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HomeMy WebLinkAbout4740 Resolution - Amendment 1 Maitland Lift Station and 9th & Washington ImprovementsResolution – Amend. 1 Maitland Lift Station and 9th & Washington Improvements - 1 RESOLUTION NO. 4740 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH RH2 ENGINEERING INC. FOR THE MAITLAND LIFT STATION AND 9TH & WASHINGTON LIFT STATION IMPROVEMENT PROJECTS. WHEREAS, the City of Pasco (City) entered a Professional Services, Hourly Fee Consultant Agreement approved by the City Manager on September 29th, 2025, to provide a technical memorandum that summarized the condition of both the Maitland Sewer Lift Station and the 9th & Washington Sewer Lift Station; and WHEREAS, an amendment has been proposed to the project to complete design and to add services during bidding and construction after staff review of the condition assessment provided from the original PSA; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City of Pasco to enter into Amendment 1 with RH2 Engineering, Inc. for providing an additional $294,419 for Design and Construction Management Support Services for said projects_. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of the PSA Amendment 1 between the City of Pasco and RH2 Engineering, Inc. as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said PSA Amendment 1on behalf of the City of Pasco. Be It Further Resolved, that this Resolution shall take effect immediately. Resolution – Amend. 1 Maitland Lift Station and 9th & Washington Improvements - 2 PASSED by the City Council of the City of Pasco, Washington, on this 4th day of May, 2026. Charles Grimm Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Krystle Shanks Ogden Murphy Wallace, PLLC Deputy City Clerk City Attorney 1 3/23/2026 1:18:01 PM J:\Data\PSC\00-BusDev\2026 Maitland Lift Station and 9th and Washington Lift Station Improvements\PSA_SOW_Maitland LS and 9th & WA LS Improvements PH2.docx EXHIBIT A Scope of Work City of Pasco Maitland Lift Station and 9th & Washington Lift Station Improvements Phase 2 March 2026 Background The City of Pasco’s (City) Maitland Lift Station and 9th & Washington Lift Station pump all wastewater from the collection system to the City-owned wastewater treatment plant. Both of these lift stations are critical to the City’s wastewater system, and both facilities support significant portions of the City’s service area. The City retained RH2 Engineering, Inc., (RH2) in 2025 to perform a condition assessment of the wet wells and to prioritize the design and construction of improvements at each facility. This Scope of Work is for Phase 2 of this project, which includes bid-ready design, services during bidding, and services during construction. General Assumptions The following assumptions were made when preparing this Scope of Work: • RH2 will rely upon the accuracy and completeness of information, data, and materials generated or produced by the City or others in relation to this Scope of Work. RH2 assumes that the entity providing such information to RH2 is either the owner of such information or has obtained written authorization from the owner to distribute said information. • Deliverables will be submitted in electronic format (PDF) unless otherwise noted. • The proposed improvements include equipment replacements or connections to existing infrastructure that can be field fit by a contractor. A survey is not anticipated to be necessary to adequately design the proposed improvements. • A single set of plans and specifications will be prepared that includes the improvements for both the Maitland Lift Station site and the 9th & Washington Lift Station site. The Engineer’s opinion of probable construction cost (OPCC) and schedule of values will include a separate bid schedule for each site. The improvements at each site are shown as separate tasks in this agreement for contractor bidding and City budgetary tracking purposes. • Meetings will take place at Pasco City Hall, and RH2 will prepare and transmit meeting agendas and minutes unless otherwise noted. Review meetings for the Maitland LS and 9th and Washington LS will be combined into single meetings for each review milestone. City of Pasco Exhibit A Maitland Lift Station and 9th & Washington Lift Station Improvements – Phase 2 Scope of Work 2 3/23/2026 1:18:01 PM J:\Data\PSC\00-BusDev\2026 Maitland Lift Station and 9th and Washington Lift Station Improvements\PSA_SOW_Maitland LS and 9th & WA LS Improvements PH2.docx Phase 2 – Bid-Ready Design, Services During Bidding, and Services During Construction Task 1 – Maitland Lift Station Improvements Objective: Design improvements at the Maitland Lift Station site consistent with the list of improvements presented at the March 12, 2026, meeting between the City and RH2, including the following: • Replace the isolation and check valves in the dry pit. • Add a new Pump No. 4 and motor. • Install a force main bypass tap and access structure. • Replace the flow meter. • Replace the pump packing water supply line between the pumps and the reduced pressure backflow assembly hotbox. Approach: Attend one (1) site visit with City staff. Prepare an existing site and utility plan with