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HomeMy WebLinkAbout033100 HA Minutes MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY (HACPFC) March 31,2011 4:00 p.m. The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., March 31, 2011. 1. CALL TO ORDER 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Domingos, Clark, Kuffel Absent: Richter Mr. Kuffel made a motion to excuse Mr. Richter from this meeting. Ms. Clark seconded the motion and it passed unanimously, 3 ayes, 0 nays. STAFF AND EX OFFICIO MEMBERS PRESENT Present: Andy Anderson, Executive Director Brett Sanders, Director of Maintenance/Capital Fund Adella Salinas, Director of Housing Services Scott Moore, Security Specialist/HQS Inspector Lisa Richwine, Administrative Assistant/Recording Secretary VISITORS PRESENT - none 3. APPROVAL OF AGENDA: Ms. Clark made a motion to approve the agenda as presented. Mr. Kuffel seconded the motion and it passed unanimously, 3 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the special meeting of March 17, 2011, and the checks listings — Bank of the West General Operating Account checks numbered 45016-45213 totaling $222,375, Bank of the West Petty Cash checks numbered 1672- 1674 totaling$426,and bad debt write offs for rent,utility billing,and miscellaneous in the amount of$7,944.45, of that amount, $7,944.45, will be turned over for collection. The board exercised its right to alter the agenda and went straight to New Business. F:\Executive\Main\WPDATA\MINUTES\2011\0331 1 I.docx Board of Commissioners Meeting Minutes March 31, 2011 Page 2 of 3 6. NEW BUSINESS (a) Resolution#10/11-870--PHA Certifications of Compliance with the PHA Plans and Related Regulations to Accompany the 5-year and Annual PHA Plan Ms. Clark moved to adopt the resolution. Mr. Kuffel seconded it. The motion passed unanimously, 3 ayes, 0 nays. (b) Resolution #10/11-871 —Adopting Internal Financial Control Policy Ms. Clark made a motion to adopt the resolution, Mr. Kuffel seconded it and it passed unanimously, (c) Resolution 410/11-872—Adopting New Section 8 Administrative Plan Ms. Clark moved to adopt Resolution #10/11-872. Mr. Kuffel seconded and the motion passed unanimously, 3 ayes, 0 nays. The board resumed the regular agenda order. 5. STAFF REPORTS (a) Executive (Mr. Anderson) It looks like we will have a clear audit report. (f) Community Service (Ms. Richwine) Attended the "Day in Olympia" in February as a member of the Franklin County/Burbank Public Health & Safety Network board. (e) Security (Mr. Moore) Issued 2 3-Day terminations — 1 for drugs, I for failure to adhere to compliance agreement; issued 2 unlawful detainer actions for non-payment of rent; and assisted Kennewick Housing Authority(KHA)with 6 quality control inspections with more scheduled for the month of April. (d) Housing Programs (Ms. Salinas) Has started supervisory file checks—more than the number required by HUD. Section 8 briefings will be held weekly for the foreseeable future. HACPFC has absorbed all of the KHA clients residing in Pasco as a function of the 2009 Memorandum of Understanding. Nine participants left over from Richland Housing Authority are still with us. Mr. Domingos asked for details on the Tri-City Herald blurb that HACPFC was awarded monies for the Family Self-Sufficiency Program. Mr. Anderson answered that we still had not received official confirmation from HUD that the monies had been granted. F:\Executive\Main\WPDATA\MINUTES\2011\033111.docx Board of Commissioners Meeting Minutes March 31, 2011 Page 3 of 3 (c) Maintenance and Capital Fund(Mr. Sanders) The high rise elevator project is 2/3 complete. Target completion date is April 12. The lighting retrofit in 30 units will be complete on April 5. We will be going to NAHRO's e-Procurement system to advertised for bids for water heaters and appliances for 86 units. We won't be able to receive a PUD rebate for the lighting project but it is possible we will receive some sort of rebate for the elevator renovation. (b) Finance (Ms. Jones)—not present 7. OTHER BUSINESS -none 8. EXECUTIVE SESSION No executive session was held. 9. ADJOURNMENT The meeting was adjourned at 4:24 p.m. The Board of Commissioners will next meet in regular session on April 28, 2011, 4:00 p.m. j J r� a r 'T Chair, Board of Commissions Secr t , Board of Commissioners Minutes Prepared by: rding cretary F:\Executive\Main\WPDATA\MINUTES\2011\033111.docx