduled for April 15 and 16, to further refine the concept, getting information back to the consultant before the first of May. Stan repor,ed the lease for the levy between the Cable and Blue Bridges had been signed last } week. Planning is still being done to comply with Corps permitting requirements. It is anticipated that the project will available for bidding in the next few months. Stan also indicated that we are waiting for a price from the contractor for Road 84 school for the park improvements there. McGee improvements were being prepared by a consultant for a final meeting with the neighborhood. Comprehensive Park Plan Update. Stan indicated that the consultant (Studio Cascade) is in the process of updating the City's park inventory and will shortly be conducting interviews with stakeholders regarding Park and Recreation facilities and programs. He asked that Council members assist in the process and perhaps interviews can be scheduled in conjunction with the May meeting. Stan also indicated that we have reached an agreement for 2004 with the Tri-City Youth Soccer Association, whereby they would assume greater responsibility for restroom maintenance and managing the parking lot, and in exchange for the City's loss of parking Iot revenue, pay an additional $5,000 to the City this calendar year. This is a better arrangement because it puts the City with a fixed source of revenue, as our expenses are essentially fixed. The variable revenue associated with tournaments, which are scheduled by the Soccer Association., will be under their control. It was reported that the remodeling at City Hall is essentially complete. Council members asked for the opportunity to tour the building, which was undertaken as the meeting was adjourned. PARKS & RECREATION ADVISORY COUNCIL MINUTES May 13, 2004 In attendance: Duane Taber, Edmon Daniels, Steve Putnam, Rebecca Francik, Stacy Estes, Stan Strebel, Administrative and Community Services Director and Paul Whitemarsh, Recreation Services Manager. Also in attendance to assist in discussion on the Park and Recreation Comprehensive Plan update; Nolan Harper, Vince Guerrero, Tony Johnson. Other participants: Jim Raymond, Dave McDonald, Tom Brandon, Jane Pauline. The City's consultants, Bill Grimes of Studio Cascade and Mike Terrell, Landscape Architect, were also present and reviewed discussion of the day with individual recreation users. Topics discussed included the aquatic facility and the future of neighborhood pools, the possibility of a skate board facility,joint cooperation with the school district, adequacy of facilities including gymnasiums, baseball fields, soccer and softball fields, trails, golf and safety for play equipment. Discussion will help the consultants address various issues in the Comprehensive Park and Recreation Plan update. The meeting was adjourned at $:30 p.m. 1 1 J f PARKS AND RECREATION ADVISORY COUNCIL MINUTES June 3, 2004 In attendance: Edmon Daniels, Christi Samifua, Andrew Tillman, Tony Maya, Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services 14anager, Bob Brawley, Facilities Services Manager. ?he meeting was planned as a field trip to the Martin Luther King Center and the Senior Center. The group toured the King Center first, viewing areas that had recently been upgraded and observing the new school construction adjacent to the King Center. Staff noted that a portion of the northeast corner of the park will be leveled and developed as a baseball field for use by both the school and the public. Jaime Garcia, a worker at the YMCA at the King Center, described some of the programs and 'his experience there. He was asked for input on physical improvements that may be considered at the center. Most notable, perhaps, xvould be upgrading the windows for better insulating. The group then briefly toured the Senior Center, reviewing each of the activity areas. At the conclusion of the tour staff noted that the Aquatic Facilities Task Force is beginning to schedule meetings with the three City Councils concerning the concept plan that had been j developed as a result of public meetings and work with the consultant earlier this spring. The task force is proposing a Wednesday, June 30 evening meeting at Columbia Basin College to invite the public to attend and encourage attendance at the various Council meetings. It was decided to conduct the Park and Recreation Advisory Council meeting for July on this day so that members could attend the meeting. Staff will provide notice to Advisory Council members of the changed date. There being no additional discussion or business, the meeting was adjourned at 6:45 p.m. PARKS AND RECREATION ADVISORY COUNCIL MINUTES August 5, 2004 In attendance: Duane Taber, Chairman, Steve Putnam, Christi Samifua, Staff. Stan Strebel, Administrative and Community Services Director, Paul Whitemarsh, Recreation Services Manager, Bob Brawley, Facilities Services Manager. Guests: Darrell Robinson and a number of other citizens of the Island Estates community attended the meeting and provided written and verbal information on the condition and activities at the park. Chairman Taber opened the meeting at 5:30 p.m. and dispensed with approval of the minutes as there was not a quorum present. Island Park Mr. Robinson was asked to give his information concerning conditions at Island Park. He provided written information of which included a number of recommendations due to problems they were experiencing, primarily with behavior of youngsters using the facility. The recommendations included: } • closure of the park at dusk as opposed to 10:00 p.m., • no installation of a restroom in the park, • additional trash cans to be installed, • replacement of vinyl covered picnic tables which have been defaced by graffiti, with new picnic tables, preferably