HomeMy WebLinkAbout2026.06.16 PPFD Meeting PacketPasco Public Facilities District Board
Building Regional Facilities through Community Partnerships
AGENDA
4:00 PM - Tuesday, June 16, 2026; Pasco Aquatic Center, 5204 Road 108, Pasco, WA
99301 & Microsoft Teams Meeting
Page
I. MEETING INSTRUCTIONS for REMOTE ACCESS - Individuals, who would
like to provide public comment remotely, may continue to do so by filling out
the online form via the City’s website (www.pasco-wa.gov/publiccomment)
to access information to comment. obtain Requests to comment in
meetings must be received by 1:00 p.m. on the day of each meeting. To
listen to the meeting via phone, call (332) 249-0718 and use access code
642 853 841#.
II. Welcome, Call To Order, and Roll Call
III. Recognition of Visitors/Public Comments - This item is provided to allow the
public the opportunity to bring items to the attention of the Pasco Public Facilities
District Board. Its purpose is not to provide a venue for debate or for the posing of
questions with the expectation of an immediate response. Public comments will
normally speaker. with Those each lengthy minutes three to limited by be
written submit and/or comments are summarize to invited messages their
information for consideration by the PPFD Board outside of formal meetings. Lastly,
when called upon, please state your name and city or county residency before
providing your comments.
IV. Approval of Minutes
4 - 8 A. Approve PPFD Board Meeting Minutes
MOTION: I move to approve the PPFD Board minutes from the May
19, 2026, meeting.
V. Claims Approval
9 A. Approval of PPFD Monthly Accounts Payable Claims
MOTON: I move to approve the May 2026 PPFD claims (accounts
payable) in the amount of $4,848,890.35.
VI. Financial Report
10 - 17 A. May 2026 Balance Sheet, Budget Performance Report, Local Tax
Distribution Report, Local Sales Tax Percentage, and Aquatic
Center Budget Tracker Report
VII. Reports from Committees
Page 1 of 35
A. Design & Construction Committee (Gillespie & Jilek; Alternate
Morrissette)
B. Budget & Finance Committee (Morrissette & Bowdish; Alternate
Jilek)
VIII. Old Business
A. Betterments Round 7: Slide Tower (Gardner)
MOTION: I move to adopt the Project Betterments - Round 7 as
presented, and to authorize the Pasco Public Facilities District’s
Executive Bouten with order change a execute to Director
Construction for this betterment, in an amount not to exceed
$________.
IX. New Business
18 - 23 A. Interlocal Agreement with Benton Franklin Transit (Whitney)
MOTION: I move to authorize the Pasco Public Facilities District’s
Executive Director to finalize negotiations and execute an interlocal
agreement with Ben Franklin Transit for the development of a bus
turnaround, in substantially the same form as the version presented
by staff.
24 - 25 B. Resolution - Appointing a Claims Agent (Whitney)
MOTION: I move to approve Resolution 2026-05, adopting a public
records policy.
26 - 35 C. Resolution - Public Records Policy (Whitney)
MOTION: I move to approve Resolution 2026-06, appointing an
agent to receive claims for damages.
X. Other Business
A. PPFD Attorney Report (Whitney)
B. Pasco Operations and Maintenance Report (Pashon)
C. Owner’s Representative Report (Gardner)
D. Ambassador Committee Report
E. Board Member Position Update (Shanks)
Page 2 of 35
F. PPFD Executive Director Report (Watkins)
G. Next PPFD Board Meeting Scheduled for Tuesday, July 21, 2026.
XI. Executive Session
XII. Adjournment
Page 3 of 35
Pasco Public Facilities District Board
MINUTES
4:00 PM - Tuesday, May 19, 2026; Pasco City Hall, Council Chambers & Microsoft Teams
Meeting
WELCOME, CALL TO ORDER, AND ROLL CALL
Pasco Public Facilities District (PPFD) President Morrissette welcomed
members of the audience and called the meeting to order at 4:00 PM.
Board Members Present: President Mark Morrissette, Vice President Marie
Gillespie, Leonard Member Board Bowdish, Caroline Secretary/Treasurer
Dietrich, and Board Member Spencer Jilek
Board Members Remote: Leonard Dietrich
Board Staff Present: PPFD Executive Director Matt Watkins
City Council & Staff Present: Attorney Tyler Whitney, Finance Director Kevin
Hebdon, Senior Accountant Veronica Perez, Interim Parks & Recreation
Director Angela Pashon, and Deputy City Clerk Krystle Shanks
RECOGNITION OF VISITORS/PUBLIC COMMENTS
There were no public comments.
APPROVAL OF MINUTES
Approve PPFD Board Meeting Minutes
Mr. Morrissette moved to approve the PPFD Board minutes from the April 28,
2026, special meeting. Mr. Dietrich seconded. Motion carried unanimously.
CLAIMS APPROVAL
Ms. Bowdish arrived at 4:08 PM.
Approval of PPFD Monthly Accounts Payable Claims
Mr. Morrissette moved to approve the April, 2026 PPFD claims (accounts
payable) in the amount of $3,704,783.33. Ms. Gillespie seconded. Motion
carried unanimously.
FINANCIAL REPORT
Page 1 of 5Page 4 of 35
April 2026 Balance Sheet, Budget Performance Report, Local Tax
Distribution Report, Local Sales Tax Percentage, and Aquatic Center
Budget Tracker Report
Ms. Perez reported that the 2025 books were closed with a fund balance of
approximately $12.4 million, including $1 million in interest earnings designated
for startup costs and construction betterments, leaving a general fund balance of
approximately $11.4 million. Sales tax revenue for the month totaled $382,749,
representing a 3% increase over the previous year but remaining below desired
levels. Staff indicated the District remains financially stable, with approximately
$8 million remaining in construction funding and expenditures progressing as
anticipated.
REPORTS FROM COMMITTEES
Design & Construction Committee (Gillespie & Jilek; Alternate
Morrissette)
Committee members, Ms. Gillespie and Mr. Jilek, reported continued progress at
the Aquatic Center and expressed satisfaction with the facility's appearance and
ongoing work. The indoor natatorium pool had been filled, and staff indicated the
project was nearing completion.
Budget & Finance Committee (Morrissette & Bowdish; Alternate Jilek)
No updates were provided.
OLD BUSINESS
Betterments Update - Round 7: Third Slide (Gardner & Watkins)
Mr. Watkins reported that staff continues to evaluate the proposed slide tower
and anticipates bringing a recommendation to the Board in June after additional
pricing and schedule analysis is completed.
projected within remain estimates cost that reported Gardner Mr. current
available funding. He stated that the additional review period will allow staff to
confirm pricing, schedules, and final project savings before seeking Board
approval.
NEW BUSINESS
Formal Opening Date
Page 2 of 5Page 5 of 35
Mr. Watkins recommended revising the Aquatic Center opening schedule to
ensure a safe and successful launch. An open house is planned for June 12,
2026, allowing the public to tour the facility and obtain information regarding
memberships and rentals. The official grand opening and public use date was
proposed for June 27, 2026. Staff explained the additional time would allow for
staff training, operational readiness, and completion of final project details. Board
members supported the revised schedule. Staff was also asked to provide
information regarding the financial impact of the delayed opening.
Electronic Signature Policy (Whitney)
Mr. Whitney presented an electronic signature policy intended to comply with
state requirements and establish procedures for electronic records and
signatures. The policy will facilitate document execution without requiring
physical signatures while maintaining administrative efficiency. The Board
approved the policy as presented.
Ms. Gillespie move to approve the electronic signature policy as presented.
Ms. Bowdish seconded. Motion carried unanimously.
Second Amended Budget
Ms. Perez presented a second amendment to the 2026 budget. The amendment
adds approximately $1.31 million in operating expenses associated with Aquatic
Center operations, including utilities, chemicals, and shared city staffing costs.
Estimated annual Aquatic Center revenue was projected at approximately $1.6
million. Staff explained that the previously approved budget amendment focused
solely on personnel costs necessary to begin hiring. The Board approved
Resolution No. 2026-03 amending the 2026 budget.
