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HomeMy WebLinkAbout08282008 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO AND FRANKLIN COUNTY (HACPFC) August 28, 2008 4 p.m. The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco and Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., August 28, 2008. 1. CALL TO ORDER The meeting was called to order by Mr. Kuffel at 4:00 p.m. 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Domingos, Richter, Kuffel, Clark(arrived 4:01 p.m.) Absent: Sifuentez (unexcused) STAFF AND EX OFFICIO MEMBERS PRESENT Present: Bobbie Littrell, Executive Director Lisa Richwine, Administrative Assistant/Recording Secretary Brett Sanders, Maintenance Director Andy Anderson, Security Director Adella Salinas, Director of Housing Services VISITORS No Visitors present 3. APPROVAL OF AGENDA Mr. Domingos made a motion to approve the agenda as presented. Mr. Richter seconded the motion and it passed unanimously, 3 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the special meeting of June 10, 2008, and the checks listings for May -- Bank of the West General Operating Account checks numbered 36951-37225 totaling $210,420, Bank of the West Petty Cash checks numbered 1586-1589 totaling $404, Bank of the West Security Deposit Fund check numbered 1108 totaling $231; check listings for June -- Bank of the West General Operating Account checks numbered 37226-37467 totaling$199,762,Bank of the West Petty Cash checks numbered 1590-1592 totaling $353,Bank of the West Security Deposit Fund checks numbered 1109-1110 totaling$207; and the check listings for July -- Bank of the West General Operating Account checks numbered 37468- 37692 totaling$264,762,Bank of the West Petty Cash checks numbered 1593-1596 totaling$135, Bank of the West Security Deposit Fund checks numbered 1111-1116 totaling$1,054,and bad debt write offs for rent, utility billing, and miscellaneous in the amount of$4,335.35, of that amount, $4,335.35, will be turned over for collection. Board of Commissioners Meeting Minutes August 28, 2008 Page 2 of 3 5. VISITOR AGENDA None 6. STAFF REPORTS a. Executive (Ms. Littrell) • Remained involved in migrant farm worker and Ringold Area issues with Franklin County, City of Pasco, Dept. of Human Services, State of Washington Health Department and Dept. of Trade and Economic Development representatives. • Revising public housing policies: hearing procedures, schedule of charges, family composition;reducing application for future electronic submittal;deferral of interim re-exam to dollar threshold. • Completed implementation of the smoke free policy. • Gave presentation on Housing Authority jurisdictions; differences, authority, programs,eligibility requirements and application processes to Silver Creek Property managers. • Held all employee lunch meeting for Limited English Proficiency training. • Prepared for Local Unit inspection by CTED and submitted response to monitoring report. • Conducted outreach and market study for Finance Director position. • Submitted SEMAP report; anticipate high performer status. • Year End Financial Data report readied; submission delayed by HUD. • Started USDA Farm Worker Property pre-payment by securing contract with Office of Rural and Farmworker Housing. b. Finance (Mr. Schoen) Mr. Schoen absent. C. Maintenance and Capital Funds (Mr. Sanders) • The Sprucewood Rec Center renovation is scheduled to be completed by October. • Toilets, water heaters and valves will be replaced in Octave Street units. • Zeck Butler Architects will be formulating engineer's estimates for new hi- rise hallway lighting, fire alarm systems, hi-rise elevator and laundry room renovations. • Seeking to fill Maintenance Mechanic position in Capital Fund program. d. Security(Mr. Anderson) • RASS results received—no deficiencies noted. • Maintenance/Capital Fund radios switched from analog to push-to-talk. e. Housing Programs (Ms. Salinas) • Section 8 briefings are being held. • Programs remaining steady. Board of Commissioners Meeting Minutes August 28, 2008 Page 3 of 3 L Community Service (Ms. Richwine) • Prepared monthly communication notices. • Attend Franklin County/Burbank Public Health & Safety Board Meeting. • Handled agency insurance coverage issues. 7. NEW BUSINESS (a) Travel Approval After discussion, it was decided that no staff or commissioners would attend the NAHRO National Conference in San Antonio, TX, in October. (b) Meeting Time Change Discussion The Commissioners stated that for the time being, special meetings will be held the last Wednesday of each month at 12:00 Noon. Lunch will be served. This change in day and time may be more conducive to commissioner schedules. If this change proves successful, it will be implemented as permanent in the agency's by-laws. 8. OTHER BUSINESS None 9. EXECUTIVE SESSION None 10. ADJOURNMENT The Board of Commissioners will next meet in special session on Wednesday, September 24,2008, 12:00 p.m. (signed by Mark Kuffel) (signed by Bobbie Littrell) Chair, Board of Commissioners Secretary, Board of Commissioners Minutes Prepared by: (signed by Lisa Richwine) Recording Secretary f:\shared\executive\bobbie\wpdata\minutes\2008\082808