HomeMy WebLinkAbout033100 HA Minutes MEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY (HACPFC)
March 31,2011 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the City
of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at
4:00 p.m., March 31, 2011.
1. CALL TO ORDER
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Domingos, Clark, Kuffel
Absent: Richter
Mr. Kuffel made a motion to excuse Mr. Richter from this meeting. Ms. Clark seconded the
motion and it passed unanimously, 3 ayes, 0 nays.
STAFF AND EX OFFICIO MEMBERS PRESENT
Present: Andy Anderson, Executive Director
Brett Sanders, Director of Maintenance/Capital Fund
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
VISITORS PRESENT - none
3. APPROVAL OF AGENDA:
Ms. Clark made a motion to approve the agenda as presented. Mr. Kuffel seconded the motion
and it passed unanimously, 3 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the special meeting of
March 17, 2011, and the checks listings — Bank of the West General Operating Account checks
numbered 45016-45213 totaling $222,375, Bank of the West Petty Cash checks numbered 1672-
1674 totaling$426,and bad debt write offs for rent,utility billing,and miscellaneous in the amount
of$7,944.45, of that amount, $7,944.45, will be turned over for collection.
The board exercised its right to alter the agenda and went straight to New Business.
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Board of Commissioners Meeting Minutes
March 31, 2011
Page 2 of 3
6. NEW BUSINESS
(a) Resolution#10/11-870--PHA Certifications of Compliance with the PHA Plans
and Related Regulations to Accompany the 5-year and Annual PHA Plan
Ms. Clark moved to adopt the resolution. Mr. Kuffel seconded it. The motion
passed unanimously, 3 ayes, 0 nays.
(b) Resolution #10/11-871 —Adopting Internal Financial Control Policy
Ms. Clark made a motion to adopt the resolution, Mr. Kuffel seconded it and it
passed unanimously,
(c) Resolution 410/11-872—Adopting New Section 8 Administrative Plan
Ms. Clark moved to adopt Resolution #10/11-872. Mr. Kuffel seconded and the
motion passed unanimously, 3 ayes, 0 nays.
The board resumed the regular agenda order.
5. STAFF REPORTS
(a) Executive (Mr. Anderson)
It looks like we will have a clear audit report.
(f) Community Service (Ms. Richwine)
Attended the "Day in Olympia" in February as a member of the Franklin
County/Burbank Public Health & Safety Network board.
(e) Security (Mr. Moore)
Issued 2 3-Day terminations — 1 for drugs, I for failure to adhere to compliance
agreement; issued 2 unlawful detainer actions for non-payment of rent; and assisted
Kennewick Housing Authority(KHA)with 6 quality control inspections with more
scheduled for the month of April.
(d) Housing Programs (Ms. Salinas)
Has started supervisory file checks—more than the number required by HUD.
Section 8 briefings will be held weekly for the foreseeable future. HACPFC has
absorbed all of the KHA clients residing in Pasco as a function of the 2009
Memorandum of Understanding. Nine participants left over from Richland Housing
Authority are still with us. Mr. Domingos asked for details on the Tri-City Herald
blurb that HACPFC was awarded monies for the Family Self-Sufficiency Program.
Mr. Anderson answered that we still had not received official confirmation from
HUD that the monies had been granted.
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Board of Commissioners Meeting Minutes
March 31, 2011
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(c) Maintenance and Capital Fund(Mr. Sanders)
The high rise elevator project is 2/3 complete. Target completion date is April 12.
The lighting retrofit in 30 units will be complete on April 5. We will be going to
NAHRO's e-Procurement system to advertised for bids for water heaters and
appliances for 86 units. We won't be able to receive a PUD rebate for the lighting
project but it is possible we will receive some sort of rebate for the elevator
renovation.
(b) Finance (Ms. Jones)—not present
7. OTHER BUSINESS -none
8. EXECUTIVE SESSION
No executive session was held.
9. ADJOURNMENT
The meeting was adjourned at 4:24 p.m.
The Board of Commissioners will next meet in regular session on April 28, 2011, 4:00 p.m.
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Minutes Prepared by:
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