Ms. Bowdish moved to approve Resolution 2026-03, amending the 2026 Pasco
Public Facilities Budget, as presented. Ms. Gillespie seconded. Motion carried
unanimously
WCIA Insurance Contract
Mr. Watkins reported that WCIA had approved the District for membership and
recommended entering into an agreement for insurance coverage needed for
facility operations and occupancy.
Mr. Whitney explained the procurement requirements and recommended Board
approval authorizing execution of the WCIA agreement.
Ms. Bowdish moved to approve Resolution 2026-04, authorizing the Pasco
Public Facilities District’s Executive Director to execute an agreement with the
Washington Cities Insurance Authority, in it's standard form. Ms. Gillespie
seconded. Motion carried unanimously
Updated Fees
Page 3 of 5Page 6 of 35
Ms. Pashon presented proposed updates to Aquatic Center fees, including
morning program session rates, summer pass adjustments, party room rentals,
facility rentals, meeting room rentals, and cabana rentals. Staff also
recommended using the Pasco Urban Growth Area as the basis for determining
resident rates. Board members discussed the proposed fees and residency
verification and fee updated the schedule Board The process. approved
residency criteria.
Ms. Gillespie moved to approve the updated schedule of admission and rental
fees, as presented by staff, and to authorize the City to use the Pasco urban
growth area as the basis for determining Pasco residency for admission to the
Pasco Aquatic Center. Ms. Bowdish seconded. Motion carried unanimously
OTHER BUSINESS
Introduction of Pasco Aquatics Manager
Mr. Watkins introduced Tony Tuck as the City’s new Aquatics Manager. Mr. Tuck
shared the for appreciation expressed and enthusiasm the for his project
opportunity to serve the Pasco community.
Mr. Tuck stated that he is humbled and excited, noting that he believes Pasco is
on to something great and he looks forward to contributing to the community at
large.
PPFD Attorney Report (Whitney)
Mr. Whitney advised the Board that additional policies will be presented in future
meetings, including public records and contracting authority policies, to ensure
compliance with legal requirements applicable to the District as an independent
agency.
Pasco Operations and Maintenance Report (Pashon)
Ms. Pashon reported continued progress in hiring and training personnel for the
Aquatic Center. Lifeguard and operational training activities have begun, and
staff are preparing for facility operations in advance of opening.
Owner’s Representative Report (Gardner)
Mr. Gardner reported substantial progress on construction, noting that more than
100 workers are on site daily. Installation of the ninja course and final project
elements continues. Budget projections remain favorable, with approximately
$1.4 million in projected savings available for potential future improvements.
Final punch-list activities are underway, and staff expressed confidence in
delivering a high-quality facility for opening.
Page 4 of 5Page 7 of 35
Clerk Report (Shanks)
Ms. Shanks reported that two Board member terms will expire on July 15, 2026.
Applications for the positions have been opened, with interviews anticipated in
June and appointments scheduled for City Council consideration in July. One of
the positions requires recommendation from a local organization. Staff also noted
that the June Board meeting is planned to be held at the new Aquatic Center.
PPFD Executive Director Report (Watkins)
Mr. Watkins informed the Board that while he had previously intended to
conclude his service upon completion of the project, he would be willing to
continue serving in a reduced capacity through the end of 2026 if desired by the
Board. initial Center's the during Aquatic provide would This continuity
operational period and allow time to evaluate long-term leadership needs.
Next PPFD Board Meeting Scheduled for Tuesday, June 16, 2026 at the new
Pasco Aquatics Center, 5204 North Road 108, Pasco, WA 99301.
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:20 pm.
PASSED AND APPROVED THIS ___ DAY OF __________, 20__
APPROVED:
Mark Morrissette, President Krystle Shanks, Deputy City Clerk
Page 5 of 5Page 8 of 35
May-26
Sum of Amount GL Date
Subledger Account Description Vendor/Customer Item Description May
Accounts Payable Advertising CITY OF PASCO ACCIDENTAL - PPFD PURCHASE TO CITY PCARD 2,490.00
TIME MAGIC STUDIOS LLC PHOTOGRAPHY/VIDEO MARKETING/OPENING PAC 2026 1,600.00
Advertising Total 4,090.00
Miscellaneous Services COUNSILMAN /HUNSAKER & ASSOC CONSULTING SVC FOR APRIL 16 - MAY 15 2026 9,620.00
Miscellaneous Services Total 9,620.00
Organizational Services KENNEWICK PUBLIC FACILITIES DISTRICT PFD SALES TAX REC'D BY PASCO AND SENT TO KEN FOR APRIL 2026 69,423.31
Organizational Services Total 69,423.31
Professional Services WATKINS ENDEAVOR LLC SERVICES FOR PPFD APRIL 2026 9,611.91
SERVICES FOR PPFD MARCH 2026 10,429.17
Professional Services Total 20,041.08
Const Other Prof Services TELCO WIRING & REPAIR AQUATIC CENTER - NETWORK FIBER INSTALLATION 23,127.51
Const Other Prof Services Total 23,127.51
Const Contract (Primary)BOUTEN CONSTRUCTION CO PPFD AQUATIC FAC PROJ K-970-17 APRIL 2026 3,471,278.79
WENAHA GROUP INC SERVICES FOR PPFD/AQUATIC CENTER MARCH 2026 27,525.73
RECREONICS INC PAC - PPFD POOL SUPPLIES - BALLAST 2,389.92
PAC - PPFD POOL SUPPLIES - MULTI PURPOSE RACK 880.81
Const Contract (Primary) Total 3,502,075.25
Building & Structure RAE SECURITY INC PURCHASE AND INCSTALL OF PERMANENT CORES AND KEYING 2,635.86
Building & Structure Total 2,635.86
Technology Software < 5000 COMPUNET INC MERAKI MS130-24P CLOUD MANAGED 24GE 370W POE SWITCH & LICENSES 211.78
DIGIQUATICS PAC/MEMORIAL SOFTWARE SEASON MAY 2026-AUG 2027 2,297.48
Technology Software < 5000 Total 2,509.26
Interest External Bond (Current)US BANK (EFT ONLY)PPFD SALE TAX BONDS 1,101,687.50
Interest External Bond (Current) Total 1,101,687.50
Office & Janitorial Supplies CROWN PAPER AND JANITORIAL SUPPLY INC PAC JANITORIAL SUPPLIES 2,191.76
PAC JANITORIAL SUPPLIES 4.7.2026 130.47
Office & Janitorial Supplies Total 2,322.23
New Technology Hardware >5000 COMPUNET INC UNINTERUPTIBLE POWER SUPPLIES (UPS) FOR AQUATIC CENTER 8,019.03
AQUATIC CENTER NETWORK EQUIPMENT; CISCO C9300 SWITCHES - 5 YR 103,339.32
New Technology Hardware >5000 Total 111,358.35
Accounts Payable Total 4,848,890.35
Grand Total 4,848,890.35
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Current YTD Prior Year
Account Account Description Balance Total Actual Net Change Change %
Fund Category External
Fund Type
Fund 931 - Pasco Public Facility District
ASSETS
10
10.1010 Cash 2,769,675.15 1,698,013.15 1,071,662.00 63.11
10 - Totals $2,769,675.15 $1,698,013.15 $1,071,662.00 63.11%
11