black, that would not show graffiti, • removing of the basketball court and replacing with a tennis court; adding a permanent volleyball net, adding more play equipment aimed at younger children, • installing lighting at the picnic areas and at the children's play area, • improving graffiti removal efforts, • It was also noted that they were implementing a Neighborhood Watch program. A number of citizens spoke, including Linda Jorgensen, Mr. Greg, Gary Baker, Darcy Burtner, Julie Howell and Jim Hughes. Each expressed concern regarding the behavior of youngsters in the area and conditions at the park. Mr, Baker disagreed with the notion of taking out the basketball courts saying that this was something that the kids enjoyed doing and was providing recreation for them so they would not be off doing other things. Other suggestions that came out of the discussion included turning on sprinklers earlier to discourage use of the park after closing, traffic issues including people not obeying stop signs and speeding, posting the park rules at every corner of the facility, enforcing park rules more strictly (problems with dogs and golf in the park). Police Officer Chris Lee was in attendance at the meeting to respond to some of the concerns. He indicated that coverage was scarce and that at this time there were only 2 officers available to r patrol the area west of the high school. The fact that he was at this meeting meant that currently there was only one officer on patrol for that entire area. He emphasized that officers could not deal with non-criminal activity even though it may be considered immoral by residents. He did emphasize that parents could be cited for a child's criminal activity in the event that they do not take action to deal with it. He felt keeping the 10:00 closure time was better than setting closure at "dusk" since that was subject to interpretation. With a certain time at least he could enforce the law. He had no comment on restrooms and the basketball court and preferred to discuss neighborhood watch concepts later with the entire group. Chairman Taber said that all the other parks in the City closed at 10:00 p.m. and he couldn't see where this was a problem in those facilities. He asked what the size of the group was that was causing problems after 10:00 p.m. The response was "about 15-30". He reiterated the advantages of being involved in Neighborhood Watch, publishing the activities of the watch community wide, opening communication and making sure that all neighbors were aware of the problems so that they have the opportunity to deal with young people in their households. He also mentioned that rules needed to be established for all City parks and not special rules for one given park. It was indicated that the Park Board would evaluate the written materials and the discussion at the meeting this evening and respond back to the area residents. Further discussion concerning Island Park: Bob reported on the problems of removing graffiti from the vinyl covered picnic tables. Steve Putnam asked if a special meeting would be helpful. Given the schedule for August, Chairman Taber felt that a response from staff prior to the September meeting would be sufficient for discussion by the board at the next meeting. Stan was asked to prepare observations to the board prior to the September meeting. Facilities Bob provided a written report on maintenance activities. In addition to those, he mentioned that the neighborhood parks improvement project was going forward with the installation of shade structures, picnic tables, pads and ADA paths at a number of parks in the older part of town. Things are moving forward with the construction of the Road 84 Park. The playground equipment has been purchased and shade structures and paths ready to install. Additionally, some work in conjunction with the Rotary Club is being done at Mercier Park. Recreation Paul reported briefly on activities in the Recreation Division. He noted that Jaime Garcia of the YMCA, who had been there for several years, was moving on and had resigned. We will miss his experience at the facility. The Outdoor Teen Adventure Program is moving along well with many participants who are excited about the activities. The pools have the busiest that Paul can remember, including additional swim session times, and all sessions have been filled up. There will be an all you can eat pancake breakfast at the Senior Center on Saturday, August 7. Paul is also pleased to report that it looks like we will be hiring a new foot care nurse at the center. This is badly needed due to the resignations of other nurses over the last several months. OLD BUSINESS Stan gave an update on the Rivershore project which is scheduled to begin late August or early September. A contract has been awarded. The project should be mostly complete by the end of the year with possibly some minor work done in the spring of 2005. As a reminder, the project will establish traiheads at 25`x' Avenue with a small parking area, 20th area with a branch trail leading around the north of the pond to Walters Field, and Rivershore Park where a new E restroom will be located in the Walter's Field parking lot. The end of the trail will be at 13``' Avenue with another trailhead. It has been decided to modify the trail to end at 13th Avenue as opposed to the Cable Bridge, thereby alleviating the necessity of an expensive bridge across the railroad tracks to the Cable Bridge Park. A future phase (hopefully in 2005 or 2006) extending the trail from 13th Avenue to the Boat Basin is planned. Stan also reported that information is continuing to be exchanged on the Park Plan update. The consultants are working to complete the inventory and to frame draft policy issues. It is hoped that a draft will be available