HomeMy WebLinkAbout2026.09.15 PPFD Meeting PacketPasco Public Facilities District Board
Building Regional Facilities through Community Partnerships
AGENDA
4:00 PM - Tuesday, September 15, 2026; Pasco Aquatic Center, 5204 Road 108, Pasco,
WA 99301 & Microsoft Teams Meeting
Page
I. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would
like to provide public comment remotely, may continue to do so by filling out
the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to access obtain comment. to information in comment to Requests
meetings must be received by 1:00 p.m. on the day of each meeting. To
listen to the meeting via phone, call +1.332.249.0718 and use access code
642853841#.
II. Welcome, Call To Order, and Roll Call
III. Recognition of Visitors/Public Comments - This item is provided to allow the
public the opportunity to bring items to the attention of the Pasco Public Facilities
District Board. Its purpose is not to provide a venue for debate or for the posing of
questions with the expectation of an immediate response. Public comments will
normally lengthy with Those speaker. each three minutes to limited by be
comments written submit and/or their to invited are messages summarize
information for consideration by the PPFD Board outside of formal meetings. Lastly,
when called upon, please state your name and city or county residency before
providing your comments.
IV. Approval of Minutes
3 - 9 A. Approve PPFD Board Meeting Minutes
MOTION: I move to approve the PPFD Board minutes from the
August 18, 2026, meeting.
V. Claims Approval
10 A. Approval of PPFD Monthly Accounts Payable Claims (Hebdon)
MOTON: I move to approve the August 2026 PPFD claims (accounts
payable) in the amount of $16,338.19.
VI. Financial Report
11 - 18 A. August 2026 Balance Sheet, Budget Performance Report, Local
Tax Distribution Report, Local Sales Tax Percentage, and
Aquatic Center Budget Tracker Report (Hebdon)
VII. Management and Operations (Pashon/Tuck)
Page 1 of 41
VIII. Reports from Committees
A. Design & Construction Committee (Gillespie & Jilek; Alternate
Morrissette)
B. Budget & Finance Committee (Morrissette & Bowdish; Alternate
Jilek)
C. Association of Washington State Public Facility Districts
(AWSPFD) (Bowdish & Watkins)
IX. Old Business
19 - 41 A. RFP for New Executive Director
MOTION:to Director Executive PPFD I authorize to move the
research, prepare, and issue a Request for Proposals for Executive
Director services, and to establish an RFP selection committee to
evaluate make a and interview proposals, respondents,
recommendation to the Board.
X. New Business
XI. Other Business
A. PPFD Attorney Report (Whitney)
B. Pasco Operations and Maintenance Report (Rice)
C. Owner’s Representative Report (Gardner)
D. Ambassador Committee Report
E. PPFD Executive Director Report (Watkins)
F. Next PPFD Board Meeting Scheduled for Tuesday, October 20,
2026.
XII. Executive Session
XIII. Adjournment
Page 2 of 41
Pasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, August 18, 2026; Pasco Aquatic Center, 5204 Road 108, Pasco, WA
99301 & Microsoft Teams Meeting
WELCOME, CALL TO ORDER, AND ROLL CALL
Morrissette President (PPFD) welcomed Facilities Public Pasco District
members of the audience and called the meeting to order at 4:00 PM.
Board Members Present: President Mark Morrissette, Vice President Marie
Gillespie, Board Member Craig Maloney, and Board Member Spencer Jilek
Board Members Remote: Secretary/Treasurer Caroline Bowdish
Board Staff Present: PPFD Executive Director Matt Watkins, PPFD Attorney
Tyler Whitney, Heath Gardner, Owner's Representative
City Council & Staff Present: Finance Director Kevin Hebdon, Interim Parks &
Recreation Director Angela Pashon, PAC Manager Tony Tuck, and Deputy
City Clerk Krystle Shanks
RECOGNITION OF VISITORS/PUBLIC COMMENTS
There were no public comments.
Mr. Maloney arrived at 4:02 PM.
APPROVAL OF MINUTES
Approve PPFD Board Minutes
Mr. Jilek moved to approve the PPFD Board minutes from the July 28, 2026
special meeting. Ms. Gillespie seconded. The motion carried 3-1, with Mr.
Maloney abstaining.
CLAIMS APPROVAL
Approval of PPFD Monthly Accounts Payable Claims
The Board reviewed the July 2026 claims and expenditures. The July expense
activity report reflected total expenses of approximately $800,210.21. The Board
discussed several of the larger expenditure categories and invoices.
Page 1 of 7Page 3 of 41
The full claims listing had inadvertently not been included in the meeting packet.
The Board was provided a verbal overview of the expenditures, and a printed
copy was subsequently made available.
The Board also discussed the timing of costs associated with the City's services
under the Interlocal Agreement (ILA). The intent is for ILA costs to be billed
monthly so the Board has more current information for financial decision-making.
Because the complete claims report was not initially included in the packet, the
Board elected to defer approval until the report could be reviewed.
Mr. Maloney moved to defer the motion approving accounts payable claims until
they have a chance to review the claims. Ms. Gillespie seconded. The motion
carried unanimously.
FINANCIAL REPORT
July 2026 Balance Sheet, Budget Performance Report, Local Tax
Distribution Report, Local Sales Tax Percentage, and Aquatic Center
Budget Tracker Report (Hebdon)
Mr. Hebdon provided an overview on the financial reports. The Board reviewed
the budget performance report and balance sheet, including July sales tax
revenue of approximately $427,000, year-to-date sales tax revenue of
approximately $2.17 million, facility revenues of approximately $375,000, and
accounts payable of approximately $763,000. The Board also discussed City
billings under the ILA and the development of an indirect cost allocation plan.
It was shared that Staff Accountant, Ms. Perez, has resigned from the City of
Pasco. The Board and staff expressed their appreciation for her hard work and
contributions to the PPFD and wished her all the best.
REPORTS FROM COMMITTEES
Design Construction Committee (Gillespie & Jilek; Alternate &
Morrissette)
Ms. Gillespie shared that it has been a quiet month with no notable items to
report.
structure that now the of committee future the discussed Board The role
construction of the Aquatic Center is substantially complete. Members discussed
whether take the existing Design and Construction Committee could on
additional responsibilities, including innovation-related matters.
Page 2 of 7Page 4 of 41
Budget & Finance Committee (Morrissette & Bowdish; Alternate Jilek)
The Budget and Finance Committee met on August 7, 2026. Members reported
that the committee discussed:
The proposed request for proposals for a new Executive Director;
The proposed Executive Director scope of services; and
Potential members of the Executive Director selection/interview
committee.
Ms. Bowdish joined the meeting remotely at 4:33 PM. She had attempted to
join earlier but was waiting to be admitted.
The Board then discussed opportunities for the Pasco Aquatic Center to
improve exercise, aquatic through seniors and for life of quality adults
community outreach, and social engagement. Staff anticipated expanding
programming October. Board The early or mid-September in beginning
supported developing a related strategic goal and discussed future strategic
planning. No formal action was taken.
The Board also discussed the future committee structure now that major
construction activities are nearing completion.
Members discussed whether the existing committees should be maintained,
modified, or expanded and whether a third committee could be appropriate.
decision-making effective an retaining in interest expressed Board The
structure as the PPFD moves from construction into ongoing operations and
future capital projects. No formal action was taken.
OLD BUSINESS
Seating of new board member, Craig Maloney
Mr. Morrissette welcomed Mr. Maloney, as the newly appointed Board Member.
NEW BUSINESS
Election of Officers: President, Vice-President, Secretary/Treasurer
(Whitney)
Mr. Whitney reviewed the process for the annual election of officers, noting that
the bylaws provide for election of a President, Vice President, and Secretary-
Treasurer at the first regular meeting following the appointment or reappointment
of Board members. He explained that Board members may nominate themselves
or others and that nominees should have an opportunity to briefly state their
interest in the position. If multiple candidates are nominated, the positions would
Page 3 of 7Page 5 of 41
be considered individually; if there is only one candidate for each position, the
Board may vote accordingly.
The Board opened nominations for President, Vice President, and Secretary-
Treasurer. Mark Morrison was nominated for President, Marie Gillespie for Vice
President, and Craig Maloney for Secretary-Treasurer. No additional nominations
were received.
Mr. Jilek moved to elect the slate of officers consisting of Mr. Morrissette for
President, Ms. Gillespie for Vice-President and Mr. Maloney for
Secretary/Treasurer. Seconded by Mr. Maloney. The motion carried
unanimously.
RFP for New Executive Director (Whitney)
Mr. Whitney provided a brief report on the request for proposals process for a
new Executive Director, noting the selection of an Executive Director Advisory
Committee.
The Board reviewed a draft Request for Proposals (RFP) for Executive Director
services. Staff explained that the PPFD’s 2024 resolution establishing
procedures for service-provider RFPs provides the authority to issue the
proposed RFP, and therefore a separate resolution would not be required.
The Board discussed the proposed scope of services, the RFP process, and the
process for evaluating proposals. Board members were encouraged to review
the draft RFP and provide markups or redline edits with any recommended
changes. The Board discussed maintaining flexibility in the process depending
on the number and quality of proposals received.
The Board discussed establishing a Selection/Interview Committee to conduct an
initial review of proposals, identify qualified candidates, conduct initial interviews,
and make a recommendation to the Board for final consideration. Ms. Bowdish
and Mr. Morrissette agreed to serve on the committee along with Matt Watkins,
Paul Whitemarsh, and Angela Pashon.
Staff will incorporate the Board’s comments and proposed revisions into the RFP
for further consideration and issuance.
