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HomeMy WebLinkAbout2025.11.18 PPFD MinutesPasco Public Facilities District Board MINUTES 4:00 PM - Tuesday, November 18, 2025; Pasco City Hall, Washington Conference Room WELCOME, CALL TO ORDER, AND ROLL CALL Pasco Public Facilities District (PPFD) President Morrissette welcomed members of the audience and called the meeting to order at 4:02 PM. Board Members Present: President Mark Morrissette, Vice President Marie Gillespie, Secretary/Treasurer Caroline Bowdish, Board Member Leonard Dietrich, and Board Member Spencer Jilek Board Staff Present: PPFD Executive Director Matt Watkins City Council & Staff Present: City Attorney Eric Ferguson, Senior Accountant Veronica Perez, Parks & Recreation Director Jesse Rice, and City Clerk Debby Barham RECOGNITION OF VISITORS/PUBLIC COMMENTS No comments given. APPROVAL OF MINUTES Approve PPFD Board Meeting Minutes MOTION: Dr. Jilek moved to approve the PPFD Board minutes from the October 21, 2025, meeting. Seconded by Ms. Gillespie. Motion carried unanimously. 4-0 CLAIMS APPROVAL Ms. Bowdish arrived at 4:05 PM. Mr. Ferguson arrived at 4:07 PM. Approval of PPFD Monthly Accounts Payable Claims MOTON: Dr. Jilek moved to approve the October 2025 PPFD claims (accounts payable) in the amount of $2,347,775.73. Seconded by Ms. Gillespie. Motion carried unanimously. 5-0 FINANCIAL REPORT Page 1 of 4 October 2025 Balance Sheet, Budget Performance Report, Local Tax Distribution Report, Local Sales Tax Percentage, and Aquatic Center Budget Tracker Report Ms. Perez provided a brief overview of the October 2025 PPFD financial reports. 2024 PPFD Accountability Audit (Perez) Ms. Perez provided a brief report on the 2024 PPFD Accountability Audit. REPORTS FROM COMMITTEES Design & Construction Committee (Gillespie & Jilek; Alternate Morrissette) Ms. Gillespie reported that the construction is going well. Budget & Finance Committee (Morrissette & Bowdish; Alternate Jilek) Mr. Morrissette distributed a report he prepared for the PPFD Board. NEW BUSINESS ILA Update for Management and Maintenance - approved by Pasco City Council at the first meeting in December (Ferguson, Rice, & Watkins) Mr. Ferguson provided an update on the draft new Interlocal Agreement (ILA) between the City of Pasco and the PPFD to include the operations and management of the Pasco Aquatic Facility. The PPFD Board and staff continued discussing the draft ILA and the liability distribution between the City of Pasco and the PPFD. Betterments, Finances, Operations, and Phase II Strategy (Watkins, Perez, Gardner, Design/Construction Committee, and Budget/Finance Committee) Mr. Watkins explained this section of the meeting was for a policy discussion with the PPFD Board related to the next phase of construction. It included the discussion of betterments, finances, and operations to make the aquatic facility a success. Page 2 of 4 Mr. Morrissette referred to the PPFD Budget and Finance Committee notes from the November 12th meeting that he distributed earlier in the meeting. He and Ms. Perez discussed the draft PPFD Budget for 2026. Mr. Gardner distributed a current Owner Contingency sheet, and after deciphering it, he asked the PPFD Board to prioritize it. Mr. Morrissette discussed changing the Owners Budget and the PPFD Budget by moving funds between the two budgets. His comments started a long discussion on the financial stability of the Aquatic Facility project and its long-term viability. They also discussed various types of amenities needed to insure its success. Ms. Gillespie asked the PPFD Board to consider approving funding for the design of an outdoor high slide tower. She also recommended seeking sponsorships to offset the costs of an additional slide tower. Mr. Watkins concluded from the discussion above that the PPFD Board wished to to keep the construction budget as is. That will leave approximately $827K for other "High" and "Medium" priority items including the design of an outdoor slide tower. Discussion continued with the PPFD Board and staff. Ms. Gillespie suggested that the Board wait to finalize their decisions on the topics above until the arbitrage of the interest on the investment funds is settled. She stated that the $827K bond funding must be spent on construction and she recommended that a new category titled "Start the Tower" be established. This will make it easier to set aside funding for the design of the tower and to include some of the other "High" and "Medium" priority items. Mr. Gardner stated that he will prepare and bring the list of "High" priority items and slide design back to the PPFD Board's next meeting for approval. Mr. Watkins summarized the discussion. CONFLICT WAIVER FOR LEGAL SERVICES Mr. Ferguson stated that he had another meeting and must leave this meeting a little early. Before he left however, he asked for the PPFD Board to consider a motion to sign a conflict waiver for his legal counsel representation with the PPFD concerning the development of the interlocal agreement. MOTON: Mr. Morrissette moved to authorize the PPFD Executive Director to sign a conflict waiver for legal representation for the interlocal agreement. Seconded by Dr. Jilek. Motion carried unanimously. 5-0 OTHER BUSINESS Page 3 of 4 PPFD Executive Director After Facility Opens (Watkins) Mr. Watkins asked the PPFD Board if they want to hire another staff person after the Aquatic Facility is opened to manage the PPFD Board meetings, work as a liaison between the City and the PPFD, perform other tasks. The PPFD Board discussed developing a job description and asked Mr. Watkins to provide a draft job description. The PPFD Board wants more time to discuss this subject to determine what their needs will be. Owner's Representative Report (Gardner) The monthly Owner's Representative report was included in the agenda packet. PPFD Executive Director Report (Watkins) Mr. Watkins reported on the branding & marketing efforts, Attorney Request for Proposals (RFP), Director Approved Contingency Changes, and Ben Franklin Transit (BFT) Routing. The next PPFD Board Meeting is scheduled for Tuesday, December 16, 2025. ADJOURNMENT There being no further business, the meeting was adjourned at 7:00 pm. PASSED AND APPROVED THIS APPROVED: M r=ez-A rrissefte, President DAY OF Cei-- , 20_ 641 Debra Barham, MMC Page 4 of 4