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HomeMy WebLinkAbout2026.05.19 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM -Tuesday, May 19, 2026; Pasco City Hall, Council Chambers & Microsoft Teams Meeting WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:00 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Members Remote: Leonard Dietrich Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: Attorney Tyler Whitney, Finance Director Kevin Hebdon, Senior Accountant Veronica Perez, Interim Parks & Recreation Director Angela Pashon, and Deputy City Clerk Krystle Shanks RECOGNITION OF VISITORS/PUBLIC COMMENTS There were no public comments. APPROVAL OF MINUTES Approve PPFD Board Meeting Minutes Mr. Morrissette moved to approve the PPFD Board minutes from the April 28, 2026, special meeting. Mr. Dietrich seconded. Motion carried unanimously. CLAIMS APPROVAL Ms. Bowdish arrived at 4:08 PM. Approval of PPFD Monthly Accounts Payable Claims Mr. Morrissette moved to approve the April, 2026 PPFD claims (accounts payable) in the amount of $3,704,783.33. Ms. Gillespie seconded. Motion carried unanimously. FINANCIAL REPORT Page 1 of 5 April 2026 Balance Sheet, Budget Performance Report, Local Tax Distribution Report, Local Sales Tax Percentage, and Aquatic Center Budget Tracker Report Ms. Perez reported that the 2025 books were closed with a fund balance of approximately $12.4 million, including $1 million in interest earnings designated for startup costs and construction betterments, leaving a general fund balance of approximately $11.4 million. Sales tax revenue for the month totaled $382,749, representing a 3% increase over the previous year but remaining below desired levels. Staff indicated the District remains financially stable, with approximately $8 million remaining in construction funding and expenditures progressing as anticipated. REPORTS FROM COMMITTEES Design & Construction Committee (Gillespie & Jilek; Alternate Morrissette) Committee members, Ms. Gillespie and Mr. Jilek, reported continued progress at the Aquatic Center and expressed satisfaction with the facility's appearance and ongoing work. The indoor natatorium pool had been filled, and staff indicated the project was nearing completion. Budget & Finance Committee (Morrissette & Bowdish; Alternate Jilek) No updates were provided. OLD BUSINESS Betterments Update -Round 7: Third Slide (Gardner & Watkins) Mr. Watkins reported that staff continues to evaluate the proposed slide tower and anticipates bringing a recommendation to the Board in June after additional pricing and schedule analysis is completed. Mr. Gardner reported that current cost estimates remain within projected available funding. He stated that the additional review period will allow staff to confirm pricing, schedules, and final project savings before seeking Board approval. NEW BUSINESS Formal Opening Date Page 2 of 5 Mr. Watkins recommended revising the Aquatic Center opening schedule to ensure a safe and successful launch. An open house is planned for June 12, 2026, allowing the public to tour the facility and obtain information regarding memberships and rentals. The official grand opening and public use date was proposed for June 27, 2026. Staff explained the additional time would allow for staff training, operational readiness, and completion of final project details. Board members supported the revised schedule. Staff was also asked to provide information regarding the financial impact of the delayed opening. Electronic Signature Policy (Whitney) Mr. Whitney presented an electronic signature policy intended to comply with state requirements and establish procedures for electronic records and signatures. The policy will facilitate document execution without requiring physical signatures while maintaining administrative efficiency. The Board approved the policy as presented. Ms. Gillespie move to approve the electronic signature policy as presented. Ms. Bowdish seconded. Motion carried unanimously. Second Amended Budget Ms. Perez presented a second amendment to the 2026 budget. The amendment adds approximately $1.31 million in operating expenses associated with Aquatic Center operations, including utilities, chemicals, and shared city staffing costs. Estimated annual Aquatic Center revenue was projected at approximately $1.6 million. Staff explained that the previously approved budget amendment focused solely on personnel costs necessary to begin hiring. The Board approved Resolution No. 2026-03 amending the 2026 budget. Ms. Bowdish moved to approve Resolution 2026-03, amending the 2026 Pasco Public Facilities Budget, as presented. Ms. Gillespie seconded. Motion carried unanimously WCIA Insurance Contract Mr. Watkins reported that WCIA had approved the District for membership and recommended entering into an agreement for insurance coverage needed for facility operations and occupancy. Mr. Whitney explained the procurement requirements and recommended Board approval authorizing execution of the WCIA agreement. Ms. Bowdish moved to approve Resolution 2026-04, authorizing the Pasco Public Facilities District's Executive Director to execute an agreement with the Washington Cities Insurance Authority, in it's standard form. Ms. Gillespie seconded. Motion carried unanimously Updated Fees Page 3 of 5 Ms. Pashon presented proposed updates to Aquatic Center fees, including morning program session rates, summer pass adjustments, party room rentals, facility rentals, meeting room rentals, and cabana rentals. Staff also recommended using the Pasco Urban Growth Area as the basis for determining resident rates. Board members discussed the proposed fees and residency verification process. The Board approved the updated fee schedule and residency criteria. Ms. Gillespie moved to approve the updated schedule of admission and rental fees, as presented by staff, and to authorize the City to use the Pasco urban growth area as the basis for determining Pasco residency for admission to the Pasco Aquatic Center. Ms. Bowdish seconded. Motion carried unanimously OTHER BUSINESS Introduction of Pasco Aquatics Manager Mr. Watkins introduced Tony Tuck as the City's new Aquatics Manager. Mr. Tuck shared his enthusiasm for the project and expressed appreciation for the opportunity to serve the Pasco community. Mr. Tuck stated that he is humbled and excited, noting that he believes Pasco is on to something great and he looks forward to contributing to the community at large. PPFD Attorney Report (Whitney) Mr. Whitney advised the Board that additional policies will be presented in future meetings, including public records and contracting authority policies, to ensure compliance with legal requirements applicable to the District as an independent agency. Pasco Operations and Maintenance Report (Pashon) Ms. Pashon reported continued progress in hiring and training personnel for the Aquatic Center. Lifeguard and operational training activities have begun, and staff are preparing for facility operations in advance of opening. Owner's Representative Report (Gardner) Mr. Gardner reported substantial progress on construction, noting that more than 100 workers are on site daily. Installation of the ninja course and final project elements continues. Budget projections remain favorable, with approximately $1.4 million in projected savings available for potential future improvements. Final punch-list activities are underway, and staff expressed confidence in delivering a high-quality facility for opening. Page 4 of 5 Clerk Report (Shanks) Ms. Shanks reported that two Board member terms will expire on July 15, 2026. Applications for the positions have been opened, with interviews anticipated in June and appointments scheduled for City Council consideration in July. One of the positions requires recommendation from a local organization. Staff also noted that the June Board meeting is planned to be held at the new Aquatic Center. PPFD Executive Director Report (Watkins) Mr. Watkins informed the Board that while he had previously intended to conclude his service upon completion of the project, he would be willing to continue serving in a reduced capacity through the end of 2026 if desired by the Board. This would provide continuity during the Aquatic Center's initial operational period and allow time to evaluate long-term leadership needs. Next PPFD Board Meeting Scheduled for Tuesday, June 16, 2026 at the new Pasco Aquatics Center, 5204 North Road 108, Pasco, WA 99301. ADJOURNMENT There being no further business, the meeting was adjourned at 5:20 pm. PASSED AND APPROVED THIS , \.e DAY OF ::.1\.>-~ APPROVED: ~/44' -;f ~ MarMorrissette,P sident Krystle$ anks, Deputy City Clerk Page 5 of 5