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Home My WebLink About4718 Resolution - Change Order No. 10 Citywide Phase 2Resolution - Change Order No. 10 with Apollo, Inc - 1 RESOLUTION NO. 4718 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE CHANGE ORDER NO. 10 WITH APOLLO, INC FOR THE CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS PHASE 2 PROJECT. WHEREAS, the City of Pasco (City) and Apollo, Inc entered into a Construction Contract on October 31, 2022, for the construction of the Citywide Traffic Signal Improvements Phase 2 Project; and WHEREAS, Phase 2 involves (twelve) 12 signalized intersections and three (3) alternative signalized intersections; and WHEREAS, previously approved Change Order Nos. 1-6 were authorized under the authority provided to the City Manager and the Public Works Director; and WHEREAS, previously approved Change Order No. 7 was under the authority provided to the City Council and signed by City Manager per Resolution No. 4414 on January 16th, 2024; and WHEREAS, previously approved Change Order Nos. 8-9 were authorized under the authority provided to the Public Works Director; and WHEREAS, proposed Change Order No. 10 will reconcile the difference in the total cost of the construction project between the initial construction contract amount accepted and the actual cost of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of Change Order No. 10 between the City of Pasco and Apollo, Inc. as attached hereto and incorporated herein as Exhibit A, and Be It Further Resolved, that the that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Change Order No. 10 on behalf of the City of Pasco, and Be It Further Resolved, that this resolution shall take effect immediately. Resolution - Change Order No. 10 with Apollo, Inc - 2 PASSED by the City Council of the City of Pasco, Washington, on this 6th day of April, 2026. Charles Grimm Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Krystle Shanks Ogden Murphy Wallace, PLLC Deputy City Clerk City Attorney Project No:17014 Project Title:Traffic Signal Improvements - Citywide, Phase 2 Contractor: Description of Change:Reconcilation Change Order Detail as Appropriate:Reconciliation of Bid Items to reflect work completed. These items are additives and negatives to the original bid amounts and will change the contract value. This Reconcilation Change Order will align the contract amount with Final payment amount for closeout. SCHEDULE A Bid Item 2: ADA Features Surveying (136.00)$ Bid Item 7: Project Temporary Traffic Control, Min. Bid $1,000 (0.10)$ Bid Item 8: Clearing and Grubbing (0.10)$ Bid Item 10: Roadside Cleanup 51,307.85$ Bid Item 11: Removing Paint Line 158.40$ Bid Item 12: Removing Plastic Line (316.80)$ Bid Item 13: Removing Plastic Crosswalk Line (3,654.00)$ Bid Item 15: Removing Chain Link Fence (630.00)$ Bid Item 17: Sawcutting 8,675.70$ Bid Item 19: Crushed Surfacing Top Course 744.00$ Bid Item 20: HMA for Pavement Repair CI. 3/8 in. PG 64S-22 43,840.50$ Bid Item 21: Cold Mix Asphalt (52,051.50)$ Bid Item 24: Adjust Manhole 700.00$ Bid Item 25: Adjust Catch Basin 9,520.00$ Bid Item 26: Adjust Valve Box 1,500.00$ Bid Item 27: Inlet Protection 400.00$ Bid Item 29: ESC Lead (400.00)$ Bid Item 30: Cement Conc. Sidewalk 83,260.00$ Bid Item 31: Cement Conc. Traffic Curb & Gutter 49,368.00$ Bid Item 32: Cement Conc. Pedestrian Curb (69,540.00)$ Bid Item 33: Cement Conc. Curb Ramp Type A Parallel (33,000.00)$ Bid Item 34: Cement Conc. Curb Ramp Type B Parallel 9,000.00$ Bid Item 35: Cement Conc. Curb Ramp Type A Perpendicular (36,000.00)$ Rounding Error. Rounding Error. CITY OF PASCO PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO. 10 Apollo, Inc. More paint to remove in the field than estimated. Less plastic to remove in the field than estimated. Less plastic to remove in the field than estimated. Less fence to remove in the field than estimated. RESOLUTION EXHIBIT A Project No:17014 Project Title:Traffic Signal Improvements - Citywide, Phase 2 Contractor: Description of Change:Reconcilation Change Order CITY OF PASCO PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO. 10 Apollo, Inc. Bid Item 36: Cement Conc. Curb Ramp Type B Perpendicular 12,000.00$ Bid Item 37: Cement Conc. Curb Ramp Type Hybrid Perpendicular 51,000.00$ Bid Item 38: Cement Conc. Curb Ramp Type A Single Direction (12,000.00)$ Bid Item 39: Cement Conc. Curb Ramp Type B Single Direction (3,000.00)$ Bid Item 40: Cement Conc. Curb Ramp Type Combination 21,000.00$ Bid Item 41: Extruded Curb (1,540.00)$ Bid Item 51: Signal Modifications Complete, Sandifur Pkwy & Broadmoor Blvd -$ in the "previous change order total" below. Bid Item 55: Paint Line (801.00)$ Bid Item 56: Plastic Stop Line (4,080.00)$ Bid Item 57: Plastic Crosswalk Line 8,208.00$ Bid Item 58: Plastic Traffic Arrow (165.00)$ Bid Item 59: Chain Link Fence Type 4 (1,485.00)$ Bid Item 60: End, Gate, Corner, and Pull Post for Chain Link Fence (1,650.00)$ Base Schedule A 130,232.95$ Change Order 2.1: Add'l Work Signal Modifications Complete, W Sylvester St and N 4th Ave 0.01$ Change Order 2.5A: Add'l Cost Cement Concrete Sidewalk (Bid Item 30) 1,991.00$ Change Order 2.5B: Add'/ Cost Cement Conc Traffic Sugn and Gutter (Bid Item 31) 1,234.20$ Change Order 2.5C: Add'l Cost Cement Conc Pedestrian Curb (Bid Item 32)(2,549.80)$ Change Order 2.5D: Add'l Cost Cement Conc Curb Ramp Type A Parallel (Bid Item 33)(2,420.00)$ Change Order 2.5E: Add'l Cost Cement Conc Curb Ramp Type B (Bid Item 34) 660.00$ Change Order 2.5F: Add'l Cost Cement Conc Type A Perpendicular (Bid Item 35)(2,640.00)$ Change Order 2.5G: Add'l Cost Cement Conc Curb Ramp Type B Perpendicular (Bid Item 36)880.00$ Change Order 2.5H: Add'l Cost Cement Conc Type Hybrid Perpendicular (Bid Item 37) 3,740.00$ Change Order 2.5I: Add'l Cost Cement Conc Type A Single Direction (Bid Item 38)(880.00)$ Change Order 2.5J: Add'l Cost Cement Conc Type Type B Single Direction (Bid Item 39)(220.00)$ Change Order 2.5K: Add'l Cost Cement Conc Curb Ramp Type Combination (Bid Item 40)1,540.00$ See attached email. which reconfigures Broadmoor Blvd. CO#1 approved a reduction of $165,600.00 accounted for Rounding error As approved in CO#1, the signal was removed from this project to incorporate into larger project See attached email. See attached email. See attached email. See attached email. See attached email. See attached email. See attached email. See attached email. See attached email. See attached email. RESOLUTION EXHIBIT A Project No:17014 Project Title:Traffic Signal Improvements - Citywide, Phase 2 Contractor: Description of Change:Reconcilation Change Order CITY OF PASCO PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO. 10 Apollo, Inc. Change Order 2.5L: Add'l Cost Extruded Curb (61.60)$ Change Order 3.1: Removal of Curb and Gutter (2,805.00)$ Change Order 3.2: Removal of Sidewalk (6,040.00)$ Subtotal Change Orders:(7,571.19)$ Contract Bid Amount:4,313,512.00$ SALES TAX @ 8.9%:N/A Total: 4,313,512.00$ Subtotal 333,687.88$ Subtotal 122,661.76$ Sales tax @ 8.9% N/A Sales tax @ 8.9% N/A Total 333,687.88$ Total 122,661.76$ Note: CO 9 did not use the correct previous Total Change Orders To Date 456,349.64$ change order amount from CO 8. The corrected previous change order amount New Contract Amount is as shown above. YES NO CONTRACTOR Date Date ENGINEERING MANAGER Date Date PREVIOUS CHANGE ORDER CURRENT CHANGE ORDER 4,769,861.64$ IS CONTRACT TIME AFFECTED BY THIS CHANGE ORDER Contract Time Prior to this Change Order…………………………… 166 Modification to Contract time by this Change Order……………….. 0 revised Total Contract Time……………………………………………. 166 It is mutually agreed by both parties that this Change Order fully describes the change(s) that is (are) being made and that the compensation for this Change Order is full and complete and is the only compensation due or owing for this Change Order. Further, it is mutually agreed that this document will supplement the present Contract Documents and that the provisions of the previously executed Contract Documents shall apply to this Change Order. AGREED TO AND ACCEPTED: APPROVED: PROJECT MANAGER APPROVED: APPROVED: PUBLIC WORKS DIRECTOR See attached email. See attached email. See attached email. RESOLUTION EXHIBIT A 1 Vincent Malong From:Kate Thompson <kthompson@andersonperry.com> Sent:Thursday, February 19, 2026 10:28 AM To:Vincent Malong Cc:Andrey Avetisyan Subject:RE: 60-Day Closure - Pasco 9911.011 [NOTICE: This message originated outside of City of Pasco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Hi Vincent, In reviewing these change orders here is the summary of the overages and underruns below. Change Order 2 – There was a long lag between when the project was