Updated Fees and Hours (Pashon & Tuck)
Ms. Pashon and Mr. Tuck presented proposed changes to the Aquatic Center’s
hours and fees as the facility transitioned from summer operations to the fall
schedule. Beginning September 8, 2026, the facility was expected to operate
with an indoor-only capacity of approximately 250. Staff discussed continuing
weekend open swim sessions and developing weekday programming that could
include open swim, lap swim, fitness, water exercise, and other activities.
Page 4 of 7Page 6 of 41
The Board discussed the proposed fall fee schedule and whether the fees would
generate sufficient revenue to support operations, including operating costs,
anticipated attendance, cash reserves, and prior market and financial studies.
Mr. Maloney moved to approve the proposed hours and amended fee
schedule, with each proposed fee increased by $1.00. Mr. Jilek seconded.
Ms. Gillespie expressed support for an additional $1.00 increase, for a total
increase of $2.00 from the originally proposed fees.
The motion carried 4-1, with Ms. Gillespie dissenting.
Association of Washington State Public Facilities District (AWSPFD)
Annual Conference, September 9th-11th in Bremerton, WA (Watkins)
hosted conference annual upcoming Mr. discussed Watkins by the the
Association of Washington State Public Facilities Districts (AWSPFD). He noted
that PPFD may attend as an associate member, as the PPFD does not currently
pay membership dues, and the Board may wish to consider membership in the
future.
Mr. Maloney moved to authorize Caroline Bowdish and Matt Watkins to attend
the Association of Washington State Public Facilities District Annual
Conference on behalf of the PPFD. Mr. Jilek seconded. The motion carried
unanimously.
Discussion of Pasco Aquatic Center Facilities Maintenance Policy,
Capital Improvement Plan, and Renewal and Replacement Reserve Policy
(Tuck)
Mr. Tuck provided a brief report on a proposed maintenance policy.
The Board discussed the need to develop policies addressing Aquatic Center
maintenance, capital improvements, reserves, and delegated spending authority.
The discussion included a request to install a larger adult-sized changing table,
estimated at approximately $8,000, as well as the distinction between routine
maintenance, emergency repairs, and facility improvements. The Board also
discussed the current $5,000 spending limitation, whether a higher spending
threshold should be established, the City’s authority under the ILA, and the need
for future maintenance and capital improvement policies and delegated spending
authority within the Board-approved budget.
The Board discussed an interim approach that would allow the City to proceed
with the specific changing table project while longer-term policies are developed.
Page 5 of 7Page 7 of 41
Mr. the City the to guidance that to reference by moved Maloney give
accommodation is within the scope of the ILA. Mr. Jilek seconded. The motion
caried unanimously.
OTHER BUSINESS
Pasco Operations and Maintenance Report (Pashon & Tuck)
Mr. Tuck provided an operations and maintenance update.
The Aquatic Center is open and operational, with staff continuing to address:
Closeout activities;
Operations and maintenance manuals;
Punch-list items;Warranty tracking;Contractor response times; and
Remaining facility issues.Staff reported that warranty response times had
improved, although some outstanding items continued to require follow-
up.
The Board was advised that future reports may be provided periodically rather
than at every meeting as construction-related activities wind down.
PPFD Attorney Report (Whitney)
Mr. Whitney had nothing to report.
Owner’s Representative Report (Gardner)
Mr. Gardner provided an update regarding construction closeout and remaining
warranty items.
The Board was advised that:
Warranty items continue to be tracked;
Some items remain open or awaiting final verification;
Concrete-related issues will be reviewed again in September;
Construction contingency and savings continue to be monitored; and
The planned future slide tower project remains in the design and
engineering phase.
The current schedule anticipates breaking ground on the slide tower project
around January, with an anticipated opening in approximately May, subject to
design and construction progress.
Page 6 of 7Page 8 of 41
The Board discussed the importance of retaining an appropriate decision-making
mechanism for the upcoming capital project even though the major Aquatic
Center construction project is substantially complete.
Ambassador Committee Report
The Committee had nothing to report.
PPFD Executive Director Report (Watkins)
Mr. Watkins provided a brief report.
Next PPFD Board Meeting Scheduled for Tuesday, September 15, 2026
CLAIMS APPROVAL CONTINUED
Approval of PPFD Monthly Accounts Payable Claims
Mr. Jilek moved to approve the July 2026 PPFD claims (accounts payable) in
the amount of $800,210.21. Mr. Maloney seconded. The motion carried
unanimously.
ADJOURNMENT
There being no further business, the meeting was adjourned at 6:30 pm.
PASSED AND APPROVED THIS ___ DAY OF __________, 20__
APPROVED:
Mark Morrissette, President Krystle Shanks, Clerk
Page 7 of 7Page 9 of 41
Subledger Account Description Vendor/Customer Item Description Sum of Amount
Accounts Payable Miscellaneous Services BENTON FRANKLIN HEALTH DISTRICT PERMIT FOR PAC POOL ACT 0326-1807 597.50
PHASE 2 ELECTRIC INC PPFD - ELECTRICAL WORK CONCESSION BLDG 1,468.04
TIME MAGIC STUDIOS LLC PPFD PHOTOGRAPHY AND VIDEO SVC 1,600.00
WA ST DEPT OF LABOR & INDUSTRIES BOILER CERTIFICATE/INSPECTION FOR AQUATIC CENTER 373.70
Miscellaneous Services Total 4,039.24
Professional Services WA ST AUDITORS OFFICE ACCOUNTABILITY/FINANCIAL AUDIT 4,797.40
WATKINS ENDEAVOR LLC SERVICES FOR PFD JULY 2026 5,345.65
Professional Services Total 10,143.05
Technology - Hardware < 5000 COMPUNET INC MS130-24P MERAKI 24GE 370W PS 2,155.90
Technology - Hardware < 5000 Total 2,155.90
Grand Total 16,338.19
August 26 Expense Activity Report
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Current YTD Prior Year
Account Account Description Balance Total Actual Net Change Change %
Fund Category External
Fund Type
Fund 931 - Pasco Public Facility District
ASSETS
10
10.1010 Cash 3,869,392.85 1,698,013.15 2,171,379.70 127.88
10.1014 Cash - Cashiers Petty Cash 300.00 .00 300.00 +++
10 - Totals $3,869,692.85 $1,698,013.15 $2,171,679.70 127.90%
11
11.1130 Investments 9,000,000.00 9,000,000.00 .00 .00
11.1141 Investments-Restricted Bond Reserve 2,000,000.00 19,000,000.00 (17,000,000.00)(89.47)
11 - Totals $11,000,000.00 $28,000,000.00 ($17,000,000.00)(60.71%)
12
12.1210 Taxes Receivable - Sales .00 968,894.26 (968,894.26)(100.00)
12 - Totals $0.00 $968,894.26 ($968,894.26)(100.00%)
15
15.1539 Restricted Cash - Bond Proceeds ST (5,248.32)3,711,169.03 (3,716,417.35)(100.14)
15 - Totals ($5,248.32)$3,711,169.03 ($3,716,417.35)(100.14%)
17
17.1710 Land 4,626,380.41 4,626,380.41 .00 .00
17 - Totals $4,626,380.41 $4,626,380.41 $0.00 0.00%
18
18.1860 Construction in Process 30,786,363.66 30,786,363.66 .00 .00
18 - Totals $30,786,363.66 $30,786,363.66 $0.00 0.00%
ASSETS TOTALS $50,277,188.60 $69,790,820.51 ($19,513,631.91)(27.96%)
LIABILITIES AND FUND EQUITY
LIABILITIES
21
21.2105 Accounts Payable 16,169.17 5,059,399.57 (5,043,230.40)(99.68)
21.2225 A/P Year End Accrual .00 2,472,747.24 (2,472,747.24)(100.00)
21 - Totals $16,169.17 $7,532,146.81 ($7,515,977.64)(99.79%)
24
24.2402 Bonds Payable - Current 795,000.00 795,000.00 .00 .00
24.2433 2024 PFD Bond 47,460,000.00 47,460,000.00 .00 .00
24.2499 Unamortized Bond Premium LT 1,509,431.10 1,509,431.10 .00 .00
24 - Totals $49,764,431.10 $49,764,431.10 $0.00 0.00%
LIABILITIES TOTALS $49,780,600.27 $57,296,577.91 ($7,515,977.64)(13.12%)
FUND EQUITY
29
29.2910 Net Investment in Capital 8,359,482.00 8,359,482.00 .00 .00
Page 1 of 2Run by Susana Benitez on 09/08/2026 12:31:46 PM
Balance Sheet
Through 08/31/26
Detail Listing
Include Rollup Account/Rollup to Base
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Current YTD Prior Year
Account Account Description Balance Total Actual Net Change Change %
Fund Category External
Fund Type
Fund 931 - Pasco Public Facility District
