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HomeMy WebLinkAbout4710 Resolution - Irrigation System Expansion PSA Amendment No Resolution - Irrigation System Expansion PSA Amendment No. 3 - 1 RESOLUTION NO. 4710 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON, APPROVES CITY MANAGER TO EXECUTE AMENDMENT NO. 3 FOR THE PROFESSIONAL SERVICES AGREEMENT WITH RH2 ENGINEERING, INC. FOR THE DESIGN AND CONSTRUCTION SERVICES FOR IRRIGATION SYSTEMS EXPANSION PROJECT. WHEREAS, the City of Pasco (City) and RH2 Engineering, Inc., entered into a Professional Service Agreement on April 26, 2022, to provide Engineering services with respect to the Irrigation System Expansion Project (previously titled: NW Irrigation Systems Expansion); and WHEREAS, the City and RH2 Engineering Inc., entered into Amendment No. 1 on November 28, 2023, to additional time of performance; and WHEREAS, the City and RH2 Engineering Inc., entered into Amendment No. 2 on April 23, 2025, to provide additional professional engineering services; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City to enter into Amendment No. 3 with RH2 Engineering, Inc. to provide additional professional engineering services, services during construction, and additional time of performance NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of Amendment No. 3 between the City of Pasco, and RH2 Engineering as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Amendment No. 3 on behalf of the City of Pasco, and Be It Further Resolved, that this resolution shall take effect immediately. Resolution - Irrigation System Expansion PSA Amendment No. 3 - 2 PASSED by the City Council of the City of Pasco, Washington, on this 2nd day of March, 2026. Charles Grimm Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Krystle Shanks Ogden Murphy Wallace, PLLC Deputy City Clerk City Attorney 1 2/10/2026 4:20:15 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\22-0079\00 CONTRACT\AMEND NO. 3\AMEND NO. 3_SOW_IRR SYSTEM EXPANSION.DOCX Scope of Work Amendment No. 3 City of Pasco Irrigation System Expansion February 2026 Background As part of the City of Pasco’s (City) Irrigation System Expansion project (previously identified as the Northwest Irrigation System Upgrade project), the City engaged RH2 Engineering, Inc., (RH2) to design a Municipal and Industrial (M&I) Pump Station within the Barker Heights development in northwest Pasco with supply from the South Columbia Basin Irrigation District (SCBID). The project has evolved through ongoing coordination among the City, SCBID, and the Barker Heights developers since 2022 and is nearing completion, with the goal of delivering irrigation water at some point during the 2027 irrigation season. Earlier design concepts for the M&I Pump Station assumed an outdoor configuration. As part of the City’s Special Use Permit, a nighttime noise limit of 45 decibels was imposed for the site. During development of the 90-percent design, the City directed RH2 to perform a preliminary noise evaluation. The evaluation included measurements at existing indoor and outdoor pump stations in the Tri-Cities area, as well as ambient noise measurements at the project site, to estimate potential impacts to nearby residences. The noise evaluation indicated that compliance with the permit’s nighttime noise limit could not be reliably achieved with an outdoor pump station configuration. Based on these findings, the City directed RH2 to revise the design to enclose the pump station within a concrete masonry unit (CMU) building during the 90-percent design phase. In addition, during the 90-percent design review meeting, the City directed RH2 to incorporate a gantry crane/hoist into the structure, requiring further redesign. Incorporating the enclosed structure and crane represented a substantial change from the prior design direction and required significant redesign across civil, mechanical, electrical, controls, structural, and heating, ventilation, and air conditioning disciplines. In parallel, assumptions made earlier in the design regarding the finalized status of the Barker Heights development plat proved inaccurate, as the plat has continued to evolve in ways that materially affect the project, including revisions as recent as February 2026. As a result, additional engineering effort is required to complete the redesign and advance the project from 90 -percent design to bid-ready design. This Scope of Work identifies the remaining effort required to complete bid-ready design updates, replenishes budget previously expended, at the City’s direction, on structural design revisions , and expands services during construction beyond the limited scope previously authorized . Funds originally allocated for permitting assistance, supervisory control and data acquisition (SCADA) and control system coordination, services during bidding, and services during construction were EXHIBIT A City of Pasco Amendment No. 3 Irrigation System Expansion Exhibit A – Scope of Work 2 2/10/2026 4:20:15 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\22-0079\00 CONTRACT\AMEND NO. 3\AMEND