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HomeMy WebLinkAbout05272009 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO AND FRANKLIN COUNTY (HACPFC) May 27, 2009 12:00 p.m. The Commissioners of the Authority met in special session at the Housing Authority of the City of Pasco and Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 12:00 p.m., May 27, 2009. 1. CALL TO ORDER The meeting was called to order by Chair Kuffel at 12:00 p.m. 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Domingos, Clark, Sif ientez, Richter, Kuffel STAFF AND EX OFFICIO MEMBERS PRESENT Present: Bobbie Littrell, Executive Director Lisa Richwine, Administrative Assistant/Recording Secretary Kathy Jones, Chief Finance Officer Andy Anderson, Security Director VISITORS (none present) 3. APPROVAL OF AGENDA: Ms. Clark made a motion to approve the agenda as presented. Mr. Domingos seconded the motion and it passed unanimously, 5 ayes, 0 nays. 4. CONSENT AGENDA Mr. Kuffel stated that the Section 8 voucher line item is considerably under budget. Ms. Littrell replied that this is because rents have gone down and Ms. Jones added that those numbers will be adjusted along the way. Ms. Jones also said that HUD wants us to spend down our reserve. The write-off amount indicated on the agenda was incorrect; instead of $4,098.98, it should read $4,028.98. The consent agenda was approved without further discussion. Included were the minutes of the special meeting of March 25, 2009, and the checks listings for March 2009; Bank of the West General Operating Account checks numbered 29402-39659 totaling $264,157, Bank of the West Petty Cash checks numbered 1620-1627 totaling$394,and Bank of the West Security Deposit Fund checks numbered 1131-1133 totaling$541. Also included were the checks listings for April 2009— Bank of the West General Operating Account checks numbered 39660-39942 totaling $292,334, Bank of the West Petty Cash checks numbered 1628-1630 totaling $197, and Bank of the West Security Deposit Fund checks numbered 1134-1135 totaling$131,and bad debt write offs for rent, utility billing, and miscellaneous in the amount of$4,028.98, of that amount, $4,028.98, will be turned over for collection. Board of Commissioners Meeting Minutes May 27, 2009 Page 2 of 3 5. VISITOR AGENDA None. 6. STAFF REPORTS a. Executive (Ms. Littrell) 1. Attended Environmental Review training; 2. Resolved landlord payment issue; 3. Negotiated Rural Development units rent increase; 4. On May 23, presented to REIA landlords (investment group); 5. Conducted PHAs analysis—corrected Lindsey data as appropriate; 6. Made social service agency presentation on April 16—discussed SHI(Supportive Housing Institute); 7. Met and explored partner opportunities with "My Friend's Place" for homeless youth; and 8. Reviewed preference categories to determine whether limits are necessary. b. Finance (Ms. Jones) Still waiting on HUD so the audit can be complete and currently working on the general budget and the Rural Development rent increase. C. Maintenance and Capital Funds (Mr. Sanders) Absent d. Security (Mr. Anderson) 3 day terminations and HQS inspections. e. Housing Programs (Ms. Salinas) Absent f. Community Service (Ms. Richwine) Busy preparing for year-end; nothing new to report. 7. OLD BUSINESS 8. NEW BUSINESS (a) #08/09-842 Approving Operating Budget (The budget was already approved in the PHA Plan on March 25, 2009, by Resolution#08/09-837 but HUD requires a separate resolution prior to start of FY). Mr. Richter moved to approve the operating budget and Mr. Domingos seconded. The motion passed unanimously, 5 ayes, 0 nays. (b) #08/09-843 Approving Changes to HACPFC Safety and Health Program Mr.Domingos made the motion and Ms.Clark seconded it. It passed unanimously,5 ayes, 0 nays. (c) #08/09-844 Re-enact"Involuntarily Displaced" Preference in Housing Choice Voucher and Public Housing Programs Mr. Sifuentez moved to re-enact the preference as presented by staff. Mr.Domingos seconded. The motion passed unanimously, 5 ayes, 0 nays. (d) Motions arising from board discussion of previous motions or discussion (e) Urgent matters not included in the agenda due to lack of time Board of Commissioners Meeting Minutes May 27, 2009 Page 3 of 3 9. OTHER BUSINESS Mr.Domingos asked that the special noon commissioner meetings be discontinued and that we return to meeting at the regular time, 4 p.m., the last Thursday of the month. The commissioners agreed. Mr.Kuffel informed the board that he would be out of town the last week of June and would therefore be unavailable for a commissioner meeting if one was held. 10. EXECUTIVE SESSION No Executive Session was held. 12. ADJOURNMENT The meeting was adjourned at 12:21 p.m. The Board of Commissioners will next meet in regular session on June 25, 2009, 4:00 p.m. (signed by Mark Kuffel) (signed by Bobbie Littrell) Chair, Board of Commissioners Secretary, Board of Commissioners Minutes Prepared by: (signed by Lisa Richwine) Recording Secretary f:\shared\executive\bobbie\wpdata\minutes\052709