11.1130 Investments 9,000,000.00 9,000,000.00 .00 .00
11.1141 Investments-Restricted Bond Reserve 5,000,000.00 19,000,000.00 (14,000,000.00)(73.68)
11 - Totals $14,000,000.00 $28,000,000.00 ($14,000,000.00)(50.00%)
12
12.1210 Taxes Receivable - Sales .00 968,894.26 (968,894.26)(100.00)
12 - Totals $0.00 $968,894.26 ($968,894.26)(100.00%)
15
15.1539 Restricted Cash - Bond Proceeds ST (110,130.43)3,711,169.03 (3,821,299.46)(102.97)
15 - Totals ($110,130.43)$3,711,169.03 ($3,821,299.46)(102.97%)
17
17.1710 Land 4,626,380.41 4,626,380.41 .00 .00
17 - Totals $4,626,380.41 $4,626,380.41 $0.00 0.00%
18
18.1860 Construction in Process 30,786,363.66 30,786,363.66 .00 .00
18 - Totals $30,786,363.66 $30,786,363.66 $0.00 0.00%
ASSETS TOTALS $52,072,288.79 $69,790,820.51 ($17,718,531.72)(25.39%)
LIABILITIES AND FUND EQUITY
LIABILITIES
21
21.2105 Accounts Payable .00 5,059,399.57 (5,059,399.57)(100.00)
21.2225 A/P Year End Accrual .00 2,472,747.24 (2,472,747.24)(100.00)
21 - Totals $0.00 $7,532,146.81 ($7,532,146.81)(100.00%)
24
24.2402 Bonds Payable - Current 795,000.00 795,000.00 .00 .00
24.2433 2024 PFD Bond 47,460,000.00 47,460,000.00 .00 .00
24.2499 Unamortized Bond Premium LT 1,509,431.10 1,509,431.10 .00 .00
24 - Totals $49,764,431.10 $49,764,431.10 $0.00 0.00%
LIABILITIES TOTALS $49,764,431.10 $57,296,577.91 ($7,532,146.81)(13.15%)
FUND EQUITY
29
29.2910 Net Investment in Capital 8,359,482.00 8,359,482.00 .00 .00
29.2946 Fund Balance -Restricted Capital improvments 3,711,169.03 3,711,169.03 .00 .00
Page 1 of 2Run by Veronica Perez on 06/11/2026 14:46:48 PM
Balance Sheet
Through 05/31/26
Detail Listing
Include Rollup Account/Rollup to Base
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Current YTD Prior Year
Account Account Description Balance Total Actual Net Change Change %
Fund Category External
Fund Type
Fund 931 - Pasco Public Facility District
FUND EQUITY
29.2990 Fund Balance -Unassigned/Unrestricted 423,591.57 423,591.57 .00 .00
29 - Totals $12,494,242.60 $12,494,242.60 $0.00 0.00%
FUND EQUITY TOTALS Prior to Current Year Changes $12,494,242.60 $12,494,242.60 $0.00 0.00%
Prior Year Fund Equity Adjustment .00 .00
Fund Revenues (1,801,711.39)(7,230,477.97)
Fund Expenses 11,988,096.30 3,506,731.17
FUND EQUITY TOTALS $2,307,857.69 $16,217,989.40 ($13,910,131.71)(85.77%)
LIABILITIES AND FUND EQUITY TOTALS $52,072,288.79 $73,514,567.31 ($21,442,278.52)(29.17%)
Fund 931 - Pasco Public Facility District Totals $0.00 ($3,723,746.80)$3,723,746.80 100.00%
Fund Type Totals $0.00 ($3,723,746.80)$3,723,746.80 100.00%
Fund Category External Totals $0.00 ($3,723,746.80)$3,723,746.80 100.00%
Grand Totals $0.00 ($3,723,746.80)$3,723,746.80 100.00%
Page 2 of 2Run by Veronica Perez on 06/11/2026 14:46:48 PM
Balance Sheet
Through 05/31/26
Detail Listing
Include Rollup Account/Rollup to Base
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Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd
Fund 931 - Pasco Public Facility District
REVENUE
Dept 13 - City Mgr
Prog 590 - PPFD Admin
31
31.1310 Local Sales Tax .00 4,727,344.00 4,727,344.00 547,775.00 .00 1,291,636.65 3,435,707.35 27
31.1311 PFD Sales Tax .00 864,180.00 864,180.00 99,447.66 .00 234,454.81 629,725.19 27
31 - Totals $0.00 $5,591,524.00 $5,591,524.00 $647,222.66 $0.00 $1,526,091.46 $4,065,432.54 27%
36
36.6110 Investment Interest .00 50,000.00 50,000.00 22,035.49 .00 108,962.45 (58,962.45)218
36.6112 Investment Interest Bonds .00 75,000.00 75,000.00 21,171.36 .00 166,657.48 (91,657.48)222
36 - Totals $0.00 $125,000.00 $125,000.00 $43,206.85 $0.00 $275,619.93 ($150,619.93)220%
Prog 590 - PPFD Admin Totals $0.00 $5,716,524.00 $5,716,524.00 $690,429.51 $0.00 $1,801,711.39 $3,914,812.61 32%
Dept 13 - City Mgr Totals $0.00 $5,716,524.00 $5,716,524.00 $690,429.51 $0.00 $1,801,711.39 $3,914,812.61 32%
REVENUE TOTALS $0.00 $5,716,524.00 $5,716,524.00 $690,429.51 $0.00 $1,801,711.39 $3,914,812.61 32%
EXPENSE
Dept 13 - City Mgr
Prog 590 - PPFD Admin
53
53.3210 Forms Stationary Bus Cards .00 500.00 500.00 .00 .00 .00 500.00 0
53.3215 Office & Janitorial Supplies .00 .00 .00 .00 .00 17.42 (17.42)+++
53 - Totals $0.00 $500.00 $500.00 $0.00 $0.00 $17.42 $482.58 3%
54
54.4510 Dues Subscription Memberships .00 5,000.00 5,000.00 .00 .00 .00 5,000.00 0
54.4512 Train Registration Tuition .00 2,500.00 2,500.00 .00 .00 .00 2,500.00 0
54.4514 Lodging Meals Miles Airfare .00 2,500.00 2,500.00 .00 .00 308.16 2,191.84 12
54.4524 Advertising .00 15,000.00 15,000.00 .00 .00 .00 15,000.00 0
54.4530 Legal Combined Services .00 25,000.00 25,000.00 .00 .00 9,522.00 15,478.00 38
54.4540 Organizational Services .00 10,000.00 10,000.00 69,423.31 .00 149,097.05 (139,097.05)1491
54.4541 Professional Services .00 1,314,180.00 1,314,180.00 20,041.08 .00 82,491.02 1,231,688.98 6
54.4544 Miscellaneous Services .00 10,000.00 10,000.00 .00 .00 924.89 9,075.11 9
54.4574 Postage Courier Shipping .00 1,500.00 1,500.00 .00 .00 .00 1,500.00 0
54.4588 Software Maintenance .00 3,000.00 3,000.00 .00 .00 .00 3,000.00 0
54.4635 Insurance Premiums .00 5,000.00 5,000.00 .00 .00 3,548.79 1,451.21 71
54 - Totals $0.00 $1,393,680.00 $1,393,680.00 $89,464.39 $0.00 $245,891.91 $1,147,788.09 18%
Prog 590 - PPFD Admin Totals $0.00 $1,394,180.00 $1,394,180.00 $89,464.39 $0.00 $245,909.33 $1,148,270.67 18%
Dept 13 - City Mgr Totals $0.00 $1,394,180.00 $1,394,180.00 $89,464.39 $0.00 $245,909.33 $1,148,270.67 18%
Dept 90 - Finance
Prog 690 - Capital Culture & Recreation
53
53.3215 Office & Janitorial Supplies .00 25,000.00 25,000.00 2,322.23 .00 2,322.23 22,677.77 9
Run by Veronica Perez on 06/11/2026 02:50:16 PM Page 1 of 3
Budget Performance Report
Date Range 01/01/26 - 05/31/26
Include Rollup Account and Rollup to Base
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Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd
Fund 931 - Pasco Public Facility District
EXPENSE
Dept 90 - Finance
Prog 690 - Capital Culture & Recreation
53
53.3220 O&M Supplies .00 550,000.00 550,000.00 53.40 .00 53.40 549,946.60 0
53.3225 Chemical Supplies .00 50,000.00 50,000.00 .00 .00 .00 50,000.00 0
53.3235 R&M Supplies .00 20,000.00 20,000.00 .00 .00 .00 20,000.00 0
53.3240 Medical Supplies .00 .00 .00 .00 12,412.65 .00 (12,412.65)+++
53.3247 Program Supplies .00 35,000.00 35,000.00 .00 6,087.34 189.71 28,722.95 18
53.3300 Clothing Uniforms .00 15,000.00 15,000.00 .00 .00 .00 15,000.00 0
53.3325 Tools Equip Furn <$5,000 .00 15,000.00 15,000.00 .00 .00 .00 15,000.00 0
53.3327 Technology - Hardware < 5,000 .00 .00 .00 3,030.59 .00 3,030.59 (3,030.59)+++
53.3329 Technology Software < 5,000 .00 .00 .00 2,509.26 .00 2,509.26 (2,509.26)+++
53 - Totals $0.00 $710,000.00 $710,000.00 $7,915.48 $18,499.99 $8,105.19 $683,394.82 4%
54
54.4510 Dues Subscription Memberships .00 .00 .00 6,534.00 .00 6,534.00 (6,534.00)+++