FUND EQUITY
29.2946 Fund Balance -Restricted Capital improvments 3,711,169.03 3,711,169.03 .00 .00
29.2990 Fund Balance -Unassigned/Unrestricted 423,591.57 423,591.57 .00 .00
29 - Totals $12,494,242.60 $12,494,242.60 $0.00 0.00%
FUND EQUITY TOTALS Prior to Current Year Changes $12,494,242.60 $12,494,242.60 $0.00 0.00%
Prior Year Fund Equity Adjustment .00 .00
Fund Revenues (3,232,425.41)(7,230,477.97)
Fund Expenses 15,230,079.68 3,506,731.17
FUND EQUITY TOTALS $496,588.33 $16,217,989.40 ($15,721,401.07)(96.94%)
LIABILITIES AND FUND EQUITY TOTALS $50,277,188.60 $73,514,567.31 ($23,237,378.71)(31.61%)
Fund 931 - Pasco Public Facility District Totals $0.00 ($3,723,746.80)$3,723,746.80 100.00%
Fund Type Totals $0.00 ($3,723,746.80)$3,723,746.80 100.00%
Fund Category External Totals $0.00 ($3,723,746.80)$3,723,746.80 100.00%
Grand Totals $0.00 ($3,723,746.80)$3,723,746.80 100.00%
Page 2 of 2Run by Susana Benitez on 09/08/2026 12:31:46 PM
Balance Sheet
Through 08/31/26
Detail Listing
Include Rollup Account/Rollup to Base
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Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd
Fund 931 - Pasco Public Facility District
REVENUE
Dept 13 - City Mgr
Prog 590 - PPFD Admin
31
31.1310 Local Sales Tax .00 5,200,000.00 5,200,000.00 479,045.37 .00 2,650,247.35 2,549,752.65 51
31.1311 PFD Sales Tax .00 864,180.00 864,180.00 87,702.72 .00 482,320.71 381,859.29 56
31 - Totals $0.00 $6,064,180.00 $6,064,180.00 $566,748.09 $0.00 $3,132,568.06 $2,931,611.94 52%
34
34.4177 Merchandise .00 53,000.00 53,000.00 20.00 .00 1,895.00 51,105.00 4
34.4720 Pool Tickets .00 987,150.00 987,150.00 7,995.50 .00 228,297.50 758,852.50 23
34.4722 Season Pass .00 512,663.00 512,663.00 199.00 .00 66,420.00 446,243.00 13
34.4732 Swimming Lessons .00 98,240.00 98,240.00 .00 .00 .00 98,240.00 0
34 - Totals $0.00 $1,651,053.00 $1,651,053.00 $8,214.50 $0.00 $296,612.50 $1,354,440.50 18%
36
36.6110 Investment Interest .00 50,000.00 50,000.00 21,804.02 .00 180,772.32 (130,772.32)362
36.6112 Investment Interest Bonds .00 75,000.00 75,000.00 4,786.25 .00 182,420.62 (107,420.62)243
36.6240 Swimming Pool Rental .00 .00 .00 200.00 .00 6,800.00 (6,800.00)+++
36 - Totals $0.00 $125,000.00 $125,000.00 $26,790.27 $0.00 $369,992.94 ($244,992.94)296%
Prog 590 - PPFD Admin Totals $0.00 $7,840,233.00 $7,840,233.00 $601,752.86 $0.00 $3,799,173.50 $4,041,059.50 48%
Dept 13 - City Mgr Totals $0.00 $7,840,233.00 $7,840,233.00 $601,752.86 $0.00 $3,799,173.50 $4,041,059.50 48%
REVENUE TOTALS $0.00 $7,840,233.00 $7,840,233.00 $601,752.86 $0.00 $3,799,173.50 $4,041,059.50 48%
EXPENSE
Dept 13 - City Mgr
Prog 590 - PPFD Admin
53
53.3210 Forms Stationary Bus Cards .00 500.00 500.00 .00 .00 .00 500.00 0
53.3215 Office & Janitorial Supplies .00 .00 .00 .00 .00 17.42 (17.42)+++
53 - Totals $0.00 $500.00 $500.00 $0.00 $0.00 $17.42 $482.58 3%
54
54.4510 Dues Subscription Memberships .00 5,000.00 5,000.00 .00 .00 .00 5,000.00 0
54.4512 Train Registration Tuition .00 2,500.00 2,500.00 .00 .00 .00 2,500.00 0
54.4514 Lodging Meals Miles Airfare .00 2,500.00 2,500.00 .00 .00 308.16 2,191.84 12
54.4524 Advertising .00 15,000.00 15,000.00 .00 .00 .00 15,000.00 0
54.4530 Legal Combined Services .00 25,000.00 25,000.00 .00 .00 23,334.50 1,665.50 93
54.4540 Organizational Services .00 10,000.00 10,000.00 .00 .00 248,544.71 (238,544.71)2485
54.4541 Professional Services .00 5,190,342.00 5,190,342.00 10,143.05 .00 113,986.33 5,076,355.67 2
54.4544 Miscellaneous Services .00 10,000.00 10,000.00 .00 .00 964.93 9,035.07 10
54.4574 Postage Courier Shipping .00 1,500.00 1,500.00 .00 .00 .00 1,500.00 0
54.4588 Software Maintenance .00 3,000.00 3,000.00 .00 .00 .00 3,000.00 0
54.4635 Insurance Premiums .00 5,000.00 5,000.00 .00 .00 60,884.79 (55,884.79)1218
Run by Susana Benitez on 09/11/2026 02:44:44 PM Page 1 of 3
Budget Performance Report
Date Range 01/01/26 - 08/31/26
Include Rollup Account and Rollup to Base
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Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd
Fund 931 - Pasco Public Facility District
EXPENSE
Dept 13 - City Mgr
Prog 590 - PPFD Admin
54 - Totals $0.00 $5,269,842.00 $5,269,842.00 $10,143.05 $0.00 $448,023.42 $4,821,818.58 9%
Prog 590 - PPFD Admin Totals $0.00 $5,270,342.00 $5,270,342.00 $10,143.05 $0.00 $448,040.84 $4,822,301.16 9%
Dept 13 - City Mgr Totals $0.00 $5,270,342.00 $5,270,342.00 $10,143.05 $0.00 $448,040.84 $4,822,301.16 9%
Dept 90 - Finance
Prog 690 - Capital Culture & Recreation
53
53.3215 Office & Janitorial Supplies .00 25,000.00 25,000.00 .00 .00 12,326.27 12,673.73 49
53.3220 O&M Supplies .00 550,000.00 550,000.00 .00 .00 23,789.52 526,210.48 4
53.3225 Chemical Supplies .00 50,000.00 50,000.00 .00 .00 18,081.82 31,918.18 36
53.3235 R&M Supplies .00 20,000.00 20,000.00 .00 .00 .00 20,000.00 0
53.3240 Medical Supplies .00 .00 .00 .00 1,713.68 18,711.21 (20,424.89)+++
53.3247 Program Supplies .00 35,000.00 35,000.00 .00 6,087.34 13,644.84 15,267.82 56
53.3300 Clothing Uniforms .00 15,000.00 15,000.00 .00 .00 27,065.82 (12,065.82)180
53.3325 Tools Equip Furn <$5,000 .00 15,000.00 15,000.00 .00 .00 .00 15,000.00 0
53.3327 Technology - Hardware < 5,000 .00 .00 .00 2,155.90 .00 8,268.89 (8,268.89)+++
53.3329 Technology Software < 5,000 .00 .00 .00 .00 .00 2,509.26 (2,509.26)+++
53 - Totals $0.00 $710,000.00 $710,000.00 $2,155.90 $7,801.02 $124,397.63 $577,801.35 19%
54
54.4510 Dues Subscription Memberships .00 .00 .00 .00 .00 6,534.00 (6,534.00)+++
54.4512 Train Registration Tuition .00 40,000.00 40,000.00 .00 .00 .00 40,000.00 0
54.4524 Advertising .00 20,000.00 20,000.00 .00 .00 4,998.46 15,001.54 25
54.4544 Miscellaneous Services .00 25,000.00 25,000.00 4,039.24 24,790.00 51,818.95 (51,608.95)306
54.4580 R&M Service Contracts .00 20,000.00 20,000.00 .00 .00 .00 20,000.00 0
54.4582 R&M Other Services .00 20,000.00 20,000.00 .00 .00 .00 20,000.00 0
54.4596 Telephone Cell Pagers Radios .00 5,000.00 5,000.00 .00 .00 .00 5,000.00 0
54 - Totals $0.00 $130,000.00 $130,000.00 $4,039.24 $24,790.00 $63,351.41 $41,858.59 68%
56
56.6112 Leases Exp. .00 10,000.00 10,000.00 .00 .00 .00 10,000.00 0
56.6410 Tools Equip Furn > $5,000 .00 100,000.00 100,000.00 .00 .00 .00 100,000.00 0
56.6412 New Technology Hardware >5,000 .00 40,000.00 40,000.00 .00 .00 123,386.90 (83,386.90)308
56.6414 New Technology Software >5,000 .00 25,000.00 25,000.00 .00 .00 72.40 24,927.60 0
56.6415 Mach & Equip > 5,000 .00 25,000.00 25,000.00 .00 .00 .00 25,000.00 0
56.6549 Building & Structure .00 18,000,000.00 18,000,000.00 .00 .00 9,640,677.52 8,359,322.48 54
56.6562 Const Contract (Primary).00 2,000,000.00 2,000,000.00 .00 20,950.54 3,643,344.79 (1,664,295.33)183
56.6576 Const Other Prof Services .00 110,000.00 110,000.00 .00 .00 23,217.51 86,782.49 21
56.6578 Const Other Miscellaneous .00 42,855.00 42,855.00 .00 .00 3,645.85 39,209.15 9
56.6584 Individual Assets > $5,000 .00 640,000.00 640,000.00 .00 .00 .00 640,000.00 0
Run by Susana Benitez on 09/11/2026 02:44:44 PM Page 2 of 3
Budget Performance Report
Date Range 01/01/26 - 08/31/26
Include Rollup Account and Rollup to Base
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Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd
Fund 931 - Pasco Public Facility District
EXPENSE
Dept 90 - Finance
Prog 690 - Capital Culture & Recreation
56
56.6590 Vehicles/Equip in CWIP .00 .00 .00 (304.50).00 58,257.33 (58,257.33)+++
56 - Totals $0.00 $20,992,855.00 $20,992,855.00 ($304.50)$20,950.54 $13,492,602.30 $7,479,302.16 64%
Prog 690 - Capital Culture & Recreation Totals $0.00 $21,832,855.00 $21,832,855.00 $5,890.64 $53,541.56 $13,680,351.34 $8,098,962.10 63%
Dept 90 - Finance Totals $0.00 $21,832,855.00 $21,832,855.00 $5,890.64 $53,541.56 $13,680,351.34 $8,098,962.10 63%
EXPENSE TOTALS $0.00 $27,103,197.00 $27,103,197.00 $16,033.69 $53,541.56 $14,128,392.18 $12,921,263.26 52%
Fund 931 - Pasco Public Facility District Totals
REVENUE TOTALS .00 7,840,233.00 7,840,233.00 601,752.86 .00 3,799,173.50 4,041,059.50 48%
EXPENSE TOTALS .00 27,103,197.00 27,103,197.00 16,033.69 53,541.56 14,128,392.18 12,921,263.26 52%
Fund 931 - Pasco Public Facility District Totals $0.00 ($19,262,964.00)($19,262,964.00)$585,719.17 ($53,541.56)($10,329,218.68)($8,880,203.76)
