HomeMy WebLinkAboutRed Lion Hotel January 2011 Event - Group Rates Rid ]_.ioH Hotel Pasco
GROUP SALES AGREEMENT
I-his ABre¢m¢nt i made and entered turn cut o!Wednesday. December o1 . 2010. by and between Rd¢ Lion "atel pm,ce (hereinafter
e lcried t "HO ¢I") and City o! P o (h¢ aR¢r r¢erred to as "Group"). Group agrees that the terms ulthis Agreement are based
upon the nforntanon provided by G uup below.
DESCRIPTION OF THE EVENT
Company/oeysnivtbn o eny o
aa ip
City of Pa,c" n arm nangnet
r acmbu
Contact Pkamc: o y (509) 5Y3-5085 Ewennax (509) sN-5788
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GROUP ROOM RESERVATIONS
EETING ROOM AL R M A D CnT RIN E Vl
MEET NG ROOMS: "ran, the sign nfthis Agreem¢nq "mal reserves and Group guarantees payment for the fallow ng t ec[ ng
room space for the specified days/times signature
of a 200.0
$ 0
1120/2011 10:00 PM 9:00 PM Race t Sllvar. Gcm is OI m unds atH 250
202011 $
1/20/2011 0:15 PM 12:00 AM Meeting S Ivor, Gold 6 OI mma of 0 250 $ -00
Hotel reserves the right to assign and change specific meeting taunt space at its discretion. Group must obtain final approval train I letel
be ore publishing meeting mom names.
`I�i=aG.hv
C'ATRRING SERV KIPS: A m of 55.500.00 in [bad and beverage must be spent at your function (the "Guaranteed Arnumd ').
Thia Guaranteed Amount does n include r rental. m ag space r sal, ne-host bar, s [charges. and labor charges. audio-
"al, parking ar any other miscellaneous charges in retl'i Group is required to pay I Intel the f all Guaranteed Amount. regardless of
whether Group actually charges that amuunL Group is also rccuru cl to pay Hotel any anuunts it incurs exceeding the Guarantccd Arramm.
SPECIAL CONSIOERATiONS:
Group will be allowed ao take m g fwJ w otTSi¢ ao otT'tlu[y worKms. by group represrn[anvc
r¢leus ng Hoael fMm any Rabihty ati a ovals of consumpaion of Ne f Jionw n M1ati IaR Jai aonuMlaJ oonJi Jions of tM1e Holclod
POOD R. BEVERAGE POLICY
-b Ouc [o licensing and i n e ry rty
requirements, all food and beverage [o be s ed on Hotel prope m t be supplied and prepared
by I t¢l o ag¢^te addhioq n ng £od or beverage shall be mmoved Rom the premises_ At the conclusion ofthc
fanytien, such read and be age ¢ the propeiry o el_
Mem, prices will be confirmed h months prior to scheduled function.
Food and beverage prices ar abject ta at 8% s charge and applicable n
.} Flnal m eke t be submitted ta I Intel's Catering Offc t least 3 Weeks in adv othc cic cd
t be im cd. At the c final m elc adc¢Group shall r approve and initial the final n Othc
than specifically stated i the appro ed m ut(o othc agmcd i spa signed by Group and L 1(General
Manvgc t Gc al Manager's C designee). Flo el will run be espo c ble Far any spcc,rc dietary, enu
i The Ca ug Omc` t be tmed oftM1 number f p¢ople nding the a la than n 3 bu s dae the
scheduled fun n ("Ch cd Att ndan ^"). Gu ed At[t nmt a for fun scheduled Monday or Tucsday mmd be
ed by n ¢ s oat subject bj Friday_ uc a and t ill pe the Gu ed Att ntlm amc
ac ve it ndv ub t edu ron and el lotel will charge the Mas[cr A counq at a minimum, the amuttot due m
aeco dance with [he Guarantccd ALLCndvnc`a. c
BfLL1NC/CREDIT PROCEDURES
MAST ACCGIINT: Abe peanne, ofpaym¢nt ufthe Master Account shall be c mbli,hcd upon approval of Group's cmdit Group must
mplctc the attached direct billing application and return in Hotel upun the executien of this Agreement_ Oirec[ billing is a privilege and
cam my b¢ authorized by M¢ Rotal aftav a cverlit check bas been npproved_ II- Group has been appmved for Direct Billing. all
charges will be billed to the Master Accoum and will be direct billed m Group and paid as provided herein
-
BILL REVIEW: In under to assure the most accurate billing and thus alleviate any delays in payment which may result in your
organization incurring a scary finance charges, tta, Group will be expected to.
