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HomeMy WebLinkAbout063011 HA Minutes MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY (HACPFC) June 30, 2011 4:00 p.m. The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., June 30, 2011. 1. CALL TO ORDER 2. COMISSIONER ROLL CALL Upon roll call,those present were as follows: Present: Domingos, Clark, Richter Absent: Kuffel STAFF AND EX OFFICIO MEMBERS PRESENT Present: Andy Anderson, Executive Director Kathy Jones, Chief Financial Officer Brett Sanders, Director of Maintenance/Capital Fund Adella Salinas, Director of Housing Services Scott Moore, Security Specialist/HQS Inspector Lisa Richwine, Administrative Assistant/Recording Secretary VISITORS PRESENT—none Ms. Clark made a motion to excuse Mr. Kuffel from the meeting. Mr. Richter seconded the motion and it passed unanimously, 3 ayes, 0 nays. 3. APPROVAL OF AGENDA: Mr. Richter made a motion to approve the agenda as presented. Ms. Clark seconded the motion and it passed unanimously, 3 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of April 28, 2011, and the checks listings — Bank of the West General Operating Account checks for April 2011 numbered 45466-45671 totaling $340,536, Bank of the West Petty Cash check numbered 1677 totaling $53, and Bank of the West Security Deposit Fund check numbered 1169 totaling $1; Bank of the West General Operating Account checks for the month of May 2011 numbered 45672-45883 totaling $268,792, Bank of the West Petty Cash checks numbered 1678-1681 totaling $412, and bad debt write offs for rent, utility billing, and miscellaneous in the amount of $7,097, of that amount, $7,097, will be turned over for collection. F:\Executive\Main\WPDATA\MINUTES\2011\06301 I.docx Board of Commissioners Meeting Minutes June 30, 2011 Page 2 of 4 5. STAFF REPORTS (a) Executive (Mr. Anderson) 1) With the Board's approval of the Section 8 Admin Plan in March, the HUD Field Office in Seattle has cleared all of the issues from the 2008/2009 SEMAP review last August. 2) We have been designated as a High Performer for the PHAS 2010. We will have a PHAS review from HUD beginning August 15, 2011. 3) Ms. Jones & Mr. Anderson are closely monitoring the budgeting issues for FY 2012. a. HUD is proposing to use an offset of our public housing reserves and leave us with a 4 month reserve. 4) Negotiations with the Department of Commerce (DoC) have begun with regard to the Local Units contract. HACPFC proposed that the DoC forgive the entire $328K loan due today or take the properties back. DoC made a counter proposal to enter into a 10-year contract with us. While negotiations continue,DoC will extend the current contract for 1 year. We have taken a preliminary step by raising the rents effective August 1, 2011. Rents for the Locals are far below market rate, even with the increase. Program staff is also working diligently to place Section 8 applicants in the Locals which helps us by keeping the units filled while helping the participants find affordable housing in this tough time of 97% rental unit occupancy in our area. Mr. Anderson has also contacted Renee Rooker, Executive Director of the Walla Walla Housing Authority and holder of VASH (Veterans Affairs Supportive Housing) vouchers for this area, about placing homeless veterans in the Locals. 5) Public Housing Occupancy Plan—Mr. Anderson has begun the process of looking at other housing authority's plans in order to develop a new one for HACPFC. The goal is to post it for review in August and have it adopted by the board in September. The current "Public Housing Statement of Occupancy Policies"was first adopted in 1997 and has been revised in subsequent years, but needs a major overhaul. 6) The Family Self-Sufficiency (FSS)program has been re-instituted. Corinna Go, FSS Coordinator, is taking applications and making contacts and has already enrolled her first participant. 7) Mr. Anderson attended the City Council meeting on June 13ffi where City Staff and the Council discussed whether or not they wanted to continue the effort to dissolve the current joint City/County Housing Authority in order to create a City Housing Authority. This process was begun in 2002. Mr. Crutchfield recommended the dissolution effort be dropped and that the Council move forward with the appointment of commissioners. The Council agreed. Mr. Domingos and Mr. Richter must apply for their positions. 