for the September meeting. Paul gave an update on the status of the Aquatic Facility. Presentations have been made to all City Councils, Pasco City Council has enthusiastically embraced the concept and has stated its willingness to move forward. Kennewick and Richland have not been as open regarding their support. We expect that a meeting of Mayors and Managers will occur within the next month or so to decide how and in what manner the project may proceed. NEW BUSINESS Stan asked the Park Advisory Council members to begin thinking of a name for the new park at Road 84. The school has been named Maya Angelou by the school district. Does the Park Advisory Council think this appropriate to suggest the name for the park, or should a separate identify be established? This will be discussed at the next meeting in September. } PARKS AND RECREATION ADVISORY COUNCIL MINUTES September 2,2004 In attendance; Duane Taber, Chairman, Steve Putnam, Christi Samifua and Edmon Daniels. Staff. Stan Strebel, Administrative and Community Services Director and Paul Whitemarsh, Recreation Services Manager. Guests: Ray Rose, Hazel Daniels and Jim Hughes. The meeting was called to order at 5:30 p.m. by Chairman Taber. Ray Rose spoke to the Parks and Recreation Advisory Council about a long range plan for trees and plantings along the river. Stan reminded him that the County was the manager of the park, and the leaseholder from the Corps and Engineers. The City's responsibility at this time was for maintenance of the turf and irrigation system. Tim Fife, the County Engineer and Park Director, has had much experience with residents along the park, and concern over tree plantings. It may be a political hot potato that the County is unwilling to take on at this point in time. Mr. Rose indicated that he would approach the County Commission. Jim Hughes, resident of Island Estates, was invited to address the situation at Island Park. Staff had earlier provided the memo from Darrell and Linda Robinson in response to staff s comments of the earlier meeting concerning the park. Mr. Hughes indicated that a Neighborhood Block Watch meeting was held on August 30 with a good turnout, that things had quieted considerably in the park, there were more adults using the facilities and they were appreciative of the efforts of the City to address the situation. Stan invited the Advisory Council to review each of the Island Park issues, to make any corrections to staff's response as appropriate. Question #I - closing time —The Council supports the staff position on current closure hours. Judge Taber suggested that the question raised in the Robinson memo regarding liability was answered in State law that the City had immunity for providing outdoor recreation facilities if no fee was charged. There were no changes suggested for the responses to Question 43 on restrooms, and trashcans, or Question #4 on picnic tables. Question 45 concerning lighting, is a question not only of Capital Expense, but of ongoing cost of electricity. The Advisory Council agrees with staff that adequate lighting exists at this time. Question #7 on removing graffiti—staff was asked to determine if names carved into the basketball court could be fixed. Question#9 for additional play equipment— Stan indicated that some funding does exist in the park district budget for this park. It is possible that some play equipment, such as a swing set, could be provided with that funding, This will require City Council approval. There were no further comments or corrections on the response. l STAFF REPORTS Recreation Paul reported on activities at the YMCA and Martin Luther King Center. Pools have now been closed with the exception of Memorial. The school district is continuing to offer swim classes for 5 days. The City recently held a Rater Safety class to train next year's lifeguards and instructors. The fall recreation brochure will be out shortly. The senior pancake breakfast recently was a success. Facilities Stan reported for Bob on maintenance activities and a sheet was handed out to summarize what was going on. NEW BUSINESS Stan reported on current projects. The Sacajawea Heritage Trail construction will begin next Tuesday. The Road 84 Park is coming along and should be hydroseeded shortly. The Neighborhood Parks project is proceeding with paths, tables and installation of shade structures in a number of parks. Edmon Daniels asked about the installation of a gate at Walter's Field to discourage vandalism in the area. Stan indicated that staff would review this as the } improvements proceeded. Stan reviewed the proposed Park and Recreation Survey, an assessment tool that staff proposes to send out with utility bills beginning in a few weeks. This will provide information for the staff and the planners as future programs and facilities are proposed and developed. OLD BUSINESS Stan raised the issue of a name for the park at Road 84. He reminded the Advisory Council that the school adjacent to the park is named after the well-known author"Maya Angelou" and asked if they had any other suggestions. Chairman Taber asked if staff could prepare a list of names for consideration at the next meeting, including names that were earlier suggested for Heritage Park at Road 42, Staff will provide this information for the next meeting. There being no further business,the meeting was adjourned at 6:30 p.m. } PARKS AND RECREATION ADVISORY COUNCIL MINUTES October 7,2004 In attendance: Duane Taber, Steve Putnam, Edmon Daniels, Kristi Samifua, Stacy Estes, Stan Strebel, Administrative and Community Services Director and Paul Whitemarsh, Recreation Services Manager. Bob Brawley was excused. The meeting was called to order at 6:30 by Chairman Taber. The minutes of the September meeting were approved as read. Recreation