HomeMy WebLinkAbout01282010 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY(HACPFC)
January 28, 2010 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the
City of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco,
Washington at 4:00 p.m., January 28, 2010.
1. CALL TO ORDER
The meeting was called to order by Mr. Kuffel @ 4:01 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Domingos, Clark, Sifuentez, Kuffel
Absent: Richter(unexcused)
STAFF AND EX OFFICIO MEMBERS PRESENT
Present: Andy Anderson, Interim Executive Director
Lisa Richwine, Administrative Assistant/Recording Secretary
Brett Sanders, Maintenance Director
Kathy Jones, Chief Finance Officer
Adella Salinas, Director of Housing Services
VISITORS PRESENT-none
3. APPROVAL OF AGENDA:
Mr. Sifuentez made a motion to approve the agenda as presented. Mr. Domingos
seconded the motion and it passed unanimously, 4 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the special
meeting of December 17,2009, and the December 2009 checks listings—Bank of the West
General Operating Account checks numbered 41696-41959 totaling$262,952,Bank of the
West Petty Cash check numbered 1645 totaling$43,and Bank of the West Security Deposit
Fund checks numbered 1148-1149 totaling $237, and bad debt write offs for rent, utility
billing,and miscellaneous in the amount of$4,863 of that amount,$4,863 will be turned over
for collection.
Board of Commissioners Meeting Minutes
January 28, 2010
Page 2 of 4
5. STAFF REPORTS
a. Executive & Security(Mr. Anderson)
• Completed the Memorandum of Understanding with Kennewick Housing Authority
(KHA)regarding the Richland Housing Authority (RHA) vouchers.
• Started PHA Plan process. The Resident Advisory Board(RAB)meeting will be
March 18,2010,and the Public Meeting will be at our regular commissioner meeting
on March 25, 2010. The Plan will be submitted by April 15, 2010.
• Management staff met with Robin Callow of Human Services regarding our
maintenance contract for their transitional housing trailers.
• Will be reapplying for the Tri-City Vista Terrace vouchers.
• Assisting Brett and Kathy with ARRA grant submittals and paperwork as needed.
• Holding bi-weekly Management Team meetings.
• Public Housing Assessment System is going back to previous reporting process.
• The State Auditor is on site.
• Attended the Continuum of Care meeting where the "Point in Time" homeless
count was discussed.
• Will attend AWHA meeting in Olympia next week for training and to meet other
Executive Directors. Has scheduled an appointment with Jerome Delvin to discuss
Housing Trust Fund dollars.
Mr.Domingos asked for clarification about the contract with Human Services. Mr.
Anderson explained that HACPFC provides maintenance services for Benton-
Franklin Counties Human Services transitional housing trailers. In exchange for
doing this we receive a management fee and reimbursement for time and materials.
b. Finance (Ms. Jones)
• Attended meeting to discuss Human Services contract.
• State Auditor is in the office — Public Housing is a focus this year as all Public
Housing programs across the board are considered"high risk" due to the new asset
management accounting system. The Section 8 program will also be audited.
• Working with Andy and Brett on federal reporting issues.
• SAGIS is back online and due by March 1, 2010.
C. Maintenance and Capital Funds (Mr. Sanders)
• Working on the PHA Plan.
• Closed out 2008 Capital Fund Grant.
• High rise laundry room conversion complete.
• Sprucewood paving project awarded to Inland Asphalt. The City would like to see
the traffic plan/dust plan regarding this project.
• Working with the stimulus (ARRA) grant—the reporting aspect is problematic.
• Prep work for the elevator project will be underway soon.
Board of Commissioners Meeting Minutes
January 28, 2010
Page 3 of 4
d. Housing Programs (Ms. Salinas)
• The auditor is here -- looking at Section 8 files.
• Staying on top of Section 8 lease-ups.
e. Community Service (Ms. Richwine)
• Attended Franklin County/Burbank Community Network Meeting.
• Working on transitions within the office.
6. OLD BUSINESS -none
7. NEW BUSINESS
(a) RESOLUTION #09/10-855 ADOPTING AMENDMENT TO THE PUBLIC
HOUSING OCCUPANCY STANDARDS
Mr.Domingos made a motion to adopt the amendment. Ms. Clark seconded it. The
motion passed unanimously, 4 ayes, 0 nays.
(b) RESOLUTION #09/10-856 AMENDING RESOLUTION #05/06-800 BY
APPROVING A CHANGE TO THE SECTION 8 PAYMENT STANDARDS
FROM A BEDROOM UNIT SIZE PAYMENT SCHEDULE TO 100% OF FAIR
MARKET RENTS FOR ALL BEDROOM SIZES
Ms.Clark moved to adopt the resolution and Mr.Domingos seconded it. The motion
passed unanimously, 4 ayes, 0 nays.
(c) RESOLUTION#09/10-857 SPRUCEWOOD SQUARE REPAVING PROJECT
Mr. Sifuentez moved to adopt the resolution for the paving project, Mr. Domingos
seconded and it passed unanimously 4 ayes, 0 nays.
Mr. Sifuentez asked when the paving project would begin and Mr. Sanders informed him
that weather conditions needed to be right so it would probably be April of this year.
8. OTHER BUSINESS
(a) Tenant Council President's Report—no representative present
(b) Visitor Agenda—no visitors present
9. EXECUTIVE SESSION
The commissioners adjourned to executive session 4:25 p.m. for 1 hour pursuant to
RCW 42.30.110 (g). At 5:25 p.m. the commissioners announced that the needed 10 more
minutes.
10. RECONVENE OPEN SESSION
The commissioners reconvened to open session at 5:35 p.m.and announced that they would
next meet in special session on Monday,February 15,2010, at a time yet to be determined.
Board of Commissioners Meeting Minutes
January 28, 2010
Page 4 of 4
11. ADJOURNMENT
The meeting was adjourned at 5:37 p.m.
(signed by Mark Kuffel) (signed by F.J. Anderson)
Chair, Board of Commissioners Secretary, Board of Commissioners
Minutes Prepared by:
(signed by Lisa Richwine)
Recording Secretary
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