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HomeMy WebLinkAbout2026.07.28 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, July 28, 2026; Pasco Aquatic Center, 5204 Road L08, Pasco, WA 99301 & Microsoft Teams Meeting WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:OOPM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, and Board Member Spencer Jilek Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: Senior Accountant Veronica Perez, Interim Parks & Recreation Director Angela Pashon, Aquatics Manager Tony Tuck, Lead Aquatics Specialist Dan Tomlinson, and City Clerk Gabriela Sanchez RECOGNITION OF VISITORS/PUBLIC COMMENTS There were no public comments. RECOGNITION OF NEW AND REAPPOINTED BOARD MEMBERS Recognition of the re -appointment of Marie Gillespie and appointment of Craig Maloney (not present). APPROVAL OF MINUTES Vice President, Marie Gillespie stated that she was not present at the June 16th meeting, and requested that the minutes be amended. Approve PPFD Board Meeting Minutes Mr. Watkins moved to approved the PPFD Board minutes from the June 16, 2026, meeting. Ms. Gillespie second. Motion carried unanimously. CLAIMS APPROVAL Page 1 of 4 Approval of PPFD Monthly Accounts Payable Claims Ms. Perez provided a brief overview of the expenses for the month of June 2026 and answered questions from the Board. Mr. Jilek moved to approve the June 2026 PPFD claims (accounts payable) in the amount of $2,394.643.96. Ms. Gillespie seconded. Motion carried unanimously. FINANCIAL REPORT June 2026 Balance Sheet, Budget Performance Report, Local Tax Distribution Report, Local Sales Tax Percentage, and Aquatic Center Budget Tracker Report REPORTS FROM COMMITTEES Design & Construction Committee Nothing to report at this time. Budget & Finance Committee Nothing to report at this time. OLD BUSINESS NEW BUSINESS Sponsorship Policy Mr. Whitney explained that the proposed Sponsorship Policy establishes a consistent process for obtaining and managing sponsorships for PPFD events, programs, and facilities. The policy is intended to enhance community services and support facility maintenance while ensuring sponsorships align with the PPFD's missions and values. Ms. Gillespie moved to approve the Sponsorship Policy as presented. Mr. Jilek seconded.Motion carried unanimously Page 2 of 4 Discussion of Executive Director Position and Recruitment Process Tyler Whitney and Matt Watkins discussed the recruitment of an Executive Director for the Board. Members considered whether the position should be established as part-time or full-time. Following discussion, the Board agreed to initially create the position as part-time, with the option to transition it to a full-time role if operational needs warrant. The board also discussed recruitment options, including whether the position should be filled as an employee or through a contractual arrangement. After considering both approaches, the Board reached a consensus that retaining the Executive Director as an independent contractor would be the preferred option. Wenaha Services Change Order Tyler Whitney discussed that Contract Amendment No. 1 modifies the original agreement dated May 19, 2023, for services related to the Aquatics Facility Phase 1 Project. He explained that the amendment extends consulting services due to project delays related to property acquisition and regulatory processes, as well as the addition of an outdoor slide tower to the project. The amendment increases the contract's not to exceed amount by $79,077 for the additional services, which will continue to be billed on a time and expense basis, with completion anticipated by July 31, 2027. All other terms of the original contract remain unchanged. Mr. Jilek moved to approve Resolution 2026-08 as presented. Ms. Gillespie seconded. Motion carried unanimously OTHER BUSINESS Pasco Operations and Maintenance Report Interim Parks and Recreation Director, Angela Pashon and Aquatics Manager, Tony Tuck provided an operational update on the Pasco Aquatic Center, reporting that the facility has reached capacity daily throughout the season. While guests expressed concerns regarding the reservation system, difficulty contacting staff by phone, and capacity limitations, overall customer feedback has been positive, highlighting the facility's cleanliness, maintenance, operating hours, events, and activities. Staff continue to prioritize safety through routine documentation, emergency drills, and bi-weekly training, with the outdoor drop slide requiring the most frequent lifeguard assistance due to guest activity. On July 17, the Washington State Department of Health conducted an on -site inspection in response to a concern, and the facility passed with no deficiencies. Staff reported approximately 180 seasonal lifeguards and cashiers hired, with 150 currently employed. Marketing efforts utilizing TV, radio, newspaper, and digital media have successfully increased community awareness and Page 3 of 4 engagement. Concession operations have remained steady throughout the season, and retail sales have been strong, generating $60,504.88 in net sales. Next PPFD Board Meeting Scheduled for Tuesday, August 18, 2026 at the Pasco Aquatic Center, 5204 Road 108, Pasco, WA 99301. EXECUTIVE SESSION ADJOURNMENT There being no further business, the meeting was adjourned at 5:56 pm. PASSED AND APPROVED THIS DAY OF I , 20),.(e APPROVED: Mar Morrissette, resident briela r W-14`� Page 4of4