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HomeMy WebLinkAbout4693 Resolution - RH2 Engineering - PWRF Ph4 PSA Amend No 3 Resolution - PWRF PH 4 PSA Amendment No. 3 - 1 RESOLUTION NO. 4693 A RESOLUTION OF THE CITY OF PASCO, WASHINGTON. AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 FOR THE PROFESSIONAL SERVICES AGREEMENT WITH RH2 ENGINEERING, INC. FOR THE DESIGN OF THE PROCESS WATER REUSE FACILITY (PWRF) IMPROVEMENT PHASE 4: IRRIGATION SYSTEM FARM UPGRADES PROJECT. WHEREAS, the City of Pasco (City) and RH2 Engineering, Inc., entered into a Professional Service Agreement on May 9th, 2023, to provide Engineering services with respect to the PWRF Improvements project; and WHEREAS, the City and RH2 Engineering Inc., entered into Amendment No. 1 on November 23, 2023, to additional professional design engineering services; and WHEREAS, the City and RH2 Engineering Inc., entered into Amendment No. 2 on September 17, 2025, to additional professional design engineering services, services during construction, and additional time of performance; and WHEREAS, the City Council of the City of Pasco, Washington, has after due consideration, determined that it is in the best interest of the City to enter into Amendment No. 3 with RH2 Engineering, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: That the City Council of the City of Pasco approves the terms and conditions of Amendment No. 3 between the City of Pasco and RH2 Engineering as attached hereto and incorporated herein as Exhibit A. Be It Further Resolved, that the City Manager of the City of Pasco, Washington, is hereby authorized, empowered, and directed to execute said Amendment No. 3 on behalf of the City of Pasco, and Be It Further Resolved, that this resolution shall take effect immediately. Resolution - PWRF PH 4 PSA Amendment No. 3 - 2 PASSED by the City Council of the City of Pasco, Washington, on this 20th day of January, 2026. Charles Grimm Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Krystle Shanks, CMC Ogden Murphy Wallace, PLLC Deputy City Clerk City Attorney RH2 Engineering, Inc. – Amendment No. 3 to PSA PWRF Irrigation System Improvements – Project No. 23465 Version 08.15.2025 Page 1 AMENDMENT NUMBER 3 to PROFESSIONAL SERVICES AGREEMENT PWRF Irrigation System Improvements PROJECT: 23465 AGREEMENT NO. 23-014 WHEREAS, the City and RH2 Engineering, Inc. entered into a Professional Services Agreement on 5/9/2023 to provide engineering services with respect to the PWRF Irrigation System Improvements project. WHEREAS, the City and RH2 Engineering, Inc. entered into an Amendment No. 1 to provide additional engineering services on 11/27/2023. WHEREAS, the City and RH2 Engineering, Inc. entered into an Amendment No. 2 to provide additional engineering services on 9/17/2025. NOW, THEREFORE, this agreement is amended to allow RH2 Engineering, Inc. to provide additional professional engineering services, and additional services during construction, as described in Exhibit A. 1. Scope of Work: See Exhibit A. 2. Fee: The compensation for the work is based on a Time and Materials Basis not to exceed the amount of $64,889.00 for a total authorization amount of $902,286.00. See Exhibit B for full breakdown. 3. Time of performance: The time of performance for services are unchanged and will be complete for the project on or before 12/31/2026. DATED THIS DAY______________________________. [date of execution] CITY OF PASCO, WASHINGTON RH2 ENGINEERING, INC. Harold L. Stewart II, City Manager Dan Mahlum, PE – Principal 1 12/1/2025 12:50:34 PM J:\Data\PSC\23-0092\00 Contract\A-3\A-3_SOW_PWRF Irrigation System Improvements.docx Scope of Work Amendment No. 3 City of Pasco PWRF Irrigation System Improvements Additional Work December 2025 Background The City of Pasco (City) has selected RH2 Engineering, Inc., (RH2) to provide professional services to design and permit upgrades to its Process Water Reuse Facility (PWRF) Irrigation Pump Station (IPS), as well as extensions and upgrades to the transmission and distribution of its treated and clean water pipelines for its land treatment system (LTS). These upgrades are hereby referenced as the PWRF Phase 4 Irrigation System Improvements. During design, additional design and coordination effort was required to extend Franklin Public Utility District (PUD) power to the proposed pivots and booster pump station and to design control panels. Moving into construction, there is a high likelihood that the many unmarked utilities throughout the LTS will require relocation or repair, specifically through the existing 30-foot Blasdel easement adjacent to the PWRF. This will require additional construction support from RH2. This amendment captures the level of effort necessary to accommodate the additional design to extend power and to provide a contingency for additional services during construction. Subtask numbering is continued from the original contract and previous amendments. Task 14 – Bid-Ready Plans and Specifications Objective: Prepare bid-ready project plans and specifications to reflect the updated power and communication improvements. Approach: 14.3 Provide additional design effort and coordination with Franklin PUD for extending overhead and buried power to the proposed booster pump station (Circles 13 and 14). 