54.4512 Train Registration Tuition .00 40,000.00 40,000.00 .00 .00 .00 40,000.00 0
54.4524 Advertising .00 20,000.00 20,000.00 4,090.00 .00 4,090.00 15,910.00 20
54.4544 Miscellaneous Services .00 25,000.00 25,000.00 9,620.00 25,900.00 41,628.50 (42,528.50)270
54.4580 R&M Service Contracts .00 20,000.00 20,000.00 .00 .00 .00 20,000.00 0
54.4582 R&M Other Services .00 20,000.00 20,000.00 .00 .00 .00 20,000.00 0
54.4596 Telephone Cell Pagers Radios .00 5,000.00 5,000.00 .00 .00 .00 5,000.00 0
54 - Totals $0.00 $130,000.00 $130,000.00 $20,244.00 $25,900.00 $52,252.50 $51,847.50 60%
56
56.6112 Leases Exp. .00 10,000.00 10,000.00 .00 .00 .00 10,000.00 0
56.6410 Tools Equip Furn > $5,000 .00 100,000.00 100,000.00 .00 .00 .00 100,000.00 0
56.6412 New Technology Hardware >5,000 .00 40,000.00 40,000.00 111,358.35 .00 123,386.90 (83,386.90)308
56.6414 New Technology Software >5,000 .00 25,000.00 25,000.00 .00 .00 72.40 24,927.60 0
56.6415 Mach & Equip > 5,000 .00 25,000.00 25,000.00 .00 .00 .00 25,000.00 0
56.6549 Building & Structure .00 18,000,000.00 18,000,000.00 2,635.86 .00 6,884,589.80 11,115,410.20 38
56.6562 Const Contract (Primary).00 2,000,000.00 2,000,000.00 3,502,075.25 20,950.54 3,547,868.70 (1,568,819.24)178
56.6576 Const Other Prof Services .00 110,000.00 110,000.00 23,127.51 .00 23,217.51 86,782.49 21
56.6578 Const Other Miscellaneous .00 42,855.00 42,855.00 .00 .00 1,006.47 41,848.53 2
56.6584 Individual Assets > $5,000 .00 640,000.00 640,000.00 .00 .00 .00 640,000.00 0
56 - Totals $0.00 $20,992,855.00 $20,992,855.00 $3,639,196.97 $20,950.54 $10,580,141.78 $10,391,762.68 50%
Prog 690 - Capital Culture & Recreation Totals $0.00 $21,832,855.00 $21,832,855.00 $3,667,356.45 $65,350.53 $10,640,499.47 $11,127,005.00 49%
Prog 727 - Principal PPFD
57
57.7200 Revenue Bond Principal .00 795,000.00 795,000.00 .00 .00 .00 795,000.00 0
57 - Totals $0.00 $795,000.00 $795,000.00 $0.00 $0.00 $0.00 $795,000.00 0%
Run by Veronica Perez on 06/11/2026 02:50:16 PM Page 2 of 3
Budget Performance Report
Date Range 01/01/26 - 05/31/26
Include Rollup Account and Rollup to Base
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Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd
Fund 931 - Pasco Public Facility District
EXPENSE
Dept 90 - Finance
Prog 727 - Principal PPFD Totals $0.00 $795,000.00 $795,000.00 $0.00 $0.00 $0.00 $795,000.00 0%
Prog 827 - Interest PPFD
58
58.8310 Interest External Bond (Current).00 2,203,375.00 2,203,375.00 1,101,687.50 .00 1,101,687.50 1,101,687.50 50
58 - Totals $0.00 $2,203,375.00 $2,203,375.00 $1,101,687.50 $0.00 $1,101,687.50 $1,101,687.50 50%
Prog 827 - Interest PPFD Totals $0.00 $2,203,375.00 $2,203,375.00 $1,101,687.50 $0.00 $1,101,687.50 $1,101,687.50 50%
Dept 90 - Finance Totals $0.00 $24,831,230.00 $24,831,230.00 $4,769,043.95 $65,350.53 $11,742,186.97 $13,023,692.50 48%
EXPENSE TOTALS $0.00 $26,225,410.00 $26,225,410.00 $4,858,508.34 $65,350.53 $11,988,096.30 $14,171,963.17 46%
Fund 931 - Pasco Public Facility District Totals
REVENUE TOTALS .00 5,716,524.00 5,716,524.00 690,429.51 .00 1,801,711.39 3,914,812.61 32%
EXPENSE TOTALS .00 26,225,410.00 26,225,410.00 4,858,508.34 65,350.53 11,988,096.30 14,171,963.17 46%
Fund 931 - Pasco Public Facility District Totals $0.00 ($20,508,886.00)($20,508,886.00)($4,168,078.83)($65,350.53)($10,186,384.91)($10,257,150.56)
Grand Totals
REVENUE TOTALS .00 5,716,524.00 5,716,524.00 690,429.51 .00 1,801,711.39 3,914,812.61 32%
EXPENSE TOTALS .00 26,225,410.00 26,225,410.00 4,858,508.34 65,350.53 11,988,096.30 14,171,963.17 46%
Grand Totals $0.00 ($20,508,886.00)($20,508,886.00)($4,168,078.83)($65,350.53)($10,186,384.91)($10,257,150.56)
Run by Veronica Perez on 06/11/2026 02:50:16 PM Page 3 of 3
Budget Performance Report
Date Range 01/01/26 - 05/31/26
Include Rollup Account and Rollup to Base
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Row Labels Sum of Accumulation Amount
Accommodation and Food Services 36,139.80$
Administrative and Support and Waste Management and Remediation Services 13,858.41$
Agriculture, Forestry, Fishing and Hunting 521.75$
Arts, Entertainment, and Recreation 7,580.58$
Construction 167,693.12$
Educational Services 1,985.90$
Finance and Insurance 2,838.36$
Health Care and Social Assistance 1,264.01$
Information 9,596.38$
Management of Companies and Enterprises 6.17$
Manufacturing 10,439.72$
Mining 25.27$
Other Services (except Public Administration)11,167.46$
Professional, Scientific, and Technical Services 7,772.04$
Public Administration 8,781.42$
Real Estate Rental and Leasing 11,758.69$
Retail Trade 218,124.74$
Transportation and Warehousing 7,966.65$
Utilities 371.73$
Wholesale Trade 33,824.24$
Grand Total 551,716.44$
Accumulation 551,716.44$
Pool 1,591.64$
Admin Fee (5,533.08)$
Distribution 547,775.00$
May 26 Pasco Public Facilities District
$36,139.80
$13,858.41
$521.75
$7,580.58
$167,693.12
$1,985.90
$2,838.36
$1,264.01
$9,596.38
$6.17
$10,439.72 $25.27 $11,167.46 $7,772.04 $8,781.42 $11,758.69
$218,124.74
$7,966.65 $371.73
$33,824.24
Total
Accommodation and Food
Services
Administrative and Support
and Waste Management
and Remediation Services
Agriculture, Forestry,
Fishing and Hunting
Arts, Entertainment, and
Recreation
Construction
Educational Services
Finance and Insurance
Health Care and Social
Assistance
Category NameSum of Accumulation Amount
Page 15 of 35
Month
2024 2025 2026 24/25 25/26
January 386,736.10$ 409,220.76$ 361,112.25$ 6%-12%
February 384,374.65$ 371,718.97$ 382,749.40$ -3%3%
March 466,694.52$ 449,246.62$ 547,775.00$ -4%22%
April 437,300.89$ 421,518.05$ -4%
May 485,666.73$ 470,226.25$ -3%
June 470,410.84$ 462,800.94$ -2%
July 456,168.37$ 424,413.50$ -7%
August 474,985.82$ 434,983.61$ -8%
September 457,098.30$ 436,739.47$ -4%
October 464,699.71$ 421,378.10$ -9%
November 463,120.77$ 406,996.30$ -12%
December 434,440.65$ 416,536.01$ -4%
Totals 5,381,697.35$ 5,125,778.58$ 1,291,636.65$ -5%
Comparison Increase/Decrease
Sales Tax Percentage Increase/Decrease by Month
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Aquatic Center Budget Tracker 6/10/2026
Contract Amount 51,046,928.00$
Expenses 45,860,056.06$ 89.84%
Unposted Transactions -$
Remaining Balance 5,186,871.94$ 10.16%
90%
0%10%
Aquatic Center Budget
Expenses Unposted Transactions Remaining Balance
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Page 1 of 4
INTERLOCAL AGREEMENT
BETWEEN
PASCO PUBLIC FACILITIES DISTRICT AND BEN FRANKLIN TRANSIT
FOR
CONSTRUCTION OF A BUS TURNAROUND
This Interlocal Agreement (“Agreement”) is made by and between the Pasco Public
Facilities District, a Washington municipal corporation (“PPFD”), and Ben Franklin Transit
(“BFT”), a Washington municipal corporation. PPFD and BFT are each herein referred to
individually as a “Party” and collectively as the “Parties.”
