HomeMy WebLinkAbout04222010 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY(HACPFC)
April 22, 2010 4:00 p.m.
The Commissioners of the Authority met in special session at the Housing Authority of the
City of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco,
Washington at 4:00 p.m., April 22, 2010.
1. CALL TO ORDER
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Domingos, Richter, Kuffel
Absent: Sifuentez, Clark
STAFF AND EX OFFICIO MEMBERS PRESENT
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Adella Salinas, Director of Housing Services
Lisa Richwine, Administrative Assistant/Recording Secretary
VISITORS PRESENT None
Mr. Domingos made a motion to excuse Mr. Sifuentez and Ms. Clark from the meeting
due to business obligations. Mr. Richter seconded the motion and it passed unanimously,
3 ayes, 0 nays.
3. APPROVAL OF AGENDA:
Mr. Domingos made a motion to approve the agenda as presented. Mr. Richter seconded the
motion and it passed unanimously, 3 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular meeting
of March 25,2010, and the checks listings—Bank of the West General Operating Account checks
numbered 42422-42651 totaling $235,614, Bank of the West Petty Cash check numbered 1651
totaling$482,Bank of the West Security Deposit Fund checks numbered 1151-1153 totaling$335,
and bad debt write offs for rent,utility billing,and miscellaneous in the amount of$9,780.75,of that
amount, $9,780.75, will be turned over for collection.
Board of Commissioners Meeting Minutes
April 22, 2010
Page 2 of 4
5. STAFF REPORTS
a. Executive & Security(Mr. Anderson)
1. Working on renewing the contract with Human Services for the transitional
housing trailers.
2. The Resident Advisory Board meeting was held in conjunction with the PHA
Plan. No residents appeared despite receiving notice in February and March.
3. The PHA Plan was submitted.
4. One of the Regional Affordable Housing Alliance [RAHA—our potential
501(c)(3)] board members resigned and will be replaced soon.
5. Received notice that HOME, LLC and RAHA state licenses need to be
renewed.
6. Working on the Section 8 administrative transfer of vouchers with Kennewick
Housing Authority.
7. Met with Lourdes Counseling Center regarding grant partnership.
8. Met with Human Services regarding future partnership opportunities.
b. Finance (Ms. Jones)
1. The F2009 audit is complete and HACPFC received no findings,management
letters, or exit notes.
2. The Public Housing and operating budget was completed and will be
submitted to HUD. The Rural Development budget will be submitted soon,
as well.
3. The Commissioners will discuss the comprehensive budget in today's
meeting.
C. Maintenance and Capital Funds (Mr. Sanders)
Ms. Richwine presented Mr. Sanders report in his absence.
1. Currently preparing bid documents for an exterior renovation project in our
Farmworker Housing units. The project is estimated to cost$160-170K and
should begin in 4-6 weeks.
2. The Sprucewood Paving Project and Sidewalk Repair is to begin on May 3.
We believe all contingencies have been addressed(garbage pickup, bus
service,mail service,parking, etc.). The streets in this development will be
completely closed off from all vehicle traffic for 12-14 weeks.
3. The architect has completed the design work for the high rise elevator
refurbishing. All that's left is to gather HACPFC's portion of the contract
documents and get them to the architect so the advertisement for bids can be
placed.
d. Housing Programs (Ms. Salinas)
1. Farmwork Housing units are full.
2. The local units have two vacancies.
3. Public Housing has one vacancy
4. Our Section 8 lease-up stands at 302.
Board of Commissioners Meeting Minutes
April 22, 2010
Page 3 of 4
e. Community Service (Ms. Richwine)
1. Andy and I will be attending the Boys & Girls Club annual "Cause for
Applause" luncheon. This year HACPFC will be receiving an award!
6. OLD BUSINESS
None
7. NEW BUSINESS
(a) Resolution#09/10-860 Approving Operating Budget
Mr.Domingos moved to approve the FY 2010/2011 operating budget as submitted.
Mr. Richter seconded it. The motion passed unanimously, 3 ayes, 0 nays.
(b) Resolution#09/10-861 Authorizing Signatory Authority for Executive Director to
Execute Contracts, Proposal Preparation and Fee Negotiation with Lourdes
Counseling Center for the Purchase and On-Going Maintenance of a Supportive
Living Residence
Mr.Richter made a motion to authorize signatory authority as detailed in Resolution
#09/10-861. Mr.Domingos seconded it. The motion passed unanimously,3 ayes,0
nays.
(c) Motions arising from board discussion of previous motions or discussion -None
(d) Urgent matters not included in the agenda due to lack of time -None
8. OTHER BUSINESS - None
(a) Tenant Council President's Report
(b) Visitor Agenda
Visitors who wish to make a presentation need to submit to the Chair of the Board a written request at least two
(2)weeks in advance,to be scheduled on the Visitor Agenda at the next regularly scheduled meeting. This
request should be mailed to the Chair at 2505 W. Lewis Street, Pasco,WA 99301. The Authority will not
provide a translator. The Authority maintains a list of volunteer translators for use by interested parties. The
Authority will not recruit translators. Interested citizens may request their names be added to the list of
volunteer translators at any time by written notice.
9. EXECUTIVE SESSION
The board adjourned to executive session at 4:28 p.m. for one hour in accordance with:
(a) RCW 42.3 0.110 (b)
(b) RCW 42.3 0.110 (g)
10. RECONVENE OPEN SESSION
The board reconvened regular session at 5:13 p.m.
Mr. Domingos made a motion to offer Mr. Anderson a 16 month contract for the position of
Executive Director to be finalized by HACPFC's attorney and signed by Mr. Anderson and the
Board Chair. The contract amount will be retroactive to March 1,2010. Mr.Richter seconded. The
motion passed unanimously, 3 ayes 0 nays.
Board of Commissioners Meeting Minutes
April 22, 2010
Page 4 of 4
11. ADJOURNMENT
The Board of Commissioners will next meet in regular session on May 25, 2010, 4:00 p.m.
(signed by Mark Kuffel) (signed by F. I Anderson)
Chair, Board of Commissioners Secretary, Board of Commissioners
Minutes Prepared by:
(signed by Lisa Richwine)
Recording Secretary