HomeMy WebLinkAbout01.26.12 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY (HACPFC)
January 26,2012 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the City
of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at
4:00 p.m., January 26,2012.
1. CALL TO ORDER
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Domingos, Clark, Quintanilla, Kuffel
Absent: N/A
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Ofhcer
Brett Sanders, Director of MaintenancelCapital Fund
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
VISITORS
Karla Carlisle
Margaret Mount
3. APPROVAL OF AGENDA:
Mr. Kuffel made a motion to approve the agenda as presented. Ms. Clark seconded the motion
and it passed unanimously, 4 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the special meetings
held onNovember 17,2011, and December 13,2011, the checks listings forNovember2}ll -Bank
ofthe West General Operating Account checks numbered 4686I-47056 totaling 5252,973, and Bank
of the West Security Deposit Fund checks numbered II74-I175 totaling 5223, and the checks
listingsforDecember20ll -BankoftheWestGeneralOperatingAccountchecksnumbered4T05T-
47241totaling 5244,970, and Bank of the West Security Deposit Fund checks numbered 1176-1179
totaling $603, and bad debt write offs for rent, utility billing, and miscellaneous in the amount of
$19,864.11, of that amount, $19,864.11, will be tumed over for collection.
Board of Commissioners Meeting Minutes
January 2612012
Page2 of 4
Mr. Domingos initiated the Board's right to alter the agenda so that Ms. Carlisle could make her
presentation prior to New Business.
Karla Carlisle, an attomey with Northwest Justice Project, brought forth concerns regarding the
translation of documents for our shared Spanish speaking clients. She was accompanied by Margaret
Mount of the Northwest Fair Housing Alliance. Ms. Carlisle brought forth examples of standard
HUD forms translated into Spanish and provided examples of agencies that may be resorrces to help
with document translation. She asked the board consider her suggestions and hoped to open a dialog
with HACPFC to the mutual benefit of our shared clients and our respective agencies.
5. STAFF REPORTS
(a) Executive (Mr. Anderson)
o Work completed on the Public Housing Admissions and Continued
Occupancy Plan.
o Meeting with staff of Beacon Development in hopes of creating more
affordable housing in Pasco.
o Pasco Family IV project (Catholic Charities partnership) still in contention
for receipt of tax credits.
o HACPFC has partnered with Community Action Connections (CAC) forthe
2011 HOME funds from the City of Pasco.
o Working with an outside accountant to complete 501 (c)(3) application for the
Regional Affordable Housing Alliance (RAHA).
(b) Finance (Ms. Jones)
o The annual Department of Commerce reports for Cullum House and the
Local units have been submitted.
o The annual file review for Cullum House was conducted.
o The single audit is not complete - REAC has yet to do its review.
o Two Capital Fund grants have been closed and will be completed when the
REAC review has occurred.
o The Federal audit deadline is at the end of March.
(c) Maintenance and Capital Fund (Mr. Sanders)
o Water heater and door hardware projects are completed.
Upcoming Projects:
o Will be using Capital Fund monies to retrofit light fixtures pt the high rise.
The PUD will be assessing the project to see if our agency is eligible for a
rebate by implementing the energy saving measures.
o Will be painting the high rise interior - doors/ceilings/walls. The lighting
retrofit and painting projects will be concunent.
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Board of Commissioners Meeting Minutes
January 26,2012
Page 3 of4
t Bathroom heaters are being installed in 48 units on Octave Street and the 800
block of N. I't Avenue.
: *r#",:Ji"::iffi,::Tfi:n11?:T:ared
and w'r be distributed soon
(d) '":-l#f**(MsSarrnll**it,
o Section 8 320 voucher holders - wait list closed l2l22ll1
WorkSource is sponsoring an agency forum to be held on February 15 for local
agencies and organizations to network and strategize services for migrant and
seasonal farmworkers/families. It will be held at the Kennewick School
District's Administration building. Two HACPFC staff members will attend.
(e) t":"tL:Y;#:,f?t,r
comply/vacates and payNacates
o Based on crime reports, the number of crimes on HACPFC property is down
to 3 or less per month.
o No gang activity has been observed or reported.
o A sign at the Boys & Girls Club Teen Center, located on HACPFC property,
(333 W. Court Street) was tagged with gang graffiti this month.
(0 t"T-TgJ;il';1ffi
fiTillX?everal rounds orinterviews ror its .,youth orthe
Year" award in our Board Room.
Community Network Board Meeting canceled in January due to the ice
storm.
6. NEW BUSINESS
(a) Resolution #IIll2-881 Adopting Public Housing Admissions and Continued
Occupancy Policy (ACOP)
Ms. Clark made the motion to adopt the resolution, Mr. Kuffel seconded it and the
motion passed unanimously, 4 ayes, 0 nays.
(b) Motions arising from board discussion of previous motions or discussion - none(c) Urgent matters not included in the agenda due to lack of time - none
7. OTHER BUSINESS
(a) Tenant Council President's Report
(b) Visitor Agenda
Karla Carlisle, Northwest Justice Project - detailed earlier in these minutes
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8.
9.
Board of Commissioners Meeting Minutes
January 2612012' Page 4 of4
EXECUTM SESSION - none
ADJOURNMENT
The meeting was adjourned at 4:52 p.m.
The Board of Commissioners will next meet in regular session on February 23,2012,4:00 p.m.
Minutes Prepared by:
C. Lester Domingos
Chair, Board of Commissioners ry, Board of Commissioners
Recording Secretary
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