HomeMy WebLinkAbout2026.02.17 LEOFF Agenda
AGENDA
CITY OF PASCO
LEOFF DISABILITY BOARD
DATE: Tuesday, February 17th, 2026
TIME: 6:30 PM
PLACE: Pasco Conference Room, City Hall – 1st Floor
1. Declaration of quorum:
Roll call: Milne Yes No Andres Yes No
Grimm Yes No
Nelson Yes No
Staff: Daniela Segura, Board Clerk
Sara Matzen, HR Director
2. Approval of Minutes:
APPROVAL OF MINUTES: ____________________ moved to approve January 20th, 2026, minutes.
____________________ seconded the motion. Discussion. The motion carried.
3. Clerk’s Report/Correspondence:
• Smathers
o At the January meeting, the Board requested that the Clerk confirm whether Member
Smathers was reimbursed for December 2025. The Clerk completed the review and
confirmed that all submitted long-term care reimbursements have been paid. The final
remaining reimbursement for this member will be the 2025 Medicare Part B premium.
• LEOFF 1 Retiree Numbering System
o At Don’s request, the Clerk developed a system to better track reimbursement requests
submitted by members. Each retiree has been assigned a unique identifier, which will be
included in meeting agendas when that member submits a reimbursement request.
• Proposed Reimbursement Request Form updates (Attachment A)
o Included in the agenda is the proposed updated reimbursement form. The revisions
remove the Social Security Number field, as it is not necessary for processing
reimbursement requests. The updated form also includes clearer identification of whether
the member is a retired Police or Fire employee, checkboxes for Medicare Part B premium
and Long-Term Care reimbursements, and language requiring the member or designee to
provide a detailed breakdown of the dates for which reimbursement is requested for Long
Term Care.
• Consideration of moving the LEOFF Board meeting start time to 6:00 PM or 6:15 PM to allow
additional time for discussion and to provide Councilmember Board members adequate time to
prepare between meetings.
• Update on the Long-Term Care Reimbursement Threshold
o The Board previously discussed whether, under the RCW, the City is required to reimburse
up to 100% of the cost of Long-Term Care services or whether the City may reimburse an
amount deemed reasonable up to a maximum allowable cost. The City has retained legal
counsel to review the applicable RCW provisions. An update will be provided at next
month’s meeting.
4. Old Business:
• Medicare Part B Reimbursements (Attachment B & Attachment C):
o The list of members reimbursed at the January board meeting is included, as it was not
included in the previous month’s agenda.
o The list of members to be reimbursed at this meeting included in the current agenda.
MOTION: Second: Carried:
5. New Business:
• Care Scout/Genworth Survey (Attachment D & Attachment E)
o At the December 9th meeting, the Board approved a motion to remove local rate references
and replace them with the CareScout/Genworth Survey. The motion was made by Cliff,
seconded by Cory, and passed 3-0. Therefore, the rules have been updated to reference
the survey as the benchmark for maximum monthly and daily long term care
reimbursement rates.
o The Board Clerk has included proposed revisions for Rule 5.8 to align with the
CareScout/Genworth Survey and the definitions used within the survey.
MOTION: Second: Carried:
6. Applications for Reimbursement: Closed meeting during quasi-judicial process
• Member #2499 $ 39.99 Test Strips - Rx
• Member #2499 $ 39.99 Prescription
• Member #1700 $ 119.45 Colonoscopy
• Member #1326 $ 9,900.00 Facility Care & Hospital Evaluation
• Member #9506 $ 57,500.00 Long Term Care – Adult Community
• Various Members $ 22,116.00 See spreadsheet
MOTION: Second: Carried:
7. Other Business:
Next Meeting: Monday, March 16th, 2026, at 6:30 PM in conference room #1 of City Hall.
▪ Adjournment. TIME: ______________