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HomeMy WebLinkAbout02282008 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO AND FRANKLIN COUNTY (HACPFC) February 28, 2008 The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco and Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m. The meeting was called to order by Mr. Kuffel at 4:04 p.m. and upon roll call, those present were as follows: COMMISSIONERS: Present: Domingos, Clark, Richter, Kuffel Absent: Sifuentez Mr. Domingos made a motion to excuse Mr. Sifuentez from this meeting due to a work conflict. Ms. Clark seconded the motion and it passed unanimously, 4 ayes, 0 nays. APPROVAL OF AGENDA: Mr. Domingos moved to approve the agenda as submitted by staff. Mr. Richter seconded and agenda was approved unanimously, 4 ayes, 0 nays. STAFF AND EX OFFICIO MEMBERS PRESENT: Present: Bobbie Littrell, Executive Director Lisa Richwine, Administrative Assistant/Recording Secretary Terry Schoen, Finance Director VISITORS: No visitors present. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the January 31,2008,meeting and the checks listings — Bank of the West General Operating Account checks numbered 35966-36215, totaling $233,306,Bank of the West Petty Cash checks numbered 1567-1570,totaling$260,and Bank of the West Security Deposit Fund checks numbered 1101-1102, totaling $207. VISITOR AGENDA OTHER (a) Staff Member Reports Ms. Littrell shared that work continues on the financial audit. Review procedures have been changed to create an audit trail utilizing Lindsey software approval as well as paper documentation. The Smoke-Free policy has been implemented. The complaints received were from non-smokers who felt that only smokers should be required to sign the document stating that they wouldn't smoke in their unit. Some thought the Smoke-Free policy should be limited to the High Rise only. One note of thanks was sent in. The 2008 PHA Plan is available for review at the administration office. Advertisement was provided to the public via the Tri-City Herald and to residents via direct mailing. The Resident Advisory Board (RAB) meeting will be held on March 13. Applied for tenant-based conversion vouchers—we are eligible for 29 of 52 Tri-Cities Vista View Terrace ("Arbor Elms") vouchers. Board of Commissioners Meeting Minutes February 28, 2008 Page 2 Mr. Schoen stated that the financial audit continues. Ms. Richwine informed the board that a new program administrator will be starting next week. (b) Tenant's Council President's Report No Tenant's Council representative was present. NEW BUSINESS (a) Resolution #07/08-823 Authorizing Executive Director to Donate Surplus Property Mr. Richter moved to adopt Resolution #07/08-823. Mr. Domingos seconded and the motion passed unanimously, 4 ayes, 0 nays. (b) Resolution #07/08-824 Amending Resolution #597 and Delegating Selection of Banking Services and Providers to the Executive Director Mr. Richter made a motion to adopt the resolution as presented by staff. Ms. Clark seconded it. The motion passed unanimously, 4 ayes, 0 nays. EXECUTIVE SESSION No Executive Session was held. Ms. Littrell informed the Board that of the 42 housing authorities in the State of Washington, only 19 were given "High Performer"designation by HUD. In spite of decreased funding and limited staff,HACPFC is one of the 19 honored agencies. The commissioners offered applause and congratulations to the staff. The meeting was adjourned at 4:23 p.m. The Board of Commissioners will next meet in regular session on March 27, 2008, 4:00 p.m. (signed by C. Lester Domingos) (signed by Bobbie Littrell) Vice-Chair, Board of Commissioners Secretary, Board of Commissioners Minutes Prepared by: (signed by Lisa Richwine) Recording Secretary f-.Wwe&executive\bobbie\wp&ta\n inutes\022808