Paul reported on recreation programs. At the Martin Luther King Center the computer lab continues to be a popular option, Recent turnover in key staff at the YMCA has not caused any problems with operations. Paul noted a number of programs that have started up for the fall including Scaled Down Soccer and Sporties for Shorties for young people. He noted that a number of kayaks had been purchased with the Educational Service District grant, which has allowed teen offerings as well as adult classes. Also, the adult sailing class has been popular. The National Day of Play held a couple of Saturdays ago. It attracted 250 participants to an activity at Island Park. Also the Senior Picnic last week at TRAC drew 1,000 seniors and appears to be the largest event that has ever been held of this type. OLD BUSINESS Stan reported that construction progress at the Road 84 Park was moving ahead, The turf is starting to thicken up, structures have been placed and playground equipment installed. Fencing is up and trees have been planted. Stan also stated that the Park and Recreation citizens' survey was being sent to residents in this month's utility bills. The first responses to the survey have begun to come in to City Hall. We propose to use the meeting of November 4th to meet with the consultants on the Park and Recreation plan update, review survey results to that date and begin to prepare to finalize the document. Stan also reminded the Advisory Council that the joint Park Board meeting with the other cities and counties has been scheduled for October 20 at 6:00 p.m. at the TRAC facility. We will be able to showcase that facility as well as the softball complex. We are hosting the meeting in conjunction with Franklin County. The cost of evening meal is $10.00. i y Name for park at Road 84. Staff provided a number of names for consideration for the naming of the park at Road 84. After much discussion, 2 names seemed to have the most support; 1) Visionary Park and 2) Vintage Park. In the end analysis Vintage Park was selected by the Council with all voting in favor. It should be noted that the park is adjacent and east of the subdivision plat called Vintage Estates. Streets in the subdivision are named for vintage automobiles. The park is located in a plat which is called Columbia Place, however, Columbia was not considered as a name due to the larger Columbia Park located on the river. Stan will forward this recommendation to the City Council. At 7:00 p.m. the Council adjourned to a public meeting to consider improvements proposed for McGee Park. Mike Terrell, Landscape Architect, reviewed the concept and plans proposed for the park. The concept is generally to open up the fence of the southwest corner of the existing playground, replace the play structure, add covered picnic areas, a drinking fountain, an enhanced entryway and a small structure to house a portable toilet facility. Residents attending the meeting were concerned about the placement of the facility along Horizon Drive. One woman indicated that her view from her front window would be across the street and onto such a facility. She encouraged that it be moved to the east and closer to the reservoir. Staff will look at this alternative. Adding a light to the playground area for security was also addressed. Residents were concerned about possible glare, Staff responded that downward focused lighting has been quite successful in other neighborhood parks with few complaints. Typically the fixtures do not glare to the side or upward and the poles tend to be only 10-12 feet in height. Staff hopes to have plans ready for bid by the end of the year and hopes to be able to start construction in the spring. There being no farther business the meeting was adjourned at 8:00 p.m. ? PARKS & RECREATION ADVISORY COUNCIL MINUTES November 4,2004 In attendance: Duane Taber, Edmon Daniels,Andrew Tillman, Tony Maya, Steve Putnam, Rebecca Francik, Stan Strebel, Administrative and Community Services Director and Bob Brawley, Facilities Services Manager. Paul Whitemarsh was excused. Also in attendance: Bill Grimes, Consultant with Studio Cascade in Spokane. Stan introduced Bill Grimes again to the group, He indicated that Mr. Grimes and his firm were contracted to prepare the 2005 update to the City's Comprehensive Park and Recreation Plan. Mr. Grimes introduced the process that had been undertaken so far together wi&l issues regarding prioritization of Capital Projects and future goals for level of park service. He also reviewed results of the some 468 questionnaires that had been received from citizens; having been circulated earlier with utility bills (the return represents nearly 5% of the population). Using pennies to indicate relative value placed on different priorities,the Council expressed preference on weighting a number of priorities for future Capital Projects. Those priorities which received most support were #I - Health and Safety, #2 - Cost Effectiveness, #3 - #5 - a three way tie for Resident Priority,Level of Service and Multiple Use, 46 - Rehabilitation, 97 - Concurrent Project and#8 —Available Funding. This will be refined for inclusion in the final draft of the report. Stan asked if Council members had additional input they would like to make in the draft document. It was requested that another couple of weeks be provided. Stan requested that Council members provide any additional comments by November 15. This is when we will consider that the survey will be completed also. Stan suggested a possible public meeting with the Park and Advisory Council the second week in January to receive public comment on the plan before the same was forwarded to the City Council. The consensus of the Council was that this should be a good time table. The meeting was adjourned at 6;40 p.m. 1