RECITALS
A. PPFD is a public facilities district formed by the City of Pasco pursuant to chapter 35.57
RCW. PPFD is constructing an aquatic facility located at 5204 N. Road 108, Pasco, WA
99301 (the “Aquatic Center”).
B. BFT is a public transportation benefit area providing transit services in Benton and Franklin
Counties, Washington.
C. The Parties are both public agencies under chapter 39.34 RCW, and are authorized to enter
into interlocal agreements.
D. To improve transit opportunities and encourage use of the Aquatic Center, the Parties desire
to jointly fund a bus turnaround area located at Aquatic Center (the “Turnaround”).
NOW, THEREFORE, in consideration of the mutual consideration and benefits to be derived
from this Agreement, the Parties agree as follows:
AGREEMENT
1. Purpose. The purpose of this Agreement is to memorialize the Parties’ commitments regarding
the construction and funding of the Turnaround to be located in the parking lot of the Aquatic
Center.
2. Term and Termination. This Agreement will be effective upon its execution and delivery by
both Parties (“Effective Date”) and will remain in effect until the Parties’ respective obligations
under this Agreement are fulfilled.
3. PPFD Obligations.
3.1 Construction of Turnaround. PPFD will construct the Turnaround at the Aquatic
Center, and will be responsible for managing all contracts to complete such
construction. The Turnaround shall be constructed substantially in accordance with
the design attached as Exhibit A.
Page 18 of 35
Page 2 of 4
3.2 Invoice to BFT. Upon completion of the Turnaround, PPFD will certify the
completion in writing to BFT, and issue an invoice to BFT for BFT’s Contribution.
The invoice will include payment instructions, and may direct payment to be made to
the City of Pasco on behalf of PPFD. PPFD will be responsible for all costs
associated with constructing the Turnaround in excess of BFT’s Contribution.
3.3 Routine Maintenance. PPFD shall be solely responsible, at its expense, for the
operation, routine maintenance, repair, and replacement of the Turnaround necessary
to keep the Turnaround in substantially the same condition and functionality as
originally constructed. Such maintenance responsibilities include, by way of example
and not limitation, pavement maintenance and repair, striping, signage replacement,
cleaning, landscaping, drainage maintenance, snow and ice removal, lighting
maintenance, and similar work that does not materially increase the capacity,
functionality, or useful life of the Turnaround beyond its original design. This
provision shall survive termination of this Agreement.
4. BFT Obligations.
4.1 Contribution Payment. Within 30 days of receiving PPFD’s certification and
invoice described in Section 3.2, BFT shall pay $55,000 to PPFD as BFT’s portion of
the construction costs (the “Contribution”).
4.2 Improvements.
(A) If BFT desires to construct or install any enhancement, expansion,
modification, or addition to the Turnaround that materially increases its
capacity, functionality, service level, or useful life beyond the condition
contemplated by the original design attached as Exhibit A (an
“Improvement”), BFT shall first submit the proposed Improvement to PPFD
for review and written approval. PPFD may approve, conditionally approve,
or deny the proposed Improvement in its reasonable discretion.
(B) Unless otherwise agreed in writing by the Parties, BFT shall be solely
responsible for all costs associated with the design, permitting, construction,
installation, and maintenance of any approved Improvement. Upon
completion of the Improvement, title to and ownership of the Improvement
shall automatically vest in PPFD as part of the Turnaround.
5. No Separate Entity. No separate legal entity is formed by this Agreement.
6. Manner of Financing.
6.1 Generally. The Parties are responsible for financing their respective obligations
under this Agreement.
6.2 PPFD Mandatory Disclaimer. The PASCO PUBLIC FACILITIES DISTRICT is
organized pursuant to RCW 35.57.010 and the City of Pasco Ordinance No. 3558
(the “Formation Ordinance”). The Formation Ordinance provides as follows: “All
liabilities incurred by the District shall be satisfied exclusively from the assets, credit,
Page 19 of 35
Page 3 of 4
and properties of the District, and no creditor or other person shall have any right of
action or recourse against the City, its assets, credit, or services, on account of any
debts, obligations, liabilities or acts or omissions of the District.”
7. Administration of Agreement. Each Party will designate a representative to work cooperatively
with the representative of the other Party to administer this Agreement.
8. Termination and Disposition of Property. This Agreement will terminate upon the completion
of the Turnaround and BFT’s payment of its Contribution. At all times under and following the
termination of this Agreement, the Turnaround will be owned solely by PPFD.
9. Publication. Either Party may record this Agreement with the Franklin County Auditor’s Office.
Unless and until this Agreement is recorded, both Parties shall include a copy of this Agreement
on their respective websites.
10. General Provisions.
10.1 No Waiver. No waiver under this Agreement is effective unless it is in writing,
identified as a waiver to this Agreement, and signed by the Party waiving its right.
10.2 Severability. In the event any provision of this Agreement is held to be invalid and
unenforceable by a court of competent jurisdiction, the remaining provisions shall be
valid and binding upon the Parties.
10.3 Final Agreement. This Agreement constitutes the final agreement of the Parties with
respect to the subject matter herein and supersedes and replaces any prior
communications or representations by or between the Parties concerning the terms of
this Agreement.
10.4 No Third-Party Beneficiaries. Nothing in this Agreement shall be construed to
create any duty to, any standard of care with reference to, or any liability to any
person not a Party to this Agreement. There shall be no express or implied third-party
beneficiary of this Agreement. No entity or person, other than the Parties, shall have
the right to enforce any right under this Agreement.
10.5 Binding Effect. The terms of this Agreement shall be binding upon and inure to the
benefit of each of the Parties and their respective successors, subrogees, assigns,
agents, employees, officers, and directors.
10.6 Notices. All written notices, demands, or requests required by this Agreement shall
be considered effective (a) the same day when delivered in person or sent by email
without notice of delivery error; or (b) two days following the date sent by certified
U.S. mail, postage prepaid, or by certified overnight delivery service. All written
notices, demands, or requests under this Section shall be directed to the attention of
the following (which may be updated by the Parties):
[Section Continued on Next Page]
Page 20 of 35
Page 4 of 4
To PPFD To BFT
Pasco Public Facilities District
Attn: Executive Director
5204 N. Road 108
Pasco, WA 99301
Via Email: pfd-watkins@pasco-wa.gov
With Copy To:
Cable Huston LLP
Attn: Tyler Whitney
1455 SW Broadway, Suite 1500
Portland, OR 97201
Via Email: twhitney@cablehuston.com
[INSERT NOTICE CONTACT
INFORMATION]
Via Email:
10.7 Calculation of Time. If any time period specified herein expires on a Saturday,
Sunday, or federal holiday, such time period will be automatically extended through
the close of business on the next day that is not a Saturday, Sunday, or federal
holiday.
10.8 “Including.” Unless the context requires otherwise, the term “including” means
“including but not limited to.”
10.9 Headings. Headings are for convenience only and do not affect the interpretation of
this Agreement.