available topographic and utility information, including information included on the facility record drawings (previously provided to RH2). Prepare a proposed site and utility plan identifying the proposed site and mechanical improvements. Model the downstream force main to confirm the proposed design point of the proposed Pump No. 4. Prepare a detail for the proposed mechanical improvements within the dry pit. Prepare electrical engineering plans related to the installation of the proposed Pump No. 4. Prepare plan set cover, general notes, mechanical details, and related plan sheets as applicable. Prepare 60-percent design plans and an OPCC for City review. Attend one (1) meeting with the City to review the 60-percent deliverables. Prepare meeting agenda and minutes. Prepare technical specifications in RH2’s standard format and front-end bidding documents using the City’s standard forms. Incorporate the City’s 60-percent review comments into the design plans. Prepare 90-percent design plans, specifications, and OPCC for City review. Attend one (1) meeting with the City to review the 90-percent deliverables. Prepare meeting agenda and minutes. Incorporate the City’s 90-percent review comments and prepare bid-ready plans, front-end documents, technical specifications, and OPCC. City of Pasco Exhibit A Maitland Lift Station and 9th & Washington Lift Station Improvements – Phase 2 Scope of Work 3 3/23/2026 1:18:01 PM J:\Data\PSC\00-BusDev\2026 Maitland Lift Station and 9th and Washington Lift Station Improvements\PSA_SOW_Maitland LS and 9th & WA LS Improvements PH2.docx Provide direction and coordination to the RH2 project team. Coordinate technical disciplines as described herein and implement quality assurance and quality control (QA/QC) reviews. Provide project management services, including RH2 staffing, invoice review, budget tracking, and file management. Provide monthly status updates. Coordinate with City staff regarding schedule and progress. Assumptions: • No permits will be needed for the improvements. • It is assumed that the City’s current hydraulic sewer model is in RH2’s possession. Provided by City: • Attendance at one (1) site visit. • 60-percent review comments and attendance at one (1) review meeting. • 90-percent review comments and attendance at one (1) review meeting. RH2 Deliverables: • Attendance at one (1) site visit. • 60-percent design plans and OPCC. • Attendance at 60-percent design review meeting and meeting agenda and minutes. • 90-percent design plans, specifications, and OPCC. • Attendance at 90-percent design review meeting and meeting agenda and minutes. • Bid-ready plans, specifications, and OPCC. • Monthly invoices. Task 2 – 9th & Washington Lift Station Improvements Objective: Design improvements at the 9th & Washington Lift Station site consistent with the list of improvements presented at the March 12, 2026, meeting between the City and RH2, including the following: • Improve the concrete wet well liner per Alternative No. 3 of the Condition Assessment Technical Memorandum (February 26, 2026) prepared by RH2. • Replace Pump No. 3, motor, variable frequency drive, and mechanical spools. • Install a force main bypass access structure. • Install lateral bracing for four (4) pump discharge pipes. • Rehabilitate the concrete support for Pumps Nos. 1 and 4. City of Pasco Exhibit A Maitland Lift Station and 9th & Washington Lift Station Improvements – Phase 2 Scope of Work 4 3/23/2026 1:18:01 PM J:\Data\PSC\00-BusDev\2026 Maitland Lift Station and 9th and Washington Lift Station Improvements\PSA_SOW_Maitland LS and 9th & WA LS Improvements PH2.docx Approach: Attend one (1) site visit with City staff. Prepare an existing site and utility plan with available topographic and utility information, including information included on the facility record drawings (previously provided to RH2). Prepare a proposed site and utility plan identifying the proposed site , mechanical, and structural improvements. Prepare details for the proposed mechanical, structural, and electrical improvements within the dry well structure. Prepare structural engineering details and plan sheets for the wet well improvements. Prepare electrical engineering plans related to the replacement of the Pump No. 3 and its related equipment. Prepare plan set cover, general notes, mechanical details, and related plan sheets as applicable. Prepare 60-percent design plans and an OPCC for City review. Attend one (1) meeting with the City to review the 60-percent deliverables. Prepare meeting agenda and minutes. Prepare technical specifications in RH2’s standard format and front-end bidding documents using the City’s standards forms. Incorporate the City’s 60-percent review comments. Prepare 90-percent design plans, specifications, and OPCC for City review. Attend one (1) meeting with the City to review the 90-percent deliverables. Prepare meeting agenda and minutes. Incorporate the City’s 90-percent review comments and prepare bid-ready plans, front-end documents, technical specifications, and OPCC. Provide direction and coordination to the RH2 project team. Coordinate technical disciplines as described herein and implement QA/QC reviews. Provide project