HomeMy WebLinkAbout2012.03.12 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. March 12, 2012
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Estate Fence Issue:
1. Agenda Report from Stan Strebel, Deputy City Manager dated March 6, 2012.
2. Vicinity Map.
3. Letter and Notice of Public Meeting.
(b) Interlocai Agreement for Child Abuse Investigation:
1. Agenda Report from Stan Strebel, Deputy City Manager dated March 2, 2012.
2. Proposed Agreement.
(c) Utility Asset Transfer:
1. Agenda Report from Dunyele Mason,Finance Manager dated March 9, 2012.
2. Vicinity Map.
3. Process Water Reuse Facility Projection.
4. Economic Development Fund Projection.
S. Proposed Ordinance Amending PMC 3.130 Industrial Development Fund.
6. Proposed Resolution Authorizing Transfers.
7. Proposed Resolution Authorizing an Interfund Loan.
(d) Regional Rivershore Master Plan II Presentation. (NO WRrrTEN MATERIAL. ON
AGENDA)Presented by Rick White, Community&: Economic Development Director.
5. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
6. EXECUTIVE SESSION:
(a) Acquisition of Real Estate
(U)
(c)
7. ADJOURNMENT
REMINDERS:
1. 12:00 p.m., Monday, March 12, Pasco Red Lion — Pasco Chamber of Commerce Membership
Luncheon, ("Migrant Labor and Immigration Reform" presented by Dan Fazio. Director,
Washington Farm Labor Association)
2. 10:00 a.m., Tuesday, March 13, Senior Center — Senior Citizens Advisory Committee Meeting.
(COUNCILMEMBER TOM LARSEN, Rep.; BOB HOFFMANN, Alt.)
3. 2:00 p.m., Tuesday, March 13, BF Health Department — Continuum of Care Task Force.
(COUNCILMEMBER AL YENNEY)
4. 11:30 a.m., Friday, March 16, Sandberg Event Center — Benton-Franklin Council of Governments
Board Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.).
AGENDA REPORT
FOR: City Council: March b, 2012
TO: Gary Crutchti � Manager Workshop Mtg.: 3/12/12
4 e
FROM: Stan Strebel, Dpeputy ty Manager
SUBJECT: Estate Fence Issue
1. REFERENCE(S):
1 , Vicinity Map
2. Letter and Nntiee of Public Meeting
11. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
3/12: Conduct Public Meeting
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) Council reviewed the recommendations ofthe Estate Fence Committee on January 17
and directed that a letter be sent to property owners adjacent to the defective fence
(Road 100, Chapel Hill Blvd and Road 84) inviting their participation in a public
meeting to discuss the problem and possible solutions.
B) A meeting was held on February 1 at Chiawana High School. Approximately 16 (of
1 18) property owners attended with members of the Committee and staff. Problems
associated with the fence (damage and graffiti) as well as possible solutions were
discussed.
C) Following an extensive question and answer session, those attending were asked to
indicate their approval or disapproval of the following concept.
a) That all of the existing "Surewood" fence slats be replaced with (23/32" x 6"
x 6') cedar, pre-stained fence.
b) The City will order the materials, arrange for removal of the old fence
material and installation of the new slats.
c) Property owners will be responsible for material costs (current estimate for
the cedar slats is $5.15, plus tax, per lineal foot — average lot line is 70 If x
$5.57 = $390).
d) City will bill 1112 of the material cost to each property owner on the monthly
utility bill for 12 months.
e) This replacement project is a "one-time" project due to the inadequate
material initially installed. Following replacement, individual property
owners are responsible for routine fence maintenance and repair.
D) All but two of the property owners indicated support of the concept. Those two
indicated a preference for the more expensive ($15 If) vinyl product that was
discussed as an alternative.
E) Property owners have been notified of the public meeting on March 12 through the
attached letter. At the conclusion of the meeting, staff recommends Council
discussion to determine what action; if any, will be placed on Council's agenda for
March 19.
V. DISCUSSION:
A) As of the date of this report, staff' has had two contacts from property owners
regarding this issue:
I. One property owner said that they had been replacing damaged slats as needed.
They felt that the material that they were using to replace slats was the same that
was being proposed and they saw no reason for the city to be involved, nor did
they want to pay for the city to replace slats unnecessarily. The property owner
said they did not want to come to a meeting to explain this.
2. One property owner called for information on timing of replacement,
4(a)
CHAPEL HILL BLVD _...�—'.—••_—�_r.-•--•----
,..�-�, MUSTANG DR t -y�'- -•.l_.*_.a.
