HomeMy WebLinkAbout03252009 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO AND FRANKLIN COUNTY (HACPFC)
March 25, 2009 12 :00 p.m.
The Commissioners of the Authority met in special session at the Housing Authority of the City
of Pasco and Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington
at 12 : 00 p .m. , March 25 , 2008 .
10 CALL TO ORDER
The meeting was called to order by Chair Kuffel at 12 : 00 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows :
Present : Domingos, Clark, Richter, Kuffel
Absent: Sifuentez
STAFF AND EX OFFICIO MEMBERS PRESENT
Present: Bobbie Littrell, Executive Director
Lisa Richwine, Administrative Assistant/Recording Secretary
Brett Sanders, Maintenance Director
Terry Schoen, Director of Finance
Kathy Jones, Chief Finance Officer
Andy Anderson, Security Director
Adella Salinas, Director of Housing Services
Gail Dickerson, Accounting Assistant
VISITORS
Lisa Roundy (did not sign Visitor' s listing)
Ginny Waldman
Kent Zirker
3. APPROVAL OF AGENDA.
Mr. Richter made a motion to approve the agenda as presented. Mr. Domingos seconded
the motion and it passed unanimously, 4 ayes, 0 nays .
4. PRESENTATION BY STATE AUDITOR' S OFFICE
Lisa Roundy of the Washington State Auditor' s Office made a presentation to the board
by reading a letter by State Auditor, Brian Sonntag, congratulating the Board of
Commissioners for 13 years of finding free audits. In turn, Ms . Littrell presented retiring
Finance Director Terry Schoen, with his own copy of the letter.
Board of Commissioners Meeting Minutes
March 25, 2009
Page 2 of 4
59 CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the special meeting of
January 14 & 21 , 2009, and the checks listings — Bank of the West General Operating Account
checks for January 2009 numbered 38914-39158 totaling $258 , 859, Bank of the West Petty Cash
checks for January 2009 numbered 1611 - 1617 totaling $711 , and Bank of the West Security Deposit
Fund checks numbered 1126- 1129 totaling $ 719 ; Bank of the West General Operating Account
checks for February 2009 numbered 39159-39401 totaling $238 , 192, Bank of the West petty Cash
checks for February 2009 numbered 1618 - 1620 totaling $ 112 , and Bank of the West Security
Deposit check numbered 1130 totaling $369 ; and bad debt write offs for rent, utility billing, and
miscellaneous in the amount of $3 ,933 , of that amount, $3 ,933 , will be turned over for collection.
Mr. Sifuentez was unable to attend today' s meeting and asked that the Board excuse his absence .
Mr. Domingos made a motion to excuse Mr. Sifuentez and Ms. Clark seconded the motion. It
passed unanimously, 4 ayes, 0 nays.
The Board thanked HACPFC staff members for all the hard work that went into the agency receiving
this special presentation from the State Auditor' s Office . Ms . Littrell pointed out that the audit
process covers all aspects of our agency' s business : Procurement in accordance with HUD and state
regulations — distribution of costs and asset management, inventory control and accountability
involves maintenance and finance ; proper documentation in tenant files, correct tenant rent
calculations and leasing rate according to HUD requirements, compliance with all HUD regulations
regarding eligibility, waitlist, lease compliance, HQS , criminal activity, grievance and financial
involves, casemanagers, security, the executive director and administrative assistant. This is why
HACPFC places a high emphasis on team building — it takes every employee to achieve excellence .
6. VISITOR AGENDA
None .
7. OTHER
(a) Staff Member Reports
Executive (Ms. Littrell)
1 . Revised Section XXI — Reexamination public housing policy.
2 . Submitted second market study to Wells Fargo regarding HUD funding .
3 . Completed 5 Year PHA Plan Process .
4 , Held Resident Advisory Board (RAB) meeting to discuss PHA Plan &
ARRA fund use .
5 . Submitted unaudited financials to REAC and have requested extension.
Board of Commissioners Meeting Minutes
March 25, 2009
Page 3 of 4
Finance (Ms. Jones)
Ms. Jones reported that HACPFC received an extension from HUD for this year ' s
audit submittal . HUD is having technological problems and is unable to forward the
information we need to forward to the State . HUD has not given extensions in the
past but has changed it' s policy this year because the problem is on their end.
Maintenance and Capital Funds (Mr. Sanders)
Mr. Sanders stated that the Sprucewood kitchen remodel is complete and he will be
meeting soon with Boys & Girls Club staff to express expectations HACPFC has
regarding upkeep of the kitchen. The High Rise kitchen renovations continue and
will be completed shortly.
Security (Mr. Anderson)
Mr. Anderson continues with inspections and issuing paperwork on lease violations.
He is researching new phone line options in the interest of saving money for the
authority.
(b) Tenant' s Council President' s Report
No Tenant' s Council representatives were present.
8. NEW BUSINESS
(a) Resolution #08/09 — 837 PHA Certifications of Compliance with the PHA Plans and
Related Regulations to Accompany the 5 -Year and Annual PHA Plan
No comments were received during the 45 day comment period so Mr. Richter made
a motion to adopt this year' s PHA Plan. Mr. Domingos seconded. The motion
passed unanimously, 4 ayes, 0 nays .
(b) Resolution #08/09 — 838 Honoring Terry Schoen
Mr. Domingos moved to adopt the resolution honoring Terry Schoen. Ms . Clark
seconded it and the motion passed unanimously, 4 ayes, 0 nays. After Mr. Kuffel
spoke a few complimentary words ; Mr. Schoen added, "It' s been an interesting
decade . "
(c) Resolution #08/09 — 839 Adopting Amendments to the Public Housing Occupancy
Standards
During the 30 day comment period, none were received; therefore, Mr. Domingos
made a motion to adopt the amendments as presented by staff. Ms . Clark seconded
and it passed unanimously, 4 ayes, 0 nays.
(d) Resolution #08/09 — 840 Closing Family Self- Sufficiency Checking Account
Ms . Clark moved to close the account, Mr. Domingos seconded. The motion passed
unanimously, 4 ayes, 0 nays.
L
Board of Commissioners Meeting Minutes
March 25, 2009
Page 4 of 4
(e) Resolution #08/09— 841 Adopting Projects Funded Under the American Recovery
and Reinvestment Act of 2009 (ARRA)
No comments were received so Mr. Richter made a motion to adopt the resolution
as presented. Mr. Domingos seconded. It passed unanimously, 4 ayes, 0 nays .
90 EXECUTIVE SESSION
No executive session was held.
100 ADJOURNMENT
The meeting was adjourned at 12 : 33 p.m.
The Board of Commissioners will next meet in special session on April 29, 2009, 12 : 00 p .m.
Chair, Board of Comm stoners reta odd of Commissioners
Minutes Prepared by :
e rdin ecretary
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