Grand Totals
REVENUE TOTALS .00 7,840,233.00 7,840,233.00 601,752.86 .00 3,799,173.50 4,041,059.50 48%
EXPENSE TOTALS .00 27,103,197.00 27,103,197.00 16,033.69 53,541.56 14,128,392.18 12,921,263.26 52%
Grand Totals $0.00 ($19,262,964.00)($19,262,964.00)$585,719.17 ($53,541.56)($10,329,218.68)($8,880,203.76)
Run by Susana Benitez on 09/11/2026 02:44:44 PM Page 3 of 3
Budget Performance Report
Date Range 01/01/26 - 08/31/26
Include Rollup Account and Rollup to Base
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Row Labels Sum of Accumulation Amount
Accommodation and Food Services 39,335.94$
Administrative and Support and Waste Management and Remediation Services 25,703.04$
Agriculture, Forestry, Fishing and Hunting 290.02$
Arts, Entertainment, and Recreation 3,733.65$
Construction 75,812.04$
Educational Services 2,246.02$
Finance and Insurance 2,355.75$
Health Care and Social Assistance 714.53$
Information 9,711.86$
Management of Companies and Enterprises 5.40$
Manufacturing 10,033.08$
Mining 5.11$
Other Services (except Public Administration)12,557.08$
Professional, Scientific, and Technical Services 8,024.92$
Public Administration 345.65$
Real Estate Rental and Leasing 13,813.83$
Retail Trade 221,257.30$
Transportation and Warehousing 12,733.81$
Utilities 226.81$
Wholesale Trade 35,530.28$
#N/A 8,204.55$
Grand Total 482,640.67$
Accumulation 482,640.67$
Pool 825.43$
Admin Fee (4,321.05)$
Distribution 479,145.05$
August 26 Pasco Public Facilities District
$39,335.94 $25,703.04
$290.02
$3,733.65
$75,812.04 $2,246.02
$2,355.75
$714.53
$9,711.86
$5.40
$10,033.08
$5.11
$12,557.08
$8,024.92 $345.65 $13,813.83
$221,257.30
$12,733.81
$226.81
$35,530.28
$8,204.55
Total
Accommodation and Food
Services
Administrative and Support
and Waste Management
and Remediation ServicesAgriculture, Forestry,
Fishing and Hunting
Arts, Entertainment, and
Recreation
Construction
Educational Services
Finance and Insurance
Health Care and Social
Assistance
Category NameSum of Accumulation Amount
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Month
2024 2025 2026 24/25 25/26
January 386,736.10$ 409,220.76$ 361,112.25$ 6%-12%
February 384,374.65$ 371,718.97$ 382,749.40$ -3%3%
March 466,694.52$ 449,246.62$ 547,775.00$ -4%22%
April 437,300.89$ 421,518.05$ 451,781.29$ -4%7%
May 485,666.73$ 470,226.25$ 427,784.04$ -3%-9%
June 470,410.84$ 462,800.94$ 479,045.37$ -2%4%
July 456,168.37$ 424,413.50$ -7%
August 474,985.82$ 434,983.61$ -8%
September 457,098.30$ 436,739.47$ -4%
October 464,699.71$ 421,378.10$ -9%
November 463,120.77$ 406,996.30$ -12%
December 434,440.65$ 416,536.01$ -4%
Totals 5,381,697.35$ 5,125,778.58$ 2,650,247.35$ -5%
Comparison Increase/Decrease
Sales Tax Percentage Increase/Decrease by Month
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Aquatic Center Budget Tracker 9/11/2026
Contract Amount 51,046,928.00$
Expenses 48,699,123.56$ 95.40%
Unposted Transactions -$
Remaining Balance 2,347,804.44$ 4.60%
95%
0%
5%
Aquatic Center Budget
Expenses Unposted Transactions Remaining Balance
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Page 1 of 8
PERSONAL SERVICES AGREEMENT
EXECUTIVE DIRECTOR SERVICES
CONTRACT NO. 26-XXX
This Personal Services Agreement (“Agreement”) is made by and between Pasco Public Facilities District,
a Washington municipal corporation (the “PPFD”) and , a
(“Consultant”) (collectively the “Parties”).
RECITALS
A. PPFD desires to have certain services and/or tasks performed as set forth below, requiring specialized
skills, training, equipment, or other supportive capabilities.
B. qualified possand it is Consultant represents that skills, e sufficient esses xperience, equipment, and
necessary capabilities, including: technical and professional expertise, when required, to perform the
services and/or tasks as set forth in this Agreement upon which PPFD is relying.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants herein, the Parties agree as follows:
1. Term of Agreement. This Agreement will become effective upon execution and delivery by both Parties
(the “Effective Date”) and shall remain in effect until terminated by either Party in accordance with
Section 55.
2. Services to be Provided by Consultant. Consultant shall perform the services and accomplish such
tasks, including the furnishing of all labor, materials, facilities, and equipment necessary for the full
performance thereof, as described in Exhibit A, which is attached and made a part of this Agreement
(the “Services”).
3. Compensation.
3.1. PPFD shall pay Consultant for services rendered in accordance with this Agreement. Such payment
shall be full compensation for Services rendered, and for all labor, materials, supplies, equipment,
and incidentals necessary to complete the Services. No payment shall be made for any Services
rendered by Consultant except for Services identified and set forth in this Agreement, except as may
be authorized by a written supplemental agreement approved by PPFD.
3.2. Consultant shall submit monthly invoices to PPFD specifying for each day the number of full or
partial hours worked and the specific Services any expenses sought for provided, as well as
reimbursement. PPFD shall approve all invoices before payment is issued. Payment shall occur
within 30 days of receipt and approval of an invoice.
3.3. PPFD shall pay Consultant as follows:
Hourly (Single Rate): $__________ per hour plus actual expenses incurred as provided
under this Agreement, but not to exceed a total of $____________ without prior written
authorization by PPFD; or
Hourly (Multiple Rates): Such rates as identified in Exhibit B, plus actual expenses incurred
as provided under this Agreement, but not to exceed a total of $ without the prior
written authorization by PPFD. Consultant may update its rates on an annual basis by providing
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written notice to PPFD. In the event of any conflict between the terms in the body of this Agreement
and the terms in Exhibit A, the terms in the body of this Agreement shall control.
Fixed Sum: A total of $
Other:
4. Independent Contractor Relationship.
4.1. The Parties intend that an independent contractor relationship is created by this Agreement. PPFD
is interested primarily in the results to be achieved; subject to the scope of services and the specific
requirements of this Agreement, the implementation of services will lie solely with the discretion
of Consultant. No agent, employee or officer of Consultant shall be deemed to be an employee or
officer of PPFD for any purpose, and Consultant’s employees are not entitled to any of the benefits
or privileges PPFD provides for its employees. Consultant will be solely and entirely responsible
for its acts and for the acts of its agents, employees, officers, subcontractors or representatives
during the performance of this Agreement.
4.2. In the performance of provided the Services in independent an is Agreement, Consultant this
contractor with full authority to control and direct the performance of the details of the Services;
however, the results of the work contemplated herein must meet the approval of PPFD and shall be
subject to PPFD’s general rights of inspection and to secure the satisfactory completion review
thereof.
4.3. Consultant shall comply with all applicable State and Federal laws including, but not limited to, the
definitional 50.04.140RCW requirements of (Employment Security) and RCW 51.08.195
(Industrial Insurance). Consultant shall, if required, obtain a City of Pasco business license.
4.4. PPFD may, at its sole discretion, require Consultant to disallow any employee, agent or servant
from providing Services for PPFD if that person, in PPFD’s sole discretion, may be detrimental to
PPFD’s interest.
4.5. As an independent contractor, Consultant shall not be entitled to any PPFD employee benefits
including but not limited to vacation time, sick leave, paid time off, or paid holidays.
5. Termination.
5.1. Termination for Convenience. Either Party may terminate this Agreement for any reason (or no
reason) by giving the other Party no less than 90 days’ written notice in advance of the effective
date of such termination.