-i' !�-� r-T-i , t �- :-• ,-`f'- , ---P'-_-•� i`� � II :^;--v-- -_ _ OLP/ER DR ---- •i•j
F> r,�—_I—, 1} �_ i , , 'f—;- i I � •�i I f.—...'..� r��•��_•.�.r--a � —!`— r!• .-_ .__,—..! 1..r i,,.._. _ ~r •DLiI,w i ,
' J 1--f—I __.�...�:.-.L__�...i....}.�._.J ..!-1__i i-! i'•__^-_. .J_. ! �_ 1 ..1._.1 ..1._-.• - p,
m y�f l F T- _ _•J _PALOMINO DR ANGUB DFF -- 4 v S _ ' E.
•., f -'''a rL -Al _ ..' ..�1...r._L i-L�i I •f. 'r,..l a r- ! y-'41 ,i �•: t_.••a" ti, '11 �,` •l. ��, f ,�J+.• l__-_-- ' I
_-PERCHERON OR
' U f�.. � •�,L t I 1 j � i1 -: f ,-•I--j c t -��`� y ° ,Ft ''A 1_ \\i' 't,O�= �• � .;1���+ j•' �_ __' 7
I ID
SULT.LtNDOR JERSEY DR
f
All
L`�L :o Ei e _; -q ,+ el / :{b��• < _ 1
IS'1HIRE DR ��
!MALTESE DR / ••• r e '�rt%p. +" f I
' i$ •ti,``1OMA�OR_ F1. ^�rrl �f + I-_.E^ - :--•'u"i`r'.-1 �!(_,._''i +" --i-•� '+.,/•'�•kq,/,T, r,l� ,, ' +' y�-. / _? ` r-
__. i ��/(� ! ' ! 1~ " .! / �, •v�i/ .T, v ,E-- ��.__. -� Y.EiLANDOR
4
/ i —j �-- - ' •1" .r r , �, '' -'.�� r •�.; � i-; . ,.�f..,tom, •� r- i; � - --r i
/ `} ' -'� 1_I L. /•Tr •/_ ,L...J °• f�„�`�J / L.,gl wr+, i �:..,;-•? ,�• •/ i ! r -r'-_. _.I_- I
BAtF�OUR i _
cy� r -- �-;- " ( j j .'/.�1_f t , •,� ti- � � _ •�i,,; �� '! .. _.: try:,• I , ..
S. I i-_.Ir._.7 I`--'.- r...�-1sr"'ti } �~_ T• .`*,kY.•' r -f °" - -! Y ! '-- --- --
-
/ ��I �F�. ;�� ` � t.—l,r���_' I � ! r i i � f t••.aRr• .;_ 1
'/ ! i ..-.lU,—..�jV'^' -�W. -_•_•' ',--� '-.....-.—.1 . ��__•�"� I•••.,� `pr•'�....� ,` •,�• '•.,,r J ..l .�f_.y• --
rf 7 �w�, t .J� I-�a�_...i+f I ' � I r 'rt ," + � f•i.-/ is� j"-F ,'� r e I.� ._
rat i I — I r —�L ' +/ r �' '•!~ . .-' M ,~ ,`,
` j r ! �r--r � ' •---' t .I ,~( f ,' '' r Ir r�, I._j3
/ /� .—� ° � I I �- it I 1 � f �I r----_-- ( /,•r'� ••1,...t• ; � l`r .• ! ' f.-� 1
ODD`RbMC -- \,`., r••r-- - - 7-..._ _ MAPLE _.. _ .._ - -° -
Legend
SurWooa Fence ;=Subdivision Fence Inventory
i February 2012 I-�; '._• �-- ' j
-�-
OFFICE OF THE MAYOR (509) 545-3404 / Fax (509) 545-3403
l� .IP. 0. Box 293, 525 N. 3rd Avenue, Pasco, WA 99301
February 22, 2012
Dear Property Owner:
This is to follow up on the meeting regarding the problems with the perimeter or "estate" fence
adjacent to your property which was held on February 1 at Chiawana High.
At the meeting, City staff presented information on the problems associated with the defective
materials used for the fence and its maintenance and upkeep. A number of samples of possible
replacement slats and estimated costs for purchase were reviewed and discussed, After a number of
questions were asked, those in attendance were asked if they supported the following proposition:
1. That all of the existing "Surewood" fence slats be replaced with (23/32" x b" x b')
cedar pre-stained fence.
2, The City will order the materials, arrange for removal of the old fence material and
installation of the new slats.
3. Property owners will be responsible for material costs (current estimate for the cedar
slats is $5.15, plus tax, per lineal foot— average lot line is 70 if x $5.57 = $390).
4. City will bill 1/12 of the material cost to each property owner on the monthly utility
bill for 12 months.
5. This replacement project is a "one-time" project due to the inadequate material
initially installed. Following replacement, individual property owners are responsible
for routine fence maintenance and repair.