10.10 Execution and Further Assurances. This Agreement may be executed by duplicate
originals or facsimile copies. This Agreement may be executed using electronic
signatures. The Parties also agree to execute any further documents, and take any
further actions, as may be reasonable and necessary in order to carry out the purpose
and intent of this Agreement.
10.11 Authorization. Each person executing this Agreement represents and warrants that
they have been duly authorized by appropriate action of the governing body of the
Party for which they sign to execute and deliver this Agreement.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their
duly authorized officers as of the date last written below.
Pasco Public Facilities District Ben Franklin Transit
Signature: Signature:
Printed Name: Printed Name:
Title: Title:
Date: Date:
Page 21 of 35
Exhibit A
Exhibit A
[Design Drawing on Next Page]
Page 22 of 35
FUTURE LOT 21
(10.74 AC)
PROPERTY LINE (TYP)
100' EXTG ROW
15' UTILITY
EASEMENT
RO
A
D
1
0
8
EXISTING CONTOUR (TYP)
PROPOSED
CONTOUR (TYP)
4
4
0
43
8
43
9
4
4
1
4
4
2
443
4
3
0
43
0
435
4
3
5
43
5
4
2
7
42
7
4
2
8
42
8
4
2
9
42
9
4
3
1
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1
4
3
2
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2
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3
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43
8
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43
9
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1
442.15 FG
442.09 FG
441.08 FG
440.87 FG
441.21 FG
440.91 FG
439.96 FG
439.81 FG
439.86 FG
439.48 FG
439.55 FG
439.07 FG
(438.40)
440.21 FG
R50
'
R
4
0
'
441.61 FG
440.37 FG
438.95 FG
1
100'
77'
20'
3
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33'
TEMPORARY BUS TURNAROUND-
WORK AREA LIMITS
EXTG
CONTOUR (TYP)
PARCEL 1152102196
PASCO PUBLIC
FACILITIES DISTRICT
22
'
EXTG CURB LINE
EXTG
CURB
LINE
EXTG CONCRETE
SIDEWALK
EDGE OF
PAVING (TYP)
GRAVEL
EDGE (TYP)
439.74 FG
439.41 FG
438.55 FG
438.30 FG
(438.75)
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BREAKLINE (TYP)
2
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'
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MATCH EXISTING ELEVATION
DIRECTION AND PERCENTAGE OR
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AREA DRAIN
CATCH BASIN
EACH
FLUSH CURB
FINISH FLOOR ELEVATION
FINISH GRADE
FLOW LINE
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INVERT ELEVATION
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RIM ELEVATION
RISER
VERIFY IN FIELD
LEGEND
(104)
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(104.70)
MATCH
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REVISIONS
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Richland, WA 99352
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pbsusa.com
AN APEX COMPANY
1203 WEST RIVERSIDE AVENUE
SPOKANE WA 99201
P:509.838.8240
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Know what's below.
before you dig.Call
R
2. ADD-02 2/20/2025
3. ASI-01 3/14/2025
4. ASI-03 4/25/2025
5. ASI-11 1/28/2026
RSO
JLM
C-206
SITE PLAN &
GRADING PLAN -
BUS TURNAROUND
CD
20 40
Scale 1" = 20'
100
05-29-2026
HATCHING LEGEND:
TEMPORARY BUS TURN AROUND
ASPHALT PAD - 12,750 SF
GENERAL NOTES:
1.CONTRACTOR SHALL ADHERE TO THE RECOMMENDATIONS AS PRESENTED IN THE
GEOTECHNICAL REPORT FOR THE PASCO AQUATICS CENTER AS PREPARED BY PBS
ENGINEERING AND ENVIRONMENTAL DATED 9/26/2024.
2.SEE SHEETS C-202 FOR ADDITIONAL NOTES.
NTS
12" SUBGRADE
COMPACTED TO 95%
MAX. DRY DENSITY PER
ASTM D-1557
2" HOT MIX ASPHALT CL. 3/8 IN.
COMPACTED TO 91% MAX.
THEORETICAL SPECIFIC
GRAVITY (RICE'S)
2" CRUSHED SURFACING
TOP COURSE PER WSDOT
COMPACTED TO 95%
MAX. DRY DENSITY PER
ASTM D-1557
4" CRUSHED SURFACING
BASE COURSE PER
WSDOT COMPACTED TO
95% MAX. DRY DENSITY
PER ASTM D-1557
TEMPORARY BUS TURN-AROUND ASPHALT SECTION
TEMPORARY BUS TURN-AROUND
ASPHALT SECTION
PER DETAIL THIS SHEET
1'
GRAVEL
EDGE
2'
SWALE
BOTTOM
3:1 SLOPE
2'
DE
P
T
H
3:1 SLOPE
2'
SWALE
BERM
DAYLIGHT TO
EXTG GROUND
AT 4:1 SLOPE
DAYLIGHT TO
EXTG GROUND
AT 4:1 SLOPE
NTS
BUS TURN-AROUND AND SWALE - TYPICAL SECTION
4" DEPTH GRAVEL
ALONG SWALE EDGE
4" DEPTH GRAVEL AROUND
PERIMETER OF PAVING
(WIDER ALONG SWALE)
KEYED CONSTRUCTION NOTES:
TYPICAL BUS TURN AROUND ASPHALT PAVING - 2" HMA, 2" CSTC, 4" CSBC. SEE DETAIL, THIS
SHEET.
NEAT LINE SAW CUT, MINIMUM 2' FROM EXISTING EDGE OF PAVEMENT. MATCH NEW PAVEMENT
TO EXISTING.
STORMWATER SWALE. SEE DETAIL BUS TURNAROUND AND SWALE TYPICAL SECTION THIS
SHEET FOR SWALE SIZE.
INSTALL 1' EARTHEN CHECK DAM AS SHOWN PER PLAN.
1
2
3
4
67
'
E
X
T
G
R
O
W
GRAVEL EDGE
EXISTING CONCRETE
EXISTING ASPHALT
2'
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Resolution 2026-06 - 1
RESOLUTION NO. 2026-06
A RESOLUTION OF THE PASCO PUBLIC FACILITIES DISTRICT
BOARD, APPOINTING AN AGENT TO RECEIVE CLAIMS FOR DAMAGES.
WHEREAS, pursuant to RCW 4.96.020, the Pasco Public Facilities District (“PPFD”)’s
Board of Directors (“Board”) must appoint an agent to receive claims for damages made under
chapter 4.96 RCW; and
WHEREAS, RCW 4.96.020 requires that the PPFD record with the Franklin County
Auditor’s Office the identity of the agent and the address where he or she may be reached during
normal business hours; and
WHEREAS, pursuant to an interlocal agreement between the PPFD and the City of Pasco
dated February 2, 2026, the Pasco City Clerk serves as the PPFD’s claims agent;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE PASCO PUBLIC FACILITIES DISTRICT as follows:
Section 1. The PPFD Board appoints the following person as the PPFD’s agent to
receive claims for damages under chapter 4.96 RCW:
Agent Appointed: Pasco City Clerk
Office Address: 525 N. 3rd Ave., Pasco, WA 99301
Business Hours: Monday - Friday, 8:00 a.m. to 5:00 p.m., excluding holidays
Section 2. The PPFD’s Executive Director is authorized and directed to record a copy
of this Resolution with the Franklin County Auditor.
Section 3. The PPFD’s Executive Director is authorized and directed to develop and
publish a tort claim form, along with instructions on how the form is to be presented and the name,
address, and business hours of the PPFD’s claims agent, consistent with the requirements of RCW
4.96.020.
Section 4. This Resolution shall take effect immediately.
Page 24 of 35
Resolution 2026-06 - 2
PASSED by the Pasco Public Facilities District Board of Directors, of Pasco, Washington,
this _____ day of ____________, 2026.
PASCO PUBLIC FACILITIES DISTRICT
__________________________________
Mark Morrissette, Board President
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Caroline Bowdish, Secretary/Treasurer Tyler Whitney, Cable Huston LLP
Pasco Public Facilities District Legal Counsel for PPFD
Page 25 of 35
Resolution 2026-05 - 1
RESOLUTION NO. 2026-05
A RESOLUTION OF THE PASCO PUBLIC FACILITIES DISTRICT
BOARD, ADOPTING A PUBLIC RECORDS POLICY.