R¢qu and Ikevicer its bill o a daily ba
Request. revien, and sign all Banque[ Event Orders prior to the event.
e Request, r and aim all cvcct Banquet checks at the conclusion o£the event.
e Requea2 and review final bill prier to check-out
CANCELLATION/MODIFICATION
CANCELLATION:
The elluti t vat the c celiabon o , the greater the darttages will be. There£orq Group agccs to pay Hotel a[ [hc time of
cancellation a liquidated damages fee, as followse
Mom than 60 da s Icss than 90 da s print in entice] date $1,425.00 25°/° of anticipmerl ruverme inel"cli"a real
iirvmre than 30 da , les, than 60 days al dal $2,850-00 50%. of a etl r cludin
Less than 30 days vat date: r� $5.000.00 100°o of anticipated re nclutlin [pax
MISCELLANEOUS
SIGNS AND HISPLA VS/IJSE OF HOTEL N : Gmup Shall nut display signs m tel n e the name/logo ufthe Hotel i any
promotional brochures er ads without prior appr val of the General Manager of I-letel.l It is further agreed that n sign, banner or display
fi
shall be afxed H e'to any part of Hotel. Any damages caused lu the wulls. fixtures ur carpet will be billed m Group
SEfUR Hotel may, in its sole aiscreden, require Group m hake certain security measures in order in inummin Security in light ofthc
ofthc Fun Such s ccurity, race,unca may irachuh, the requirement hire uffci riry pe cl bruin reputable
agency that is approved by [Intel prior to the function. Hotel may cancel any Group event if security is not adequate in If cl i' sole
discretion.
SHIPPING ANH RECELV INC: m the event Group will be shipping packages to Hotel. Group must notify Hotcl at least unc week in
advance. All packages sent in Hotel should include the mma, o£Greup, date ofprogram and a mbcr ofitcros- Shipment should ar
earlier than three (3j tlays prior [o event l loml accepts no responsibility er liability for the delivery, security ur condition in-the packages.
. 1 mml parKing is available on a apace-availnblc bwis a[ [he [hen prevailing r tcs.
SIGNINf. AHTHORITY_ 'fhe following individuals have the proper authority m sign fur the Master Acru I and/or net on bchah£o£and
bind the Omup pursuant in the terms of this Agmcrrcm;
Nam¢ Amy Schmidt HR A a1vsLASSisiant Signature: b b
Namc. Tani Zunkcr Exccuhvc Admin Ass[ Signatur�V
HOTEL CONTACTMOTICES: All mitices, uffers, acceptances, requests and Otter communicat s hereunder shall be in t ing and
shall be deemed delivered if hand delivered o m by Pcdeml Express, or certified cr registered mail to the Group contact en the first page
of this Agreement o4 d to I Intel, to the mlluwinS ad @¢ss:
Hotcl Name. Red Lion "met Pasco
Hotel Address. 2525 N. 20th Avcnue . Pasco, WA 99101
Hotel Cmimct Carol Salle ar. Director of Ciuenn
Ho t cl may change Ho es
s designated contact at than,nm upu notate. Hofcl will not be bound H
by any nonce unless delivered to otcl in
themanne specified herein.
' GENERAL PROVISIONS
pAMALE C:LA IISE: h, the unlikely neent that damage in any manq property actars as a result ar any guest related to Group. Group
agrees all liability and expo and agrees tha n addit any nth¢ rights against such Ira othc -. Mulct may charge
Groap's Musts, Ac r directly bill Group Car all such charges nGroup shall mde nify. defend and hold[harmless el and its
offc . dir . par[ . afflia mbc and employe s Ro and against ll do ntls chu . damages o pe nd/or property.
lasses and liabilities, inclading r nablc a rnry Ices frallcctieclya"Claims`)tarising o o£or caused by G ru p's neglige^ce o
imontuaral m ndu Group shall not have warv¢d or be deemed to have wa[veQt by reason ofthis paragraph, any defense that it ainy
have with respect in such claims.
GROUP'S PROPERTY: Group agrees and acknowtcdgcs that Hotel will not be responsible for the safe-Keeping oY equipment. supplies.
written material at other valuable items left in America ro s. guest r m m rt
anywhe on Hotel ppcy other than the Mulct aide. State
la will go rn Ho al's liability £or Slide" n gu s kept ♦ Hand's afe. Ac ordingly. Group agre [ha will be
¢spo Bible o provide rity ofany arch s£or sad i and lie eby a expo sibl ty £or loss thereof. Group may not rely
on any verbal of written assurances provided by Ilotel start. other than as provided in this Agreement.