As most of those in attendance were in support of the proposal, the City Council will consider this
at its workshop meeting of March 12, 7:00 p.m., at Pasco City Hall (525 N. 3rd Avenue), You are
invited and encouraged to attend the meeting and provide your input. Following the meeting of
March 12 it is expected that the Council will decide whether to proceed with a replacement project
at its regular meeting of'March 19.
"Thank you for your attention to this issue.
Sincerely,
Matt Watkins
Mayor
MWISS/tlz
AGENDA REPORT
FOR: City Council March 2, 2012
TO: Gary Crutchti y Manager W orkshop Mtg.: 3/12/12
Regular Mtg.: 3/19/12
FROM: Stan Strebel, Dopu ity Manager
SUBJECT: Interlocal Agreement for Child Abuse Investigation
I. REFERENCE(S):
1. Proposed Agreement
H. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
3/12: Discussion
3/19: MOTION: I move to approve the Interlocal agreement for Child Abuse
Investigation and, further, authorize execution of the document.
III. FISCAL IMPACT:
S I2,096 (12% of$1 00,803 budget) Police Budget
IV. HISTORY AND FACTS BRIEF:
A) The City has long been a participant with the counties and area cities in
cooperating for the availability of a trained and qualified child interviewer for
cases involving alleged child abuse. Benton County has been the lead agency in
employing and housing the interviewer,
B) The costs of employing the interviewer are split between prosecution entities
(counties) and law enforcement entities (counties and cities) on a 50/50 basis and
then divided based on population. Pasco's share under the formula is 12% of the
approximate $100,000 2012 budget.
C) When the agreement was approved in 2000, Pasco's share of the budget was 7%.
The City's total cost share has increased due to population growth and the total
cost has increased with growth in the budget.
V. DISCUSSION:
A) The cooperative agreement is the most cost effective way to secure the services of
the special interviewer. Staff recommends approval of the agreement.
4(b)
CHILD ABUSE INVESTIGATION AGREEMENT
THIS AGREEMENT is entered into by and between BENTON COUN'T'Y
and the following:
CITY OF PASCO
CITY OF KEZZT EWICK
CITY OF RICHLAND
CITY OF WEST RICHLAND
CITY OF PROSSER
CITY OF CONNELL
FRANKLIN COUNTY
(collectively referred to as "Participating Agencies") .
SECTION 1 - PURPOSE
Benton County shall hire one or more child interviewers
("child interviewer") qualified and trained to provide objective,
forensic interviews of children to determine if abuse occurred and
the details of any abuse. The interviews by the child interviewer
will be used in investigations and prosecution. The Participating
Agencies, desiring the services of the child interviewer for their
own investigations and prosecuticn, have agreed to pay for a
portion of the salary and associated costs of the child
interviewer. Thus, it is the purpose of this Agreement, in
accordance with the Interlocal Cooperation Act (RC'W Chapter 39.34) ,
to provide for a joint use of the child iriterviewer' s services.
No separate legal entity is intended to be created by this
Agreement, and for the purposes of RCW 39. 34.030, no property, real
or personal , is intended to be acquired, held or disposed of
incident to this Agreement, and no operating fund is anticipated to
be created. Nothing in this Agreement shall be construed to
relieve any public agency of any obligation or responsibility
imposed on it by law.
SECTION 2 - AVAILABILITY
The child interviewer shall be available for interviews during
normal business hours and also available on an "on call" basis.
SECTION 3 - ADMINISTRATION
The child interviewer shall be an employee of Benton County.
As an employee, Benton County shall provide direct supervision and
shall perform all administrative functions concerning the child
interviewer, including, but not limited to, determination of
Page I of 7
benefits and related conditions of employment_ Benton County shall
have authority to terminate the child interviewer pursuant to the
law and rules that apply to Benton County.
SECTION 4 - CHILD INTERVIEWER PROCEDURES
4 . 1 Child interviewer shall provide documentation of the
interview to the Participating Agency requesting the interview and
shall testify at any criminal trial when requested by the
Participating Agency. The child interviewer is considered a
criminal justice agency for purposes of RCw 10. 9? and shall not
disseminate any information about an interview to any non-criminal
justice agency without the permission of the appropriate
Participating Agency. It the child interviewer is subpoenaed by
any non-criminal justice agency, the interviewer shall notify the
appropriate Participating Agency.
4 .2 The Berton County Prosecuting Attorney' s Office shall
form an advisory group consisting of representatives of each of the
Participating Agencies. The advisory group will review the
interview procedures, protocols and communication issues as well as
the quality of the interview, documentation and testimony. The
advisory group will meet at least quarterly.
