HomeMy WebLinkAbout08022010 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY(HACPFC)
August 26, 2010 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the City of
Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m.,
August 26, 2010.
1. CALL TO ORDER
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Clark, Richter, Kuffel
Absent: Sifuentez, Domingos
Ms. Clark made a motion to excuse Mr. Domingos and Mr. Sifuentez from today's meeting
due to business conflicts. Mr. Richter seconded the motion and it passed unanimously 3 ayes, 0
nays.
STAFF AND EX OFFICIO MEMBERS PRESENT
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Brett Sanders, Director of Maintenance/Capital Fund
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
Gail Dickerson, Accounting Assistant
VISITORS PRESENT -none
3. APPROVAL OF AGENDA:
Mr. Richter made a motion to approve the agenda as presented. Ms. Clark seconded the motion and it
passed unanimously, 3 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the special meeting of July
15, 2010, and the checks listings—Bank of the West General Operating Account checks for the month of
June 2010 numbered 43153-43406 totaling $693,758, Bank of the West Petty Cash checks for the month
of June 2010 numbered 1654-1655 totaling $395; Bank of the West General Operating Account checks
for the month of July 2010 numbered 43407-43651 totaling $284,059, Bank of the West Petty Cash
checks for the month of July 2010 numbered 1656-1658 totaling $43 and bad debt write offs for rent,
utility billing, and miscellaneous in the amount of$7,407.62, of that amount, $7,407.62, will be turned
over for collection.
5. STAFF REPORTS
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Board of Commissioners Meeting Minutes
August 26, 2010
Page 2 of 3
a. Executive (Mr. Anderson)
✓ Underwent HUD SEMAP Review for FY 08/09.
✓ FY 09/10 SEMAP submitted yesterday.
✓ Cullum House purchase is complete. Contract is being negotiated with Lourdes.
✓ Still gathering information on Shelter+Care Homes.
✓ Attended Evergreen Chapter of NAHRO meeting in Moses Lake.
✓ Continue to work on Kennewick Housing Authority transfers.
✓ Prepared EIV Security Manual for staff as required by HUD.
✓ Reviewed year-end financials.
b. Finance (Ms. Jones)
✓ FY 10 REAC submittal complete.
✓ Participated in HUD SEMAP Review.
✓ HACPFC's Voucher Management System(VMS)underwent a review
for FY 09.
c. Maintenance and Capital Funds (Mr. Sanders)
✓ Final walk-through for paving project held on August 18. A punchlist was created and
those items are being addressed.
✓ Staff has 25% of the new exterior doors replaced on Agate and S. Beech streets.
✓ Staff keeping up with move-outs and turning around units in a timely manner.
✓ The elevator contract award letter will be sent next week-pending board approval of
today's resolution.
✓ FmHA exterior renovation project(siding, doors, windows, exterior lighting
replacement and painting) will begin on August 30.
d. Housing Programs (Ms. Salinas)
✓ FY 10 SEMAP submitted.
✓ VMS Review went well.
✓ KHA voucher transfer process continues.
e. Security (Mr. Moore)
✓ Completed HQS training in Seattle.
✓ Issued two 3-day terminations.
✓ Plugging along with learning the ropes of inspections and documentation.
f. Community Service (Ms. Richwine)
✓ Helping to prepare Cullum House Management Plan.
✓ Helped prepare EIV Security Manual.
✓ Working on elevator project paperwork.
✓ Continue to be part of Burbank/Franklin County Public Health and Safety Network and
Boys & Girls Club activities.
6. OLD BUSINESS - none
7. NEW BUSINESS
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Board of Commissioners Meeting Minutes
August 26, 2010
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(a) #10/11-864 APPROVING MASS (MANAGEMENT OPERATIONS)
ELECTRONIC YEAR-END SUMBISSION CERTIFCATION FOR FISCAL
YEAR JULY 1, 2009—JUNE 30, 2010
Mr. Richter made the motion to adopt Resolution#10/11-864. Ms. Clark
seconded it. The motion passed unanimously, 3 ayes, 0 nays.
(b) #10/11-865 HIGH RISE ELEVATOR UPGRADE
Ms. Clark moved to adopt the resolution as presented by staff. Mr. Richter
seconded it and it passed unanimously, 3 ayes, 0 nays.
8. OTHER BUSINESS -none
9. EXECUTIVE SESSION - none
10. ADJOURNMENT
The meeting was adjourned at 4:37 p.m.
The Board of Commissioners will next meet in regular session on September 30, 2010, 4:00 p.m.
(signed by Mark Kuffel) (signed by F.J. Anderson)
Chair, Board of Commissioners Secretary, Board of Commissioners
Minutes Prepared by:
(signed by Lisa Richwine)
Recording Secretary
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