WHEREAS, the Pasco Public Facilities District (“PPFD”) is an “agency” as defined in
Washington’s Public Records Act (chapter 42.56 RCW, the “PRA”); and
WHEREAS, the PPFD Board desires to adopt a policy describing the PPFD’s rules and
processes for receiving, processing, and responding to requests for public records; and
WHEREAS, RCW 42.56.070(3) requires agencies to maintain and make available for
public inspection and copying a current index providing identifying information as to specific
categories of records issued, adopted, or promulgated after January 1, 1973; and
WHEREAS, RCW 42.56.070(4) provides that if maintaining such an index would be unduly
burdensome or would interfere with agency operations, the agency may instead issue and publish a
formal order or resolution specifying the reason for such determination; and
WHEREAS, the PPFD is committed to providing the public with full access to the PPFD’s
records in compliance with the PRA; and
WHEREAS, PPFD generates, receives, and maintains a variety of records in multiple
formats and locations, and has no employees or a standalone records department; and
WHEREAS, pursuant to an interlocal agreement between the PPFD and the City of Pasco
dated February 2, 2026, the Pasco City Clerk serves as the PPFD’s public records officer; and
WHEREAS, compiling and maintaining a complete and current index of all public records would
require the hiring of employees or contractors to support the creation of an index and its ongoing accuracy,
diverting necessary resources from PPFD priorities and resulting in a substantial disruption to
operations;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE PASCO PUBLIC FACILITIES DISTRICT as follows:
Section 1. The PPFD Board of Directors hereby adopts the Public Records Policy
attached as Exhibit A to this Resolution.
Section 2. Pursuant to RCW 42.56.070(4), the PPFD Board of Directors finds that
maintaining a current index of all public records as contemplated by RCW 42.56.070(3) would be
unduly burdensome, would interfere with PPFD operations, and would require a disproportionate
allocation of staff and financial resources.
Section 3. PPFD shall not maintain a current index of all public records under RCW
42.56.070(3). PPFD will continue to make available for public inspection and copying all public
Page 26 of 35
Resolution 2026-05 - 2
records as required by the PRA and in accordance with the PPFD’s Public Records Policy.
Section 4. The PPFD’s Executive Director is authorized and directed to publish this
Resolution in accordance with RCW 42.56.070(4), and publish the PPFD’s Public Records
Policy in accordance with RCW 42.56.040.
Section 5. The PPFD’s Executive Director is authorized to make administrative
updates to the Public Records Policy, provided that the Executive Director shall provide an
update to the Board at the Board meeting following any updates to the Public Records Policy.
Section 6. This Resolution shall take effect immediately.
PASSED by the Pasco Public Facilities District Board of Directors, of Pasco, Washington,
this _____ day of ____________, 2026.
PASCO PUBLIC FACILITIES DISTRICT
__________________________________
Mark Morrissette, Board President
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________
Caroline Bowdish, Secretary/Treasurer Tyler Whitney, Cable Huston LLP
Pasco Public Facilities District Legal Counsel for PPFD
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Exhibit A
Exhibit A
[Policy on Next Page]
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Public Records Policy
POL-002, Rev. 0
Page 1 of 7
Pasco Public Facilities District
Public Records Policy
Document Control No. POL-002 Date of Initial Adoption: June 23, 2026
Document Type: Board Policy Date Last Revised: June 23, 2026
1. Purpose and Scope. The purpose of this Public Records Policy (“Policy”) is to
establish procedures for the Pasco Public Facilities District’s (“PPFD”) compliance
with chapter 42.56 RCW, the Public Records Act (“PRA”). This Policy is not intended
to expand or restrict the rights of disclosure or privacy as they exist under applicable
law. Despite the use of any mandatory terms such as “shall” or “will,” nothing in this
Policy is intended to impose mandatory duties on the PPFD beyond those imposed
by applicable law. The PPFD reserves the right to apply and interpret this Policy as it
deems necessary, and to revise or change the Policy at any time. This Policy is
intended to comply with, and must be interpreted and implemented consistent
with, the PRA, as may be amended from time to time.
2. Agency Description; Public Records O<icer; Contact Information.
a. Agency Description. The Pasco Public Facilities District is a Washington
municipal corporation formed under chapter 35.57 RCW. The PPFD Board of
Directors meets at the Pasco Aquatic Center, located at 5204 Road 108,
Pasco, WA 99301. PPFD’s central records oZice is located at the Pasco City
Hall, located at 525 North 3rd Avenue, Pasco, WA 99301.
b. Public Records OZicer. The PPFD has designated the Pasco City Clerk as the
PPFD’s Public Records OZicer pursuant to RCW 42.56.580. Any person
wishing to request access to public records or seeking assistance in making
such a request should contact the PPFD’s Public Records OZicer.
c. Pasco Public Records Portal. Requestors are encouraged to submit records
requests through the City of Pasco’s public records request portal, which can
be found at: https://www.pasco-wa.gov/193/Public-Records-Requests.
d. Contact Information. As an alternative to using the public records portal,
records requests may be submitted to the Public Records OZicer at:
Pasco Public Facilities District
Attn: Public Records OZicer
525 North 3rd Avenue, Pasco, WA 99301
Phone: (509) 544-3096
Facsimile: (509) 543-5727
cityclerkprr@pasco-wa.gov
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Public Records Policy
POL-002, Rev. 0
Page 2 of 7
Certain public records may be available on the PPFD’s or City of Pasco’s
websites. Requesters are encouraged to view records available on those
websites prior to submitting a public records request.
3. Availability of Public Records.
a. Hours for Inspection of Records. Public records are available for inspection
and copying during normal business hours of the PPFD and the City of Pasco,
excluding weekends and legal holidays. The Public Records OZicer or
designee may oversee public review of PPFD records to ensure the integrity
and security of such records during inspection. No fees shall be charged for
the inspection of public records.
b. Organization of Records. The PPFD will maintain its records in a reasonably
organized manner consistent with available resources. Pursuant to RCW
42.56.070(4), PPFD has determined that the development and maintenance
of a current index of all public records as required by RCW 42.56.070(3) is
unduly burdensome and would interfere with PPFD operations. See Pasco
Public Facilities District Resolution No. 2026-05.
c. Retention of Records. The PPFD will follow applicable law, including chapter
40.14 RCW and the Washington State Archives’ retention schedules, in the
retention and destruction of public records.
4. Making a Request for Public Records.
a. Identifiable Records. A public records request must be for identifiable
records. A request for all or substantially all records prepared, owned, used,
or retained by an agency is not a valid request for identifiable records.
b. Submitting a Request. Requesters are strongly encouraged to use the public
records request form provided on the PPFD’s website. Requests may be
made online, in person, by letter, or by e-mail addressed to the Public
Records OZicer and should include the following information:
i. Name of requester;
ii. Mailing address, telephone number, and/or e-mail address;
iii. The date the request was submitted;
iv. The requester’s company/organization (optional);
v. A description of the identifiable public records adequate for the Public
Records OZicer or designee to locate the records;
vi. Whether the requester seeks to inspect the records, obtain copies, or
both.
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Public Records Policy
POL-002, Rev. 0
Page 3 of 7
Requests submitted by mail and addressed to the Public Records OZicer will
be deemed received on the date received by the Public Records OZicer.
Requests submitted electronically to the Public Records OZicer will be
deemed received on the date they are received, but requests received after
the close of business will be deemed received on the next business day.
If the requester wishes to have copies of the records instead of simply
inspecting them, fees may apply depending on the type and format of
responsive records.
Verbal requests are strongly discouraged, to avoid confusion over whether a
request has been made under the PRA and the scope of the request.
c. Unclear Requests. Requesters are encouraged to avoid using ambiguous
terms such as “all records relating to,” “all records regarding,” or “all records
pertaining to.” Such terms may cause unnecessary delays in processing the
request and may require clarification. If all or a portion of a request is
unclear, the PPFD may seek clarification from the requester. If the requester
fails to clarify the request within 30 days, the PPFD may deem the unclear
portion of the request abandoned. The PPFD will respond to the portions of
the request that are clear.