SECTION 5 - BUDGET REVIEW
5 . 1 Benton County shall prepare a proposed budget for the
following calendar year regarding the child interviewer' s salary
and associated costs and shall forward it to the Participating
Agencies by June let. Each Participating Agency shall review and
comment on the proposed budget in a timely manner so that a final
budget can be prepared and forwarded to each Participating Agency
by August lot. The budget shall include the allocable expense to
each jurisdiction. The proposed budget for calendar year 2012 :.s
attached hereto as Exhibit "A."
5.2 The Participating Agencies shall be responsible for
transmitting the jurisdiction allocation to their respective
governing bodies in order to serve a commitment for funding of the
budget for the fallowing year.
SECTION 6 - COMPENSATION
As compensation for the use of Oie child interviewer' s
services, each Participating Agency shall pay Benton County a
percentage of the actual. costs (salary and associated costs)
incurred by Benton County. The percentage each Agency is obligated
to pay is based on the Jurisdiction Allocation Formula, as set
forth below. Allocation is based on a 50/50 split between
Page 2 of 7
prosecution and law enforcement . Allocation between jurisdictions
is based on population.
JURISDICTION ALLOCATION FORMULA FOR CHILD INTERVIEWER
ALLOCATION FOR CHILD INTERVIEWER
Kennewick -0- 14.50% (50% of 29) 14 .50%
Richland -0- 9.50% (SO% of 19) 9.50%
Benton County 34% (50% of 68) 6.5% (50% of 13) 41%
West Richland 2.5% (50% of 5) 2.5%
Prosser 1% (SO% of 2) 1%
Pasco 12% (50% of 24) 12si
Pranklin County 16% (50% of 32) 31. (so?.- of 6) 18 .50%
Connell -0- 1% (50% of 2) 1%
TOTAL 50%- 50% 100%
SECTION 7 - PAYMENT
Benton County shall determine the actual costs incurred on a
quarterly basis and shall calculate the amount each Participating
Agency owes using the Jurisdiction Allocation Formula. Benton
County shall then submit a quarterly voucher to each Participating
Agency on or before the 15th day of each month following the
quarter. Each Participating Agency shall pay Benton County the
compensation set forth in Section 6 herein within thirty days from
receipt of such voucher. Account balances overdue 30 days or more
will be subject to a service charge of 1% per month (12%- per
annum) . Should it become necessary, all collection costs shall be
paid by the defaulting party.
SECTION 8 - WITHDRAWAL
8 . 1 Any party to this Agreen-,ent may withdraw by serving a
notice of withdrawal upon all other narties to the Agreement . This
notice shall be given by August 30'-h
of any year to be effective
December 31't of that same year.
8 .2 In the event a party withdraws from this Agreement, the
Jurisdiction Allocation Formula set forth in Section 6, may be
amended pursuant to Section 12 .
Page 3 C., 7
SECTION 9 - DURATION OR AGREEMENT
9. 1 This Agreement shall be effective April 1, 2012 . This
Agreement shall have a duration of five (5) years, and shall be
renewed annually thereafter by a majority 'vcte of the parties.
9. 2 The parties may agree by unanimous consent to terminate
this Agreement and said termination would be effective December 315t
of that same year.
SECTION 10 - LIABILITY
10 . 1 Each party to this Agreement is responsible for the
conduct and action of its officers, agents and employees and shall
hold harmless, indemnify and defend all other parties to this
Agreement from and against any and all claims, loss and damages of
any nature whatsoever resulting from, arising out of or incident ro
any act or omission of its officers, agents and employees in the
performance of this Agreement and child abuse investigation and
prosecution.
10 .2 With respect to the performance of this Agreement and
child abuse investigation and prosecution, as to any claims against
any party to this agreement or their officers, agents, and
employees, each Participating Agency expressly waives it immunities
under Title sl of the Revised Code of Washington, the Industrial
Insurance Act, for injuries to its employees and agrees that the
obligation to indemnify defend and hold harmless provided for in
this section Extends to any claim brought by or on behalf of any
employee of the respective Participating Agency. This waiver is
mutually negotiated by the parties .
SECTION 11 - PROHIBITION AGAINST ASSIGNMENT
No party to this Agreement may assign any right, claim or
interest it may have under this Agreement .
SECTION 12 - AMENDMENT
This Agreement may be amended from time to time as deemed
appropriate by the parties, provided, that such amendment shall
become effective only after it has been adopted in writing by each
of the parties.
SECTION 13 - SEVERABILITY
should any portion of this Agreement 'be deemed by a court of
law of the state legislature to be illegal or unenforceable, to the
Page 4 of 7
extent practicable, every other portion, which is not illegal or
unenforceable, shall remain in effect.
