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HomeMy WebLinkAbout11122009 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY(HACPFC) November 12, 2009 4:00 p.m. The Commissioners of the Authority met in special session at the Housing Authority of the City of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m.,November 12, 2009. 1. CALL TO ORDER The meeting was called to order by Mr. Domingos at 4:00 p.m. 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Domingos, Clark, Richter Absent: Sifuentez, Kuffel Ms. Clark made a motion to excuse the absences of Mr. Sifuentez and Mr. Kuffel due to work obligations. Mr. Richter seconded the motion and it passed unanimously, 3 ayes, 0 nays. STAFF AND EX OFFICIO MEMBERS PRESENT Present: Bobbie Littrell, Executive Director Lisa Richwine, Administrative Assistant/Recording Secretary Kathy Jones, Chief Finance Officer Andy Anderson, Security Director Adella Salinas, Director of Housing Services VISITORS PRESENT No visitors were present. 3. APPROVAL OF AGENDA: Ms. Clark made a motion to approve the agenda as presented. Mr. Richter seconded the motion and it passed unanimously, 3 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the special meeting of October 22,2009,the Bank of the West General Operating Account checks numbered 41214-41473 totaling $306,200, and the HARRP Amendment to Insure Non-Profits. Board of Commissioners Meeting Minutes November 12, 2009 Page 2 of 3 5. STAFF REPORTS a. Executive (Ms. Littrell) 1) Training Deputy Director. b. Finance (Ms. Jones) 1) HUD deadlines are changing. Verified VMS data per HUD's request for the period of October 2008—September 2009. The same information must be reviewed for 2007-2008 and the deadline for that review is December 30, 2009. 2)Per HUD's request,we are reviewing net restrictive assets for verification for the Housing Choice Voucher(HCV)program. C. Maintenance and Capital Funds (Mr. Sanders) (not present) d. Security (Mr. Anderson) 1) The Family Unification Program(FUP) submission was accepted at grants.gov. 2) Attended the Rural Development conference in Toppenish. 3) Ongoing training as Deputy Director. e. Housing Programs (Ms. Salinas) 1) Assisting Finance with VMS review. f. Community Service (Ms. Richwine) 1) Working with our various insurance carriers for annual open enrollment. 6. OLD BUSINESS None 7. NEW BUSINESS (a) Kennewick Housing Authority (KHA) Notice of Obsolete Memorandum of Understanding. Ms. Littrell discussed KHA's continued refusal to enter into an interjurisdictional agreement; currently awaiting proposed"grandfathering"of 70 HACPFC clients in Richland. (b) Resolution #09/10-848 Authorizing Executive Director to Dispose of Surplus Property Ms.Clark made a motion to adopt Resolution#09/10-848 as presented. Mr.Richter seconded the motion and it passed unanimously, 3 ayes, 0 nays. (c) Motions arising from board discussion of previous motions or discussion (d) Urgent matters not included in the agenda due to lack of time 8. OTHER BUSINESS None. 9. EXECUTIVE SESSION The board adjourned to Executive Session pursuant to RCW 42.30.110(i)at 4:13 p.m.for 30 minutes. Board of Commissioners Meeting Minutes November 12, 2009 Page 3 of 3 At 4:43 p.m.Mr.Domingos stated that the board would need another 2 minutes in Executive Session. 10. RECONVENE OPEN SESSION The board reconvened to open session at 4:44 p.m. 11. ADJOURNMENT The meeting was adjourned at 4:44 p.m. The Board of Commissioners will next meet in regular session on December 31, 2009, 4:00 p.m. (signed by Mark Kuffel) (signed by Bobbie Littrell) Chair, Board of Commissioners Secretary, Board of Commissioners Minutes Prepared by: (signed by Lisa Richwine) Recording Secretary f:\shared\executive\bobbie\wpdata\minutes\Minutes\111209