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HomeMy WebLinkAbout01142009 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO AND FRANKLIN COUNTY (HACPFC) January 14 & 21, 2009 12:00 p.m. The Commissioners of the Authority met in special session at the Housing Authority of the City of Pasco and Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 12:00 p.m., January 14, 2009. The meeting was adjourned at 12:05 p.m. according to RCW 42.030.090 due to lack of quorum. The meeting was continued to January 21, 2009, 12:00 p.m. A copy of the Notice of Adjournment was posted immediately after the adjournment on the Board Room entrance door. 1. CALL TO ORDER The meeting was called to order by Mr. Kuffel at 12:00 p.m. 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Domingos, Clark, Sifuentez, Richter, Kuffel Absent: None STAFF AND EX OFFICIO MEMBERS PRESENT Present: Bobbie Littrell, Executive Director Kathy Jones, Chief Financial Officer Andy Anderson, Security Director Adella Salinas, Director of Housing Services Lisa Richwine,Administrative Assistant/Recording Secretary VISITORS None 3. APPROVAL OF AGENDA: Mr. Domingos made a motion to approve the agenda as presented. Mr. Richter seconded the motion and it passed unanimously, 5 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the special meeting of October 29,2008,and the checks listings—Bank of the West General Operating Account checks for October 2008 numbered 38165-38438 totaling $243,884, Bank of the West Petty Cash checks numbered 1602-1606 totaling $517, and Bank of the West Security Deposit Fund check number 1120 totaling $158; Bank of the West General Operating Account checks for November 2008 numbered 38439-38653 totaling$178,054,Bank of the West Petty Cash check number 1607 totaling $27,and Bank of the West Security Deposit Fund checks numbered 1121-1125 totaling$835;Bank Board of Commissioners Meeting Minutes January 14 & 21, 2009 Page 2 of 4 of the West General Operating Account checks for December 2008 numbered 38654-38913 totaling $219,134 and Bank of the West Petty Cash checks numbered 1608-1610 totaling$518 and bad debt write offs for rent,utility billing,and miscellaneous in the amount of$1,929,of that amount,$1,929, will be turned over for collection. 5. NEW BUSINESS (a) Resolution#08/09-833 Approving Changes to Merrill Lynch Signature Cards Ms. Clark moved to approve the signature card changes. Mr. Domingos seconded. The resolution passed unanimously, 5 ayes, 0 nays. (b) Resolution#08/09-834 Amending Personnel Policy Mr. Sifuentez made the motion to amend the personnel policy as presented by staff. Mr. Domingos seconded. The motion passed unanimously, 5 ayes, 0 nays. (c) Resolution#08/09-835 Rescinding Various Previously Enacted Resolutions Establishing Procedures to be followed in the System of Accounting and to Designate Certain Personnel to Properly Authenticate Documents Required Mr. Richter moved to adopt the resolution as presented. Ms. Clark seconded the motion and it passed unanimously, 5 ayes, 0 nays. (d) Resolution#08/09-836 Adopting Amendments to the Section 8 Administrative Plan Ms.Clark moved to adopt the amendments to the Section 8 Administrative Plan and Mr. Domingos seconded. The resolution passed unanimously, 5 ayes, 0 nays. 6. OTHER BUSINESS None 7. VISITOR AGENDA None 8. STAFF REPORTS a. Executive (Ms. Littrell) (1) Remained involved in migrant farm worker and Ringold Area issues with Franklin County, City of Pasco, Dept. of Human Services, State of Washington Health Department and Dept. of Trade and Economic Development representatives. (2) Remained on Habitat for Humanity Board and Benton Franklin Housing Institute in order to effectuate housing opportunities for the extremely low income population. (3) Revising the following public housing policies:Informal Hearing Procedures; Occupancy Standards;Legal Custody;and updated Schedule of Maintenance Charges and Income Limits. (4) Pursued prepayment of Rural Development Program and initiated process. Board of Commissioners Meeting Minutes January 14 & 21, 2009 Page 3 of 4 (5) Secured$150,000 Franklin County PUD Community Development Loan to enable updated market study and appraisal as required for HUD funding. (6) Formed partnership with Domestic Violence Services of Benton and Franklin County to pursue funding for transitional housing for homeless victims.The L.I.S.A. Project will utilize HACPFC's local units. (7) Continued application process to request project basing Section 8 to deconcentrate poverty and expand economic opportunities in more affluent zoning. (8) Began application process to request additional Section 8 Family Unification Program vouchers. (9) Began 5 Year PHA Plan Process. Notification of public comment meeting will be published Feb. 13th for public meeting scheduled for Thursday,April 2nd. (10) Began process of identifying availability of private market accessible apartments. (11) Completed Sprucewood kitchen renovation;will partner with Boys & Girls Club on grant application process for gymnasium facility. (12) Gave presentation on Housing Authority jurisdictions;differences,authority, programs, eligibility requirements and application processes to Human Services and Habitat for Humanity for HACPFC client eligibility as homeowners. (13) HUD REAC on-site inspection was held. PHAS,and SEMAP all scored High Performer status as a result of the inspection. (14) Received satisfactory audit on Local units from Community Trade and Economic Development; pursuing contract amendments and refinancing options on project. (15) In process of State Financial Audit b. Finance (Ms. Jones) (1) Is learning as much as she can from Mr. Schoen before his retirement. (2) Due to HUD delays, the audit may not be final by March 31. C. Maintenance and Capital Fund(Mr. Sanders) (1) The City's building department has signed off on the Sprucewood Rec Center but there's still punch list work to complete. (2) The cabinets will be changed out in the FmHA units. (3) The High Rise remodel continues and workers are currently on the fourth floor. The remodel includes new water heaters, countertops, rangehoods, faucets, sinks and lighting. (4) We've received design documents for the HR elevator,laundry room and fire alarm system conversions. d. Security (Mr. Anderson) (1) Working on grants, terminations, lease violations and inspections. Board of Commissioners Meeting Minutes January 14 & 21, 2009 Page 4 of 4 e. Housing Programs (Ms. Salinas) (1) Opened Section 8 wait list. (2) Working on financial audit focusing on tenant file compliance. f. Community Service (Ms. Richwine) (1) As a board member for the Franklin County/Burbank Public Health&Safety Community Network,plans to attend"Days in Olympia" on March 19 to advocate for Community Networks statewide. (2) Hearing requests have increased exponentially and so has the scheduling of them. (3) Collaborating with consultant for an all-staff Team Building exercise to take place on January 29. 9. OLD BUSINESS None 10. EXECUTIVE SESSION No Executive Session was held. 11. ADJOURNMENT The meeting was adjourned at 12:29 p.m. Discussion regarding the board meeting to adopt the PHA Plan ensued. Mr. Kuffel will not be available March 30-April 3. The meeting date and time will be scheduled to ensure adequate Board attendance and timely HUD submission. (signed by Mark Kuffel) (signed by Bobbie Littrell) Chair, Board of Commissioners Secretary, Board of Commissioners Minutes Prepared by: (signed by Lisa Richwine) Recording Secretary £\shared\executive\bobbie\wpdata\minutes\01142109