HomeMy WebLinkAbout102011 HA Minutes MEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY(HACPFC)
October 20, 2011 5:00 p.m.
The Commissioners of the Authority met in special session at the Housing Authority of the City
of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at
5:00 p.m., Thursday, October 20, 2011.
1. CALL TO ORDER
Chair Domingos welcomed newly appointed commissioner, Isabell Quintanilla, to the
Board.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Domingos, Clark, Quintanilla, Kuffel
Absent: n/a
STAFF AND EX OFFICIO MEMBERS PRESENT
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Brett Sanders, Director of Maintenance/Capital Fund
Lisa Richwine, Administrative Assistant/Recording Secretary
VISITORS PRESENT: James Richter, Pat Richter
3. APPROVAL OF AGENDA:
Mr. Kuffel made a motion to approve the agenda as presented. Ms. Clark seconded the motion
and it passed unanimously, 4 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular meeting of
July 28,2011,and the checks listings: Bank of the West General Operating Account checks for the
month of July 2011,numbered 46099-46290 totaling$274,347,Bank of the West Petty Cash checks
numbered 1684-1688 totaling$110, and Bank of the West Security Deposit Fund check numbered
1171 totaling $122; Bank of the West General Operating Account checks for the month of August
2011,numbered 46291-46473 totaling$266,154,Bank of the West Petty Cash check numbered 1689
totaling $154, and Bank of the West Security Deposit Fund check numbered 1172 totaling $50;
Bank of the West General Operating Account checks for the month of September 2011,numbered
46474-46641 totaling $275,403, Bank of the West Petty Cash check numbered 1690 totaling $42,
and Bank of the West Security Deposit Fund check numbered 1173 totaling $289, and bad debt
write offs for rent, utility billing, and miscellaneous in the amount of$12,086.95, of that amount,
$12,086.95, will be turned over for collection. '
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Board of Commissioners Meeting Minutes
October 20,2011
Page 2 of 3
5. STAFF REPORTS
(a) Executive (Mr. Anderson)
Mr. Anderson shared that Seattle HUD staff came in August to conduct a program
review. Our scores improved over last year's.
(b) Finance (Ms. Jones)
Ms. Jones noted that the state auditors will be arriving in November. This is earlier
than in previous years.
In the interest of time, no other staff reports were given.
6. NEW BUSINESS
(a) Resolution#11/12-876 Honoring James Richter
Mr. Kuffel made a motion to adopt the resolution as presented. Ms. Clark seconded
it. The motion passed unanimously,4 ayes,0 nays. After the motion was passed and
adopted,alist of Mr.Richter's accomplishments as a board member for more than 23
years was read by Mr.Kuffel. A Distinguished Service Award plaque was presented
to Mr.Richter by Chair Domingos. Mr.Richter stated that he enjoyed his time on the
board and learned a lot. He offered his best wishes Ms. Quintanilla as she begins her
tenure.
(b) Resolution#11/12-877 Accounts Receivable Write-off and Collections Policy
Ms. Clark moved to adopt the resolution. Mr. Kuffel seconded. The motion passed
unanimously, 4 ayes, 0 nays.
(c) Resolution#11/12-878 Authorizing the Executive Director to Reserve $100,000
(one hundred thousand dollars) in unrestricted Central Office Cost Center Funds
for future development opportunities
Mr. Kuffel made a motion to adopt Resolution#11/12-878. Ms. Clark seconded
and the motion passed unanimously, 4 ayes, 0 nays.
(d) Health Insurance Update
Mr. Anderson announced that a new insurance plan option had been chosen very
similar to the one we currently have. Our current plan will be phased out effective
December 31, 2011.
(e) Motions arising from board discussion of previous motions or discussion- none
(f) Urgent matters not included in the agenda due to lack of time -none
Mr. Kuffel asked how the High-Rise elevator project went. Mr. Sanders explained that all
kinks got worked out and plans to determine which account the elevator is charged to so the
energy savings can be determined. Mr. Kuffel and the rest of the board agreed that the huge
project was a job well done.
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Board of Commissioners Meeting Minutes
October 20, 2011
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7. OTHER BUSINESS - none
8. EXECUTIVE SESSION
No Executive Session was held.
9. ADJOURNMENT
The meeting was adjourned at 5:30 p.m.
Because of the Thanksgiving holiday,the Board of Commissioners will next meet in special session
on Thursday,November 17, 2011, 4:00 p.m.
C. Lester Domingos F. J. erson, PHM
Chair, Board of Commissioners Secret , Board of Commissioners
Minutes Prepared by:
Asa C. Ri wine, CMH
Recording Secretary
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