5.2. Termination for Cause. If either Party is in breach of this Agreement and fails to correct such
breach thereo notice of written 5 days within the this terminate Party may non-breaching f,
Agreement for cause by providing written notice of termination to the breaching Party, identifying
the effective date of termination which shall be not less than 5 days after the date of the notice. If
either Party terminates this Agreement for cause, PPFD’s sole liability shall be for amounts due to
Consultant for Services performed and expenses incurred in compliance with the terms of this
Agreement prior to termination.
6. Reports and Audits.
6.1. Consultant shall furnish to PPFD such statements, records, studies, surveys, reports, data, and
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information as PPFD may request pertaining to matters covered by this Agreement, at such times
and in such forms as PPFD may require.
6.2. Consultant shall, at any time during normal business hours and as often as PPFD or the Washington
State Auditor may reasonably deem necessary, make available for examination all of its records and
data with respect to all matters covered, directly or indirectly, by this Agreement and shall permit
PPFD or its designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. PPFD shall receive a copy of all audit reports made by the
agency or firm as to Consultant’s activities. PPFD may, at its discretion, conduct an audit at its
expense, using its own or outside auditors, of Co or nsultant’s activities which relate, directly
indirectly, to this Agreement. Consultant shall be provided a copy of such reports to the extent
allowed by law.
6.3. Consultant, during the term of this Agreement, shall obtain and maintain at its expense all permits
and registration documents necessary for the performance of its work and for the execution of
Services. Upon request, Consultant shall deliver to PPFD copies of these licenses, registration
documents, and permits, or proof of their issuance or renewal.
6.4. Consultant shall maintain books, records, and documents, which sufficiently and properly reflect
all direct and indirect costs related to the performance of this Agreement, and shall maintain such
accounting procedures and practices as may be necessary to assure proper accounting of all funds
paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to
inspection, review, or audit as provided above.
6.5. Consultant shall retain all books, records, documents, or other material relevant to this Agreement
for 6 years after its expiration. Consultant agrees that PPFD, or its designee, shall have full access
and right to examine any of said materials at all reasonable times during this period.
7. Ownership and Use of Documents.
7.1. dataAll research, tests, surveys, preliminary drawings, and documents made, , information,
collected, or prepared by Consultant for performing the Services subject to this Agreement, as well
as any final product, collectively referred to as “work product,” shall be deemed the exclusive
property of PPFD, including copyright as secured thereon. Consultant may not use them except in
connection with the performance of the Services under this Agreement or with the prior written
consent of PPFD. Any and utilized in the Consultant copyrighted prior materials owned by
performance of the Services under this Agreement, or embedded in with the materials, products and
Services provided thereunder, shall remain the property of Consultant subject to a license granted
to PPFD for their continued use of the products and Services provided under this Agreement. Any
work product used by Consultant in the performance of these services which it deems as
“confidential,” “proprietary,” or a “trade secret” shall be conspicuously designated as such.
7.2. In the event of Consultant’s default, or in the event that this Agreement is terminated prior to its
completion, the work product of Consultant, along with a summary of the services performed to
date of default or termination, shall become the property of PPFD, and tender of the work product
and summary to be a prerequisite shall final under Agreement. The summary this payment of
services provided shall be prepared at no additional cost, if the Agreement is terminated through
default by Consultant. If the Agreement is terminated for convenience by PPFD, PPFD agrees to
pay Consultant for the preparation of the summary of services provided.
8. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with the
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performance of the Services hereunder by Consultant, its agents, representatives, employees, or
subcontractors. Consultant’s maintenance of insurance as required by the Agreement shall not be
construed to limit the liability of Consultant to the coverage provided by such insurance, or otherwise
limit PPFD’s recourse to any remedy available at law or in equity.
8.1. Minimum Scope of Insurance. Consultant shall obtain insurance of the types and coverage
described below:
8.1.1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles.
Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 00 01.
8.1.2. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG
00 01 and shall cover liability arising from premises, operations, stop-gap independent
contractors and personal injury and advertising injury. PPFD shall be named as an additional
insured under Consultant’s Commercial General Liability insurance policy with respect to the
work performed for PPFD using an additional insured endorsement at least as broad as ISO
endorsement form CG 20 26.
8.1.3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
8.1.4. Professional Liability insurance appropriate to Consultant’s profession.
8.2. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits:
8.2.1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident.
8.2.2. Commercial General Liability insurance shall be written with limits no less than:
☒ $2,000,000 each occurrence; and
☒ $2,000,000 general aggregate;
8.2.3. Professional Liability insurance shall be written with limits no less than:
☒ $2,000,000 per claim; and
☒ $2,000,000 policy aggregate limit;
8.3. Other Insurance Provision. Automobile Liability, Consultant’s Professional Liability, and
Commercial General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance as respect PPFD. Any insurance, self-insurance, or self-insured pool
coverage maintained by PPFD shall be excess of Consultant’s insurance and shall not contribute
with it. Consultant’s insurance shall be endorsed to state that coverage shall not be cancelled by
either Party, except after 30 days prior written notice by standard mail, return receipt requested,
has been given to PPFD.
8.4. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
8.5. Verification of Coverage. Consultant shall furnish PPFD with original certificates and a copy of
the amendatory endorsements, including, but not neces thsarily limited to, e additional insured
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endorsement, evidencing the insurance requirements of the Agreement before commencement of
the Services.
8.6. Notice of Cancellation. Consultant shall provide PPFD with written notice of any policy
cancellation within 2 business days of their receipt of such notice.
8.7. PPFD Full Availability of Consultant Limits. If Consultant maintains higher insurance limits
than the minimums shown above, PPFD shall be insured for the full available limits of Commercial
General and Excess or Umbrella liability maintained by Consultant, irrespective of whether such
limits maintained by Consultant are greater than those required by this Agreement or whether any
certificate of insurance furnished to PPFD evidences limits of liability lower than those maintained
by Consultant.
8.8. Failure to Maintain Insurance. Consultant’s failure to maintain the insurance as required shall
constitute a material breach of contract, upon which PPFD may, after giving 5 business days’
the breach, notice to Consultant to correct immediately terminate the Agreement or, at its
discretion, procure or renew such insurance and pay any and all premiums in connection therewith,
with any sums so expended to be repaid to PPFD on demand, or at the sole discretion of PPFD,
offset against funds due to Consultant from PPFD.
9. Indemnification.
9.1. Consultant shall defend, indemnify, and hold harmless PPFD, its officers, officials, employees, and
volunteers harmless from any and all claims, injuries, damages, losses, or suits, including attorney
fees, arising out of or resulting from the acts, errors, or omissions of Consultant in the performance
of this Agreement, except for injuries and damages caused by the sole negligence of PPFD.
9.2. If a court of competent jurisdiction determines that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to
property from the concurre or by caused resulting PPFD, and of its nt negligence Consultant,
officers, officials, employees, and volunteers, Consultant’s liability, including the duty and cost to
defend, hereunder shall be only to the extent of Consultant’s negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes Consultant’s waiver
of immunity under Title 51 RCW, solely for purposes of this indemnification. This waiver has been
mutually negotiated by the Parties. The provisions of this Section shall survive the expiration or
termination of this Agreement.
9.3. No liability shall attach to PPFD by reason of entering into this Agreement except as expressly
provided herein.
10. Limitation on Damages. In no event shall PPFD be liable to Consultant for any incidental, indirect,
consequential, exemplary or punitive damages of any kind, however caused, such as but not limited to
loss of of data, loss or revenue, loss of profits business use, of loss efficiency, productivity or
interruption, increased cost of services, whether remedy is sought in contract, tort (including
negligence), strict liability or otherwise.
11. Nondiscrimination. In the performance of this Agreement, Consultant will not discriminate against any
employee or applicant for employment on the grounds of race, creed, color, national origin, sex, marital
status, age or the presence of any sensory, mental or physical handicap; provided that the prohibition
against discrimination in employment because of handicap shall not apply if the particular disability
prevents the proper performance of the particular that worker involved. Consultant shall ensure
applicants are employed, and that employees are treated during employment in the performance of this
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Agreement without discrimination because of their race, creed, color, national origin, sex, marital status,
age or the presence of any sensory, mental or physical handicap. Consultant shall take such action with
respect to this Agreement as may be required to ensure full compliance with local, State and Federal
laws prohibiting discrimination in employment.
12. Covenant Against Contingent Fees. Consultant warrants that it has not employed nor retained any
company, firm, or person, other than a bona fide employee working exclusively for Consultant, to solicit
or secure this Agreement, and that it has not paid or agreed to pay any company, person or firm, other
than a bona fide employee working exclusively fo any r Consultant, fee, commission, percentage,
brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this
Agreement. this warrant violation of or For breach y, PPFD shall have right to terminate the this
Agreement.
13. Public Records.
13.1. an Consultant acknowledges that PPFD is agency subject to chapter 42.56 RCW
(Washington’s Public Records Act). If Consultant becomes a custodian of public records of PPFD
and a request for such records is received by PPFD, Consultant shall respond to the request by PPFD
for such records within 5 business days by either providing the records, or by identifying in writing
the additional time necessary to provide the records with a description of the reasons why additional
time is needed. Such additional time shall not exceed 20 business days unless extraordinary good
cause is shown.
13.2. In the event PPFD receives a public records request for protected work product of Consultant
within its possession, PPFD shall, prior to the release of any protected work product or as a result
of a public records request or subpoena, provide Consultant at least 10 business days prior written
notice of legal action which may to any be with and reasonably cooperate release the pending
initiated by Consultant to enjoin or otherwise prevent such release.
