HomeMy WebLinkAbout111711 HA Minutes MEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY(HACPFC)
November 17,2011 4:00 p.m.
The Commissioners of the Authority met in special session at the Housing Authority of the City
of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at
4:00 p.m.,November 17, 2011.
1. CALL TO ORDER
Ms. Clark opened the meeting at 4:00 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Clark, Quintanilla, Kuffel
Absent: Domingos (arrived at 4:20 p.m.)
Mr. Kuffel made a motion to excuse Mr. Domingos' tardiness. Ms. Quintanilla seconded
the motion and it passed unanimously, 3 ayes, 0 nays.
STAFF AND EX OFFICIO MEMBERS PRESENT
Present: Andy Anderson, Executive Director
Adella Salinas, Director of Housing Services
Brett Sanders, Director of Maintenance/Capital Fund
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
VISITORS PRESENT - None
3. APPROVAL OF AGENDA
Ms. Quintanilla made a motion to approve the agenda as presented. Mr. Kuffel seconded the
motion and it passed unanimously, 3 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the special meeting of
October 20,2011,and the checks listings—Bank of the West General Operating Account checks for
October numbered 46678-46860 totaling $339,832. There were no Petty Cash or Security Deposit
checks issued in October.
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Board of Commissioners Meeting Minutes
November 17,2011
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5. STAFF REPORTS
(a) Executive (Mr. Anderson)
• Revising Public Housing Admissions and Occupancy Policy. Will be posted
for 30 days and then adopted at the January 2012 meeting.
• Attended PHADA training for SEMAP and PHAS/Financial Management
• Addressing SEMAP review discrepancies with staff. An audit sheet will be
instituted for all files.
• Attended the quarterly AWHA meeting in Walla Walla.
• Will be standardizing forms.
• Developed a paper trail for encouraging residents to pay their ambulance fees
to the City.
• 2060 grant monies received for Cullum House renovations.
• Met with Accountant Randy Shupe to finalize RAHA's CHDO/501(c)3
designation.
• Will meet with Spokane Housing Authority staff soon to glean some
knowledge regarding tax credit properties.
(b) Finance (Ms. Jones) - Absent
(c) Maintenance and Capital Fund (Mr. Sanders)
• FmHA exterior renovation project completed on 10/21/11.
• Replaced 50 water heaters in Public Housing units. Some of the water
heaters removed from the Public Housing units were placed in the Locals.
• Working with the PUD to obtain a rebate on a proposed High Rise lighting
retrofit — light and ballast replacement. This retrofit will also include
painting the exterior hallways, doors and ceilings.
• Formulating a plan to remove the patio slider doors in the High Rise units
and replace them with a door and a window. This will create significant
savings in energy and maintenance charges.
• Will replace 40 bathroom heaters on Octave Street -- in the procurement
process for that project now.
(d) Housing Programs (Ms. Salinas)
• Section 8 — 10 new move-ins, 7 move-outs, 700+on the waiting list.
• Public Housing—2 vacant units.
• Locals—3 vacant units.
• FmHA—Only a few on the waiting list. One of the requirements is that the
Head of Household or the spouse must have legal status. Many of our
applicants do not.
(e) Security (Mr. Moore)
• Keeping current with Comply or Vacates and Pay or Vacates.
• A family was evicted from Sprucewood Square due to a household member's
gang involvement on HACPFC property.
• A High Rise resident signed an agreement to vacate his unit by 11/30/11,
because of the resident's threatening behavior toward other residents. This
paper trail should prevent an Unlawful Detainer action unless he fails to abide
by the agreement.
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Board of Commissioners Meeting Minutes
November 17, 2011
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(f) Community Service (Ms. Richwine)
• Modern Living Services received a HUD grant to create housing for disabled adults.
• Boys & Girls Club held Career Launch interviews in our Board Room this week.
• We are closing the Section 8 waiting list. Our ads in the Tri-City Herald,to Decides,
and the Giant Nickel will reflect the closure.
6. NEW BUSINESS
(a) Resolution#11/12-879 Adopting Housing Authority of the City of Pasco&Franklin
County Code of Ethics and Standards of Conduct
Mr. Domingos made the motion to adopt the resolution. Mr. Kuffel seconded it and
the motion passed unanimously, 4 ayes 0 nays.
7. OTHER BUSINESS -None
8. EXECUTIVE SESSION
No Executive Session was held.
9. ADJOURNMENT
The meeting was adjourned at 4:34 p.m.
Because of the Christmas and New Year's holidays,the regular December meeting will be cancelled.
The Board of Commissioners will next meet in regular session on Thursday,January 26,2012,4:00
p.m.
C. Lester Domingos F. J. erson, PHM
Chair, Board of Commissioners Secretary, Board of Commissioners
Minutes Prepared by:
Ta Ll� - -
i a C. c wine, CMH
Recording Secretary
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