SECTION 1$ - COUNTERPART COPIES
This Agreement may be signed in counterpart or duplicate
copies, and any signed counterpart or duplicate copy shall be
equivalent to a signed original for all purposes .
SECTION 15 - AGREEMENT COMPLETE
The foregoing constitutes the full and complete Agreement of
the parties. All oral understandings and agreements are set forth
in writing herein.
DATED this day of
BENTON COUNTY, WASHINGTON FRANKLIN COUNTY, WASHINGTON
LEO BOWMAN, Chairman ROBERT KOCH, Chairman
ATTEST: AT'T'EST a
CAMI MCKENZIE MARY WITHERS
Clerk of the Benton County Clerk of the Franklin County
Board of County Commissioners Board of County Commissioners
STEVE KEANE, Sheriff RICHARD LATHIM, Sheriff
Approved As To Form: Approved As To Form:
ANDY MILLER SHAWN P. SANT
Senton County Prosecuting Franklin County Prosecuting
Attorney Attorney
C TY OF OF RICHLAND
STEVE YOUNG, Ma
f Ct c JoihnSO rl, Ciij I dndy�l'
Page 5 of 7
KEN HOHENBERG, Po of INNER, Police Chief
Approved As To Form: Approved As T Form:
LISA BEATON, City Attorney TOM LAMPSON, Citf Attorney
CITY OF PASCO CITY OF WEST RICHL.AND
MATT WATKINS, Mayor DONNA NOSKI, Mayor
ROBERT METZGER, Police Chief BRIAN McELROY, Police Chief
Approved As To Form: Approved As To Form:
LEE KERR, City Attorney BRONSON BROWN, Cizy Attorney
CITY OF PROSSER C17Y OF CONNELL
PAUL WARDEN, Mayor GARY WALTON, Mayor
PAT MCCULLOUGH, Police Chief MIKE KESSLER, Police Chief
Approved As To Form: Approved As To Farm:
HOWARD SAXTON, City Attorney DAN HULTGREN, City Attorney
Page 6 of 7
ATTACHMENT A
PROPOSED BUDGET - CALENDAR YEAR
Office Rent . . . . . . . . . . . . . . . $12 , 329
Child Interviewer . . . . . . . . . . . . $64 , 080
Medical . . . . . . . . . . . . . . $10, 608
Social Security . . . . . . . . . . . . . $ 4 , 902
L&I . . . . . . . . . . . . . . . . . . . $ 71
Reta.rement . . . . . . . . . . . . . . . $ S, 215
VEBA Contribution . . . . . . . . . . . . $ 2,243
Accumulated Leave . . . . . . . . . . . . $ 1, 355
Total . . . . . . . . . . . . . . . . . . $100, 803
PROPOSED ALLOWABLE EXPENSE TO EACH JURISDICTION
Kennewick (14 .50%) $14 , 616
Richland (9. 50%) . . . . . . . . . . . . $ 9,576
Benson County (41%) . . . . . . . . . . $41, 330
West Richland (2 .5�) . . . . $ 2, 520
Prosser (1°a) . . . . . . . . . . . . . . $ 1, 008
Pasco (12$) $12, 096
Franklin County (18 . 50%) $18, 649
Connell (1�;) . . . . . . . . . . . . . . $ 1 , 008
Page 7 of 7
AGENDA REPORT
FOR: City Coun I March 9, 2012
TO: Gary Crutch i C> > anager Workshop Mtg.: 3/12/12
Rick Terway, m isr ive & Regular Mtg.: 3/14112
Communi Sery c s Director
S
FROM: Dunyele Mason, Financial Services Manager
SUBJECT: Utility Asset Transfer
L REFERENCE(S):
I. Vicinity Map
2. Process Water Reuse Facility Projection
3. Economic Development Fund Projection
4. Proposed Ordinance amending PMC 3.130 Industrial Development Fund
5. Proposed Resolution Authorizing Transfers
6. Proposed Resolution Authorizing an lnterfund Loan
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
3112: Discussion
3/19: Council Action
Motion: I move to adopt Ordinance No , authorizing amendment of Pasco
Municipal Code 3.130 Industrial Development Fund to rename this fund
as the Economic Development Fund and clarify the scope of fund activity
and, further, authorize publication by summary only.
Motion: I move to adopt Resolution No authorizing sale of the Farm
Facility assets and obligations from the Waterworks Utility to the
Economic Development Fund at the value as determined by the utility
bond covenants.
Motion: I move to adopt Resolution No , authorizing an interfund loan
from the General Fund to the Economic Development Fund.