14. General Terms.
14.1. Assignability. PPFD has awarded this Agreement to Consultant due to Consultant’s unique
qualifications ConsultantServices. perform to the (or subcontract other than shall not assign as
specifically identified in Exhibit A) its performance under this Agreement or any portions of this
Agreement without the prior written consent of PPFD, which consent must be sought at least 30 days
prior to the date of any proposed assignment. Any Services assigned or subcontracted hereunder
shall be subject to each provision of this Agreement; proper bidding procedures where applicable;
and all local, State and Federal statutes, ordinances and guidelines. Any technical or professional
service subcontract not listed in this Agreement must have prior written approval by PPFD.
14.2. Severability. of this AgIn the event any provision be is held to reement invalid and
unenforceable by a court of competent jurisdiction, the remaining provisions shall be valid and
binding upon the Parties.
14.3. No Waiver. No waiver under this Agreement is effective unless it is in writing, identified
as a waiver to this Agreement, and signed by the Party waiving its right. Any waiver authorized on
one occasion is effective only in that instance and only for the purpose stated, and does not operate
as a waiver on any future occasion. The failure or delay in exercising any right, remedy, power, or
privilege or in enforcing any condition under this a Agreement shall not constitute waiver or
estoppel of such right, remedy, power, or privilege.
14.4. Final Agreement. This Agreement constitutes the final agreement of the Parties with respect
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to the subject matter contained herein, and supersedes all prior and contemporaneous
understandings, agreements, representations, and warranties, both written and oral, with respect to
such subject matter.
14.5. Governing Law. This Agreement has been and shall be construed as having been made and
entered into and delivered within the State of Washington and it is agreed by each party hereto that
this Agreement shall be governed by the laws of the State of Washington.
14.6. Dispute Resolution. In the event of a dispute arising from or relating to this Agreement, the
Parties’ designees shall first meet in a good-faith effort to resolve such dispute. In the event the
dispute cannot resolved by the agreement of be Parties within notice of the following days 15
dispute, either Party may seek to resolve the dispute by arbitration pursuant to chapter 7.04A RCW,
as amended, with both Parties waiving the right of a jury trial upon trial de novo, with venue placed
in Franklin County, Washington. The substantially prevailing Party shall be entitled to its reasonable
attorney fees and costs as additional award and judgment against the other.
14.7. No Third-Party Beneficiaries. The Parties acknowledge and agree that they do not intend
to create any rights in any third parties that would result in any claims of any nature against the
other.
14.8. Persons Bound and Assignments. The terms of this Agreement shall be binding upon and
inure to the benefit of both Parties and their respective successors, subrogees, assigns, agents,
employees, officers, directors, and affiliates.
14.9. “Business Days.” In this Agreement, a “business day” means any weekday, Monday through
Friday, excluding Federal Reserve Holidays.
14.10. Notices.demands, or reques notices, All written this Agreement shall be required by ts
considered effective (i) the same day when sent by email or delivered in person or by confirmed
facsimile; or (ii) two business days following the date sent by certified U.S. mail, postage prepaid,
or wrAll delivery overnight certified by service. requests under this or demands, notices, itten
Section shall be directed to the attention of the following:
To PPFD:
Pasco Public Facilities District
Attn: Board President
5204 Road 108
Pasco, WA 99301
Via Email:
With Copy To: twhitney@cablehuston.com
To Consultant:
14.11. Counterpart Signatures. The Parties may execute this Agreement, and any modification to
this Agreement, in any number of counterparts. Each counterpart will be deemed an original and all
counterparts will constitute one agreement binding on both Parties.
IN WITNESS WHEREOF, the Parties have executed this Agreement through their duly authorized
representatives’ signatures below.
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Page 8 of 8
Pasco Public Facilities District [CONSULTANT]
By: By:
Title: Title:
Date: Date:
Page 26 of 41
Exhibit A
Exhibit A
Scope of Services
Essential Tasks
1. Provide oversight of the City of Pasco in performance of the ILA to ensure contract compliance and
to ensure that the PAC is operated and maintained to the PPFDB’s standards.
1. Prepare Board and committee meeting agendas, reports, resolutions, and supporting materials;
2. Facilitate and attend all regular and special Board meetings and committee meetings unless excused;
3. Negotiate, administer, and monitor contract compliance with the PPFD’s contractors, most notably
the PPFD’s Interlocal Agreement with the City of Pasco;
4. Working with City staff, prepare monthly financial reports, annual operating budgets, capital
budgets, and multi-year financial forecasts;
5. Oversee contracts for completion of the Pasco Aquatic Center (“PAC”) slide tower in Q1/Q2 2027;
6. Work with the Board, the City, and stakeholders to develop a strategic plan for PAC Phase 2;
7. Negotiate, administer, and monitor contracts for design, construction, and professional services
relating to PAC improvements;
8. Assist the City in annual financial audits and periodic compliance audits;
9. Advise the Board regarding strategic opportunities and challenges affecting the PPFD;
10. Develop and implement long-term strategic plans and annual work plans;
11. Recommend policies, procedures, and operational improvements;
12. Identify opportunities for expansion, partnerships, grants, sponsorships, and new programming; and
13. Develop recommendations for capital improvements and long-term facility planning
Additional Tasks
The PPFD may request that the Firm provide additional services, which will be identified in an amendment
or task order to this Agreement.
Formatted: Font: (Default) Times New Roman
Page 27 of 41
Exhibit B
Exhibit B
Consultant Rates
Page 28 of 41
5204 Road 108
Pasco, WA 99301
Phone 509.544.3060
REQUEST FOR PROPOSALS
PFD EXECUTIVE DIRECTOR
SERVICES
RESPONSE DUE: XXXX, 2026, at 2:00 p.m.
RFP Issued August XX, 2026
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TABLE OF CONTENTS
1 INFORMATION AND INSTRUCTIONS ................................................................................................................... 3
1.1 INVITATION TO PROPOSE ........................................................................................................................... 3
1.2 INTENT OF THE PPFD .................................................................................................................................. 4
1.3 QUESTIONS ................................................................................................................................................ 4
1.4 SUBMISSION PROCEDURES ....................................................................................................................... 4
1.5 LATE SUBMITTALS AND MODIFICATIONS .................................................................................................... 4
1.6 WITHDRAWAL OF SUBMITTALS ................................................................................................................... 4
1.7 CONDITIONS AFFECTING THE WORK ......................................................................................................... 4
1.8 EXPLANATIONS FOR SUBMITTING FIRMS OR INDIVIDUALS ........................................................................ 5
1.9 PPFD REPRESENTATIVE .............................................................................................................................. 5
1.10 FORMAT OF SUBMITTALS............................................................................................................................ 5
1.11 BASIS FOR SELECTION ............................................................................................................................... 6
1.12 PERSONAL SERVICES AGREEMENT ............................................................................................................ 6
2 SCOPE OF WORK ............................................................................................................................................... 7
2.1 BACKGROUND ........................................................................................................................................... 7
2.2 PURPOSE ................................................................................................................................................... 7
2.3 SCOPE OF PPFD EXECUTIVE DIRECTOR SERVICES .................................................................................... 7
2.4 CONTRACT DURATION ............................................................................................................................. 10
2.5 PPFD RESPONSIBILITIES ....................................................................................................................... 1011
3 SELECTION CRITERIA ................................................................................................................................... 1011
3.1 SUBMITTAL REQUIREMENTS ................................................................................................................. 1011
3.2 FIRM QUALIFICATIONS ......................................................................................................................... 1112
3.3 INTERVIEW PROCESS ........................................................................................................................... 1212
APPENDIX A: PERSONAL SERVICES AGREEMENT ....................................................................................................... 1
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PASCO PUBLIC FACILITIES DISTRICT
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1 INFORMATION AND INSTRUCTIONS
1.1 INVITATION TO PROPOSE
The Pasco Public Facilities District (PPFD) is soliciting proposals from qualified firms or individuals to
provide comprehensive executive director services. The scope of services is described in Section 2.3 of the
RFP. The complete RFP and full scope of work may be obtained via the City of Pasco’s website –
http://www.pasco-wa.gov/Bids.aspx. It is the sole responsibility of the Firm to obtain any RFP updates or
addenda from the City’s website.
Responses shall be submitted electronically. One electronic copy, including attachments, shall be
transmitted to the Executive Director at pfd-watkins@pasco-wa.gov. Email Subject shall be: ‘RFP – PPFD
EXECUTIVE DIRECTOR SERVICES” with a maximum size of 20 MB. The due date is XXXX, 2026, no later
than 2:00 p.m.
Technical questions regarding the scope of this project should be put in writing and directed to Matt
Watkins at pfd-watkins@pasco-wa.gov no less than three (3) working days prior to the time that submittals
are due.
The PPFD, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42
U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that
any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, or national origin in consideration for an award.
Pasco Public Facilities District
____________________________________________
Prepared by Matt Watkins, Executive Director
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1.2 INTENT OF THE PPFD
The objective of this RFP is to provide sufficient information to enable qualified firms or individuals to submit
written proposals that demonstrate experience in executive director services for public facilities districts.
This RFP is not a contractual offer, nor is it a commitment to purchase services. Contents of this RFP and
the Firm’s submittal will be used as the basis to determine final contractual obligations. It is understood that
this RFP and the successful Firm’s submittal may be attached or included by reference, in part or in whole,
to any agreement regarding the services included in this RFP between the PPFD and said firm or individual.
1.3 QUESTIONS
Any explanation desired by a submitting Firm regarding the meaning or interpretation of the RFP, or any part
thereof, must be submitted in writing (via email) and directed to Matt Watkins at pfd-watkins@pasco-
wa.gov, no less than three (3) working days prior to the time that submittals are due.