8) Will be meeting with Paul Purcell of Beacon Development regarding tax-credit properties. R:\Executive\Main\WPDATA\MINUTES\2011\06301 I.docx Board of Commissioners Meeting Minutes June 30,2011 Page 3 of 4 (b) Finance (Ms. Jones) 1) Attended a Casterline training on the Public Housing Operating Subsidy process. 2) The Locals reports have been prepared and submitted. 3) The Cullum House reports have been prepared and submitted. 4) Took Program Administrator Brian Lookabill to Cullum House to review files. The review went well and a report will be made offering suggestions to Lourdes staff. 5) Created a pro forma for the Locals loan. 6) Working on the Public Housing Operating Subsidy renewal which is due July 22. 7) HACPFC is hosting the Washington Housing Authorities Accounting Professionals (WHAAP) conference this fall. It will be held at the Red Lion in Kennewick. 8) Presenting Time Management principles to Program staff on a bi-weekly basis. (c) Maintenance and Capital Fund(Mr. Sanders) 1) The PHAS inspection is scheduled for the second week of August. 2) Advertisement for bids for Phase II of the FmHA Exterior Renovation Project will appear in the next two Sunday editions of the Tri-City Herald. 3) Elevator project paperwork is nearly completed. 4) Water heaters and appliances are being replaced in 50 units on Margaret Street. 5) Scattered Site exteriors will be painted after the Margaret Street project is done. 6) Sidewalk Repair Project bids are due July 5. (d) Housing Programs (Ms. Salinas) 1) Notice of rent increase has been sent to renters in our 44 Local units. Two Local units are vacant at this time. 15 have been filled with Section 8 participants. 2) The High Rise is now fully leased after the elevator project completion. 3) There are 3 vacancies in our Family units. 4) All FmHA units are rented. 5) Rural Development staff will be here on July 12 for our triennial review. 6) We continue to hold Section 8 briefings. (e) Security (Mr. Moore) 1) Continues to process Comply or Vacates and Pay or Vacates. 2) Two evictions by means of Unlawful Detainer for delinquent accounts. 3) One eviction for criminal activity. 4) 2011 FSS grant was filed and is being processed. (f) Community Service (Ms. Richwine) 1) Attended Community Network Board Meeting. 6. NEW BUSINESS -none 7. OTHER BUSINESS—none F:\Executive\Main\WPDATA\MINUTES\2011\063011.docx Board of Commissioners Meeting Minutes June 30,2011 Page 4 of 4 8. EXECUTIVE SESSION The commissioners adjourned to Executive Session at 4:34 p.m. for 45 minutes pursuant to RCW 42.30.110 (g). Staff was dismissed to return to their duties with the exception of Mr. Anderson, Ms. Jones & Ms. Richwine. 9. RECONVENE OPEN SESSION The commissioners reconvened the regular session at 4:57 p.m. Ms. Clark made a motion for the following: a) A 2-year contract will be offered to Mr. Anderson for his consideration. b) The contract will include an increase in the number of vacation days per year indicated in the previous contract. c) The contract will include a salary increase of 4% from the previous contract. d) The contract may be re-opened for wage negotiation at the end of the first year. e) The contract will be effective July 1, 2011. Mr. Richter seconded the motion and upon roll call, the motion was adopted unanimously, 3 ayes, 0 nays. Mr. Domingos stated the Commissioners are pleased with the way things are going at HACPFC, including the development of positive working relationship with the City of Pasco. Mr. Richter thanked the entire staff for their hard work. 10. ADJOURNMENT The meeting was adjourned at 5:06 p.m. The Board of Commissioners will next meet in regular session on July 28, 2011, 4:00 p.m. ./ �. ytL�, ,n C J i CI 4 11A C. Lester Domingos F. J. And s n, PHIS Chair, Board of Commissioners Secretary, Board of Commissioners Minutes Prepared b i ' hwine, CMH Recording Secretary F:\Executive\Main\WPDATA\MfN UTES\2011\063011.docx