/III. HISTORY AND FACTS BRIEF:
A) The Process Water Reuse Facility was created in the mid-1990s and initially served just
one customer. The facility currently services four customers in what has become the
Pasco Processing Center and is near full capacity. Wastewater from food processing is
collected and, after limited treatment, is then delivered to the Farm Facility (14 farm
circles) for disposal. The wastewater is used to augment the ground water from the Farm
Facility in order to comply with the PWRF operating permit. The Farm Facility leases the
land to farmers who grow crops that consume the high levels of nitrogen in the
wastewater to comply with the operating permit. In essence, the PWRF system consists
of three components: collection (pump station and pipes); storage (lagoon, aerators,
pumps and pipes); disposal (Farm Facility).The November 2011 PWRF master plan
identifies the long-term possibility of expanding the wastewater disposal process to other
lands, whether or not owned by the city.
B) In 1994 the PWRF issued bonds to cover the acquisition and construction costs not
otherwise covered by grant or other sources. In 1999 additional farm land was acquired.
Over the years, 100% of the net proceeds (revenues less expenditures) from the Farm
Facility (land) have been devoted to paying the PWRF debt and operating costs not
otherwise covered by the PWRF rate payers (processors). $200,000 per year was
specifically allocated from the land rental towards the debt service costs of the 1994 debt
(to reflect the original cost of the land). The 1994 debt will be fully repaid in 2014.
4(C)
C) The PWRF is approaching maximum capacity under existing conditions and started the
process to upgrade its pre-treatment facilities and otherwise optimize facility operations.
These changes will require new debt be issued in 2012.
IV, DISCUSSION:
A) The Farm Facility has supported the PWRF since its inception. The resources of the Farm
Facility were used to acquire the land and subsidize the PWRF as it grew from one
processor utilizing a portion of the PWRF to the current situation of four processors
utilizing its full capacity. Thus, the Farm Facility has significantly supported industrial
growth but can do more, if better utilized.
B) With the original PWRF investment nearly paid off and with the PWRF operating near
capacity, it is the appropriate time to consider removing the Farm Facility component
from the Utility. By moving the Farm Facility assets and operation to the Industrial
Development Fund, the Farm Facility can provide continuing resources (farm rental
income) to promote additional and a wider variety of economic development efforts
within the city. Renaming the "Industrial Development Fund" to the "Economic
Development Fund" will better reflect this broadening of intent and use of resources.
Q Staff has explained to the processors (users of the PWRF) the impending PWRF
improvement project, associated new debt issuance this year and the intent to remove the
Farm Facility from the Utility Fund. Though they would prefer the farm rental income
continue to benefit their operations, they do understand the city's objectives in making
the change. The key principle to be recognized in the process is that the allocation of
improvements and annual costs be appropriate and fair. In essence, those costs
associated with the ownership of the farm circles and receipt of farm rental income
should be assigned to the city, not the processors. For example, the addition of land or
circle improvements fundamentally required to grow crops will be largely the
responsibility of the Economic Development Fund while any extra costs incurred to
accommodate PWRF wastewater (in addition to well water) or additional capacity value
will be assigned to the PWRF. That principle is reflected in the table of projected
expenses (reference #2).
D) To move the Farm Facility from the Utility requires a payment per the utility bond
covenants. Under the covenants, if property is transferred, then an amount (as determined
by formula) must be paid to the Utility in exchange (the formula is based on a percentage
of outstanding utility debt). If the Farm Facility is transferred in 2012, then $1,307,741 is
due to the Utility at the time of transfer (if additional utility debt is issued before the
transfer, the transfer fee will increase). This payment can be paid from the Industrial
(Economic) Development Fund. As the Industrial (Economical) Development Fund does
not have sufficient fund balance to make the full payment, the General Fund can make a
$700,000, three-year interfund loan to provide financing; that payment can be absorbed
by the cash flow associated with the Farm Facility's annual land rental income (see
reference 43).
E) Staff recommends Council authorize transfer of the Farm Facility from the Utility Fund
to the Industrial Development Infrastructure Fund; rename the Industrial Development
Infrastructure Fund to Economic Development Fund; and authorize the 5700,000 loan
from the General Fund to the Economic Development Fund so the Utility bond payment
obligation can be made to the Utility Fund. These actions are recommended to occur
before new utility debt is obligated, so as to avoid an increase in the bond payment
obligation associated with the recommended transfer.