Any interpretation made will be in the form of an addendum to the RFP, issued by the PPFD and will be posted
to the City Website – http://www.pasco-wa.gov/Bids.aspx. It is the sole responsibility of the Firm to obtain
any RFP updates or addenda. Please include “RFP – PPFD EXECUTIVE DIRECTOR SERVICES” in the subject
line for all emails and correspondence related to this project.
1.4 SUBMISSION PROCEDURES
For consideration, Firms are required to submit an electronic copy of their Proposal. Failure to provide the
submittal in the appropriate manner will result in disqualification. Hard-copy or fax submittals are not
permitted and will not be accepted. One electronic copy, including attachments, shall be transmitted to the
Executive Director at pfd-watkins@pasco-wa.gov. Receipt time of submittal will be considered the time-
stamp of the incoming email created automatically by the City’s email server. Firms are encouraged to
submit the Proposals with adequate time for the email to be processed by the City’s email server.
Email Subject Must State: RFP – PPFD EXECUTIVE DIRECTOR SERVICES
Due Date: XXXX, 2026, at 2:00 p.m.
1.5 LATE SUBMITTALS AND MODIFICATIONS
Submittals and modifications thereof received after the stated time of closing will not be considered. The
City and PPFD are not responsible for late deliveries. In accordance with the Due Date from Section 1.4 of
this RFP, the time of closing will be determined per the Pacific Time Clock at http://www.time.gov/.
1.6 WITHDRAWAL OF SUBMITTALS
Submittals may be withdrawn by written request up to one (1) hour after the stated time of closing, as
mentioned above. Determination of the one-hour grace period shall be calculated based on the same
reference as identified in Section 1.5.
1.7 CONDITIONS AFFECTING THE WORK
Before submitting a Proposal, each submitting firm or individual is advised to:
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1) Examine this RFP documents thoroughly. Review and be familiar with this request.
2) Ensure familiarity with federal, state, and local laws, ordinances, rules, and regulations that may –
in any manner – affect the cost, progress, or performance of the work.
3) Study and carefully correlate said firm or individual observations with the RFP response.
Failure to do so will not relieve any Firm from any contractual obligations of the work described herein.
1.8 EXPLANATIONS FOR SUBMITTING FIRMS OR INDIVIDUALS
There are twelve (12) pages in this RFP, including the cover sheet, table of contents and body, excluding
appendices. Each is sequentially numbered in the bottom right corner of the page (Pages 1–12). Appendix A
retains its independent numbering system beginning with A1. It is the responsibility of the submitting firm or
individual to ensure that all pages are included. If any pages are missing, the Firm should immediately
request a copy of the missing page(s) by emailing the PPFD Executive Director. Please write “RFP – PPFD
EXECUTIVE DIRECTOR SERVICES” in the subject line. It is the responsibility of the firm or individual to
procure missing pages; submittals based on incomplete information will not be granted exception for any
faults deriving thereof.
Any explanation desired by a submitting Firm regarding the meaning or interpretation of the RFP, or any part
thereof, must be requested in writing (via email) and directed to the PPFD Representative listed in Section
1.9, no less than 72 hours prior to the time that submittals are due. Any interpretation made will be in the
form of an addendum to the RFP, issued by the PPFD and will be posted to the City Website –
http://www.pasco-wa.gov/Bids.aspx . It is the sole responsibility of the Firm to obtain any RFP updates or
addenda.
1.9 PPFD REPRESENTATIVE
Matt Watkins, Executive Director
Pasco Public Facilities District
525 N 3rd Avenue
Pasco, WA 99301
pfd-watkins@pasco-wa.gov
1.10 FORMAT OF SUBMITTALS
To assist in the evaluation process, submittals shall conform to the following:
1) The submittal shall be limited to a maximum of 20 pages.
2) All pages will be counted towards the page total, except for the front cover, back cover, tab pages,
staff resumes (each not to exceed 2 pages in length), references, and the cover letter. The cover letter
shall be limited to a maximum of 2 pages.
3) All pages shall be 8½” x 11”.
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4) Font shall be in a sans-serif font no smaller than “11 point”. The body of this RFP is written in “Aptos
11-point” as example.
5) Margins on all edges should be a minimum of 0.75-inches.
1.11 BASIS FOR SELECTION
A. GENERAL
The selection process will be based on demonstrated experience and qualifications in providing comparable
services. For the purposes of this RFP, "comparable services" refers to comprehensive executive and/or
administrative services for public facilities districts or similar Washington municipal government entities, or
equivalent experience. Additionally, the Firm must show a proven ability to collaborate effectively with the
PPFD Board, City staff and elected officials, and other stakeholders.
B. SELECTION COMMITTEE
The Selection Committee will be made up of individuals selected by the PPFD and may include the PPFD
Representative listed in Section 1.9 of this RFP, PPFD Board members, City staff, and other stakeholders.
C. EVALUATION PROCESS
The Selection Committee will review and evaluate each Proposals received based on the criteria provided
herein. The Selection Committee will recommend a Firm to the PPFD Board. The PPFD intends to select the
Firm that represents the most qualified person or team to the PPFD, and begin the negotiation and award
process based on the evaluated scores. Submittals will be scored based on Evaluation Criteria from Section
3 of this RFP. The PPFD reserves the right to make a selection based solely on the information contained in
the written submittal.
The PPFD further reserves the right to either interview selected Firms or request additional information to
help in determining the most qualified Firm. Should the PPFD elect to conduct an interview for shortlisted
candidates, interviews will be evaluated per criteria from Section 3 of this RFP. The PPFD may select a Firm
based on any combination of written or interview evaluations.
Final selection of a Firm can only be made by the Board. The selected Firm shall be notified in writing by the
PPFD, and no other method shall be considered to be an official notification of selection by the PPFD.
The PPFD reserves the right to reject any or all of the submittals. If the PPFD elects to select one of the
submitting Firms, the PPFD will have the right to negotiate with said submitting Firm over the final terms and
conditions of the contract in the best interest of the PPFD. The primary objective of the negotiations is to
maximize the PPFD’s ability to obtain the best value, based on the requirements and evaluations relating to
this RFP. If an agreement cannot be reached, the negotiations will be terminated and similar negotiations
will occur with the second-ranked submitting Firm.
1.12 PERSONAL SERVICES AGREEMENT
The successful Firm will be required to sign the PPFD's Personal Services Agreement (PSA), a draft of which
is enclosed to this RFP in Appendix A. All submitting Firms are directed to carefully review the PSA before
preparing their submittal and include any modifications they intend to request to the language of the PSA
along with their Proposal. The PPFD will not permit significant modification of the language in the PSA. The
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selected Firm’s refusal to sign the PSA will render their submission nonresponsive, all dialogues will be
immediately terminated, and negotiations will begin with the next highest ranked submitting Firm.
2 SCOPE OF WORK
2.1 BACKGROUND
The Pasco Public Facilities District was formed in 2002 by resolution of the Pasco City Council, in response
to the new legislation allowing construction of regional public facilities under RCW Chapter 35.57 and co-
extensive with the city limits of the City of Pasco. Pasco is a vibrant and rapidly growing community located
at the confluence of the Columbia, Yakima, and Snake rivers in southeastern Washington. With a
population of approximately 82,220, Pasco has experienced significant growth, supported by a strong
foundation in agriculture, transportation, and community development. The PPFD is governed by a Board
of Directors consisting of five Board members who represent various community interests and serve four-
year terms. Board members are appointed by City of Pasco.
In 2002, the Pasco Public Facilities District could not initially construct its own facility given a $10M
minimum requirement for construction of a facility, but coordinated with the Kennewick Public Facilities
District, with affirmation from the Attorney General’s Office, to contribute its portion of sales tax dollars to
Kennewick PFD’s Convention Center Project, with a portion of the funds to be sent to the City of Pasco’s
Industrial Development Fund to offset potential impact to the City’s long-established convention space,
the HAPO Center (formally known as the Trade Recreation Agricultural Center, or TRAC).This arrangement
remains until Kennewick PFD retires the last debt of the convention center or sales tax revenues expire.
Over the past several decades, the PPFD has long wrestled with the expressed community need for an
aquatics facility. In 2022, after performing various studies, the PPFD placed a ballot proposition to the
voters on whether to approve a 0.2% sales tax levy for the funding of an aquatics facility. Voters approved
the measure and the PPFD began receiving sales tax proceeds in 2023. The PPFD also began a process for
securing an initial executive director, land, bonding, an owner’s representative, a contracted design-build
team under state approved progressive design-build, and other needed resources.
After securing land in Pasco’s Broadmoor area, $51M in bonding for the first phase of the project, and
necessary permitting, construction of the Pasco Aquatic Center (PAC) began in April 2025. The PAC
achieved substantial completion and began operations in June 2026. The PAC provides year-round access
for Pasco and the local region to aquatic recreation with a year-round indoor pool with water slides, a lazy
river, lap lanes, a Ninja-course, a splash and play area for smaller children, an indoor/outdoor hot tub, as
well as 3 party rooms. The PAC also operates a seasonal outdoor pool with a drop slide, climbing wall, lazy
river, splash and play area, and other features.
The PPFD has contracted via interlocal agreement (ILA) with the City of Pasco for certain administrative
services, as well as operations and maintenance service for the PAC.
2.2 PURPOSE
This RFP is issued for the purpose of soliciting qualified firms or individuals (“Firm”) to perform
comprehensive PPFD executive director services. The selected Firm shall be responsible for performing all
tasks and responsibilities outlined in 2.3 and 2.4 of this RFP.