NO. 3_SOW_IRR SYSTEM EXPANSION.DOCX redirected to support the building design and are replenished through this amendment. Tasks previously authorized under earlier scopes of work that are unchanged are not restated herein; rather, replenished funds may be used to complete previously agreed-upon services where available budget was reallocated. Portions of the work described in this Scope of Work have already been performed. This Scope of Work will be supported by RH2’s subsidiary, Control Systems NW LLC (CSNW), via intercompany subcontract services agreement. Task 6 – Services During Construction (Amended Task) Objective: Provide engineering and construction support services during project construction to assist the City. Perform regular site visits as Engineer of Record to observe construction progress, coordinate with the City and its designated representatives, and respond to technical questions and construction issues that arise during construction. Approach: 6.1 Attend Weekly Construction Meetings: Attend weekly construction meetings. Prepare meeting agendas, attend meetings, facilitate discussions, document and distribute meeting minutes, and coordinate follow-up items. Time associated with travel to and from the project site is included. Up to two (2) RH2 staff members (typically the Project Manager and a Project Engineer) are assumed to attend most meetings. It is assumed that up to forty-four (44) meetings will occur, requiring an average of four (4) hours per meeting for all related services. 6.2 Maintain Contractor and City Communication: Communicate with the contractor and the City throughout construction to respond to questions, provide clarification of construction contract documents, and coordinate resolution of construction-related issues. Communication may include phone calls, emails, and face-to-face discussions occurring outside of scheduled site visits or meetings. 6.3 Review Submittals: Review contractor submittals and resubmittals for conformance with the construction contract documents and design intent. Prepare written comments and coordinate with the City as needed. This subtask assumes approximately eighty (80) total submittals (including resubmittals), with an average review effort of 2½ hours per submittal. 6.4 Review RFIs, Construction Directives, and Change Orders: Review and respond to requests for information (RFIs), prepare or assist with construction directives, and support evaluation of change orders. Provide technical review, coordinate with the City, and prepare written responses or recommendations. This subtask assumes approximately thirty (30) total items at an average of four (4) hours each. 6.5 Provide Limited Pay Request Support: Provide limited assistance with pay request review, which may include quantity verification and reconciliation and, if requested, on-site confirmation of quantities. The City intends to review, prepare, and process contractor pay requests. RH2’s involvement under this subtask is anticipated to be occasional and supplemental in nature. This subtask assumes an allowance of up to approximately four (4) hours per month. City of Pasco Amendment No. 3 Irrigation System Expansion Exhibit A – Scope of Work 3 2/10/2026 4:20:15 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\22-0079\00 CONTRACT\AMEND NO. 3\AMEND NO. 3_SOW_IRR SYSTEM EXPANSION.DOCX 6.6 Perform Construction Observations: Perform regular site visits to observe construction progress and conformance with the construction contract documents. Observe progress, coordinate with the contractor, travel t o and from the site, and prepare Observation Daily Reports (ODRs). ODRs may consist of handwritten field notes or typed reports depending on the nature of the observation. ODRs and construction documentation will be posted to a shared file site on a weekly basis for City reference and recordkeeping. Regular observation efforts are intended to be targeted and efficient, with the goal of maintaining close coordination with the contractor while avoiding redundant observation of work that will remain accessible for future observation. The level of effort may vary depending on contractor performance, superintendent capabilities, and prior experience of the City and RH2 with the contractor. This subtask assumes an average of three (3) site visits per week at four (4) hours per visit. 6.7 Provide Limited Special Inspection Support: Provide observation and technical support as requested during selected special inspection activities associated with critical construction elements. Attend portions of special inspections as a secondary set of eyes to observe work, provide engineering interpretation of the construction contract documents, and assist the City in resolving technical questions that arise during these activities. The City will provide construction inspection services through its designated inspector and retain special inspection and materials testing consultants directly. Subgrade, concrete, and rebar inspections and associated testing will be performed by the City’s materials testing agency and are outside of RH2’s Scope of Work. RH2 will not be responsible for performing, directing, or certifying special inspections or materials testing. Coordination of special inspections will be led by the City and its inspection consultants, with RH2 providing coordination support as requested. This subtask includes an allowance of up to one hundred eighty (180) hours of RH2 time to support spec ial inspection activities; however, it is not anticipated that the full allowance will be utilized. 