management services, including RH2 staffing, invoice review, budget tracking, and file management. Provide monthly status updates. Coordinate with City staff regarding schedule and progress. Assumptions: • No permits will be needed for the improvements. Provided by City: • Attendance at one (1) site visit. • 60-percent review comments and attendance at one (1) review meeting. • 90-percent review comments and attendance at one (1) review meeting. City of Pasco Exhibit A Maitland Lift Station and 9th & Washington Lift Station Improvements – Phase 2 Scope of Work 5 3/23/2026 1:18:01 PM J:\Data\PSC\00-BusDev\2026 Maitland Lift Station and 9th and Washington Lift Station Improvements\PSA_SOW_Maitland LS and 9th & WA LS Improvements PH2.docx RH2 Deliverables: • Attendance at one (1) site visit. • 60-percent design plans and OPCC. • Attendance at 60-percent design review meeting and meeting agenda and minutes. • 90-percent design plans, specifications, and OPCC. • Attendance at 90-percent design review meeting and meeting agenda and minutes. • Bid-ready plans, specifications, and OPCC. • Monthly invoices. Task 3 – Services During Bidding Objective: Assist the City with the bidding and award process for the construction of the improvements. It is assumed that the City will advertise the project and be the main point of contact for bidders. RH2 will refer all interested bidders with questions to the City. Approach: Respond to contractor or supplier technical questions during bidding . It is assumed that the City will respond to procedural questions. Attend a pre-bid walkthrough at each lift station site with the City and prospective contractors. Prepare up to two (2) addenda to clarify, revise, or change the construction plans, technical specifications, or project conditions during the bidding process. Create electronic conformed for construction contract documents for the contractor. No hard copies will be produced by RH2. Provide project management services, including RH2 staffing, invoice review, budget tracking, and file management. Provide monthly status updates. Coordinate with City staff regarding schedule and progress. Assumptions: • The City will be responsible for drafting and submitting the advertisement to the appropriate publications and paying all associated fees directly. The bid documents will be distributed by an online plan center and no hard copies will be provided to bidders. • The City will take the lead role during bidding, will receive all bidder questions, and will record them for forwarding to RH2 at the City’s discretion. • If warranted, the City will attend and manage a pre-bid meeting. RH2 will not attend. • The City will conduct the bid opening. It is assumed that RH2 will not attend. • The City will prepare and distribute the bid tabulation. City of Pasco Exhibit A Maitland Lift Station and 9th & Washington Lift Station Improvements – Phase 2 Scope of Work 6 3/23/2026 1:18:01 PM J:\Data\PSC\00-BusDev\2026 Maitland Lift Station and 9th and Washington Lift Station Improvements\PSA_SOW_Maitland LS and 9th & WA LS Improvements PH2.docx • The City will review insurance documents in the bid package(s) and be responsible for construction contract execution. Provided by City: • Bid advertisement and payment of fees directly. • Receive and record bidder questions. • Conduct the bid opening and distribute the bid tabulation. • Construction contract execution. RH2 Deliverables: • Responses to contractor or supplier questions via telephone or email. • Attendance at pre-bid walkthroughs. • Up to two (2) addenda. • Conformed for construction contract documents. Task 4 – Services During Construction (Limited) Objective: Provide professional services to the City during construction of the improvements. Approach: Attend one (1) pre-construction conference and prepare and distribute the meeting invitations, agenda, and minutes. Consult with the City on construction costs, scheduling, and constructability issues. Review shop drawings and catalog submittals of items requested in the technical specifications. Provide a written response to the contractor and the City accepting or rej ecting each shop drawing and reviewed catalog submittal. Review written requests for information (RFIs) and change order proposals, and provide written responses to the contractor and the City. Provide part-time on-site construction observations as directed by the City. This subtask assumes that RH2 will provide up to two hundred thirty-four (234) hours of support, estimated as follows: ten (10) hours of scheduling, coordination, and administration of RH2 staff and resources; eighty (80) hours of submittal review; four (4) hours of resubmittal review; twenty (20) hours of combined RFI and change order reviews; one hundred (100) hours of part-time on-site observation as requested/directed by the City; and twenty (20) hours of additional phone, email, meeting, or other related communication and support. It is assumed that the City will lead all construction contract administration, including processing contractor pay requests, coordinating special materials testing, and providing full-time inspection. Assist with startup, testing, and project closeout. Coordinate with