'` F
i , 1
7- 400
:N. C
V
r
1 �
� ` ITA
PROCESS WATER REUSE FACILITY PROJECTION ASSUMPTIONS"
Combined Fneiiliiv 2012 2013 2014 2015 2016 2017 2018 2019 (Grit&Screens)
Permlt Flaw 904 904 904 904 904 904 904 904 Phase 1 & 2a CIP $ 2,075,600
Actuai/Es!Wtr Flow 80 80 80 80 80 80 80 80 4.50% Debt $ 2,170,000
Actual/Est Smr Flow 637 637 637 637 637 637 637 637 Issued 2012 2 Yr Interest Only
Ph 3 Permit Flow 0 0 30 30 30 30 30 30 10 Yr P&I
Variable Costs 1,109,225 999,226 1,004,225 1,109,225 1,109,225 1,109,225 1,091,765 1,084,225 Allocated based on Permitted Flows
Fixed Costs* 660,048 759,192 817,604 642,661 640,160 642,313 639,119 454,965
Total Costs ' : ' 1,751,866 1,749,385 1,730,884• • i (BCD&Pond)
Phase 3 CIP $ 1,350,000
DEBT SERVICE PRINCIPAL 4.50% Debt $ 1,430,000
2010A Ref 19988 PWRF 78.64% 558,344 574,072 - - Issued 2013 1 Yr Interest Only
2010T Refund 98 A PWRF 145,000 150,000 160,000 165,000 175,000 180,000 - 10 Yr P&I
2012 Ph 182 Bond - 178,592 184,539 192,843 2011521 210,589 Allocated based on Addl Flow
2013 Ph 3 Bond 116,372 121.608 127,081 132,799 132,799
Total Principal Payments 703,344 724,072 452,964 471,147 494,924 514,320 343,388 (Add Small Circles)
Phase 2b 2015+ $180,000/yr
DEBT SERVICE INTEREST
2010A Ref 19988 PWRF 78.64% 31,338 111482 - - - Processors; $ 80,0001yr
2010T Refund 98 A PWRF 41,659 34,851 27,696 90195 12,348 4,154 - City $100,000/yr
2012 Ph 182 Bond 97.650 97,650 97,650 89,703 81,399 72,721 63,653
2013 Ph 3 Bond 64,350 64,350 59,113 53,641 47,922 47,922 "Allocated based on Permitted Flows
Total Interest Payments 170,647 208,333 189,696 169,011 147,3138 124,797 111,575
COMBINED DEBT SERVICE 873,991 932,405 642,660 640,158 642,312 639,117 454,963
Use of Farm Revenues for Debt Service 114,799 114,801 City contributes$200,000 per year for
Use of Farm Revenues for Reserves 85,201 85,199 2012-2014 to debt service& reserves.
Total Farm Transfer 200,000 200,000
•Represents the portion of fixed costs billedrto Processors
"These are pre-design, high level planning estimates which may change once project design is complete.
ECONOMIC DEVELOPMENT FUND
Fund 194 Cash Flow - . .
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Revenues
Convention Ctr Interlocal 210,000 210,000 210,000 210,000 210,000 210,000 210,000 210,000 210,000
Farm Lease Revenue 740,000 740,000 740,000 740,000 740,000 740,000 740,000 740,000 740,000
Loan Proceeds 700,000 -
PWRF Disposal Fee 80,000 80,000 80,000 80,000 80,000 80,000
Total Revenues 1,650,000 950,000 950,000 1,030,000 1,030,000 1,030,000 1,030,000 1,030,000 1,030,000
Expenditures
Misc Prof Services 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Prof. Sery-Farm 26,000 26,000 26,000 26,000 26,000 26,000 26,000 26,000 26,000
Electricity-Farm 121,100 121,100 121,100 121,100 121,100 121,100 121,100 121,100 121,100
Leasehold Tax 93,240 93,240 93,240 93,240 93,240 93,240 93,240 93,240 93,240
Repair& Maint 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000
Administrative Chgs 7,400 7,400 7,400 7,400 7,400 7,400 7,400 7,400 7,400
CIP-Small Circle Development 180,000 180,000 180,000 180,000 180,000 180,000
Transfer out to PWRF 200,000 200,000 200,000
Interfund Principal - 227,596 233,286 239,117
Interfund Interest 17,500 11,810 5,978
Farm Purchase 1,307,741
Total Expenditures 1,575,481 712,836 712,836 892,835 447,740 447,740 447,740 447,740 447,740
Fund Balance 1,004,623 1,079,142 1,316,306 1,553,470 1,690,635 2,272,895 2,855,155 3,437,415 4,019,675 4,601,935
3/9/2012 10:47 AM C:1 Users\CRUTCHFIELDG1 AppDatal Local\Microsoft\WindowslTemporary Internet Files lContent.Outlook123P23Y101Book2
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 3,130 OF THE PASCO
MUNICIPAL. CODE
WHEREAS, the City Council finds that promotion of commerce and private business
investment is a critically important goal for the community; and
WHEREAS, the Industrial Development and Infrastructure Fund can serve a broader
economic development purpose and, therefore, should be renamed and its purposes be
broadened; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Pasco Municipal Code 3.130 be amended as follows:
CHAPTER 3.130 I DD4 f: ECONOMIC DEVELOPMENT AND
INFRASTRUCTURE FUND
Sections:
3.130.010 CREATED.............................................................................. 104
3.130.020 USE......................................................................................... 104
3.130.010 CREATED. There is hereby created a special fund to be known as the
"dial Economic Development and Infrastructure Fund" for the purpose of accounting for
funds received, disbursed or expended for economic devel22ment,, industrial development and
public infrastructure as authorized by the Pasco City Council. (Ord 3706 Sec.1, 2004).