6.8 Attend Startup and Testing: Provide engineering support during startup and testing activities. Services may include observation of pipe pressure testing, observation and technical support during mechanical equipment checkout, assistance with testing of controls, alarms, generators, and automatic transfer switches, and preparation and coordination of punchlist items with the City and contractor. Startup and testing activities will be performed by the contractor, with RH2 and CSNW providing observation, engineering interpretation, and technical assistance as requested. 6.9 Provide Construction Contract Administration: Provide construction contract administration services, assistance with preparation of the Notice of Award and Notice to Proceed, preparation of letters of substantial and final completion, development of the construction completion report, and support for project closeout. 6.10 Prepare Record Drawings: Prepare record drawings based on contractor markups and other construction documentation. Incorporate markups and perform limited coordination with the contractor and City for clarification and internal quality control review. City of Pasco Amendment No. 3 Irrigation System Expansion Exhibit A – Scope of Work 4 2/10/2026 4:20:15 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\22-0079\00 CONTRACT\AMEND NO. 3\AMEND NO. 3_SOW_IRR SYSTEM EXPANSION.DOCX Assumptions: • Construction is anticipated to last ten (10) months. • Services are limited to those described herein and will be performed to the level of effort identified in the attached Fee Estimate. If additional effort is needed, that extra work will by mutually determined by the City and RH2. • RH2 is not responsible for site safety or for directing the City’s consultants or contractors in their work. • Deliverables will be provided in electronic format (PDF) unless otherwise noted. Provided by City: • Attendance at weekly construction meetings. • Processing of monthly pay requests. • Full-time construction inspection. • Coordinate, schedule, retain, and oversee special inspections and materials testing firms. RH2 Deliverables: • Weekly construction meeting agendas, attendance, and minutes. • Written responses to submittals. • Written responses to RFIs and change order requests. • Review of pay requests. • On-site observations and applicable field observation reports and documentation. • Observation of selected special inspections. • Attendance at startup and testing. • Project punchlist. • Notice of Award and Notice to Proceed. • Substantial and final completion letters. • Construction completion report. • Record drawings. Task 8 – Project Management (Amended Task) Objective: Administer, manage, and monitor the RH2 project team, resources, communications, scope progress, budget, files, and records throughout bid-ready design and construction phases. Approach: 8.1 Monitor Progress: Review and monitor project progress, schedule, scope, and budget. City of Pasco Amendment No. 3 Irrigation System Expansion Exhibit A – Scope of Work 5 2/10/2026 4:20:15 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\22-0079\00 CONTRACT\AMEND NO. 3\AMEND NO. 3_SOW_IRR SYSTEM EXPANSION.DOCX 8.2 Manage Team: Manage the RH2 project team and resources. 8.3 Prepare Invoices: Provide monthly invoices with progress reports documenting work performed and budget status. 8.4 Communicate with City: Communicate with the City regarding project progress, invoicing, and schedule. 8.5 Maintain Files: Maintain electronic project files and records. RH2 Deliverables: •Monthly invoices and progress reports. Task 9 – BPS Structure Design Updates (New Task) Objective: Prepare bid-ready design plans, specifications, and an Engineer’s opinion of probable construction cost (OPCC) for the project incorporating revisions associated with the addition of the BPS building and crane, as well as updates resulting from re-platting the Barker Heights development. Approach: 9.1 Prepare Structural Design: Prepare bid-ready structural design documents, calculations, and details for the proposed CMU pump station structure , gantry crane/hoist, ancillary supports, and structural elements. 9.2 Prepare Civil Design: Prepare bid-ready civil design documents, including the following: a)Coordinate with SCBID to finalize the pump station suction line and emergency overflow wasteway culvert design. Prepare bid-ready design plans for the PPL 6.0 wasteway culverts. Coordinate with SCBID regarding construction sequencing requirements and delineation of construction responsibilities for inclusion in the specifications. b)Coordinate with the Barker Heights developer’s representative, JF Engineering, Inc., (JF Engineering), to obtain the most current AutoCAD base mapping and topographic files for the Barker Heights Subdivision. Use consistent boundary and topographic data for the M&I Pump Station and associated transmission main improvements. c)Prepare bid-ready cover sheets, general information drawings, and construction phasing plans. d)Prepare bid-ready site and civil plans showing existing site conditions, temporary erosion and sediment control measures, site grading, proposed facility layout, surface improvements, and utility improvements. Prepare a Stormwater Pollution Prevention Plan and Traffic Control Plan. e)Prepare bid-ready design plans for off-site transmission mains and coordinate points of connection with JF Engineering. 9.3 Prepare Mechanical Design: Prepare bid-ready mechanical design plans, including mechanical drawings showing proposed piping layouts and equipment installations revised to account for the added BPS building. City of Pasco Amendment No. 3 Irrigation System Expansion Exhibit A – Scope of Work 6 2/10/2026 4:20:15 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\22-0079\00 CONTRACT\AMEND NO. 3\AMEND NO. 3_SOW_IRR SYSTEM EXPANSION.DOCX 9.4 Prepare Electrical Design: Prepare bid-ready electrical, instrumentation, and control design documents, including power distribution, standby generator systems, process instrumentation and controls, and telemetry systems compatible with the City’s existing SCADA infrastructure , revised to account for the added BPS building. 9.5 Prepare Engineer’s OPCC: Prepare a bid-ready OPCC based on the completed 99-percent design and bid-ready documents, revised to account for the added BPS building. 9.6 Prepare Technical and Non-Technical Specifications: Prepare bid-ready non-technical (front- end) and technical specifications. Front-end documents will include the advertisement for bids, instructions to bidders, general conditions, construction contract, insurance requirements, and standard public works forms, based on City-provided templates and modified by RH2 for this project. Technical specifications will include Division 1 (General Requirements) through Division 18 (Measurement and Payment) based on RH2’s modified Construction Specifications Institute format. 9.7 Perform Internal QA/QC Review: Perform an internal quality assurance and quality control (QA/QC) review of the 99-percent and bid-ready design plans, specifications, and OPCC. 9.8 Attend 99-Percent Design Review Meeting: Submit the 99-percent design plans, specifications, and OPCC to the City, SCBID, and JF Engineering for review. Prepare a meeting agenda, attend one (1) review meeting with the City, and prepare meeting minutes. Review and respond to comments from any third-party review of the 99-percent design documents, if applicable. 9.9 Prepare Bid-Ready Documents: Incorporate 99-percent design review comments, QA/QC comments, and applicable permitting conditions into the plans and specifications. Prepare bid-ready construction documents and a final OPCC. Assumptions: • SCBID reviews will be limited to components related to delivery of water from the PP L 6.0, retrieval of water from the PPL 6.0 wasteway, and improvements either crossing or located within the PPL 6.0 wasteway. • SCBID will design or provide adequate details to be incorporated into the plan set for the 30-inch-diameter delivery on the PPL 6.0 that will be connected to the M&I Pump Station suction line. • Power extensions for the project will include sufficient three-phase power to the Phase 1, Lot 1 site. The electrical service provider will bring a ground-level pad-mounted transformer to the site for use on this project. • RH2 will rely upon the accuracy and completeness of information, data, and materials generated or produced by the City or others in relation to this Scope of Work. RH2 assumes that the entity providing such information is either the owner of such information or has obtained written authorization from the owner to distribute said information. • Meetings are assumed to take place at the City’s public works and engineering offices but may take place virtually as requested. The City and RH2 will mutually agree on the meeting format. City of Pasco Amendment No. 3 Irrigation System Expansion Exhibit A – Scope of Work 7 2/10/2026 4:20:15 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\22-0079\00 CONTRACT\AMEND NO. 3\AMEND NO. 3_SOW_IRR SYSTEM EXPANSION.DOCX • The design will utilize City standard details and City general contractual conditions and forms to the extent applicable. • The design does not include additional provisions for other utilities. If additional utilities are added to this Scope of Work, an amendment will need to be mutually determined between the City and RH2. • Upon reviewing information, materials, or data provided by others in relation to this project, RH2 will coordinate with the City to identify missing or incomplete information deemed necessary to complete the work. Any work outside of this Scope of Work will be negotiated as part of an amendment. It