2.3 SCOPE OF PPFD EXECUTIVE DIRECTOR SERVICES
Commented [MG1]: All this background is not relevant
anymore. This can be discussed in turnover.
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Summary
The PPFD’s Executive Director serves as the chief executive and administrative officer of the PPFD and is
responsible for implementing the policies and strategic direction established by the PPFD’s Board of
Directors. The Executive Director oversees the PPFD’s finances, contractors, internal governance, and
external relationships while ensuring compliance with applicable laws and prudent stewardship of public
resources. The Executive Director reports directly to the Board of Directors and serves at the pleasure of
the Board pursuant to the terms of the Personal Services Agreement.
Essential Tasks
The following are the essential tasks that the Firm will likely be asked to perform under the PSA:
• Provide oversight of the City of Pasco in performance of the ILA to ensure contract compliance and
to ensure that the PAC is operated and maintained to the PPFDB’s standards.
• Prepare Board and committee meeting agendas, reports, resolutions, and supporting materials;
• Facilitate and attend all regular and special Board meetings and committee meetings unless
excused;
• Negotiate, administer, and monitor contract compliance with the PPFD’s contractors . , most
notably the ILA with the City of Pasco;
• Working with City staff, prepare monthly financial reports, annual operating budgets, capital
budgets, and multi-year financial forecasts;
• Oversee contracts for completion of the PAC slide tower in Q1/Q2 2027;
• Work with the Board, the City, and stakeholders to develop a strategic plan for PAC Phase 2;
• Negotiate, administer, and monitor contracts for design, construction, and professional services
relating to PAC improvements;
• Assist the City in annual financial audits and periodic compliance audits;
• Advise the Board regarding strategic opportunities and challenges affecting the PPFD;
• Develop and implement long-term strategic plans and annual work plans;
• Recommend policies, procedures, and operational improvements;
• Identify opportunities for expansion, partnerships, grants, sponsorships, and new programming;
and
• Develop recommendations for capital improvements and long-term facility planning
Additional Tasks
The PPFD may request that the Firm provide additional services, which will be identified in an amendment
or task order to the PSA. Such additional services may involved one or more of the following skill sets and
areas of expertise:
Marketing and Communications
• Public and media relations
• Website management
• Social media
• Promotional campaigns
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• Visitor information
• Engagement with area organizations
• Community outreach
Legal and Regulatory Compliance
• Washington PPFD statutes
• Open Public Meetings Act
• Public Records Act
• Public procurement laws
• Ethics in Public Service Act
• State Auditor requirements
• Employment laws
• ADA
• Environmental regulations
• Tax reporting
• Grant compliance requirements
Risk Management
• Insurance & claims management
• Safety & incident reporting
• Emergency planning & business continuity
• Cybersecurity
• Contract risk allocation
Capital Project Management
• Feasibility studies
• Budget development
• Design coordination
• Consultant selection
• Construction oversight
• Grant administration
• Change order management
• Project closeout
Economic Development
• Tourism promotion
• Event recruitment
• Business partnerships
• Hospitality partnerships
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• Destination marketing
Working Conditions
Combination of office and field work
Evening and weekend meetings and events are regularly required
Occasional travel throughout Washington and neighboring states
Authority
Subject to Board policies and approved budgets, the Executive Director may:
• Execute contracts on behalf of the PPFD within delegated authority
• Hire consultants and vendors consistent with procurement policies
• Authorize expenditures within approved budgets
• Represent the PPFD in administrative matters
All authority is subject to limitations established by applicable law, the PPFD’s Charter and Bylaws, Board
resolutions and policies, and the terms of the PSA.
2.4 CONTRACT DURATION
The PPFD intends that the PSA will continue until either party provides written notice of termination at least
ninety (90) calendar days prior to the effective termination date, unless termination is due to the other
party’s breach of contract, in which case the non-breaching party may terminate on five (5) days’ notice.
2.5 PPFD RESPONSIBILITIES
The current PPFD executive director will assist the selected individual or firm where possible initially, but
said individual or should anticipate and be prepared to be completely self-reliant in accomplishing the tasks
requested within a month of filling the role, as described in this RFP. The PPFD will provide, when available,
historical information and any other associated documents.
3 SELECTION CRITERIA
3.1 SUBMITTAL REQUIREMENTS
At a minimum, the following items shall be included in the Proposal. The Selection Committee will perform
a review of submitted Proposals based on the point distribution provided in this Section.
After the Due Date, submittals received by the PPFD will be provided to the Selection Committee for
evaluation. Each submittal will be reviewed by the Selection Committee and scored based upon
requirements set forth in this Section. Those requirements, and the scoring below, establish the evaluation
criteria herein.
A. Qualifications (30 Points Possible)
Identify the proposed Executive Director and provide a detailed professional narrative or resume/CV
that degrees, identifies the individual’s education, work history, professional experience,
certificates, licenses, and other pertinent information. If the Firm is a company with multiple team
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members that would be available to provide support services for the proposed Executive Director,
identify each proposed team member’s name and describe the roles and responsibility of each team
member and why each team member is critical to the success of the overall contract. Describe the
team’s experience and capacity for providing the services being requested in this RFP. Please
include:
i. The Firm’s organizational chart, demonstrating the Firm’s relationships and hierarchy of
the team described above. Identify key members by name, position, and discipline.
ii. Resumes for the proposed Executive Director; and any additional proposed team
members are to be included as an appendix. Resume length shall not exceed two pages
per team member. DO NOT submit resumes of people whopeople who will not actively
work with the PPFD. Note that changing key personnel after the contract has been
awarded will be subject to the review and approval by the PPFD.
B. Experience and References (30 Points Possible)
Describe the Firm’s previous experience, including a summarized Firm History Matrix. At a minimum,
provide a list of five (5) agencies or clients the Firm has worked with in the last 10 years. Recent
municipal experience dealing with large projects and contract management is preferred. Please
indicate what services your Firm rendered for each agency or client referenced, and which members
of the proposed team (if applicable) worked for each agency or client.
Provide point of contact information (to include names, phone numbers, and email) for the agencies
or clients listed in the Firm History Matrix. Reference checks will be focused on Firm’s performance
with each agency or client, responsiveness, the Firm’s ability to forecast workload, ability to
anticipate and mitigate possible issues, meet deadlines with high-quality deliverables, and resolve
conflicts.
C. Fee Structure (20 Points Possible)
Outline your proposed structure of fees and costs. While the PPFD anticipates this contract will be
performed on an hourly rate basis, the PPFD is open to considering alternative cost structures,
including fixed fees for defined scopes of work. While the final contract terms and scope of work are
to be negotiated, and while the scope of work may change over time, the PPFD anticipates this
contract will require an average of approximately 20 hours of services per week.
D. Understanding & Approach (10 Points Possible)
Describe your approach to providing the services outlined in the Scope of Work.
E. Presentation, Organization, and Clarity Of Proposal (10 Points Possible)
Firm’s Proposal shall follow formatting requirements as set forth in Section 1.10 of this RFP.
Organization of the Proposal, and the manner in which information is presented, should promote the
Firm’s ability to assemble clear and concise documentation.
3.2 FIRM QUALIFICATIONS
The required minimum qualifications for submitting Firms are as follows.
A. Minimum five (5) years of executive-level experience within or with public facilities districts and/or
municipal government is highly desirable.
Commented [MG2]:
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B. Firm should be located within or have satellite offices within the limits of Franklin or Benton
County, andor otherwise have the technology to allow for timely interactions with PPFD directors,
City staff, community stakeholders, and legal counsel.
3.3 INTERVIEW PROCESS
Should the PPFD elect to conduct interviews with short-listed candidates, Firms should plan for the
following:
A. Interview format (if used):
1) Approximately 30-minute presentation.
2) Approximately 30 minutes for questions and answers.
3) The Firm’s proposed Executive Director shall lead the presentation. The Firm’s team
participating in the interview must be limited to 3 representatives.
4) The PPFD may elect to conduct a phone interview without the requirement of a presentation.
B. Presentation: The objective of the interview will be to clearly demonstrate the Firm’s qualifications
to complete the project to the satisfaction of the PPFD. The presentation shall be brief and concise
and shall include but shall not be limited to:
1) Team Organization, Qualifications
2) Firm’s History
3) Scope of Services Understanding
4) Description of Approach
4)5) A discussion of one of the Firm’s best ideas to improve the PAC (operations, risk
management, capital project management, or economic development)
5)6) A discussion of how the team proposes to manage the contract.
6)7) A description of how the team propose to work and communicate with the PPFD.
Following a review of the submitted Proposals, the PPFD may establish specific requirements and content
for the interview to further aid in the determination of the Firm’s qualifications. The selection team may
prepare a list of standard questions for the interview. Additional questions may be developed based on the
Firm’s Proposal to clarify information submitted.
Following selection of a Firm, the PPFD will then negotiate a specific scope of services, fees, and schedule
with the selected Firm. If an agreement cannot be reached with the first selected Firm, the PPFD will
terminate negotiations with said Firm and open negotiations with the second ranked Firm.
Commented [MG3]: I don’t want a non-local firm/person. I
don’t think it would work well.
Commented [MG4R3]:
Commented [MG5]: I’d like to hear from them what makes
them the best person/firm for the job by illustrating what they
bring to the table in the areas we ask them to manage.
Another option is have them explain how they manage and
hold the City accountable for management of the PAC;
recognizing that they work for PAC, but work with the City.
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Personal Services Agreement Appendix A Page A-1
APPENDIX A: PERSONAL SERVICES AGREEMENT
(insert draft)
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