INSURANCEe Property of Groap is the sole msponsibility ofthe Group and/or i[ Group agrees that it has ptncured aaffeient
insurance r the b of such property. A c rtificate of insurance n ing H nd an additional i red aid acceptable to ri tal i
sole ducmton will be pmvideO upon request of Hotel. Group hereby wmt cs any claims under liotels'a insurance policy l r the loss ofd
Group's property or the pmperty arany o£ its attendees or manors.
FORCE MASEVRE: The pertbmanee o£thia Agrccmcnt i subject t any c - making illegal o mpossible Far the Hotel to
provide Ha el £acilit clading bu [ lira ed t of God. , go regua , dis rikes ail disorde
ailment of transportation tiacilities.n This Agreement may be to minted for any one ofthesvboves rerasons by written notice to Group by
"and
DISPUTE RESOLUTION: Hotel and Group agree i their reasonable efforts t olv¢ any disputes antler this Agreement through
informal m In the unlikely event that Formal ve s[ be taken. this Agreement will be interpreted in ordance with the laws of
the Sta which the Ha el i ed and the clu a bar y dis at this Ag shall be the city
in which the Ho el i ed. The pre ailing party t ny 1 tiga ashall be itled tg - addil o m age all legal c -h, and
sable a racy £msuas fixed by the Coart, both at the trial end appellate levels, and in any bankruptcy rasa and post judgment
proceedings`
To the ¢ allowed by law, the peeties herein hereby waive the right fe a jury trial in ny action or proceeing regaring this
Agreement t d d
F l%IXMF. AGREEMENT: This A reement and any Exhibils hereto a the c ag remcut between the parties and supersedes
ny pm mpni alinz whether written or and nAny changes to this Agreement mull be made in
writ ng and signed by authorized representative of each party.
MISCELLANEO VS: The persons signing this Agrccmcat For Mand and Group each warrant that they are authorized in bintl the Hotel
and Group. respe ely. ny pro of this Agre thv s de etl a nfo able shall be rftrr the ars ch
nfor ability withu alida rig o ride rig the nde nfthis Aere alid. 1--achipairy shall to ch uther and
Further ducumcnts as uay be neccssary rin tarty out the i"wnnon as well as to co reply with the provisions ofthis Agreement.
NO A55lGNMENT: Group may n Big\ o ens£cr [his Agrccmcnt o any part th¢reoF wi[hoai [tie prior written c of Ilotel. ny
mated a sign man: c ans er by Grm p with mt such c may, at the option of 1-lat¢l. be deemed to be a cancellanart of this
Agreement by Group. in which case Graup shall remain liable for all cancellation charges sal farlh herein.
RIGHT OF HOTEL TO TERMINATE: Irany infor n provided by Groap [ regarding Groap's F
purpose t other material infomation about Group changes of is incorrect. lintel may to ate this Agreement nn whaletor part and iGroup
will be liable for all payments due pursuant to [he CancellatioNMOdiNCation section rdxwc•n
RIGHT OF INSPECTION/ENTRV: lintel will have the right to enter and inspect all ftnctiuns. lf \-Intel observes any illegal a vi[y or
ity tha ay. n lio el's s ale dis ss
u1[ n bai u pc abjc tri
, o d ha the right edict ely c el the es,em. in
which c all of Group`s gu nd i edict ely v all o any po critic lio cl pre s Ho ct mny de in
ole dis ion_ In such event, Group will rental" liable for all fees and charges related m [he £ncti , pursuant to the [arms arthisn
Agreement.rar
l'n a - el agtccmcnt this aoeamrnt m..st be signore and re mea by r e,2. 2010. If the signed Agreement is
ant cecc.vea br the date ''equeatea all rooms and apace mar be n leasea mt sale.
IN WrrN SS WHEREOF Hotel and Oroup have execmed this Agreement in manner and F nor, sufficient to bind them 3c ofthe date and
year set Ntth en page one of this AgccmenL
Red Lion Hotel Pasco Chy of Pasco rda Banquet
ny: Eye rte°
Nam,: Cannl Salazar' Name: ary CmWhti
Title: Oircetor oECateting Tit , City Manager'
Date. Date
OtFiECTOR OF SALES: Initial