HomeMy WebLinkAbout01142009 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO AND FRANKLIN COUNTY (HACPFC)
January 14 & 21, 2009 12:00 p.m.
The Commissioners of the Authority met in special session at the Housing Authority of the
City of Pasco and Franklin County administration office, 2505 W. Lewis Street, Pasco,
Washington at 12:00 p.m., January 14, 2009.
The meeting was adjourned at 12:05 p.m. according to RCW 42.030.090 due to lack of
quorum. The meeting was continued to January 21, 2009, 12:00 p.m. A copy of the Notice of
Adjournment was posted immediately after the adjournment on the Board Room entrance door.
1. CALL TO ORDER
The meeting was called to order by Mr. Kuffel at 12:00 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Domingos, Clark, Sifuentez, Richter, Kuffel
Absent: None
STAFF AND EX OFFICIO MEMBERS PRESENT
Present: Bobbie Littrell, Executive Director
Kathy Jones, Chief Financial Officer
Andy Anderson, Security Director
Adella Salinas, Director of Housing Services
Lisa Richwine,Administrative Assistant/Recording Secretary
VISITORS
None
3. APPROVAL OF AGENDA:
Mr. Domingos made a motion to approve the agenda as presented. Mr. Richter seconded the
motion and it passed unanimously, 5 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the special meeting of
October 29,2008,and the checks listings—Bank of the West General Operating Account checks for
October 2008 numbered 38165-38438 totaling $243,884, Bank of the West Petty Cash checks
numbered 1602-1606 totaling $517, and Bank of the West Security Deposit Fund check number
1120 totaling $158; Bank of the West General Operating Account checks for November 2008
numbered 38439-38653 totaling$178,054,Bank of the West Petty Cash check number 1607 totaling
$27,and Bank of the West Security Deposit Fund checks numbered 1121-1125 totaling$835;Bank
Board of Commissioners Meeting Minutes
January 14 & 21, 2009
Page 2 of 4
of the West General Operating Account checks for December 2008 numbered 38654-38913 totaling
$219,134 and Bank of the West Petty Cash checks numbered 1608-1610 totaling$518 and bad debt
write offs for rent,utility billing,and miscellaneous in the amount of$1,929,of that amount,$1,929,
will be turned over for collection.
5. NEW BUSINESS
(a) Resolution#08/09-833 Approving Changes to Merrill Lynch Signature Cards
Ms. Clark moved to approve the signature card changes. Mr. Domingos seconded.
The resolution passed unanimously, 5 ayes, 0 nays.
(b) Resolution#08/09-834 Amending Personnel Policy
Mr. Sifuentez made the motion to amend the personnel policy as presented by staff.
Mr. Domingos seconded. The motion passed unanimously, 5 ayes, 0 nays.
(c) Resolution#08/09-835 Rescinding Various Previously Enacted Resolutions
Establishing Procedures to be followed in the System of Accounting and to Designate
Certain Personnel to Properly Authenticate Documents Required
Mr. Richter moved to adopt the resolution as presented. Ms. Clark seconded the
motion and it passed unanimously, 5 ayes, 0 nays.
(d) Resolution#08/09-836 Adopting Amendments to the Section 8 Administrative Plan
Ms.Clark moved to adopt the amendments to the Section 8 Administrative Plan and
Mr. Domingos seconded. The resolution passed unanimously, 5 ayes, 0 nays.
6. OTHER BUSINESS
None
7. VISITOR AGENDA
None
8. STAFF REPORTS
a. Executive (Ms. Littrell)
(1) Remained involved in migrant farm worker and Ringold Area issues with
Franklin County, City of Pasco, Dept. of Human Services, State of
Washington Health Department and Dept. of Trade and Economic
Development representatives.
(2) Remained on Habitat for Humanity Board and Benton Franklin Housing
Institute in order to effectuate housing opportunities for the extremely low
income population.
(3) Revising the following public housing policies:Informal Hearing Procedures;
Occupancy Standards;Legal Custody;and updated Schedule of Maintenance
Charges and Income Limits.
(4) Pursued prepayment of Rural Development Program and initiated process.
Board of Commissioners Meeting Minutes
January 14 & 21, 2009
Page 3 of 4
(5) Secured$150,000 Franklin County PUD Community Development Loan to
enable updated market study and appraisal as required for HUD funding.
(6) Formed partnership with Domestic Violence Services of Benton and Franklin
County to pursue funding for transitional housing for homeless victims.The
L.I.S.A. Project will utilize HACPFC's local units.
(7) Continued application process to request project basing Section 8 to
deconcentrate poverty and expand economic opportunities in more affluent
zoning.
(8) Began application process to request additional Section 8 Family Unification
Program vouchers.
(9) Began 5 Year PHA Plan Process. Notification of public comment meeting
will be published Feb. 13th for public meeting scheduled for Thursday,April
2nd.
(10) Began process of identifying availability of private market accessible
apartments.
(11) Completed Sprucewood kitchen renovation;will partner with Boys & Girls
Club on grant application process for gymnasium facility.
(12) Gave presentation on Housing Authority jurisdictions;differences,authority,
programs, eligibility requirements and application processes to Human
Services and Habitat for Humanity for HACPFC client eligibility as
homeowners.
(13) HUD REAC on-site inspection was held. PHAS,and SEMAP all scored High
Performer status as a result of the inspection.
(14) Received satisfactory audit on Local units from Community Trade and
Economic Development; pursuing contract amendments and refinancing
options on project.
(15) In process of State Financial Audit
b. Finance (Ms. Jones)
(1) Is learning as much as she can from Mr. Schoen before his retirement.
(2) Due to HUD delays, the audit may not be final by March 31.
C. Maintenance and Capital Fund(Mr. Sanders)
(1) The City's building department has signed off on the Sprucewood Rec Center
but there's still punch list work to complete.
(2) The cabinets will be changed out in the FmHA units.
(3) The High Rise remodel continues and workers are currently on the fourth
floor. The remodel includes new water heaters, countertops, rangehoods,
faucets, sinks and lighting.
(4) We've received design documents for the HR elevator,laundry room and fire
alarm system conversions.
d. Security (Mr. Anderson)
(1) Working on grants, terminations, lease violations and inspections.
Board of Commissioners Meeting Minutes
January 14 & 21, 2009
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e. Housing Programs (Ms. Salinas)
(1) Opened Section 8 wait list.
(2) Working on financial audit focusing on tenant file compliance.
f. Community Service (Ms. Richwine)
(1) As a board member for the Franklin County/Burbank Public Health&Safety
Community Network,plans to attend"Days in Olympia" on March 19 to
advocate for Community Networks statewide.
(2) Hearing requests have increased exponentially and so has the scheduling of
them.
(3) Collaborating with consultant for an all-staff Team Building exercise to take
place on January 29.
9. OLD BUSINESS
None
10. EXECUTIVE SESSION
No Executive Session was held.
11. ADJOURNMENT
The meeting was adjourned at 12:29 p.m.
Discussion regarding the board meeting to adopt the PHA Plan ensued. Mr. Kuffel will not be
available March 30-April 3. The meeting date and time will be scheduled to ensure adequate Board
attendance and timely HUD submission.
(signed by Mark Kuffel) (signed by Bobbie Littrell)
Chair, Board of Commissioners Secretary, Board of Commissioners
Minutes Prepared by:
(signed by Lisa Richwine)
Recording Secretary
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