bid and when construction started due to the design of the Sylvester Street project. We needed to have their configuration so that the signals could be installed to meet the new configurations on Sylvester Street. Due to this lag time, there was a large increase in the cost for concrete. The change order created unit bid items to account for this increased cost. The increase was based in the cost provided by the concrete subs supplier for the concrete. In the change order we included the quantity that we had in the plans. Due to changes that had to be made during construction to meet ADA requirements, we had overruns in the concrete quantities. The overruns in this change order for concrete match those for the main bid items. There were also two ADA Ramp types that we ended up not using as they didn’t fit correctly to meet ADA requirements. They were changed for other ramp types so those two items from CO 2 were underrun. Change Order 3 – This change order set up to create a unit bid item for removal of curb and gutter and concrete sidewalk. The original bid had these items as lump sum and due to the many changes, that had to be made to the design to meet ADA requirements more sidewalk, curb and gutter had to be removed. These bid items made those changes easier to negotiate as construction progressed. The amount of quantity needed was estimated and less quantity ended up being needed. If you need additional information, please let me know. Kate Thompson, PE | Project Engineer 509-529-9260 office | 509-520-9849 cell/text ENGINEERING • SURVEYING • NATURAL RESOURCES • GIS 50 YEARS OF MAKING A DIFFERENCE From: Vincent Malong <malongv@pasco-wa.gov> Sent: Wednesday, February 18, 2026 2:52 PM To: Kate Thompson <kthompson@andersonperry.com> Cc: Andrey Avetisyan <avetisyana@pasco-wa.gov> Subject: RE: 60-Day Closure - Pasco 9911.011 RESOLUTION EXHIBIT A 2 This email contains an attachment from outside of the organization. Please exercise caution when opening this attachment. Hi Kate, Any updates on my question regarding the change orders? At this time, we have this project listed for project acceptance with council on March 23, 2026. This means I would need the documents ready by next Tuesday February 24, 2026, to get this into circulation for internal city review. If we miss this deadline I will need to push the project acceptance further. Please let me know if this needs to happen. Thanks, Vincent Malong, EIT | Engineer II | (509) 544-4133 | 525 N. 3rd Avenue | Pasco, WA 99301 | malongv@pasco- wa.gov Notice of Public Disclosure: This e-mail and any response may be public record under Washington State law and subject to inspection and copying by the public upon request. Accordingly, there can be no expectation of privacy. From: Vincent Malong Sent: Thursday, January 29, 2026 4:47 PM To: 'Kate Thompson' <kthompson@andersonperry.com> Cc: Andrey Avetisyan <avetisyana@pasco-wa.gov> Subject: RE: 60-Day Closure - Pasco 9911.011 Hi Kate, I was able to download from your sharepoint. Thank you. I noticed this when I was working on the resolution (100% green cells) as shown in the screen shot below, the amount we paid for CO 2 and CO 3 in pay app 13 is diFerent from what we approved. Can you clarify? Approved Amount Amount shown paid in Pay App 13 DiFerence CO 2 $178,436.19 $179,709.99 $1,273.80 CO 3 $23,000.00 $14,155.00 ($8,845) RESOLUTION EXHIBIT A 3 Thanks, Vincent Malong, EIT | Engineer II | (509) 544-4133 | 525 N. 3rd Avenue | Pasco, WA 99301 | malongv@pasco- wa.gov Notice of Public Disclosure: This e-mail and any response may be public record under Washington State law and subject to inspection and copying by the public upon request. Accordingly, there can be no expectation of privacy. From: Kate Thompson <kthompson@andersonperry.com> Sent: Thursday, January 29, 2026 3:06 PM To: Vincent Malong <malongv@pasco-wa.gov> Cc: Andrey Avetisyan <avetisyana@pasco-wa.gov> Subject: RE: 60-Day Closure - Pasco 9911.011 [NOTICE: This message originated outside of City of Pasco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Hi Vincent, I was able to get everything moved over to the folder below for you on Sharepoint. Please let me know if there is anything else you need. Close Out Documents Kate Thompson, PE | Project Engineer 509-529-9260 office | 509-520-9849 cell/text RESOLUTION EXHIBIT A 4 ENGINEERING • SURVEYING • NATURAL RESOURCES • GIS 50 YEARS OF MAKING A DIFFERENCE From: Vincent Malong <malongv@pasco-wa.gov> Sent: Thursday, January 29, 2026 1:45 PM To: Kate Thompson <kthompson@andersonperry.com> Cc: Andrey Avetisyan <avetisyana@pasco-wa.gov> Subject: RE: 60-Day Closure - Pasco 9911.011 This email contains an attachment from outside of the organization. Please exercise caution when opening this attachment. Hi Kate, I can do the reconciliation change order myself. I would just request for you to provide me the files you have for this project. I’m looking through the city folders and I am missing several pay estimates and change orders. Thanks, Vincent Malong, EIT | Engineer II | (509) 544-4133 | 525 N. 3rd Avenue | Pasco, WA 99301 | malongv@pasco- wa.gov Notice of Public Disclosure: This e-mail and any response may be public record under Washington State law and subject to inspection and copying by the public upon request. Accordingly, there can be no expectation of privacy. From: Kate Thompson <kthompson@andersonperry.com> Sent: Thursday, January 29, 2026 11:16 AM To: Vincent Malong <malongv@pasco-wa.gov> Cc: Andrey Avetisyan <avetisyana@pasco-wa.gov> Subject: RE: 60-Day Closure - Pasco 9911.011 [NOTICE: This message originated outside of City of Pasco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Hi Vincent, We have paid Apollo for all the work. I didn’t realize that you wanted a reconciliation change order. I will get one drafted and a final pay application that incorporates that change order. There will not be any payment associated with the pay application. I will get this to you early next week. Kate Thompson, PE | Project Engineer 509-529-9260 office | 509-520-9849 cell/text ENGINEERING • SURVEYING • NATURAL RESOURCES • GIS RESOLUTION EXHIBIT A 5 50 YEARS OF MAKING A DIFFERENCE From: Vincent Malong <malongv@pasco-wa.gov> Sent: Thursday, January 29, 2026 11:12 AM To: Kate Thompson <kthompson@andersonperry.com> Cc: Andrey Avetisyan <avetisyana@pasco-wa.gov> Subject: FW: 60-Day Closure - Pasco 9911.011 This email contains an attachment from outside of the organization. Please exercise caution when opening this attachment. Hi Kate, Do you know if the final pay estimate with reconciliation change order was processed for the Citywide Phase 2 project? Thanks, Vincent Malong, EIT | Engineer II | (509) 544-4133 | 525 N. 3rd Avenue | Pasco, WA 99301 | malongv@pasco- wa.gov Notice of Public Disclosure: This e-mail and any response may be public record under Washington State law and subject to inspection and copying by the public upon request. Accordingly, there can be no expectation of privacy. From: Kent McCue <MCCUEK@pasco-wa.gov> Sent: Thursday, January 29, 2026 10:04 AM To: Vincent Malong <malongv@pasco-wa.gov> Cc: Andrey Avetisyan <avetisyana@pasco-wa.gov> Subject: FW: 60-Day Closure - Pasco 9911.011 Have we received everything we need from Anderson-Perry? Also, have we processed the final pay estimate along with the reconciliation change order? Kent W. McCue, Operations Manager City of Pasco 1025 South Gray Avenue Pasco, Washington 99301 Cell: 509-521-0272 mccuek@pasco-wa.gov This e-mail and any response to this e-mail may be a public record under RCW 42.56 and subject to inspection and copying by the public upon request. Accordingly, there can be no expectation of privacy. From: Maria Serra <serram@pasco-wa.gov> Sent: Thursday, January 29, 2026 9:55 AM To: Andrey Avetisyan <avetisyana@pasco-wa.gov>; Kent McCue <MCCUEK@pasco-wa.gov> Subject: FW: 60-Day Closure - Pasco 9911.011 RESOLUTION EXHIBIT A 6 I am so sorry to pass this along. Maria Laura Serra, PE Public Works Director 525 North Third Avenue Pasco, WA 99301 (509) 544-4125 serram@pasco-wa.gov This email and your response are considered a public record and will be subject to disclosure under Washington’s Public Records Disclosure Act From: Tax, Stephanie <stephanie.tax@wsdot.wa.gov> Sent: Thursday, January 29, 2026 9:44 AM To: Maria Serra <serram@pasco-wa.gov> Cc: Walker, Seth <seth.walker@wsdot.wa.gov> Subject: 60-Day Closure - Pasco 9911.011 [NOTICE: This message originated outside of City of Pasco -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] Hello – Attached is the electronic 60-day notice of closure for this project. Thanks Stephanie Tax WSDOT - Local Programs Manager, Program Management 360-480-1494 (cell) RESOLUTION EXHIBIT A