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Home My WebLink About07302009 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO AND FRANKLIN COUNTY (HACPFC) July 30, 2009 The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco and Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., July 30, 2009. The meeting was called to order by Mr. Kuffel at 4:00 p.m. and upon roll call, those present were as follows: COMMISSIONERS: Present: Domingos, Richter, Kuffel Absent: Clark, Sifuentez APPROVAL OF AGENDA: Mr. Domingos made a motion to accept the agenda and Mr. Richter seconded it. The motion passed unanimously, 3 ayes, 0 nays. STAFF AND EX OFFICIO MEMBERS PRESENT: Present: Bobbie Littrell, Executive Director Lisa Richwine, Administrative Assistant/Recording Secretary Kathy Jones, Chief Finance Officer Andy Anderson, Security Director Adella Salinas, Director of Housing Services VISITORS: Delores Rebellosa, Estella Mendoza CONSENT AGENDA: The consent agenda was approved as submitted. Included were the minutes of the regular meeting of May 27, 2009, and the checks listings for the month of May 2009—Bank of the West General Operating Account checks numbered 39943-40210 totaling $250,166, Bank of the West Petty Cash checks numbered 1631-1632 totaling $93, and Bank of the West Security Deposit Fund checks numbered 1136-1138 totaling $192; and checks listings for the month of June 2009, Bank of the West General Operating Account checks numbered 40211-40484 totaling $305,978, Bank of the West Petty Cash checks numbered 1633-1634 totaling $254, and Bank of the West Security Deposit Fund checks numbered 1139-1140 totaling $484, and bad debt write offs for rent,utility billing, and miscellaneous in the amount of$6,634.80, of that amount, $6,634.80 will be turned over for collection. Board of Commissioners Meeting Minutes July 30, 2009 Page 2 of 4 STAFF MEMBER REPORTS (a) Executive (Ms. Littrell) 1. Revised 10 Public Housing/Section 8 policies and the Public Housing lease; 2. Researched comparables for assessment appeal; 3. Submitted audited financials; 4. Attended HOME comment meeting—was quoted in the Tri-City Herald; 5. Met with Tri-City Home Consortium Consultant, John Epler, on housing needs statistics; 6. Exchanged communications with Franklin County Commissioner Peck regarding Section 8 and Farm Worker Housing issues surrounding the Ringold Farm Worker project; 7. Met with Ron Opsal,Kim Rodgers and Timothy Read from the Department of Veterans Affairs and Betsy Metcalf of WAARNG Family Programs regarding Homeless Veteran Housing Needs. (b) Finance (Ms. Jones) The FY2008 audit is complete. FY2009 is over and final financials are now being prepared. (c) Maintenance and Capital Funds (Mr. Sanders) Mr. Sanders was absent. (d) Security (Mr. Anderson) Numerous 3-day terminations have been issued and HQS inspections conducted. (e) Housing Programs (Ms. Salinas) SEMAP is being prepared. (f) Community Service (Ms. Richwine) Numerous hearings were scheduled, attended several meetings with insurance providers and facilitated the archived files purging project. NEW BUSINESS (a) Resolution #09/10 — 845 Adopting Amendments to the Public Housing Occupancy Standards and Section 8 Administrative Plan Mr.Domingos made a motion to adopt the amendments. Mr.Richter seconded. The motion passed unanimously, 3 ayes, 0 nays. (b) Resolution #09/10 — 846 Adopting Amendments to the Reasonable Accommodation Live-In Aide Procedures in the Public Housing Occupancy Standards and Section 8 Administrative Plan Mr.Domingos moved do adopt the amendments as presented. Mr.Richter seconded the motion and it passed unanimously, 3 ayes, 0 nays. (c) Resolution #09/10 — 847 Adopting Amendments to the Lease in the Public Housing Occupancy Standards Mr. Richter made a motion to adopt Public Housing Occupancy Standards amendments as presented by staff. Mr. Domingos seconded the motion and it passed unanimously, 3 ayes, 0 nays. Board of Commissioners Meeting Minutes July 30, 2009 Page 3 of 4 (d) Presentation to Estella Mendoza Ms.Mendoza was presented with our"Housing Hero Award"for taking pride in her home and neighborhood. Pictures were distributed showing off Ms. Mendoza's gardening skills. Mr. Kuffel thanked Ms. Mendoza for her hard work and complimented her "green thumb". Ms. Mendoza stated that "it's all about people helping people." (e) Motions arising from board discussion of previous motions or discussion(none) (f) Urgent matters not included in the agenda due to lack of time Mr.Domingos requested that Ms.Littrell give the Board a presentation on our agency insurance coverage provided by the Housing Authority Risk Retention Pool (HARRP). Ms. Littrell stated that the coverage includes Errors & Omissions, property damage,vehicle damage,sexual harassment,inspection,etc. Mr. Domingos requested more information be presented at the next meeting. OTHER (a) Tenant Council President's Report(none) (b) Visitor Agenda (none) Visitors who wish to make a presentation need to submit to the Chair of the Board a written request at least two (2)weeks in advance,to be scheduled on the Visitor Agenda at the next regularly scheduled meeting. This request should be mailed to the Chair at 2505 W. Lewis Street, Pasco,WA 99301. The Authority will not provide a translator. The Authority maintains a list of volunteer translators for use by interested parties. The Authority will not recruit translators. Interested citizens may request their names be added to the list of volunteer translators at any time by written notice. EXECUTIVE SESSION The Commissioners adjourned to Executive Session at 4:21 p.m. for one hour pursuant to: (a) RCW 42.30.110(g) RECONVENE OPEN SESSION Open session reconvened at 5:19 p.m. Mr. Domingos made the following motion: "Ms.Littrell will continue to be employed by the Housing Authority of the City of Pasco&Franklin County and will be given a raise as of July 1,2009. The exact amount has not been agreed upon and will be made retroactive to July 1,2009,upon agreement." Mr.Richter seconded the motion and it passed unanimously, 3 ayes, 0 nays. Mr. Kuffel directed Ms. Richwine to schedule a special commissioner meeting with a full board present to be held during the noon hour for further contract discussion. Board of Commissioners Meeting Minutes July 30, 2009 Page 4 of 4 The meeting was adjourned at 5:23 p.m. The Board of Commissioners will next meet in special session as directed by Mr. Kuffel on a date yet to be determined. (signed by Mark Kuffel) (signed by Bobbie Littrell) Chair, Board of Commissioners Secretary, Board of Commissioners Minutes Prepared by: (signed by Lisa Richwine) Recording Secretary f:\shared\executive\bobbie\wpdata\minutes\2009\073009