was previously assumed that the Barker Heights development plat map and proposed M&I BPS site reviewed with the City on December 3, 2024, reflect ed the final configuration of the Barker Heights development, and there would be no additional developer-driven changes requiring another re-design of the M&I BPS. It is now assumed that the Barker Heights development plat map submitted to the City in November 2025 by the developer’s representatives reflects the final configuration of the Barker Heights development and once incorporated into the M&I BPS plans, there will be no additional developer-driven changes requiring another re-design of the M&I BPS. Any additional work triggered by future changes to the Barker Heights development will be considered work performed outside of this Scope of Work. • It is assumed that the irrigation main construction will be done in the right-of-way, within dedicated streets of the proposed subdivision, or within a defined easement; therefore, there is no need to research or provide services for easement acquisition. • It is assumed that no utilities with cathodic protection are present in the vicinity of the proposed alignment. • Services during bidding will be provided in accordance with the scope of work previously authorized under Amendment No. 2. Funds originally allocated for services during bidding that were expended at the City’s direction to support the structural design revisions during development of the 90-percent plans will be replenished through this amendment. No additional funds are requested for services during bidding or for any other scope items previously authorized under Amendment No. 2. Provided by City: • Front-end bid forms and construction contract documents in MS Word format. • Review comments on 99-percent design documents. • Attendance at 99-percent design review meeting. RH2 Deliverables: • Structural calculations. • Stormwater Pollution Prevention Plan and Traffic Control Plan. • 99-percent plans, specifications, and OPCC. City of Pasco Amendment No. 3 Irrigation System Expansion Exhibit A – Scope of Work 8 2/10/2026 4:20:15 PM \\CORP.RH2.COM\PROJECTS\PROJECT\DATA\PSC\22-0079\00 CONTRACT\AMEND NO. 3\AMEND NO. 3_SOW_IRR SYSTEM EXPANSION.DOCX • Meeting agenda, attendance, and minutes for the 99-percent design review meeting. • Bid-ready plans, specifications, and OPCC. Project Schedule Project advertisement is anticipated in March 2026. Contract award and submittal reviews are anticipated in summer 2026. On-site construction is anticipated to begin in fall 2026 and continue into summer 2027. Startup, testing, and project closeout is anticipated to take place in late summer or fall 2027. EXHIBIT B Fee Estimate Amendment No. 3 City of Pasco Irrigation System Expansion Feb-26 Description Total Hours Total RH2 Labor Total Hours Total CSNW Labor Total ALL Hours Total ALL Labor Total RH2 Expense Total CSNW Expense Total Expense Total Cost Task 6 Services During Construction 1,596 348,786$ 12 2,888$ 1608 351,674$ 25,815$ 72$ 25,887$ 377,561$ Task 8 Project Management 140 33,741$ --$ 140 33,741$ 954$ -$ 954$ 34,695$ Task 9 BPS Structure Design Updates 537 118,200$ --$ 537 118,200$ 9,287$ -$ 9,287$ 127,487$ PROJECT TOTAL 2,273 500,727$ 12 2,888$ 2,285 503,615$ 36,055$ 72$ 36,128$ 539,743$ \\corp.rh2.com\projects\Project\Data\PSC\22-0079\00 Contract\Amend No. 3\Amend No. 3_FEE_Irr System Expansion 2/10/2026 3:32 PM RATE LIST RATE UNIT Professional I $179 $/hr Professional II $196 $/hr Professional III $217 $/hr Professional IV $240 $/hr Professional V $256 $/hr Professional VI $274 $/hr Professional VII $298 $/hr Professional VIII $324 $/hr Professional IX $328 $/hr Technician I $138 $/hr Technician II $152 $/hr Technician III $172 $/hr Technician IV $186 $/hr Technician V $205 $/hr Technician VI $224 $/hr Technician VII $243 $/hr Technician VIII $254 $/hr Control Specialist I $179 $/hr Control Specialist II $196 $/hr Control Specialist III $217 $/hr Control Specialist IV $240 $/hr Control Specialist V $256 $/hr Control Specialist VI $274 $/hr Control Specialist VII $298 $/hr Control Specialist VIII $324 $/hr Control Specialist IX $328 $/hr Control Technician I $138 $/hr Control Technician II $152 $/hr Control Technician III $172 $/hr Control Technician IV $186 $/hr Control Technician V $205 $/hr Control Technician VI $224 $/hr Control Technician VII $243 $/hr Control Technician VIII $254 $/hr Administrative I $93 $/hr Administrative II $108 $/hr Administrative III $127 $/hr Administrative IV $151 $/hr Administrative V $178 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11"$0.09 price per copy Copies (bw) 8.5" X 14"$0.14 price per copy Copies (bw) 11" X 17"$0.20 price per copy Copies (color) 8.5" X 11"$0.90 price per copy Copies (color) 8.5" X 14"$1.20 price per copy Copies (color) 11" X 17"$2.00 price per copy Technology Charge 2.50%% of Direct Labor Night Work 10.00%% of Direct Labor Mileage $0.7250 price per mile (or Current IRS Rate) Subconsultants 15%Cost + Outside Services at cost RH2 ENGINEERING, INC. 2026 SCHEDULE OF RATES AND CHARGES Rates listed are adjusted annually.