3.130.020 USE. The fund shall be used for the proper receipting and disbursement of all
funds utilized, borrowed, received and expended in connection with economic development
(including city owned Farm Facilities • industrial development including land and public
infrastructure such as ineluding streets, rail lines, utilities, etc.} strategically identified by the
Pasco City Council to attract and accommodate a;
faeilities economic development within the city. (Ord 3706 Sec.1, 2004).
PASSED by the City Council of the City of Pasco at its regular meeting this 19th day of
March, 2012,
Matt Watkins Mayor
ATTEST: APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE TRANSFER OF LAND, WELLS,
OTHER RELATED INFRASTRUCTURE AND AN OBLIGATION OF FUTURE
DEBT SERVICE PAYMENTS FROM THE WATERWORKS UTILITY TO THE
ECONOMIC DEVELOPMENT AND INFRASTRUCTURE FUND
WHEREAS,the City Council of the City of Pasco has found that it is in the best interest of the
City to transfer land, wells, other related infrastructure and an obligation of debt service from the
Waterworks Utility to the Economic Development and Infrastructure Fund and to provide for the
payment thereof as provided under the terms of the current bond covenants of the Waterworks Utility;
and
WHEREAS, the City covenants and agrees with the owner of each of the Parity Bonds that it
will not sell, lease, mortgage, or in any manner encumber or dispose of all the properties of the
Waterworks Utility unless provision is made for payment into the Bond Fund of an amount suff=icient
either to defease all outstanding Parity Bonds or to pay the principal of and interest on all the
outstanding Parity Bonds in accordance with the terms, thereof; and further binds itself irrevocably not
to mortgage, sell, lease or in any way manner dispose of any part of the Waterworks Utility that is
used, useful and material to the operation of such utility unless provision is made for replacement
thereof or for payment into the Bond Fund of an amount which shall bear the same ratio to the amount
of outstanding Parity Bonds as the Net Revenue available for debt service for such bonds for the
twelve months preceding such sale, lease, encumbrance or disposal from the portion of the
Waterworks Utility so leased, encumbered or disposed of bears to the Net Revenue available for debt
service for such bonds from the entire Waterworks Utility for the same period; and, further, any such
money so paid into the Bond Fund shall be used to retire outstanding Parity Bonds at the earliest
possible date; NOW,THEREFORE,
THE CITY OF PASCO, WASHINGTON HEREBY RESOLVES AS FOLLOWS:
I, Transfer of Assets. The Financial Services Manager of the City of Pasco is hereby
authorized and directed to transfer land, wells and related infrastructure relating to the
Farm Facility from the Waterworks Utility to the Economic and Industrial Development
fund in exchange for $1,307,741. The Financial Services Manager is hereby further
authorized and directed to place these proceeds in the Waterworks Utility Bond Fund and
shall expend those funds to retire outstanding Parity Bonds at the earliest possible date.
2. Obligations. The Financial Services Manager of the City of Pasco is hereby authorized
and directed to repay $200,000 per year of debt service for 2012, 2013 and 2014 towards
the total 2010A bond payments as they come due.
PASSED by the City Council of the City of Pasco, Washington, this 191h day of March 2012.
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN INTERFUND LOAN FROM
THE GENERAL FUND TO THE ECONOMIC DEVELOPMENT FUND
WHEREAS, the City Council of the City of Pasco has, pursuant to RCW 35.33.121,
found that it is in the best interest of the City to lend funds from the General Fund to the
Economic Development fund and to provide for the repayment thereof; NOW, THEREFORE,
BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PASCO,
Section 1: Authorization for loans. The Financial Services Manager is hereby
authorized and directed to make the following loan as specified:
• From the General fund to the Economic Development fund to provide
financing in the amount of S $700,000 for the purchase of the Farm
Facility,
Section 2: Terms and VIemorialization. The effective date of the loan shall be as
specified below and this resolution shall constitute memorialization of the loan and its terms.
• Disbursement is authorized April 1, 2012; the interest rate set at 2.5%
with a due date of April 1, 2016; payments are due annually.
PASSED by the City Council of the City of Pasco, Washington, this 19th day of March
2012.
Matt Watkins, Mayor
ATTEST: APPROVED AS TO )FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney