HomeMy WebLinkAbout10292008 Housing Authority Minutes MEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO AND FRANKLIN COUNTY(HACPFC)
October 29, 2008 12:00 p.m.
The Commissioners of the Authority met in special session at the Housing Authority of the City
of Pasco and Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington
at 12 p.m., October 29, 2008.
1. CALL TO ORDER
The meeting was called to order by Chair Kuffel at 12 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Kuffel, Richter, Clark
Absent: Domingos(unexcused), Sifuentez(unexcused)
STAFF AND EX OFFICIO MEMBERS PRESENT
Present: Bobbie Littrell, Executive Director
Lisa Richwine,Administrative Assistant/Recording Secretary
Brett Sanders, Maintenance Director
Terry Schoen, Finance Director
Kathy Jones, Chief Financial Officer
Andy Anderson, Security Director
Adella Salinas, Director of Housing Services
John Crysel,Maintenance Mechanic
Daniel Aguirre, Maintenance Mechanic
VISITORS
3. APPROVAL OF AGENDA:
Ms. Clark made a motion to approve the agenda as presented. Mr. Richter seconded the motion
and it passed unanimously, 3 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular meeting of
August 28,2008,and the checks listings—Bank of the West General Operating Account checks for
the month of August numbered 37693-37929 totaling$300,224, and Bank of the West Petty Cash
checks numbered 1597-1601 totaling$69;and Bank of the West General Operating Account checks
for the month of September numbered 37930-38164 totaling $211,769, and Bank of the West
Security Deposit Fund checks numbered 1117-1119 totaling$485,and bad debt write offs for rent,
utility billing, and miscellaneous for the month of September in the amount of$3,108.26, of that
amount,$3,108.26,will be turned over for collection;and bad debt write offs for rent,utility billing,
and miscellaneous for the month of October in the amount of$3,328.50,of that amount,$3,328.50,
will be turned over for collection.
Board of Commissioners Meeting Minutes
October 29,2008
Page 2
5. VISITOR AGENDA
None.
6. STAFF REPORTS
a. Executive(Ms. Littrell)
1) Revising policies: hearing procedures,custody definition and certifications,
schedule of charges, S8 briefing family composition certification; continue
investigating reduction of application for future electronic submittal.
2) Researched Procurement Handbook for Capital Fund Program
Elevator/Corridor Lighting/Fire Alarm Upgrades and Laundry Relocation
issues and bid award regulations for the Washington State Supportive Housing
Institute Project
3) Conducted administrative wage analysis.
4) Fulfilled Chief Financial Officer Position with Kathy Jones from State
Auditor's Office
5) Received SEMAP High Performer Designation
6) Transition Year repeats PHAS High Performer Designation
7) Reviewed Year End Unaudited Financial Data report for submittal to Auditors
8) Started USDA Farm Worker Property pay-off;secured contract with Office of
Rural and Farm worker Housing
9) Finalizing Department of Human Services contract for Preventative
Maintenance
10) Monitoring HUD website for application notification for the Family
Unification Program vouchers to increase HACPFC's program in order to
provide timely assistance for families on the waiting list.
11) Responded to an Equal Opportunity Employer Complaint referred from the
City of Pasco
12) Re-evaluating reasonable rent and flat rents in current 3%vacancy market
b. Finance (Mr. Schoen)
HUD Delays are problematic for State Auditor. The Auditor's Office is ready,HUD
is not.
C. Maintenance and Capital Funds (Mr. Sanders)
New employees, Daniel Aguirre & John Crysel were introduced. The
Sprucewood Recreation Center should be completed this week. The High Rise unit
renovations are underway(light remodeling). We were successful in negotiating a
lower fee for Zeck-Butler's Architectural Services, reducing costs by$32,000.
d. Community Service(Ms. Richwine)
New employee orientations were provided. Monthly ads adjusted to include Public
Housing. Will attend Family Policy Council Partner's Summit as a Board Member of
the Franklin County/Burbank Public Health& Safety Network.
Board of Commissioners Meeting Minutes
October 29, 2008
Page 3
7. OLD BUSINESS
None
8. NEW BUSINESS
Resolution#08/09-832 Adopting Amendments to the Public Housing
Occupancy Standards
Mr. Richter made a motion to adopt the resolution. Ms. Clark seconded it. The
motion passed unanimously, 3 ayes, 0 nays.
9. OTHER BUSINESS
None
10. EXECUTIVE SESSION
The Commissioners adjourned to Executive Session at 12:14 p.m. for 20 minutes in
accordance with RCW 42.30.110(i). At 12:34 p.m. it was announced the executive
session would continue for an additional 10 minutes. At 12:44,the executive session
was continued for 2 more minutes.
11. RECONVENE OPEN SESSION
Open session was reconvened at 12: 0 p.m.
12. ADJOURNMENT
The meeting was adjourned at 12:51 p.m.
Due to the upcoming Thanksgiving and Christmas holidays the Board will not meet in regular
session until January 29, 2009. Special meetings may be s eduled if requi d.
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Chair, Board of Com ]ssioners e r ar of Commissioners
Minutes Prepared by:
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