HomeMy WebLinkAbout06102008 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO AND FRANKLIN COUNTY (HACPFC)
June 10, 2008
The Commissioners of the Authority met in special session at the Housing Authority of the
City of Pasco and Franklin County administration office, 2505 W. Lewis Street, Pasco,
Washington at 12:00 p.m., June 10, 2008.
1. CALL TO ORDER
The meeting was called to order by Vice Chair Domingos at 12:04 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Domingos, Clark, Sifuentez, Richter, Kuffel (arrived at 12:11 p.m.)
STAFF AND EX OFFICIO MEMBERS PRESENT
Present: Bobbie Littrell, Executive Director
Lisa Richwine, Administrative Assistant/Recording Secretary
Brett Sanders, Maintenance Director
Terry Schoen, Finance Director
Andy Anderson, Security Director
Adella Salinas, Director of Housing Services
VISITORS
Jeff Adams, City of Pasco
3. APPROVAL OF AGENDA:
Mr. Sifuentez made a motion to approve the agenda as presented. Mr. Richter seconded the
motion and it passed unanimously, 4 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the special meeting of
April 10, 2008, and the checks listings — Bank of the West General Operating Account checks
numbered 36687-36950 totaling $217,846, Bank of the West Petty Cash checks numbered 1577-
1585 totaling $291, and Bank of the West Security Deposit Fund checks numbered 1105-1107
totaling $406, and bad debt write offs for rent, utility billing, and miscellaneous in the amount of
$73, of that amount, $73, will be turned over for collection.
5. VISITOR AGENDA
None.
Board of Commissioners Meeting Minutes
June 10, 2008
Page 2 of 4
6. STAFF REPORTS
a. Executive (Ms. Littrell)
✓ Made a presentation to Benton-Franklin Human Services on programs and housing
needs.
✓ Entered into a contract with First Tee for former office facility at Rosewood Square.
✓ In negotiations with Benton-Franklin Human Services (BFHS) for a property
management contract to provide preventative maintenance program services for 25
BFHS housing units.
✓ Scheduled Section 8 presentation to area landlords at Silver Creek Apartments.
b. Finance (Mr. Schoen)
✓ Attended valuable training at PNRC-NAHRO.
✓ SAGIS submission issues have been resolved.
C. Maintenance and Capital Funds (Mr. Sanders)
✓ The 5-Year Plan for the FmHA assessment was just completed. Twelve units have
already had their cabinets replaced and the remaining 12 will have theirs replaced
shortly. All 24 FmHA units will receive new windows,doors and siding during the
period indicated in the plan.
✓ Water heaters and valves will be replaced in Agate and Octave Street units.
✓ The 45 units in the High Rise will receive new water heaters, kitchen counters &
sinks, and new bath &kitchen faucets.
✓ A bid opening was held for the Sprucewood Recreation Center Kitchen Renovation.
Booth& Sons Construction was awarded the contract.
d. Security (Mr. Anderson)
✓ Vandals did$2,000,of damage to a unit where the tenant had recently been evicted.
✓ Graffiti was discovered in Rosewood Park and on Beech,Owens and Agate Streets.
✓ Completed Section 8 HQS inspections for Richland Housing Authority(RHA) and
conducted financial feasibility review of RHA Section 8 home ownership
opportunity.
e. Housing Programs (Ms. Salinas)
✓ Preparing for SEMAP submission (due in August).
✓ Preparing for DCTED audit in July.
f. Community Service (Ms. Richwine)
✓ Monthly Resident Advisory Board (RAB) notice sent to clients.
7. OLD BUSINESS
None.
Board of Commissioners Meeting Minutes
June 10, 2008
Page 3 of 4
8. NEW BUSINESS
a. Resolution #07/08-828—Approving Operating Budget for Fiscal Year 2009
(The budget was already approved in the PHA Plan on April 10, 2008, by
Resolution#07/08-825 but HUD requires a separate resolution prior to start of FY.)
Mr. Sifuentez made a motion to approve this resolution. Ms. Clark seconded.
The motion passed unanimously, 5 ayes, 0 nays.
b. Resolution #07/08-829—Authorizing Signatory Authority with Impact
Capital
This resolution was withdrawn as it was previously authorized by a separate
resolution.
C. Resolution #07/08-830 --Authorizing Signatory Authority with Franklin
County Public Utility District (PUD)
Ms. Clark made a motion to adopt the resolution as presented by staff. Mr.
Richter seconded the motion and it passed unanimously, 5 ayes, 0 nays.
d. Resolution #07/08-831 —Authorizing Signatory Authority with Wells
Fargo
Ms. Clark moved to authorize the motion. Mr. Sifuentez seconded it. It passed
unanimously, 5 ayes, 0 nays.
9. OTHER BUSINESS
None.
10. EXECUTIVE SESSION
The Commissioners adjourned to Executive Session at 12:23 p.m. for 30 minutes pursuant to
RCW 42.30.110(g)
11. RECONVENE OPEN SESSION
The meeting was reconvened at 12:51 p.m.
Mr. Kuffel made a motion to extend Ms. Littrell's employment contract from July 1,2008,to June
30,2009,with a 5.8%cost of living increase. Ms.Richwine was directed to prepare the contract as
indicated.
Board of Commissioners Meeting Minutes
June 10, 2008
Page 4 of 4
12. ADJOURNMENT
The meeting was adjourned at 12:53 p.m.
The Board of Commissioners will next meet in regular session on July 31, 2008, 4:00 p.m.
(signed by Mark Kuffel) (signed by Bobbie Littrell)
Chair, Board of Commissioners Secretary, Board of Commissioners
Minutes Prepared by:
(signed by Lisa Richwine)
Recording Secretary
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