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HomeMy WebLinkAbout04012008 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO AND FRANKLIN COUNTY (HACPFC) April 10, 2008 The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco and Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., April 10, 2008. The meeting was called to order by Vice Chair Domingos at 4:00 p.m. and upon roll call, those present were as follows: COMMISSIONERS: Present: Domingos, Sifuentez, Richter, Clark Absent: Kuffel Mr. Sifuentez made a motion to excuse Mr. Kuffel from the meeting as he is out of town. Mr. Richter seconded the motion and it passed unanimously, 4 ayes, 0 nays. APPROVAL OF AGENDA: Ms. Clark moved to approve the agenda as presented by staff. Mr. Richter seconded the motion. The motion passed unanimously, 4 ayes, 0 nays. STAFF AND EX OFFICIO MEMBERS PRESENT: Present: Bobbie Littrell, Executive Director Lisa Richwine, Administrative Assistant/Recording Secretary Brett Sanders, Maintenance Director Terry Schoen, Finance Director Andy Anderson, Security Director Adella Salinas, Director of Housing Services Gabriela Torres, Program Administrator VISITORS: none present CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of February 28, 2008,the February checks listings—Bank of the West General Operating Account checks numbered 36216-36451,totaling$180,894,Bank of the West Petty Cash checks numbered 1571-1573 totaling$143;the March checks listings--Bank of the West General Operating Account checks numbered 36452-36686 totaling $207,132, Bank of the West Petty Cash checks numbered 1574-1576 totaling$90,and Bank of the West Security Deposit Fund checks numbered 1103-1104 totaling $129; and bad debt write offs for rent, utility billing, and miscellaneous in the amount of $18,290.50, of that amount, $18,290.50, will be turned over for collection. Board of Commissioners Meeting Minutes April 10, 2008 Page 2 of 3 OTHER (a) Staff Member Reports Mr. Anderson stated that in addition to his inspection, eviction, and comply/vacate duties, he's signed up two new neighborhood watch volunteers in the Rosewood Park development. Mr. Sanders reported on the arrival of new water heaters and toilets that will be installed in the next couple weeks. The water heaters will be installed in units on Agate, S. Beech, and Octave Streets, as well as the high rise. The toilets will be installed on Octave. Two new maintenance inventory equipped vans will be in operation next week. Ms. Salinas introduced our new Program Administrator,Gabriela Torres. Ms. Salinas's staff has been working diligently on the expeditious conversion of Tri-City Vista Terrace vouchers. To date, 25 of the 29 vouchers have been successfully converted. Mr. Schoen reported on the clean,pleasant audit report HACPFC received. He advised that a HUD computer glitch(SAGIS)is preventing submission and could jeopardize LIH funding if not remedied. Ms. Littrell reported that she has been working on the annual PHA and a potential contract with Benton-Franklin Human Services for a preventative maintenance program for their transitional housing units. She has also been working with managers on the FY09 budget and is looking into prepayment of the Farmworker Housing Units. Mr.Domingos asked about the auditor's note on our executive sessions. Ms.Littrell explained that the auditor requested that we indicate in the minutes how long the commissioners state the executive session will be before adjourning; a process the commissioners follow but has not been consistently included in the minutes in the form preferred by the auditors. (b) Tenant's Council President's Report No Tenant's Council members were present. NEW BUSINESS (a) Resolution#07/08-825 PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the Streamlined Annual PHA Plan Mr. Sifuentez stated: "Mr. Chair, whereas the Resident Advisory Board has had the opportunity to review and comment on policy changes before implementation; and whereas their comments have been heard and are considered to have no effect on the plan as presented; therefore, acting on behalf of the Board of Commis- sioners of the Housing Authority of the City of Pasco & Franklin County, I move to approve the submission of the streamlined Annual PHA Plan for PHA fiscal year beginning July 1, 2008, hereinafter referred to as the Streamlined Annual Board of Commissioners Meeting Minutes April 10, 2008 Page 3 of 3 Plan, of which this document is a part and make the following certifications, agreements with, and assurances to the Department of Housing and Urban Development(HUD)." Ms. Clark seconded and it passed unanimously, 4 ayes, 0 nays. (b) Resolution#07/08-826 Adopting Amendments to the Section 8 Administrative Plan Ms. Clark made a motion to adopt the resolution. Mr. Richter seconded it. The motion passed unanimously, 4 ayes, 0 nays. (c) Resolution#07/08-827 Amending Personnel Policy Ms.Clark moved to adopt the resolution as presented by staff.Mr.Richter seconded and it passed unanimously, 4 ayes, 0 nays. (d) Approval of travel expenditures for PNRC-NAHRO Annual Conference,April 28- 30, 2008 Mr.Richter made a motion to approve the travel expenditures. Ms.Clark seconded. The motion passed unanimously, 4 ayes, 0 nays. EXECUTIVE SESSION No executive session was held. Mr. Richter made a motion to adjourn the meeting. His motion was seconded by Ms. Clark. The meeting was adjourned at 4:21 p.m. The Board of Commissioners will next meet in regular session on April 24, 2008, 4 p.m. (signed by C. Lester Domingos) (signed by Bobbie Littrell) Vice Chair, Board of Commissioners Secretary, Board of Commissioners Minutes Prepared by: (signed by Lisa Richwine) Recording Secretary f:\shared\executive\bobbie\wpdata\n inutes\041008