the contractor, the City, and manufacturer’s representatives of the proposed equipment for the scheduled testing and startup activities. Review testing protocols developed by the contractor and manufacturer’s representatives, and review of the tests and corrections. Document activities during startup City of Pasco Exhibit A Maitland Lift Station and 9th & Washington Lift Station Improvements – Phase 2 Scope of Work 7 3/23/2026 1:18:01 PM J:\Data\PSC\00-BusDev\2026 Maitland Lift Station and 9th and Washington Lift Station Improvements\PSA_SOW_Maitland LS and 9th & WA LS Improvements PH2.docx and coordinate with the contractor per their compliance with the plans and specifications. Notify the contractor and the City of work that has not been completed by the contractor and discuss contractor rectification. Attend a final on-site walkthrough with City staff and prepare an email documenting the facility testing status and punchlist items. The City will prepare and submit construction completion documentation to regulatory agencies. Prepare record drawings representative of the as-constructed project. Record drawings will be completed based upon contractor markups to the conformed for construction drawings. Provide record drawings for City records. Provide project management services, including RH2 staffing, invoice review, budget tracking, and file management. Provide monthly status updates. Coordinate with City staff regarding schedule and progress. Assumptions: • RH2 is not responsible for site safety, or for determining means and methods or directing others in the performance of this Scope of Work. Provided by City: • Attendance at pre-construction conference and final walkthrough. • Construction contract administration, including pay requests and special materials testing. • Full-time inspection. • Project closeout and construction completion documentation to regulatory agencies. RH2 Deliverables: • Attendance at pre-construction conference and invitation, agenda, and minutes. • Written responses to shop drawings, RFIs, and change order proposals. • Part-time on-site observations and observation reports. • Attendance at startup and testing. • Attendance at final walkthrough. • Punchlist. • Construction record drawings. Project Schedule It is anticipated that RH2 will receive notice to proceed on Phase 2 in April 2026. Based on the following timelines, the bid-ready documents are anticipated to be completed in Q4 2026. RH2 anticipates delivery of the 60-percent design deliverables within ten (10) weeks of receipt of the notice to proceed. City of Pasco Exhibit A Maitland Lift Station and 9th & Washington Lift Station Improvements – Phase 2 Scope of Work 8 3/23/2026 1:18:01 PM J:\Data\PSC\00-BusDev\2026 Maitland Lift Station and 9th and Washington Lift Station Improvements\PSA_SOW_Maitland LS and 9th & WA LS Improvements PH2.docx RH2 anticipates delivery of the 90-percent design deliverables within eight (8) weeks of receipt of the City’s 60-percent design comments. RH2 anticipates delivery of the bid-ready deliverables within six (6) weeks of receipt of the City’s 90-percent design comments. Design review meetings shall be held within seven (7) calendar days of RH2’s submittal of each design milestone’s deliverables. City comments on design deliverables shall be provided within seven (7) calendar days of receipt of said documents. EXHIBIT B Fee Estimate City of Pasco Maitland Lift Station and 9th & Washington Lift Station Improvements Phase 2 Mar-26 Description Total ALL Hours Total ALL Labor Total RH2 Expense Total Cost Task 1 Maitland Lift Station Improvements 363 83,612$ 4,845$ 88,457$ Task 2 9th and Washington Lift Station Improvements 471 105,286$ 5,760$ 111,046$ Task 3 Services During Bidding 56 13,006$ 836$ 13,842$ Task 4 Services During Construction (Limited)334 75,642$ 5,433$ 81,075$ PROJECT TOTAL 1,224 277,546$ 16,873$ 294,419$ J:\Data\PSC\00-BusDev\2026 Maitland Lift Station and 9th and Washington Lift Station Improvements\PSA_FEE_Maitland LS and 9th & WA LS Improvements PH2 3/23/2026 1:35 PM RATE LIST RATE UNIT Professional I $179 $/hr Professional II $196 $/hr Professional III $217 $/hr Professional IV $240 $/hr Professional V $256 $/hr Professional VI $274 $/hr Professional VII $298 $/hr Professional VIII $324 $/hr Professional IX $328 $/hr Technician I $138 $/hr Technician II $152 $/hr Technician III $172 $/hr Technician IV $186 $/hr Technician V $205 $/hr Technician VI $224 $/hr Technician VII $243 $/hr Technician VIII $254 $/hr Administrative I $93 $/hr Administrative II $108 $/hr Administrative III $127 $/hr Administrative IV $151 $/hr Administrative V $178 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11"$0.09 price per copy Copies (bw) 8.5" X 14"$0.14 price per copy Copies (bw) 11" X 17"$0.20 price per copy Copies (color) 8.5" X 11"$0.90 price per copy Copies (color) 8.5" X 14"$1.20 price per copy Copies (color) 11" X 17"$2.00 price per copy Technology Charge 2.50%% of Direct Labor Night Work 10.00%% of Direct Labor Mileage $0.7250 price per mile (or Current IRS Rate) Subconsultants 15%Cost + Outside Services at cost EXHIBIT C RH2 ENGINEERING, INC. 2026 SCHEDULE OF RATES AND CHARGES Rates listed are adjusted annually.