14.4 Provide additional design effort for the proposed control panels at the proposed booster pump station (Well 8 and Circles 13 and 14). Provided by City: •Timely review comments as markups on the bid-ready design plans and specifications. RH2 Deliverables: •Updated bid-ready plans and details in electronic PDF. •Updated bid-ready technical specifications in electronic PDF. EXHIBIT A City of Pasco Exhibit A PWRF Irrigation System Improvements Scope of Work Additional Work Amendment No. 3 2 12/1/2025 12:50:34 PM J:\Data\PSC\23-0092\00 Contract\A-3\A-3_SOW_PWRF Irrigation System Improvements.docx Task 15 – Services During Construction (Limited) Objective: Provide limited engineering services during construction to support the City. As the engineer of record, coordinate with the City, its designated utilities, and special inspector to respond to technical questions and issues. Services will include reviewing limited technical submittals, responding to requests for information (RFIs), performing on-site observations, and assisting with change proposals and change orders. Approach: Provide additional on-call assistance as requested by the City to address unforeseen circumstances during construction, including relocation or repair of unmarked utilities. Assist the City with preparing a change proposal request and recordable temporary construction easement figures for the relocation and expansion of the Circle 14 pivot. This effort will include updates to the engineering report for Ecology and grading permit coordination with the County. Assumptions: • It is anticipated that the City will be the lead inspector, lead construction contract administration, and be responsible for day-to-day activities. A maximum of eighty-eight (88) additional hours has been included in this Amendment to continue support to review technical submittals, respond to contractor questions, provide limited on-site observations, and assist with change orders, as shown in the attached Fee Estimate. If additional effort is needed, that extra work will be mutually determined by the City and RH2. • RH2 is not responsible for site safety, or for determining means and methods, or directing the contractor in their work. • The Circle 14 pivot expansion will only require a grading permit from the County. This task does not include any State Environmental Policy Act (SEPA) coordination. RH2 Deliverables: • Applicable technical submittal and RFI responses in electronic PDF. • Field notes summarizing on-site observations in electronic PDF. • Updated engineering report in electronic PDF. • Change order proposals in electronic PDF. Project Schedule RH2 is prepared to commence with the work upon written authorization from the City. The revised project design is anticipated to be completed in November 2025. Construction is anticipated from January 2026 through December 2026. EXHIBIT B Fee Estimate Amendment No. 3 City of Pasco PWRF Irrigation System Improvements Additional Work Dec-25 Description Total Hours Total RH2 Labor Total Subconsultant Total Expense Total Cost Task 14 Bid-Ready Plans and Specifications 120 28,740$ -$ 719$ 29,459$ Task 15 Services During Construction (Limited)140 32,908$ 1,000$ 1,523$ 35,431$ PROJECT TOTAL 260 61,648$ 1,000$ 2,241$ 64,889$ \\corp.rh2.com\projects\Project\Data\PSC\23-0092\00 Contract\A-3\A-3_FEE_PWRF Irrigation System Improvements 12/1/2025 12:54 PM RATE LIST RATE UNIT Professional I $182 $/hr Professional II $199 $/hr Professional III $222 $/hr Professional IV $243 $/hr Professional V $259 $/hr Professional VI $280 $/hr Professional VII $306 $/hr Professional VIII $333 $/hr Professional IX $336 $/hr Technician I $139 $/hr Technician II $154 $/hr Technician III $178 $/hr Technician IV $189 $/hr Technician V $206 $/hr Technician VI $226 $/hr Technician VII $245 $/hr Technician VIII $257 $/hr Administrative I $94 $/hr Administrative II $109 $/hr Administrative III $129 $/hr Administrative IV $154 $/hr Administrative V $180 $/hr CAD/GIS System $27.50 $/hr CAD Plots - Half Size $2.50 price per plot CAD Plots - Full Size $10.00 price per plot CAD Plots - Large $25.00 price per plot Copies (bw) 8.5" X 11"$0.09 price per copy Copies (bw) 8.5" X 14"$0.14 price per copy Copies (bw) 11" X 17"$0.20 price per copy Copies (color) 8.5" X 11"$0.90 price per copy Copies (color) 8.5" X 14"$1.20 price per copy Copies (color) 11" X 17"$2.00 price per copy Technology Charge 2.50%% of Direct Labor Night Work 10.00%% of Direct Labor Mileage $0.7000 price per mile (or Current IRS Rate) Subconsultants 15%Cost + Outside Services at cost RH2 ENGINEERING, INC. 2026 SCHEDULE OF RATES AND CHARGES Rates listed are adjusted annually.