5. Processing of Public Records Requests.
a. Order of Processing. The Public Records OZicer or designee will process
requests in the order allowing the most requests to be processed in the most
eZicient manner.
b. Initial Response. Within 5 business days of receiving a public records
request, the Public Records OZicer or designee will respond by doing one or
more of the following:
i. Make the record(s) available, in whole or in part, for inspection or
copying;
ii. Provide an internet address and link to PPFD’s website for the records
requested, if available;
iii. Acknowledge the request has been received and provide a reasonable
estimate of time required by the PPFD to respond to the request;
iv. Acknowledge the request and ask the requester to provide
clarification for a request that is unclear, and provide a reasonable
estimate of time necessary to respond to the request if it is not
clarified; or
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Public Records Policy
POL-002, Rev. 0
Page 4 of 7
v. Deny the request, in whole or in part, and provide the legal basis for
the denial.
For purposes of computing time, the day on which the request is received
does not count as one of the 5 business days. Weekends and legal holidays
are excluded from the calculation of time.
c. Reasonable Estimate of Time. The Public Records OZicer or designee may
provide a reasonable estimate of the time needed to respond to a request
based on factors including, but not limited to:
i. The need to clarify the request;
ii. The time needed to locate and assemble the records;
iii. The time needed to notify third parties aZected by the request;
iv. The need to determine whether any requested records or information
are exempt from disclosure;
v. The volume of records requested;
vi. The volume of public records requests; and
vii. Other essential agency functions aZecting the workload of the Public
Records OZicer or other staZ.
d. Large Requests; Installments. When a public records request is for a large
volume of records, the Public Records OZicer may elect to provide records
on an installment basis if the Public Records OZicer reasonably determines
that it would be practical to provide the records in that manner. If records are
provided on an installment basis, the PPFD may charge for each part of the
request as it is provided. If a requester fails to contact the Public Records
OZicer or designee to arrange for the review of any installment within 30 days
after notice that the installment is available, the PPFD may stop searching for
the remaining records and close the request.
e. Default Formats for Electronic Records. Unless otherwise specified by the
requestor, the PPFD’s default methods of producing electronic records are as
follows:
i. Emails – produced in an Adobe PDF binder or, if requested by the
requestor, a .PST file.
ii. PDFs – produced in their original PDF form
iii. All other standard electronic records (.doc, .docx, .xls, .xlsx, .csv, .jpg,
.gif, etc.) – produced in their native form
The PPFD may assess a customized service charge if it estimates that the
request would require the use of information technology expertise to prepare
data compilations, or provide customized electronic access services when
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Public Records Policy
POL-002, Rev. 0
Page 5 of 7
such compilations and customized access services are not used by the
PPFD for other business purposes.
f. Completion of Request. When the inspection of the responsive records is
complete, and/or all responsive copies have been provided to the requester,
the Public Records OZice or designee will notify the requester that the PPFD
has completed its search and has made all nonexempt records available for
inspection or release. The request will then be deemed closed.
g. No Duty to Create Records. The PPFD is not obligated to provide information
about records, create new records, or provide a record in a format diZerent
from the original format of the record.
h. No Duty to Supplement Records. The PPFD is not obligated to hold active
records requests open in order to respond to requests for records that may
be created in the future. A new request must be made to obtain later-created
records. However, if, after the PPFD has informed the requester that it has
provided all available records, the PPFD becomes aware of additional
responsive records that existed at the time of the request, it will promptly
inform the requester of the additional records and provide them as soon as
reasonably possible.
6. Exemptions, Redactions, Third-Party Notice, and Special Processing Rules.
a. Records Exempt from Disclosure. The PPFD is not required to make available
for inspection or copying public records exempt under the PRA or other
applicable law.
If the PPFD believes that a record is exempt from disclosure and should be
withheld, the Public Records OZicer or designee will provide the specific
exemption and a brief explanation of why the record or a portion of the record
is being withheld.
If only a portion of a record is exempt from disclosure, the Public Records
OZicer will redact the exempt portions, provide the nonexempt portions, and
indicate to the requester why portions of the record are being redacted. The
Public Records OZicer may consult with legal counsel prior to denying a
request or redacting information from a public record.
If the request is for a list of individuals, the requester may be required to
certify whether the list is for a commercial purpose. The PPFD will not
provide lists of individuals for commercial purposes unless specifically
authorized by law.
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Public Records Policy
POL-002, Rev. 0
Page 6 of 7
b. Third-Party Notice. If a public record contains information aZecting an
individual or organization other than the person who requested the public
record, the PPFD may notify that individual or organization to allow the third
party to seek relief pursuant to RCW 42.56.540. The notice may include a
copy of the request. Nothing in this Policy shall be construed to create any
right to such notice.
c. Bot Requests. The PPFD has no duty to accept certain automated or bot
requests. The PPFD may deny an automatically generated request, or a
request that the PPFD reasonably believes was automatically generated by a
computer program or script, that is one of multiple requests received from
the same requester within a 24-hour period, if the PPFD establishes that
responding to the multiple requests would be unduly burdensome or cause
excessive interference with other essential functions of the PPFD.
7. Costs of Providing Copies of Public Records.
a. Actual Costs. The PPFD finds that calculating actual costs for providing
copies of public records for every request would be unduly burdensome.
Costs vary depending on the complexity, size, and level of legal review
required, number of redactions required, the format of the records, and
personnel working on the request. The added cost of conducting a study for
each request would interfere with the PPFD’s ability to respond to requests in
a timely manner, and would unduly interfere with the PPFD’s business
operations. Therefore, the PPFD adopts the following fee schedule pursuant
to RCW 42.56.120. The PPFD reserves the right to waive a de minimus
amount of fees.
b. Charges for Copies. Pursuant to RCW 42.56.120, the PPFD may charge one
or more of the following charges for copies:
Fee Schedule
Category Description Fee
Copies Photocopies or printed copies $0.15 per page
Scans Scanned records using PPFD equipment $0.10 per page
Attachments Records uploaded to email or cloud-based
storage service, or other means of electronic
delivery
$0.05 per each 4
electronic files or
attachments
Transmittals Transmission of records via electronic format $0.10 per 1 GB
Digital Storage Digital storage media devices (flash drive, CD,
DVD)
Actual cost
Mailing Costs Any container or envelope used to mail copies,
and postage or delivery charges
Actual cost
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Public Records Policy
POL-002, Rev. 0
Page 7 of 7
Third-Party
Costs
A third party hired by the PPFD to copy or scan Actual cost
IT Expertise IT expertise to prepare data compilations, or
provide customized electronic access services
not used for other agency purposes
Customized service
charge (actual cost,
with deposit of 10%
of estimated costs)
If more than one charge applies to copies responsive to a particular request,
then the above charges may be combined. The Public Records OZicer may
elect to waive fees when the expense of billing exceeds the cost of copying
and postage or when otherwise appropriate.
c. Payment and Deposits. Payment may be made by cash, check, money order,
or other approved method to the PPFD. When necessary, payments should
be made payable to the Pasco Public Facilities District. Before beginning to
make copies, the Public Records OZicer may require a deposit of up to 10%
of the estimated cost of copying the records selected by the requester. The
Public Records OZicer may also require the payment of the remainder of the
copying cost before providing all the records, or the payment of the cost of
copying an installment before providing that installment.
8. Review of Denials of Public Records Request.
a. Internal Review. Any person who objects to the denial or partial denial of a
public records request may petition in writing, including by email, to the
Public Records OZicer for a review of that decision. The petition shall include
a copy of or reasonably identify the written statement by the PPFD denying
the request. The Public Records OZicer shall provide the appeal to the
PPFD’s legal counsel or other person designated by the PPFD to review the
denial. The PPFD will consider the petition and either aZirm or reverse the
denial within 2 business days following the PPFD’s receipt of the appeal, or
within such other time as the PPFD and the requestor mutually agree upon.
b. Judicial Review. Any person may obtain court review of denials of public
records requests pursuant to RCW 42.56.550.
9. Document Management. The Executive Director shall review this Policy as needed
and propose any suggested changes to the Board.
10. Revision History
Rev. Revision Date Description
0 June 23, 2026 Initial document release
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